[Federal Register Volume 66, Number 148 (Wednesday, August 1, 2001)]
[Notices]
[Pages 39800-39801]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-19209]



[[Page 39800]]

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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 17, 2001. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, U.S. Air Force Base Commands (N1-
342-98-1, 2 items, 2 temporary items). Construction and engineer 
project control records that were retired to the Washington National 
Records Center from the late 1960s through the mid 1990s. Records 
relate to construction, maintenance, and repair projects on military 
bases. Included are records on cleaning, painting, wiring, roofing, 
paving, housing, guard stations, lighting, air plane hangers, 
recreation centers, and communication facilities. Records will be 
retained for 50 years.
    2. Department of Energy, Assistant Secretary for Fossil Energy (N1-
434-01-5, 3 items, 2 temporary items). Electronic copies of documents 
created using electronic mail and word processing that relate to the 
transfer to private ownership of the Naval Petroleum Reserve #1 at Elk 
Hills, California. Recordkeeping copies of these files are proposed for 
permanent retention.
    3. Department of Health and Human Services, National Institutes of 
Health (N1-443-01-1, 7 items, 7 temporary items). Records relating to 
technology transfer agreements executed by the agency. Included are 
agreements, related requests and other background papers, post 
execution correspondence, and electronic copies of records created 
using electronic mail and word processing.
    4. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-01-3, 2 items, 1 temporary item). 
Electronic copies of documents created using electronic mail and word 
processing relating to the Government Performance and Results Act. 
Recordkeeping copies of such records as strategic plans, annual 
performance plans, annual performance reports, and quarterly 
performance reports are proposed for permanent retention.
    5. Department of the Interior, Office of the Secretary (N1-48-01-2, 
7 items, 1 temporary item). Photographs lacking historical value, such 
as portraits of lower level officials and coverage of such activities 
as blood drives, awards ceremonies, and savings bond campaigns. 
Proposed for permanent retention are historically significant black-
and-white and color negatives, contact sheets, prints, and slides and 
related textual and automated photographic assignment logs.
    6. Department of Justice, Immigration and Naturalization Service 
(N1-85-01-1, 4 items, 1 temporary item). Electronic copies of records 
created using electronic mail and word processing that relate to agency 
mission and policies. Recordkeeping copies of these files and related 
indexes are proposed for permanent retention.

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    7. Department of Justice, Bureau of Prisons (N1-129-01-12, 7 items, 
7 temporary items). Records of accumulated by Federal correctional 
facilities including inmate transfer receipts, master index cards, and 
monthly reports to the Federal Bureau of Investigation concerning the 
release of inmates who had been convicted of bank robbery. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    8. Department of State, Bureau of Administration (N1-59-01-16, 2 
items, 2 temporary items). Records of the Office of Overseas Schools 
relating to schools in specific geographic areas and related matters. 
Included are correspondence, reports, publications, and electronic 
copies of documents created using electronic mail and word processing. 
This schedule reduces the retention period for recordkeeping copies of 
these files which were previously approved for disposal.
    9. Department of the Treasury, Bureau of the Public Debt (N1-53-01-
7, 45 items, 45 temporary items). Division of Special Investment 
records pertaining primarily to the purchase and redemption of special 
purpose securities. Included is a database used to maintain information 
on the purchase of special purpose securities and the related inputs 
and outputs.
    10. Federal Energy Regulatory Commission, Office of External 
Affairs (N1-138-00-7, 12 items, 5 temporary items). Records relating to 
public relations. Included are such records as publications background 
materials, correspondence with Members of Congress, and electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of 
publications, employee newsletters, news releases, and photographs and 
video recordings relating to the agency's mission.
    11. Library of Congress, Office of the Inspector General (N1-297-
01-1, 6 items, 6 temporary). Audit case files, closed investigative 
files, allegation files, working papers pertaining to audits and 
investigations, and electronic and hard copy logs used to track the 
status of cases. Also included are electronic copies of records created 
using electronic mail and word processing.
    12. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N2-134-01-1, 1 item, 1 temporary item). 
Records of the Interstate Commerce Commission accumulated between 1910 
and 1934 that pertain to investigations of new or joint common carrier 
rates, fares, charges, or classifications. These records were 
accessioned into the National Archives of the United States prior to 
the approval of a schedule submitted by the Commission which authorizes 
the destruction of this record series.

    Dated: July 26, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-19209 Filed 7-31-01; 8:45 am]
BILLING CODE 7515-01-P