[Federal Register Volume 66, Number 139 (Thursday, July 19, 2001)]
[Notices]
[Pages 37658-37659]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-18061]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Computer Matching Program

AGENCY: Defense Manpower Data Center, Defense Logistics Agency, DOD.

ACTION: Notice of a computer matching program.

-----------------------------------------------------------------------

SUMMARY: Subsection (e)(12) of the Privacy Act of 1974, as amended, (5 
U.S.C. 552a) requires agencies to publish advance notice of any 
proposed or revised computer matching program by the matching agency 
for public comment. The Department of Defense (DoD), as the matching 
agency under the Privacy Act, is hereby giving constructive notice in 
lieu of direct notice to the record subjects of a computer matching 
program between the Department of the Treasury and DoD that their 
records are being matched by computer. The record subjects are 
delinquent debtors of the Bureau of the Public Debt., Department of the 
Treasury, who are current or former Federal employees receiving any 
Federal salary or benefit payments and who are indebted or delinquent 
in their repayment of debts to the United States Government under 
certain programs administered by the Public Debt.

DATES: This proposed action will become effective August 20, 2001 and 
matching may commence unless changes to the matching program are 
required due to public comments or by Congressional or by Office of 
Management and Budget objections. Any public comment must be received 
before the effective date.

ADDRESSES: Any interested party may submit written comments to the 
Director, Defense Privacy Office, 1941 Jefferson Davis Highway, Suite 
920, Arlington, VA 22202-4502.

FOR FURTHER INFORMATION CONTACT: Mr. Vahan Moushegian, Jr. at (703) 
607-2943.

SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy 
Act of 1974, as amended, (5 U.S.C. 552a), the Department of the 
Treasury and the Defense Manpower Data Center (DMDC) have concluded an 
agreement to conduct a computer matching program. The purpose of the 
match is to exchange personal data between the agencies for debt 
collection. The match will yield the identity and location of the 
debtors within the Federal Government so that the Bureau can pursue 
recoupment of the debt by voluntary payment or by administrative or 
salary offset procedures. Computer matching appeared to be the most 
efficient and effective manner to accomplish this task with the least 
amount of intrusion of personal privacy of the individuals concerned. 
It was therefore concluded and agreed upon that computer matching would 
be the best and least obtrusive manner and choice for accomplishing 
this requirement.
    A copy of the computer matching agreement between the Department of 
the Treasury and DMDC is available to the public upon request. Requests 
should be submitted to the address caption above or to the Debt 
Collection Officer, Bureau of Public Debt, Hintgen Building, Room 114, 
P.O. Box 1328, Parkersburg, WV 26106-1328.
    Set forth below is the notice of the establishment of the computer 
matching program required by paragraph 6.c. of the Office of Management 
and Budget Guidelines on computer matching published on June 19, 1989, 
at 54 FR 25818.
    The matching agreement, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, and an advance copy of this notice was submitted on July 
10, 2001, to the House Committee on Government Reform, the Senate 
Committee on Governmental Affairs, and the Administrator of the Office 
of Information and Regulatory Affairs, Office of Management and Budget 
pursuant to paragraph 4d of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records about 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).


[[Page 37659]]


    Dated: July 13, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
COMPUTER MATCHING PROGRAM BETWEEN THE DEPARTMENT OF THE TREASURY/BUREAU 
OF PUBLIC DEBT, AND THE DEFENSE MANPOWER DATA CENTER, DEPARTMENT OF 
DEFENSE FOR DEBT COLLECTION

A. Participating Agencies:
    Participants in this computer matching program are the Bureau of 
Public Debt, Department of the Treasury and the Defense Manpower Data 
Center (DMDC), Department of Defense (DoD). The Bureau of Public Debt 
is the source agency, i.e., the agency disclosing the records for the 
purpose of the match. DMDC is the specific recipient or matching 
agency, i.e., the agency that actually performs the computer matching.

B. Purpose of the Match:
    The purpose of the match is to identify and locate any matched 
Federal personnel, employed, serving or retired, who owe delinquent 
debts to the Federal Government under certain programs administered by 
the Bureau of Public Debt. The Bureau will use this information to 
initiate independent collection of those debts under the provisions of 
the Debt Collection Act of 1982, as amended, when voluntary payment is 
not forthcoming. These collection efforts will include requests by the 
Bureau of the military service/employing agency in the case of military 
personnel (either active, reserve, or retired) and current non-postal 
civilian employees, and to the Office of Personnel Management in the 
case of retired non-postal civilian employees to apply administrative 
and/or salary offset procedures until such time as the obligation is 
paid in full.

C. Authority for Conducting the Match:
    The legal authority for conducting the matching program is 
contained in the Debt Collection Act of 1982 (Pub. L. 97-365), as 
amended by the Debt Collection Improvement Act of 1996 (Pub. L. 104-
134, section 31001); 31 U.S.C. chapter 37, subchapter I (General) and 
subchapter II (Claims of the United States Government); 31 U.S.C. 3711, 
Collection and Compromise; 31 U.S.C. 3716, Administrative Offset; 5 
U.S.C. 5514, Installment Deduction for Indebtedness (Salary Offset); 10 
U.S.C. 135, Under Secretary of Defense (Comptroller); Section 101(1) of 
Executive order 12731; 31 CFR chapter IX, Federal Claims Collection 
Standards; 5 CFR 550.1101-550.1108 Collection by Offset from Indebted 
Government Employees (OPM); 31 CFR part 5, subparts B & D (Department 
of Treasury).

D. records to be Matched:
    The systems of records maintained by the respective agencies under 
the Privacy Act of 1974, as amended, from which records will be 
disclosed for the purpose of this computer match are as follows:
    1. The Bureau of Public Debt will use personal data from the 
following record systems for the match:
    a. Record system identified as Treasury/BPD.001, entitled `Human 
Resources and Administrative Records,' last published in the Federal 
Register at 66 FR 28222, May 22, 2001.
    b. Record system identified as Treasury/BPD.002, entitled `United 
States Savings-Type Securities,' last published in the Federal Register 
at 66 FR 28224, May 22, 2001.
    c. Record system identified as Treasury/BPD.003 entitled `United 
States Securities (other than Savings-type Securities),' last published 
in the Federal Register at 66 FR 28227, May 22, 2001.
    d. Record system identified as Treasury/DO.002, entitled ``Treasury 
Integrated Management Information Systems (TIMIS),' last published in 
the Federal Register at 63 FR 69719, December 17, 1998.
    e. Record system identified as Treasury/DO.210, entitled `Treasury 
Integrated Financial Management and Revenue System,' last published in 
the Federal Register at 63 FR 69741, December 17, 1998.
    f. Record system identified as Treasury/DO.211 entitled `Telephone 
Call Detail Records,' last published in the Federal Register at 63 FR 
69743, December 17, 1998.
    2. DOD will use personal data from the record system identified as 
S322.11 DMDC, entitled `Federal Creditor Agency Debt Collection 
Database,' last published in the Federal Register at 64 FR 42101, 
August 3, 1999.

E. Description of Computer Matching Program:
    The Bureau of Public Debt, as the source agency, will provide DMDC 
with an electronic file which contains the names of delinquent debtors 
in programs the Bureau administers. Upon receipt of the electronic file 
of debtor accounts, DMDC will perform a computer match using all nine 
digits of the SSN of the Bureau's file against a DMDC computer 
database. The DMDC database, established under an interagency agreement 
between DOD, OPM, OMB and the Treasury Department, consists of 
employment records of non-postal Federal employees and military 
members, active and retired. The `hits' or matches will be furnished to 
the Bureau. The Bureau is responsible for verifying and determining 
that the data on the DMDC reply tape file are consistent with the 
Bureau's source file and for resolving any discrepancies or 
inconsistencies on an individual basis. The Bureau will also be 
responsible for making final determinations as to positive 
identification, amount of indebtedness and recovery efforts as a result 
of the match.
    The electronic file provided by the Bureau of Public Debt will 
contain data elements of the debtor's name, SSN, internal account 
numbers and the total amount owed for each debtor on approximately 3400 
delinquent debtors. The electronic file provided by DMDC will contain 
an individual's name, SSN, military service or employing agency and 
current work or home address.
    The DMDC computer database file contains approximately 4.8 million 
records of active duty and retired military members, including Reserve 
and Guard, and approximately 3.1 million records of active and retired 
non-postal Federal civilian employees.

F. Inclusive Dates of the Matching Program:
    This computer matching program is subject to review by the Office 
of Management and Budget and Congress. If the mandatory 30 day period 
for public comment has expired and if no objections are raised by 
either Congress or the Office of Management and Budget within 40 days 
of being notified of the proposed match, the computer matching program 
becomes effective and the respective agencies may begin the exchange of 
data at a mutually agreeable time on an annual basis. By agreement 
between the Department of the Treasury and DoD, the matching program 
will be in effect and continue for 18 months with an option to extend 
for 12 additional months unless one of the parties to the agreement 
advises the other by written request to terminate or modify the 
agreement.

H. Address for Receipt of Public Comments or Inquiries:
    Director, Defense Privacy Office, 1941 Jefferson Davis Highway, 
suite 920, Arlington, VA 22202-4502. Telephone (703) 607-2943.

[FR Doc. 01-18061 Filed 7-18-01; 8:45 am]
BILLING CODE 5001-08-M