[Federal Register Volume 66, Number 120 (Thursday, June 21, 2001)]
[Notices]
[Pages 33299-33309]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-15575]


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DEPARTMENT OF THE TREASURY

Bureau of Engraving and Printing


Privacy Act of 1974, as Amended; Systems of Records

AGENCY: Bureau of Engraving and Printing, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Bureau of Engraving and Printing 
is publishing its inventory of Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, Bureau of Engraving and Printing (BEP) has completed a review of 
its Privacy Act systems of records notices to

[[Page 33300]]

identify minor changes that will more accurately describe these 
records.
    The changes throughout the document are editorial in nature and 
consist principally of changes to system locations and system manager 
addresses and revisions to organizational titles. The systems of 
records have been revised by updating the language describing the 
notification procedure and to make the description consistent. In BEP 
.020-Industrial Truck Licensing Records, one of the categories of 
records was deleted.
    The following systems of records have been removed from the 
bureau's inventory of Privacy Act systems: BEP .040 Freedom of 
Information and Privacy Act Requests (December 14, 1999, 64 FR 676966); 
BEP .043 Parking Program Records (December 14, 2000, 65 FR 78263), and 
BEP .044 Personnel Security Files and Indices (December 14, 2000, 65 FR 
78261).
    The systems notices are reprinted in their entirety following the 
Table of Contents.

Systems Covered by This Notice

    This notice covers all systems of records adopted by BEP up to May 
11, 2001.

    Dated: June 15, 2001.
W. Earl Wright, Jr.,
Chief Management and Administrative Programs Officer.

Bureau of Engraving and Printing (BEP)

BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files (Employees)
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .027--Programmable Access Security System (PASS)
BEP .035--Tort Claims (Against the United States)
BEP .038--Unscheduled Absence Record
BEP .041--Record of Discrimination Complaints
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System
Treasury/BEP .002

SYSTEM NAME:
    Personal Property Claim File--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and the Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Civilian officers and employees of the Bureau of Engraving and 
Printing, former employees and their survivors having claim for damage 
to or loss of personal property incident to their service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains investigative and adjudication documents relative to 
personal property damage claim.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Military Personnel and Civilian Employees' Claims Act of 1964, as 
amended, Pub. L. 88-558.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to unions recognized 
as exclusive bargaining representatives under the Civil Service Reform 
Act of 1978, 5 U.S.C. 7111 and 7114; and (7) provide information to 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folder.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Access is limited to Office of Chief Counsel staff.

RETENTION AND DISPOSAL:
    Retained three years after case is closed, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Chief Counsel, Bureau of Engraving and Printing; 14th and 
C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, 
Texas 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Individuals having claim for damage to or loss of personal 
property.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .004

SYSTEM NAME:
    Counseling Records--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees whose actions or conduct warrants counseling.

[[Page 33301]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains correspondence relative to counseling information and 
follow-up reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains, contingent 
upon that individual signing a release of information form; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide general educational information 
to unions recognized as exclusive bargaining representatives under the 
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; and (7) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    Policies and practices for storing, retrieving, accessing, 
retaining, disposing of records in the system:

STORAGE:
    Maintained in file folders.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Locked in file cabinets; access is limited to EEO and Employee 
Counseling Services staff.

RETENTION AND DISPOSAL:
    Retained for one year after close of file, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    EEO and Employee Counseling Services Staff Manager, Bureau of 
Engraving and Printing; 14th and C Streets, SW., Washington, DC 20228.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228.

RECORD ACCESS PROCEDURE:
     See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
     See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Individual employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .005

SYSTEM NAME:
    Compensation Claims--Treasury/BEP.

SYSTEM LOCATION:
    Compensation Staff, Personnel Services Division, Office of Human 
Resources, Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Human Resources Division, Bureau of Engraving 
and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort 
Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Bureau of Engraving and Printing employees incurring work-connected 
injuries or illnesses, who make claims under Federal Employee 
Compensation Act for medical expenses, continuation of pay or 
disability.

CATEGORIES OF RECORDS IN THE SYSTEM:
    All pertinent documentation, including investigative reports, 
medical reports, forms, letters to BEP Office of Financial Management 
authorizing continuation of pay, Labor Department reports, etc. 
relative to work-connected injuries or illnesses of employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Employees Compensation Act, as amended, Pub. L. 93-416.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and (8) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.
    Policies and practices for storing, retrieving, accessing, 
retaining, disposing of records in the system:

STORAGE:
    File folder, magnetic media and computer disks.

RETRIEVABILITY:
    Name and date of injury.

[[Page 33302]]

SAFEGUARDS:
    Locked file cabinets, locked computers, passwords. Back-up discs 
locked in file cabinets. Access is limited to Compensation Claims staff 
and Safety managers.

RETENTION AND DISPOSAL:
    Records are retained for three years after last entry, then 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Manager, Personnel Services Division, Office of Human 
Resources, Bureau of Engraving and Printing, 14th and C Street SW., 
Washington, DC 20228. (2) Manager, Human Resources Division, Bureau of 
Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, Texas 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Occupational Health Unit Daily Report, medical providers, 
employee's supervisor's report, and information provided by the 
employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
     None.
Treasury/BEP .006

SYSTEM NAME:
    Debt Files (Employees)--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Bureau of Engraving and Printing employees on whom debt 
complaints are received.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains employee's name, complaint information, court judgements, 
counseling efforts, receipts, and final disposition of complaint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Personnel Manual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Maintained in locked cabinets; access is limited to Labor-
Management Relations Division, Human Resources Division and the Office 
of the Chief Counsel.

RETENTION AND DISPOSAL:
    Retained for two years, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Chief, Office of Human Resources and the Office of the Chief 
Counsel, Bureau of Engraving and Printing; 14th and C Streets, SW., 
Washington, DC 20228. (2) Manager, Human Resources Division, and the 
Office of Chief Counsel, Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Employees, Complainants, and Court Judgements.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .014

SYSTEM NAME:
    Employee's Production Record--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All current Washington, D.C. and Fort Worth, TX Bureau of Engraving 
and Printing employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains employee's name, dates, work hours, record of production, 
history of work assignments, training, work performance, and progress 
reports.

[[Page 33303]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 4103 and 4302.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to unions recognized 
as exclusive bargaining representatives under the Civil Service Reform 
Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in data entry diskettes, file folders and production 
books.

RETRIEVABILITY:
    Indexed by name, work code number and cross-referenced by project 
number.

SAFEGUARDS:
    Maintained in locked cabinets or desks; access is limited to 
personnel having a ``need-to-know.''

RETENTION AND DISPOSAL:
    Retained three years, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Chief Counsel; Chief, Office of Equal Employment 
Opportunity and Employee Counseling Services; Chief, Office of Human 
Resources; Chief, Office of Currency Production; Chief, Office of Stamp 
Production; Chief, Office of Engraving; Chief, Office of Production 
Engineering; Chief, Office of Procurement; Chief, Office of Production 
Management; Chief, Office of External Relations; Chief, Office of 
Currency Standards; Chief, Office of Facilities Engineering; Chief, 
Office of Advanced Counterfeit Deterrence; Address: Bureau of Engraving 
and Printing; 14th and C Streets, SW., Washington, DC 20228. Plant 
Manager, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Fort Worth, TX 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Information furnished by employee, developed by supervisor or by 
referral document.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .016

SYSTEM NAME:
    Employee Suggestions--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Bureau of Engraving and Printing employees submitting 
suggestions under the incentive award program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains employee's suggestion, reviewer evaluation and final 
disposition information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title 5, U.S.C., 4502 (c).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to unions recognized 
as exclusive bargaining representatives under the Civil Service Reform 
Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders, as well as on computer disks.

RETRIEVABILITY:
    Indexed by name.

[[Page 33304]]

SAFEGUARDS:
    Maintained in locked file cabinets; access is limited to the Chief, 
Office of Human Resources, the Assistant Chief Financial Officer, and 
the employee's supervisor.

RETENTION AND DISPOSAL:
    Retained for three years following date of submission, then 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of Human Resources, Bureau of Engraving and Printing; 
14th and C Streets, SW., Washington, DC 20228, and the Assistant Chief 
Financial Officer, Bureau of Engraving and Printing, Western Currency 
Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Individual employee, employee's supervisor and review committee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .020

SYSTEM NAME:
    Industrial Truck Licensing Records--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Bureau of Engraving and Printing employees designated to operate 
self-propelled material and/or machinery handling equipment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record of employee physical examination, testing, license number 
and issue date for purpose of operating one or more types of material 
handling equipment used within the Bureau of Engraving and Printing.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures are not made outside the Department.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folder and Card file.

RETRIEVABILITY:
    By Name.

SAFEGUARDS:
    Locked file cabinet, access is limited to Office of Environment 
Safety and Health, and the General Stores, Receiving and Mail Section 
personnel.

RETENTION AND DISPOSAL:
    Destroyed three years after license revocation.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of Environment Safety and Health, Bureau of Engraving 
and Printing; 14th and C Streets, SW., Washington, DC 20228, and the 
Manager, General Stores, Receiving and Mail Section, Bureau of 
Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Ft. Worth, Texas 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Supervisor's request, results of physical examination, and data 
obtained during training or practical tests.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .021

SYSTEM NAME:
    Investigative Files-Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees, Separated Bureau Employees, Employee Applicants, 
Visitors to the Bureau, News-Media Correspondents, Contractor and 
Service Company Employees (Current and Separated).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Category: Security Files, Personnel Clearance Requests, Case Files, 
Bank Shortage Letters, Contractor Files, Currency Discrepancy Reports, 
Intelligence Files, Stamp Discrepancy Reports, Case Records, 
Correspondence from the Public concerning Security Matters, Security 
Files Reference Record, Employee Indebtedness Record, Type of 
Information: Character references, Police force reports, Previous 
employment verifications, Newspaper articles, Social Security numbers, 
Laboratory reports to include handwriting results and latent 
fingerprint examinations, Law enforcement criminal and subversive 
record checks, Court records, Security registers, Residency 
information, Reports of shortages or thefts of Bureau products 
including subsequent investigations, Personnel records of various 
types, Fingerprint card, Photograph, Names of individuals including 
those at contractor plants who worked on a shortage involving Bureau 
products, Credit checks, Background investigation reports conducted by 
Office of Personnel Management, Bureau of Engraving and Printing, the 
Internal Revenue Service and other Federal Investigative Agencies, 
Disciplinary action recommended and/or received, Military record forms 
and extracted information, List of Bureau employees granted security 
clearances, Processes served, i.e. summons, subpoenas, warrants, etc., 
Personnel security case numbers, dates-case opened and closed, and 
recommendations, Certificate of Security Clearance, Reports of 
violations of Bureau regulations and procedures, Bureau visitor control 
documents, Correspondence relating to individuals, Claims of 
indebtedness from firms and collection agencies and other sources,

[[Page 33305]]

and assorted documents, Tape-recorded testimony, Type of Information: 
Bureau investigation reports, Information supplied by Law Enforcement 
agencies, Applicant interview record, Anonymous tips concerning Bureau 
employees, Official investigative statements, Names of those requesting 
security assistance and report of the assistance rendered, other 
pertinent Governmental records, education records and information, Date 
of Birth and physical description of individual in the files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 10450 and implementing Treasury and Bureau 
Regulations and 31 U.S.C. 427.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File Folders, 3 x 5 Index Cards, 5 x 8 Index Cards, Loose-leaf 
Binders, Ledgers, Recording Tape, Computer Database Programs, and 
Microfiche.

RETRIEVABILITY:
    Numerically by case number and year, alphabetically by name and 
social security number, and alphabetically by Company name.

SAFEGUARDS:
    Access is limited to Office of Security and Western Currency 
Facility Security Division personnel. Records are maintained in locked 
file cabinets and secured computers.

RETENTION AND DISPOSAL:
    Destroyed within 90 days following notification of an employee's 
death, or, within five years after separation or transfer of incumbent 
employee; or, five years after expiration of contractual relationship. 
Product Discrepancy Investigative Reports and Bank Letter Investigative 
Reports are retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of Security, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228, and Security Division 
personnel, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Fort Worth, Texas 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    The sources of the information are the individual concerned and 
information supplied by Federal, State and local investigative 
agencies, credit bureaus, financial institutions, court records, 
educational institutions, and individuals contacted concerning the 
person being investigated.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system is exempt from 5 U.S.C. 552a (c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a (k)(2).
Treasury/BEP .027

SYSTEM NAME:
    Programmable Access Security System (PASS)--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Bureau of Engraving and Printing Employees (Washington, DC. and 
Fort Worth, Texas); employees of the Bureau of the Public Debt (BPD) 
who are assigned to work at the 12th and C streets SW. Washington, DC. 
facility; employees of other U.S. Government agencies who have been 
cleared for access to the Bureau of Engraving and Printing and issued 
BEP Access Badges, and contractor and service company employees of the 
Bureau of Engraving and Printing and the Bureau of Public Debt who have 
been cleared for access to either bureau.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (A) The following information is maintained concerning all 
individuals who are issued BEP and BPD access badges with photographs: 
Photograph; Full name; Social Security number; date of birth; badge 
number; supervisory status, work telephone; work area number; BEP 
access clearance level; date BEP access level granted; date last 
security background investigation was completed; BEP access level; BEP 
access time zone; date access badge issued; date access badge voided; 
time, date and location of each passage through a security control 
point. (B) In the case of BEP and BPD employees and contractors issued 
``Temporary Access'' badges and contractors and other issued ``No 
Escort'' badges, in lieu of his/her BEP access badge with photograph, 
the same information as in paragraph A (above) is kept. (C) Official 
visitors, contractors, and others issued ``Escort Visitor'' badges: No 
information is maintained in the BEP PASS.

[[Page 33306]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 321, 5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media and computer printouts.

RETRIEVABILITY:
    Numerical by PASS/badge number, alphabetically by last name, and 
appropriate index by subject.

SAFEGUARDS:
    Records are maintained in locked cabinets in a locked room; access 
is limited to Technical Security Division, Office of Security, Senior 
management of the Office of Security, the staff of Internal Review 
Division, Office of Management Control, and the Security Division 
personnel at the Fort Worth, Texas, facility. On-line CRT terminals are 
installed in a locked computer room in two (2) 24-hour manned police 
offices and selected Office of Security staff offices which are locked. 
These latter terminals are on lines that are manually activated and 
deactivated in the PASS computer facility. Access to these terminals is 
limited to Office of Security staff and contractors. Passwords further 
limit the extent of access to computer stored information. BEP, BPD and 
other U.S. Government agency managers and supervisors have access to 
information pertaining to their subordinates for official purposes as 
specified in the Record Source Categories.

RETENTION AND DISPOSAL:
    Retention period is for two (2) years.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Technical Security Division, Office of Security, Bureau of 
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, 
and Security Division personnel, Bureau of Engraving and Printing, 
Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 
76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    The individual concerned, his/her supervisor, or an official of the 
individual's firm or agency.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .035

SYSTEM NAME:
    Tort Claims (Against the United States)--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and the Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and/or organizations making claim for money damage 
against the United States for injury to or loss of property or personal 
injury or death caused by neglect, wrongful act, or omission of a 
Bureau of Engraving and Printing employee while acting within the scope 
of his office or employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains investigative and adjudication documents relative to 
personal injury and/or property damage claims.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Tort Claims Act, Title 28 U.S.C. 2672, Pub. L. 89-506.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the

[[Page 33307]]

request of the individual to whom the record pertains; (5) provide 
information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (6) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folder.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Access is limited to Office of Chief Counsel staff.

RETENTION AND DISPOSAL:
    Retained three years, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Chief Counsel, Bureau of Engraving and Printing; 14th and 
C Streets, SW, Washington, DC 20228, and the Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, 
Texas 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Individual or organization's claim and/or investigative reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .038

SYSTEM NAME:
    Unscheduled Absence Record--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Bureau of Engraving and Printing employees who have had 
unscheduled absences.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record contains chronological documentation of unscheduled 
absences.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (6) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Kept in locked file cabinets; access to these records is restricted 
to Supervisor and authorized timekeeping personnel.

RETENTION AND DISPOSAL:
    Retained for one year following separation or transfer, then 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of Human Resources, Bureau of Engraving and Printing, 
14th and C Streets, SW, Washington, DC 20228, and Human Resources 
Division, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Ft. Worth, Texas 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURE:
    See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Individual employee's time and attendance records, and his/her 
supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Treasury/BEP .041

SYSTEM NAME:
     Record of Discrimination Complaints--Treasury/BEP.

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees who have initiated discrimination complaints.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data developed as a result of inquiry by the person making the 
allegation of discrimination.

[[Page 33308]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     Executive Order 11478.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information contained in the records may be used 
to: (1) Disclose to EEOC to adjudicate discrimination complaints; (2) 
disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (6) provide 
information to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (7) provide information to third parties during the 
course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders. Locked in combination safe.

RETRIEVABILITY:
     By name and case number.

SAFEGUARDS:
    Access is limited to Complainants and Equal Employment Opportunity 
Staff; maintained in locked combination safe.

RETENTION AND DISPOSAL:
     Retained four years after resolution, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of EEO and Employee Counseling Services, Bureau of 
Engraving and Printing, 14th and C Streets, SW, Washington, DC 20228, 
and the Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Ft. Worth, Texas 76131.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURE:
     See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
     See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
    Individual employees who have discrimination complaints.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
     None.
Treasury/BEP .045

SYSTEM NAME:
     Mail Order Sales Customer Files-Treasury/BEP

SYSTEM LOCATION:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers ordering engraved prints and numismatic products from the 
Bureau of Engraving and Printing through the mail, and those 
individuals who have requested that their names be placed on the BEP 
mailing list.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Mail order customer's names, addresses, company names, credit card 
numbers and expiration dates; history of customer sales; and inventory 
data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 301.

PURPOSE(s):
    The purposes of the Mail Order Sales Customer Files are to: (1) 
Maintain information regarding customers to inform them of BEP 
products; (2) provide the capability to research in response to 
customer inquiries; and (3) transmit credit card information to 
financial institutions for approval or disapproval.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
     These records and information from these records may be used to 
electronically transmit credit card information to obtain approval or 
disapproval from the issuing financial institution. Categories of users 
include personnel involved in credit card approval.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
     Debt information concerning a Government claim against an 
individual is also furnished, in accordance with 5 U.S.C. 552a(b)(12) 
and Section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365), to 
consumer reporting agencies to encourage repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
     Records consist of paper records maintained in file folders and in 
electronic media.

RETRIEVABILITY:
     By customer name, order number or customer number.

SAFEGUARDS:
     Access is limited to those authorized individuals who process 
orders, research customer orders or maintain the computer system. In 
addition, files and computer data are maintained in a secured area. 
Access to electronic records is by password.

RETENTION AND DISPOSAL:
    Files on customers who have not purchased any products are kept for 
two years, after which they are taken out of the active system and 
placed in a separate storage file. This file generates two additional 
annual mailings after which time they are purged from the system. 
(Should a customer reorder after being placed on this file, they will 
be assigned a new customer number and placed back in the main system).

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of External Relations, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Room 107-M, Washington, DC 20228.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of

[[Page 33309]]

records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR Part 1, Subpart C, Appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228.

RECORDS ACCESS PROCEDURES:
     See ``Notification procedure'' above.

CONTESTING RECORDS PROCEDURES:
     See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
     Customers, BEP employees, financial institutions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
     None.
Treasury/BEP .046

SYSTEM NAME:
     Automated Mutilated Currency Tracking System-Treasury/BEP

SYSTEM LOCATION:
     Bureau of Engraving and Printing, 14th and C Streets, SE, 
Washington, DC 20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
     Individuals and financial institutions sending in mutilated paper 
currency claims.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Mutilated currency claimants' names, addresses, company names, 
amount of claims, amount paid, types of currency and condition of 
currency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 301.

PURPOSE(s):
     The purpose of the Automated Mutilated Currency Tracking System is 
to maintain historical information and to respond to claimants' 
inquiries, e.g., non-receipt of reimbursement, status of case, etc.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (5) provide 
information to the news media in accordance with guidelines contained 
in 28 CFR 50.2 which relate to an agency's functions relating to civil 
and criminal proceedings; (6) provide information to unions recognized 
as exclusive bargaining representatives under the Civil Service Reform 
Act of 1978, 5 U.S.C. 7111 and 7114; (7) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records consist of paper records maintained in file folders and 
records in electronic media.

RETRIEVABILITY:
    By claimant name, case number, address or registered mail number.

SAFEGUARDS:
    Access is limited to those specific employees who process the 
mutilated currency cases, prepare payment, research inquiries or 
maintain the computer system. In addition, files and computer data are 
maintained in a secured area. Access to electronic records is by 
password.

RETENTION AND DISPOSAL:
    Active claimant files are maintained for two years. Inactive files 
are maintained for seven years. After seven years, the files are purged 
from the system and then destroyed. (Inactive files are those for which 
final payments have been made.)

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of Currency Standards, Bureau of Engraving and 
Printing, 14th and C Streets, SW, Room 344A, Washington, DC 20228.

NOTIFICATION PROCEDURE:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may inquire in accordance with 
instructions appearing in 31 CFR part 1, subpart C, appendix F. Address 
inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th 
and C Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURE:
     See ``Notification procedure'' above.

CONTESTING RECORD PROCEDURES:
     See ``Notification procedure'' above.

RECORD SOURCE CATEGORIES:
     Individuals, banking institutions and BEP employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
     None.
[FR Doc. 01-15575 Filed 6-20-01; 8:45 am]
BILLING CODE 4840-01-P