[Federal Register Volume 66, Number 104 (Wednesday, May 30, 2001)]
[Notices]
[Pages 29345-29346]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-13494]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 16, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-01-23, 2 items, 2 
temporary items). Files pertaining to compensation cases for work-
related injury or illness involving employees paid with non-
appropriated funds. Included are applications for compensation with 
supporting information, examining physicians reports, investigative 
reports, information substantiating claims, and Department of Labor 
forms. Also included are electronic copies of documents created using 
electronic mail and word processing.
    2. Department of Defense, Office of the Inspector General (N1-509-
01-1, 6 items, 4 temporary items). Investigative data maintained 
electronically that is used to manage investigations conducted by the 
Defense Criminal Investigative Service. Included are master files, 
documentation, outputs, and electronic copies of documents created 
using electronic mail and word

[[Page 29346]]

processing. Recordkeeping copies of selected case files were previously 
approved for permanent retention. In this schedule, an extract of the 
master file consisting of data pertaining to permanent case files, 
along with system documentation, is proposed for permanent retention.
    3. Department of Health and Human Services, Health Care Financing 
Administration (N1-440-01-1, 8 items, 8 temporary items). Records 
relating to the enrollment of providers and suppliers into the Medicare 
program. Records include enrollment forms, copies of professional 
licenses, certifications, registrations, and resumes. Electronic copies 
of documents created using electronic mail and word processing are also 
included.
    4. Department of the Navy, Agency-wide (N1-NU-01-1, 5 items, 5 
temporary items). Reports and related records of non-criminal 
investigations into allegations of lost or compromised security-
classified information. This schedule reduces the retention period for 
these records, which were previously approved for disposal. Also 
included are electronic copies of documents created using electronic 
mail and word processing that pertain to these records and to other 
previously scheduled records relating to non-criminal investigations 
and inquiries.
    5. Department of State, U.S. Mission to the Organization for 
Economic Cooperation and Development (N1-84-01-1, 2 items, 1 temporary 
item). Electronic copies of documents created using electronic mail and 
word processing that pertain to negotiations relating to the 
MultilateralAgreement on Investment. Recordkeeping copies of these 
files are proposed for permanent retention.
    6. Department of the Treasury, Bureau of the Public Debt (N1-53-01-
5, 30 items, 30 temporary items). Division of Accounts and 
Reconcilement records consisting of outputs from previously scheduled 
electronic systems, including the Series HH/H Bond System, the Matured 
Unredeemed Bond System, the United States Savings Bond System, and the 
Public Debt Accounting and Reporting System. Records consist of 
printouts of bond transaction reports. Also included is an on-line 
tracking system for matured unredeemed bonds and electronic copies of 
documents created using electronic mail and word processing 
applications.
    7. Department of the Treasury, Treasury Inspector General for Tax 
Administration (N1-56-01-5, 23 items, 22 temporary items). Records 
relating to administrative, audit, and investigative functions 
transferred from the Internal Revenue Service (IRS). Included are such 
records as correspondence, audit reports, special studies, routine 
investigative case files, exhibits, receipts, logs, and working papers. 
These records were previously approved for disposal in schedules 
submitted by the IRS. Also included are electronic copies of documents 
created using electronic mail and word processing. Recordkeeping copies 
of significant investigative case files are proposed for permanent 
retention.
    8. Judicial Review Commission on Foreign Asset Control, Agency-wide 
(N1-220-01-1, 4 items, 2 temporary items). Electronic copies of records 
created using electronic mail and word processing. Recordkeeping copies 
of correspondence, hearings, reports, and files accumulated by 
Commissioners and staff members are proposed for permanent retention.
    9. National Archives and Records Administration, Agency-wide (N1-
64-01-2, 7 items, 7 temporary items). Records relating to the 
recruitment and re-certification of members of the Senior Executive 
Service, the administration of the Family Medical Leave Act, and 
appeals of adverse actions submitted to the Merit System Protection 
Board. This schedule also increases the retention period for Personal 
Injury files covered under General Records Schedule 1, item 31. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    10. Office of Government Ethics. (N1-522-01-2, 2 items, 2 temporary 
items). Forms and related records used to process requests for 
reasonable accommodation equipment or services made by employees with 
disabilities. Electronic copies of records created using electronic 
mail and word processing are also included.

    Dated: May 22, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-13494 Filed 5-29-01; 8:45 am]
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