[Federal Register Volume 66, Number 123 (Tuesday, June 26, 2001)]
[Notices]
[Pages 33980-33981]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-15961]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 10, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too

[[Page 33981]]

includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, U.S. Army Criminal Investigation Command 
(N1-AU-01-4, 2 items, 2 temporary items). Master file and outputs of 
the Army Criminal Investigation Reporting System, an electronic 
information system used for data concerning criminal investigations. 
Records include name, Social Security number, date of birth, rank, 
installation, and other data concerning suspects.
    2. Department of Commerce, National Oceanographic and Atmospheric 
Administration (N1-370-01-2, 1 item, 1 temporary item). Photographs, 
forecast maps, and other observational data generated by satellites. 
Records were used to prepare short-term weather forecasts during the 
period 1969 to 1988.
    3. Department of Commerce, U.S. Patent and Trademark Office (N1-
241-01-6, 9 items, 9 temporary items). Fax transmissions stored as 
electronic images in a central repository. Records include images of 
incoming and outgoing faxes with associated transmission data. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    4. Department of Commerce, U.S. Patent and Trademark Office (N1-
241-01-7, 4 items, 4 temporary items). Complaints filed by individual 
inventors against invention promoters. Records include paper complaint 
forms and logs and electronic copies of complaints posted on the agency 
web site.
    5. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-01-1, 2 items, 2 temporary items). 
Chronological files of the Associate Director and Deputy Associate 
Director of the Office of Finance and Administration consisting of 
copies of outgoing correspondence. Also included are electronic copies 
of records created using electronic mail and word processing.
    6. Department of Labor, Office of Administrative Law Judges (N1-
174-00-4, 15 items, 12 temporary items). General and congressional 
correspondence, case files that do not meet selection criteria for 
permanent retention or for which the office is not the official 
custodian, and judges' working files. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of files 
relating to significant cases, final decisions, and manuals pertaining 
to policies and procedures.
    7. Department of State, Legal Adviser for Arms Control and 
Verification (N1-59-01-9, 4 items, 2 temporary items). Electronic 
copies of Subject Files and Treaty Negotiation Files created using 
electronic mail and word processing. The recordkeeping copies of these 
files are proposed for permanent retention.
    8. Department of State, Bureau of Consular Affairs (N1-59-01-13, 3 
items, 3 temporary items). Records relating to public service 
announcements, including audio and videotapes of broadcasts, scripts, 
distribution lists, and background papers. Also included are electronic 
copies of records created using electronic mail and word processing.
    9. Agency for International Development, Agency-wide (N1-286-00-3, 
3 items, 2 temporary items). Records of lower-level offices and offices 
responsible for administrative support matters as well as records of 
geographic and functional bureaus and offices that are duplicative, 
pertain to housekeeping matters, or were previously approved for 
disposal in agency schedules. Records, which predate 1985, include 
temporary files that are intermixed with permanent records and will be 
disposed of by NARA during archival processing. Substantive subject and 
country files dealing with mission-related matters are proposed for 
permanent retention.
    10. Environmental Protection Agency, Office of Prevention (N1-412-
01-6, 4 items, 2 temporary items). Paper records that have been 
microfilmed relating to the review and approval process for genetically 
modified microorganisms prior to their importation or manufacture in 
the U.S. Also included are electronic copies of documents created using 
electronic mail and word processing. Microfilm copies and paper records 
that have not been filmed are proposed for permanent retention.
    11. Federal Emergency Management Agency, Flood Insurance 
Administration (N1-311-01-2, 2 items, 2 temporary items). Regional 
office background material for flood hazard studies including 
correspondence, drafts, maps, and checklists. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    12. National Credit Union Administration, Office of the Board and 
Chairman (N1-413-01-1, 13 items, 9 temporary items). Audiotapes of 
meetings, members' subject files, and delegations of authority. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of minutes of meetings, records of votes, 
chronological files, and speeches.
    13. Tennessee Valley Authority, Human Resources (N1-142-01-3, 8 
items, 8 temporary items). Electronic master files, with related 
inputs, outputs, and system documentation, pertaining to employee and 
contractor medical matters. The system includes data concerning such 
matters as medical services requested, job duty status, approvals for 
special duties, respirator approvals, and the status of monitoring 
exams. Also included are electronic copies of documents created using 
electronic mail and word processing. Master files and recordkeeping 
copies of respirator approvals are proposed for a retention period of 
forty years.

    Dated: June 20, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-15961 Filed 6-25-01; 8:45 am]
BILLING CODE 7515-01-U