[Federal Register Volume 66, Number 95 (Wednesday, May 16, 2001)]
[Notices]
[Pages 27300-27388]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-11673]



[[Page 27299]]

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Part III





Department of Energy





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Privacy Act of 1974; Publication of Compilation of Privacy Act Systems 
of Records; Notice

  Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / 
Notices  

[[Page 27300]]


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DEPARTMENT OF ENERGY


Privacy Act of 1974; Publication of Compilation of Privacy Act 
Systems of Records

AGENCY: Department of Energy.

ACTION: Publication of Department of Energy (DOE) compilation of 
Privacy Act Systems of Records and notice of intent to publish proposed 
new systems of records.

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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, and the 
Office of Management and Budget (OMB) Circular A-130, the DOE is 
publishing the compilation of the Privacy Act systems of records of the 
agency. This notice reflects various significant and administrative 
changes to existing systems of records and identifies proposed new 
systems of records.

DATES: Any interested person may submit written comments concerning the 
proposed changes to DOE's Privacy Act System of Records by June 15, 
2001. Except for proposed exemptions that require separate notice and 
comment rulemaking, the changes proposed in this notice will be 
effective on July 2, 2001 unless DOE receives comments that require a 
contrary determination. DOE will publish a document in the Federal 
Register notifying the pubic if any changes are necessary.

ADDRESSES: Written comments should be directed to Abel Lopez, Director, 
Freedom of Information Act and Privacy Act Division, U.S. Department of 
Energy, MA-73, 1000 Independence Avenue, SW., Washington, DC 20585.

FOR FURTHER INFORMATION CONTACT: Abel Lopez, Director, Freedom of 
Information Act and Privacy Act Division, MA-73, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585, (202) 586-
5955; Verlette Moore, Freedom of Information Act and Privacy Act 
Division, MA-73, 1000 Independence Avenue, SW., Washington, DC 20585, 
(202) 586-5958; and Isiah Smith, Office of General Counsel, GC-80, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585, (202) 586-8618.

SUPPLEMENTARY INFORMATION:

I. Background
II. Proposed Amendments to Existing Systems of Records
III. Establishment of New Systems of Records
IV. Discussion of Deletion Notices
V. Comment Procedures
VI. Table of Contents of All DOE Systems of Records as Adopted or 
Proposed

I. Background

    This notice provides an accurate and complete text of notices for 
the sixty systems of records established under the Privacy Act by the 
DOE. The last compilation of the Department's systems of records was 
published at 47 FR 14306, April 2, 1982. Since that time, the DOE has 
published several notices to establish new systems of records and to 
amend published systems.
    The Department's previous compilation included appendices that 
listed the DOE locations where the records are maintained and the 
routine uses applicable to the various systems. We have determined that 
the proposed system notices will be a more useful tool to the subject 
of the records if all information related to each of the particular 
systems is incorporated into the individual notices. Each system notice 
will provide a more accurate description of the systems of records, 
identify the purpose and authority for collecting and maintaining the 
information, reflect administrative changes that have been made, 
identify the appropriate DOE locations, and incorporate all routine 
uses. In addition, this Federal Register notice proposes new routine 
uses for existing systems of records and establishes seven new systems 
of records.

II. Proposed Amendments to Existing Systems of Records

DOE-1  Personnel and General Employment Records

    This notice proposes to change the name of ``DOE-1 Personnel and 
General Employment Records'' to ``DOE-1 Grievance Records.'' The notice 
also will expand the categories of records maintained in the system and 
establish three new routine use provisions.
    The system currently encompasses all personnel and general 
employment records for Federal employees at the DOE. With the exception 
of grievance records, the maintenance of general employment records in 
the system duplicates ``OPM Gov't-1 Personnel Records,'' the 
government-wide system of records of the Office of Personnel Management 
(OPM). Therefore, the Department will no longer maintain a system for 
these records.
    The amended system will maintain only grievance records subject to 
the negotiated grievance process under DOE 3771.1, ``Grievance Policy 
and Procedures.'' The records in this system will be used by management 
officials in the resolution of employee concerns about working 
conditions, administration of collective bargaining agreements, 
employee-supervisor relations, work processes, or other similar issues.
    The categories of records maintained in the system of records will 
include those records covered by the DOE and administrative grievance 
process and a negotiated grievance process, security clearance 
documents, management reports, witness statements, affidavits, 
checklists, and notes.
    This notice also proposes to establish three new routine use 
disclosures for the system of records. The three proposed routine uses 
will allow disclosure of information maintained in the system (1) to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. 7121; (2) to an 
appropriate Federal, State, or local agency that is authorized to 
review and resolve the issue(s) raised in the grievance; and (3) to 
another Federal agency, a court, or a party in litigation before a 
court or in an administrative proceeding being conducted by a Federal 
agency, when the Department is a party to the judicial or 
administrative proceeding. These routine uses are compatible with the 
purpose for which the information is being collected and maintained.

DOE-5  Personnel Records of Former Contractor Employees

    This notice proposes to amend ``DOE-5 Personnel Records of Former 
Contractor Employees'' by establishing a new routine use disclosure 
pursuant to the Energy Employees Occupational Illness Compensation 
Program Act of 2000. The proposed routine use will allow disclosure of 
information maintained in the system to the Department of Health and 
Human Services, its contractors, grantees, and cooperative agreement 
holders, to estimate radiation doses and other workplace exposures 
received by Department of Energy federal and contractor employees. The 
Secretary of Health and Human Services and the Secretary of Energy 
shall each make available information to researchers and the general 
public on the assumptions, methodology, and data used in establishing 
radiation doses consistent with the protection of private medical 
records. Those provided information under this routine use are subject 
to the same limitations applicable to DOE officers and employees under 
the Privacy Act.

DOE-8  Intergovernmental Personnel Act (IPA) Contracts

    This notice proposes to amend ``DOE-8 Intergovernmental Personnel 
Act (IPA)

[[Page 27301]]

Contracts'' by expanding an existing routine use provision and 
modifying how the records are stored. Presently, records are maintained 
in paper medium. The storage of the records has been modified to 
include records maintained in an on-line database. Automation of the 
documents will improve the management of paper records. Access to 
records in the system is limited to those whose duties require access 
to the records and is completely password protected. Hard copies of the 
same records are stored in locked metal or office file cabinets.
    This notice proposes to expand an existing routine use disclosure. 
Presently, information may be disclosed to State and local governments 
and institutions of higher education for the purpose of assigning 
individuals for temporary periods. The proposed routine use provision 
will be expanded to include disclosure of information to federally 
funded research and development centers. The proposed expanded routine 
use disclosure is compatible with the system's purpose to maintain 
information used to provide payments under the terms of the personnel 
agreements, and to provide employment histories and information for 
reports and program evaluations to a Federal agency in connection with 
the hiring or retention of an employee.

DOE-18  Accounts Payable Financial System

    This notice proposes to amend the categories of individuals section 
to include contractor employees of the Agency who are due monies from 
the Department.

DOE-23  Property Accountability System

    This notice proposes to amend the categories of individuals and the 
categories of records sections, and to add a new routine use 
disclosure. The categories of individuals will be expanded to include 
contractor employees of the Agency who are authorized to be custodians 
of controlled DOE equipment. The categories of records maintained in 
the system will be expanded to include information about the equipment 
such as date of purchase; cost price; purchase order number; property 
tag identification; status/date; condition of property; operation 
number; high risk field; and disposal code.
    The proposed new routine use disclosure will allow the disclosure 
of information to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency. A routine use disclosure will 
be made to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    The proposed new routine use disclosure is compatible with the 
system's purpose to provide inventories to satisfy other Federal 
Procurement Management Regulations (FPMR) requirements; to maintain 
records of the location of emergency equipment; to control equipment; 
to document assignments authorized under union contracts; to provide 
management information necessary for the budgeting and allocation of 
equipment; and to provide evidence of assignment, location, and value 
in the event that Government property is stolen.

DOE-24  Land Record System

    This notice proposes to amend the system by establishing two new 
routine use provisions. The new routine uses will permit the disclosure 
of information to the Internal Revenue Service to provide notification 
of individuals who have received payment exceeding $600.00 on any one 
land right transaction, and disclosure to the Department of Justice to 
provide support of land right condemnation actions. These disclosures 
are compatible with the system's purpose to maintain and track land 
rights information resulting from property rights acquisitions, 
outgrants, licenses, transfers, exchanges, encroachments, disposals, 
and construction and maintenance programs.

DOE-25  Employee Parking Records

    This notice proposes to change the name of ``DOE-25 Employee 
Parking Records'' to ``DOE-25 U.S. Department of Energy Commuter 
Locator and Parking Space Information System.'' This notice also 
proposes to amend the system of records by establishing a new routine 
use provision.
    The proposed new routine use provision will permit the disclosure 
of information to the Council of Governments who will provide 
information about car pools and van pools to commuters seeking to make 
commuter connections. This disclosure is compatible with the system's 
purpose to maintain information of existing car pools, van pools, and 
other categories of parking for a current record of employees who 
commute to work.

DOE-26  Official Travel Records

    This notice proposes to amend ``DOE-26 Official Travel Records'' by 
expanding the categories of individuals and categories of records 
sections, and to add a new routine use disclosure. The categories of 
individuals will be expanded to include individuals who relocate at the 
Department's expense. The categories of records maintained in the 
system also will be expanded to include charge card account numbers, 
residential sales records, and receipts.
    The proposed routine use disclosure will allow transmittal of 
information maintained in the system of records to the General Services 
Administration for the audit of transportation services. The proposed 
new routine use disclosure is compatible with the system's purpose to 
document official domestic and foreign travel, relocation expenditures, 
foreign travel approval and reimbursement of allowable expenses.

DOE-33  Personnel Medical Records

    This notice proposes to amend ``DOE-33 Personnel Medical Records'' 
by establishing a new routine use disclosure pursuant to the Energy 
Employees Occupational Illness Compensation Program Act of 2000. The 
proposed routine use will allow disclosure of information maintained in 
the system to the Department of Health and Human Services, its 
contractors, grantees, and cooperative agreement holders, to estimate 
radiation doses and other workplace exposures received by Department of 
Energy federal and contractor employees. The Secretary of Health and 
Human Services and the Secretary of Energy shall each make available 
information to researchers and the general public on the assumptions, 
methodology, and data used in establishing radiation doses consistent 
with the protection of private medical records. This routine use is 
compatible with the purpose for which the information is being 
collected and maintained. Those provided information under this routine 
use are subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

DOE-34  Employee Assistance Program (EAP)

    The DOE published for public comment in the Federal Register an 
amendment to an existing system of records on May 13, 1996. The 
amendment expanded the system's scope to include records on assistance 
on all behavioral problems or issues. The existing system covers only 
those records relating to counseling and

[[Page 27302]]

referral services to resolve alcohol and/or drug counseling and records 
relating to referral services to resolve alcohol and/or drug abuse 
problems.
    Records from this system will be used to provide information to the 
employee assistance program provider, program coordinator, and program 
evaluators to assist in the operation of the program. The information 
also will be provided to appropriate Departmental management officials 
regarding possible health, safety, or security risks.
    The number of system locations was increased to include the offices 
of the Departmental service providers (counselors) when their offices 
are off-site. The categories of individuals covered also was amended to 
include former employees. The categories of records in the system now 
includes a detailed employee profile, interest inventory and/or 
psychological test results, issue inventory, case notes, consent/
release forms, and psychological reports.
    The new routine uses permit the disclosure of information 
maintained in the system of records to (1) the Department's contractors 
and their personnel who provide services to the Program who have a need 
for the records in the performance of their duties; (2) appropriate 
officials of law enforcement agencies, government and social service 
agency officials, and court officials if the employee is suspected of 
child, spousal, or elder abuse; (3) any person or entity to the extent 
necessary to prevent an imminent or potential crime that directly 
threatens loss of life or serious bodily injury; (4) qualified 
personnel for the purpose of conducting scientific research, management 
audits, financial audits, or program evaluation, but such personnel may 
not identify, directly or indirectly, any individual patient in any 
report, or otherwise disclose patient identities in any manner; and (5) 
the Department of Justice or other appropriate Federal agencies in 
defending claims against the United States, when the claim results from 
action against an individual based upon the individual's behavior or 
mental or physical condition, or is alleged to have arisen because of 
activities of any Federal agency in connection with the individual. 
These routine uses do not apply to records maintained in the system of 
records that pertain to alcohol and substance abuse that are subject to 
the more restrictive confidentiality constraints set forth at Title 42, 
United States Code, section 290 dd-2, and Title 42, Code of Federal 
Regulations, part 2.
    The proposed notice published in 1996 also deleted the routine uses 
listed for the system in the Department's complete compilation of 
Privacy Act systems of records at 47 FR 14306, and subsequent Federal 
Register republications. All intended disclosures of information 
maintained in the system are included in the proposed routine uses to 
be established in this notice.
    Response to Comment Received--One comment was received in response 
to the amendments to the system in 1996. The comment addressed the 
disclosure of records to the employee's supervisor when the employee 
waives confidentiality. The commenter opposed allowing an employee's 
supervisor access to EAP records under any circumstances. The commenter 
states that when a waiver of confidentiality has occurred, it is 
acceptable for an EAP provider to discuss information with a 
supervisor, but not to release records. DOE agrees with this comment 
and is revising the Purpose section of the system to address this 
comment. Accordingly, the Purpose section is revised to read as 
follows:

    These records are used by the Department of Energy to maintain 
documentation on employees seeking assistance on behavioral problems 
or issues. Records from this system will be used to provide 
information to the employee assistance program provider, program 
coordinator, and program evaluators to assist the operation of the 
program. In cases of employee supervisor initiated referrals, 
information will be discussed with the employee's supervisor if the 
employee waives confidentiality, but documents will not be provided. 
The information also will be provided to appropriate Departmental 
management officials regarding possible health, safety, or security 
risks.

DOE-35  Personnel Radiation Exposure Records

    This notice proposes to amend ``DOE-35 Personnel Radiation Exposure 
Records'' by establishing a new routine use disclosure pursuant to the 
Energy Employees Occupational Illness Compensation Program Act of 2000. 
The proposed routine use will allow disclosure of information 
maintained in the system to the Department of Health and Human 
Services, its contractors, grantees, and cooperative agreement holders, 
to estimate radiation doses and other workplace exposures received by 
Department of Energy federal and contractor employees. The Secretary of 
Health and Human Services and the Secretary of Energy shall each make 
available information to researchers and the general public on the 
assumptions, methodology, and data used in establishing radiation doses 
consistent with the protection of private medical records. This 
disclosure is compatible with the purpose for which the information is 
being collected and maintained. Those provided information under this 
routine use are subject to the same limitations applicable to DOE 
officers and employees under the Privacy Act.

DOE-41  Legal Files (Claims, Litigation, Criminal Violations, Patents, 
and Others)

    This notice proposes to amend ``DOE-41 Claims, Litigation, Criminal 
Violations, Patents, and Others'' by modifying how the records are 
stored. Records now are maintained in paper medium. The storage section 
will be modified to include electronic generated records. Maintenance 
of electronic records improves the management of paper records by using 
current technology to reduce redundant processes, multiple copying, and 
misfiling of correspondence. Access to the records will be on a need to 
know basis. All records containing personal information will be 
maintained in secured file cabinets or in files accessible only by 
authorized personnel. Access doors will be locked when offices are 
vacant and access to computerized files is password protected.

DOE-43  Personnel Security Clearance Files

    This notice proposes to amend ``DOE-43 Personnel Security Clearance 
Files'' by establishing a new routine use provision. The proposed new 
routine use will permit disclosure of information to competent medical 
authorities who, under a formal agreement for payment of services with 
the local DOE personnel security elements, conduct evaluations under 10 
CFR part 710. These evaluations are conducted to determine whether an 
individual has an illness or mental condition of a nature that causes 
or may cause a significant defect in judgment or reliability, or is 
alcohol dependent or suffering from alcoholism.

DOE-46  Clearance Board Cases

    This notice proposes to change the name of the system from ``DOE-46 
Clearance Board Cases'' to ``DOE-46 Administrative Review Files.'' The 
proposed name reflects the administrative review proceedings that 
determine a DOE access authorization eligibility of an individual. The 
categories of individuals section has been revised to provide greater 
specificity about the individuals covered by the system. In addition, 
this notice more clearly identifies the records that are currently 
maintained in

[[Page 27303]]

connection with the process established at 10 CFR part 710.

DOE-48  Security Education and/or Infraction Reports

    This notice proposes to amend ``DOE-48 Security Education and/or 
Infraction Reports'' by modifying how the records are stored. Records 
now are maintained in paper medium. The storage section is being 
amended to include electronic records. Maintenance of electronic 
records and a database improves the management of paper records by 
using current technology and allows better tracking of security 
infractions issued and security training taken by individuals. Access 
is limited to employees with a need-to-know. Records are stored in 
secured areas.

DOE-49  Security Correspondence File

    The last compilation of DOE's Privacy Act system of records was 
published on April 2, 1982. This publication included the system of 
records notice for DOE-49 Security Correspondence File. On November 27, 
1998, this system of records was inappropriately deleted from DOE's 
inventory. For this reason, the DOE is republishing ``DOE-49 Security 
Correspondence File.'' This notice proposes to change the name to 
``DOE-49 Security Communications File'' and to amend how the records 
are stored.
    The records are being compiled by DOE as part of it's efforts to 
adequately carry out its physical security responsibilities by creating 
and maintaining profiles of all individuals who have made threats of 
any kind, and through any medium, against DOE officials, DOE employees, 
DOE contractor employees, DOE facilities and/or DOE buildings. 
Information maintained in the system will consist of threat 
correspondence received from individuals, as well as individuals who 
have been identified from articles in the new media as being potential 
threats to the Department, its employees, and facilities. The records 
will consist of information obtained from the subject individual, 
complainants, witnesses, agency files and records, official federal, 
state or local records and publicly available information. The records 
will be stored as paper records, microfiche, and electronic media.
    The system is being establish under the authority vested in the 
Secretary contained in 42 U.S.C. 7101 et seq., and 52 U.S.C. 2401 et 
seq. The system also will satisfy the requirements of E.O. 12958, 
``Classified National Security Information'' (April 17, 1995).
    The system will be exempt from subsections (k)(1), (k)(2), and 
(k)(5) of the Privacy Act, to the extent that information within the 
System meets the criteria of those subsections of the Act. Such 
information has been exempted from the provisions of subsections 
(c)(3), (d), and (e)(1) of the Act; see the Department's Privacy Act 
regulation at 10 CFR 1008.12(b). The DOE Privacy Act regulation has 
been amended to allow these exemptions.

DOE-50  Personnel Assurance Program Records

    This notice proposes to amend ``DOE-50 Personnel Assurance Program 
Records'' by modifying how the records are stored. Presently, records 
are maintained in paper medium. The storage section is being amended to 
include computer database files. Maintenance of electronic records 
improves the management of paper records by using current technology to 
provide greater access to the records. Access is limited to those 
employees with a need-to-know. All records are stored in locked file 
cabinets in secured buildings.

DOE-51  Employee Visitor and Access Control Records

    This notice proposes to amend ``DOE-51 Employee Visitor and Access 
Control Records'' by expanding the categories of individuals section, 
expanding an existing routine use provision, and modifying how the 
records are stored. The section for categories of individuals also will 
include DOE contractor employees seeking access to DOE facilities and 
classified records.
    This notice also proposes to expand an existing routine use 
disclosure. Presently, records may be disclosed to the Department of 
Defense to authorize access to classified information and areas. This 
proposed routine use will be amended to include disclosure of 
information to the National Aeronautics and Space Administration. The 
proposed routine use disclosure is compatible with the system's purpose 
to control access to Departmental facilities to those with proper 
identification.
    This notice also proposes to amend the system by modifying how the 
records are stored. Presently, records are maintained in paper medium. 
The storage section is being amended to include an automated database. 
The database may contain the clearance history of an individual, access 
identification information, and photographs. Maintenance of electronic 
records improves the management of paper records by using current 
technology to provide greater access to the records. Access is limited 
to employees with a need-to-know. Records are stored in a secure area.

DOE-52  Alien Visits and Participation

    This notice proposes to amend the system and change the name from 
``DOE-52 Alien Visits and Participation'' to ``DOE-52 Access Control 
Records of International Visits, Assignments, and Employment at DOE 
Facilities and Contractor Sites.'' The categories of individuals and 
the categories of records sections are more detailed. They are amended 
to more clearly identify the individuals and records covered by the 
system. In addition, the locations where the records are maintained 
have been expanded to include all DOE facilities and contractor 
facilities.
    The storage section is being amended to include files on electronic 
media. Maintenance of electronic records improves the management of 
paper records by using current technology. In addition, it provides 
greater access to the records and improves the tracking of security 
infractions and security training. Access is limited to employees with 
a need-to-know.

DOE-55  Freedom of Information Act and Privacy Act (FOIA/PA) Requests 
for Records

    This notice proposes to amend ``DOE-55 Freedom of Information and 
Privacy Act (FOIA/PA) Requests for Records'' by expanding the section 
of categories of records, establishing two new routine use provisions, 
and modifying how the records are stored.
    The categories of records section is being amended to include the 
identity of the FOIA/PA Division analyst assigned to process requests 
and case notes for requests.
    The new routine uses permit disclosures of information maintained 
in the system to another Federal agency to consult on or refer requests 
for processing, and to a Federal agency, court of law, or party in 
litigation or administrative proceeding challenging or seeking to 
enjoin actions by the Department under the FOIA or PA. This new routine 
use is compatible with the system's purpose to determine the actions 
taken on FOIA and PA requests to produce statistical reports and for 
case management.
    This notice also will amend how records are stored and retrieved. 
Records now are stored in paper and microfiche media. Records will be 
stored in an optical imaging system database, where records are scanned 
and stored in an electronic media. Records include video, audio, and 
electronic media files. Maintaining

[[Page 27304]]

information electronically will improve the management of the records 
and is in compliance with the Electronic Freedom of Information Act 
Amendments to the FOIA. Information will be retrieved by name and case 
number. Computerized files are password protected, and paper records 
are stored in locked metal file cabinets. Access to the records will be 
limited to a need-to-know basis.

DOE-56  Congressional Constituent Inquiries

    The notice proposes to amend ``DOE-56 Congressional Constituent 
Inquiries'' by establishing two new routine use disclosures. This 
notice will allow records to be disclosed to another Federal agency 
when consultation or referral is required to process the request. In 
addition, records from this system may be disclosed to members of 
Congress on behalf of their constituents, and to the Department's 
contractors in performance of their contracts and their officers and 
employees who have a need for the record to perform their duties. These 
parties will be subject to the same limitations applicable to the 
Department's officers and employees under the Privacy Act. The new 
routine uses are compatible with the system's purpose to track 
inquiries by members of Congress on behalf of constituents, to ensure 
proper document control of the response, and to record the Department's 
responses to such inquiries.
    This notice also will amend how the records are stored. Records now 
will include electronic records. Maintaining information electronically 
will improve the management of executive correspondence in the 
Department using current technology to reduce redundant processes, 
multiple copying, and misfiling of correspondence. Access to the 
records is limited to a need-to-know basis. The records are password 
protected.

DOE-57  Congressional Profiles

    Records from this system will be used by DOE personnel, 
particularly those in the Office of Congressional Affairs, who need to 
be informed about energy issues of interest to members of Congress and 
to have available minimal biographical information on each member and 
the member's district or State. Maintaining the information will enable 
DOE to be better informed and more responsive in its interactions with 
Congress. For this reason, DOE will collect and maintain publicly 
available information derived from information releases by members' 
offices, abstracts from the Congressional Record, committee hearings, 
and other published or public sources. This information will be 
maintained by the name of each individual member of the current 
Congress.
    The storage of these records was previously reported as paper 
records and computer printouts. This notice will amend and modify this 
section of the systems notice to include storage of the records on 
electronic format.

DOE-58  General Correspondence Files of the Office of the Secretary of 
Energy

    Records in this system consist of correspondence written to the 
Secretary, Deputy Secretary, and Under Secretary of Energy. The system 
of records has been amended to expand the categories of individuals who 
are covered by the system to include all individuals who communicate by 
letter with the Secretary, Deputy Secretary, and Under Secretary. This 
section will include members of Congress, representatives of 
organizations, other Federal and state agencies, and the general 
public.
    At present, the records maintained in the system are only paper 
records. This notice proposes to amend the storage section of the 
system to include databases and electronic images. The records will be 
stored in an optical imaging system database, where records are scanned 
and stored in an electronic medium. Maintaining information 
electronically will improve the management of executive correspondence 
in the Department using current technology to reduce redundant 
processes, multiple copying, and misfiling of correspondence. The 
records are password protected. Access to the records is limited to a 
need-to-know basis.

DOE-62  Historical Files--Published Information Concerning Selected 
Persons in the Energy Field

    The History Division in the Office of the Executive Secretariat of 
the DOE is responsible for assembling significant materials about the 
history of the Federal role in energy development in the United States. 
In furtherance of this function, published information from newspaper 
and magazine articles, press releases, announcements, and speeches is 
collected and maintained about individuals who are prominently involved 
in historic events of interest to the energy community. These materials 
are used to prepare official histories and to respond to specific 
requests for historical information.
    The previously published notice described one routine use 
disclosure to members of the public and media. This notice will amend 
the system by adding three proposed new routine use disclosures. The 
proposed new routine use disclosures will permit disclosure of 
information (1) to another Federal agency when consultation or referral 
is required to process requests; (2) to a congressional office 
submitting a request or inquiring about a request on behalf of a 
constituent who is the subject matter of the record; and (3) to DOE 
contractors to perform their duties in accordance with the same 
limitations applicable to the DOE officers and employees under the 
Privacy Act. These proposed routine uses are compatible with the 
purpose of preparing histories to respond to informational inquiries 
from members of the public and from DOE officials.

DOE-71  The Radiation Accident Registry

    This notice proposes to amend ``DOE-71 Radiation Accident 
Registry'' by establishing a new routine use disclosure pursuant to the 
Energy Employees Occupational Illness Compensation Program Act of 2000. 
The proposed routine use will allow disclosure of information 
maintained in the system to the Department of Health and Human 
Services, its contractors, grantees, and cooperative agreement holders, 
to estimate radiation doses and other workplace exposures received by 
Department of Energy and contractor employees. The Secretary of Health 
and Human Services and the Secretary of Energy shall each make 
available information to researchers and the general public on the 
assumptions, methodology, and data used in establishing radiation doses 
consistent with the protection of private medical records. This 
disclosure is compatible with the purpose for which the information is 
being collected and maintained.

DOE-72  The DOE Radiation Study Registry

    This notice proposes to amend ``DOE-72 The DOE Radiation Study 
Registry'' by establishing a new routine use disclosure pursuant to the 
Energy Employees Occupational Illness Compensation Program Act of 2000. 
The proposed routine use will allow disclosure of information 
maintained in the system to the Department of Health and Human 
Services, its contractors, grantees, and cooperative agreement holders, 
to estimate radiation doses and other workplace exposures received by 
Department of Energy Federal and contractor employees. The Secretary of 
Health and Human Services and the Secretary of Energy shall each make 
available information to researchers and the general public on the 
assumptions,

[[Page 27305]]

methodology, and data used in establishing radiation doses consistent 
with the protection of private medical records. This disclosure is 
compatible with the purpose for which the information is being 
collected and maintained.

DOE-73  The US-DPTA Registry

    This notice proposes to amend ``DOE-73 The US-DPTA Registry'' by 
establishing a new routine use disclosure. The proposed routine use 
will allow disclosure of information maintained in the system to the 
Department of Health and Human Services, its contractors, grantees, and 
cooperative agreement holders, pursuant to the Energy Employees 
Occupational Illness Compensation Program Act of 2000, to estimate 
radiation doses and other workplace exposures received by Department of 
Energy Federal and contractor employees. The Secretary of Health and 
Human Services and the Secretary of Energy shall each make available to 
researchers and the general public information on the assumptions, 
methodology, and data used in establishing radiation doses consistent 
with the protection of private medical records. This disclosure is 
compatible with the purpose for which the information is being 
collected and maintained.

DOE-84  Counterintelligence Investigations

    The DOE, as the successor agency to the Atomic Energy Commission, 
has broad responsibilities under the Atomic Energy Act (AEA) to direct 
the development, use, and control of atomic energy. These 
responsibilities include a specific mandate to protect sensitive and 
classified information and materials involved in the design, 
production, and maintenance of nuclear weapons, and a general 
obligation to ensure that permitting an individual to have access to 
information classified under the AEA will not endanger the nation's 
common defense and security. As an element of carrying out its national 
security mission, the DOE has instituted a more rigorous 
counterintelligence program to strengthen its protection of information 
and technologies in connection with DOE's atomic energy defense 
activities. This stronger counterintelligence program has emphasized 
selection and training of field counterintelligence personnel; 
counterintelligence analysis; counterintelligence and security 
awareness; protections against potential insider threats; computer 
security; improved coordination with the Federal Bureau of 
Investigation (FBI), the Central Intelligence Agency (CIA), and the 
National Security Agency (NSA); and the establishment of a 
counterintelligence evaluation program to include a 
counterintelligence-scope polygraph examination.
    At 64 FR 70962 on December 17, 1999, the DOE published a final rule 
for the use of counterintelligence-scope polygraph examinations for 
certain DOE Federal and contractor employees, applicants for 
employment, and other individuals assigned or detailed to Federal 
positions at DOE. See 10 CFR part 709. The DOE now requires 
counterintelligence-scope polygraph examinations for individuals in 
positions with access to the most sensitive and classified information 
and materials in connection with DOE's atomic energy defense activities 
as a necessary, prudent measure to fulfill DOE's national security 
responsibilities.
    An additional part of DOE's enhanced counterintelligence program is 
the establishment of a pilot program to monitor and analyze selected 
outgoing and incoming electronic mail (e-mail) from the DOE Sandia 
National Laboratories, Los Alamos National Laboratory, Lawrence 
Livermore National Laboratory, and Pacific Northwest National 
Laboratory, which are engaged in nuclear weapons design or work 
involving special nuclear material. The purpose of the pilot project at 
the national laboratories is to test whether e-mail monitoring is an 
effective device to address threats to DOE assets by foreign 
governments, groups, organizations or persons that attempt to gather 
classified and other protected information through e-mail 
communications with DOE Federal and contractor personnel.
    In accordance with the Privacy Act, 5 U.S.C. 552a, DOE proposes to 
amend ``DOE-84, Counterintelligence Investigative Records'' by 
expanding the categories of records section and categories of 
individuals section. The amendment will expand the categories of 
records section to include hard copy as well as electronic versions of 
investigative reports, evaluations records, polygraph examination 
records and videotapes of polygraph sessions, and compact disks of e-
mail.
    In addition, as a result of the implementation of the DOE 
counterintelligence evaluation program to include the 
counterintelligence-scope polygraph examination, the categories of 
individuals section covered by the system also will be expanded to 
include employees and applicants for employment with DOE and its 
contractors (including subcontractors at all tiers), and individuals 
who may be assigned or detailed to Federal positions at DOE. There are 
eight program categories covered by the polygraph examination 
regulation. These include positions that DOE has determined include 
counterintelligence activities or access to counterintelligence sources 
and methods; positions requiring access to Sensitive Compartmented 
Information; positions requiring access to non-intelligence Special 
Access Programs; positions subject to the Personnel Assurance Program 
(PAP) or Personnel Security Assurance Program (PSAP); positions with a 
need-to-know or access to information specifically designated by the 
Secretary regarding the design and operation of nuclear weapons and 
associated use and control features; positions within the Office of 
Independent Oversight and Performance Assurance, or any successor 
thereto, involved in inspection and assessment of safeguards and 
security functions, including cyber-security, of the Department; and 
positions within the Office of Security and Emergency Operations, or 
any successor thereto. The categories of individuals also will include 
those individuals who voluntarily request a polygraph examination in 
order to respond to questions that have arisen in the context of a 
counterintelligence investigation. These last examinations are referred 
to as exculpatory polygraph examinations. The categories of individuals 
also will be expanded as a result of the e-mail analysis pilot project 
to include users of the e-mail systems at the Sandia National 
Laboratories, Los Alamos National Laboratory, Lawrence Livermore 
National Laboratory, and Pacific Northwest National Laboratory.
    Hard copy and electronic versions of investigative records and 
counterintelligence evaluation records, except polygraph records and 
videotape and e-mail records, contained in this system of records may 
be maintained at DOE Headquarters or other DOE sites listed below. The 
polygraph records and videotapes will be maintained only at the DOE 
Test Center, Albuquerque, NM, 87106, and at DOE, Headquarters, 1000 
Independence Avenue, SW., Washington, DC 20585. The records will be 
stored as paper records, electronic records, and videotapes. The 
polygraph records are safeguarded in locked cabinets and electronic 
records are password protected. Access is limited to authorized staff 
only.
    The e-mail records will be maintained only at the DOE Sandia 
National Laboratories, Los Alamos National Laboratory, Lawrence 
Livermore National Laboratory, Pacific Northwest National Laboratory, 
and at DOE

[[Page 27306]]

Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585. The 
records will be stored as electronic records on compact disks. The e-
mail records are safeguarded in locked cabinets, and access is limited 
to authorized staff only.
    The polygraph examinations are authorized by the National Defense 
Authorization Act of Fiscal Year 2000, Pub. L. 106-65 section 3154; the 
Employee Polygraph Protection Act, Pub. L. 100-347; 29 U.S.C. 2006 
(b)(1)(B); Executive Order 12958, Classified National Security 
Information (April 17, 1995); Executive Order 12968, Access to 
Classified Information (August 2, 1995); and Presidential Decision 
Directive-61.
    The pilot e-mail analysis project is authorized by the Electronic 
Communications Privacy Act, Pub. L. 99-508, 18 U.S.C. 2510 et seq., 
Executive Order 12333, and the DOE Procedures for Intelligence 
Activities.

DOE-88  Epidemiologic and Other Health Studies, Surveys and 
Surveillances

    This notice proposes to amend ``DOE-88 Epidemiologic and Other 
Health Studies, Surveys and Surveillances'' by establishing a new 
routine use disclosure pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000. The proposed routine use will 
allow disclosure of information maintained in the system to the 
Department of Health and Human Services, its contractors, grantees, and 
cooperative agreement holders to estimate radiation doses and other 
workplace exposures received by Department of Energy Federal and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available information to 
researchers and the general public on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. This disclosure is compatible 
with the purpose for which the information is being collected and 
maintained.

III. Discussion of New Systems of Records

DOE-3  Employee Concerns Program Records

    The Department of Energy (DOE) proposes to establish a new system 
of records entitled ``DOE-3 Employee Concerns Program Records.'' The 
DOE recognizes that free and open expression pertaining to the concerns 
of DOE Federal and contractor and subcontractor employees is essential 
to accomplishing DOE's mission. The employees have the right and 
responsibility to report concerns relating to the environment, safety, 
health, or management of Department operations. The Employee Concerns 
Program is designed to encourage open communication; inform employees 
of the proper forum for consideration of their concerns; ensure 
employees can raise issues without fearing reprisal; address employee 
concerns in a timely and objective manner; and provide employees an 
avenue for consideration of concerns that fall outside existing 
systems.
    The categories of records maintained in the system will include 
concerns or complaints brought to the attention of the appropriate 
Employee Concerns Program office. This can include the receipt of 
complaints filed under 10 CFR part 708, Department of Energy Contractor 
Employee Protection Program, informal complaints; names; social 
security numbers; work and home address and telephone numbers; job 
titles; job series; grade or pay levels; organization; supervisor names 
and telephone numbers; copies of employee records such as personnel 
actions; performance appraisals; pay and leave records and security 
clearance documents; management reports; witness statements; 
affidavits; checklists; and notes. The records maintained in this 
system will be used by the Department Employee Concerns Program offices 
to document concerns brought to their attention and to assist in the 
resolution of concerns about various work-related issues including the 
environment, safety, health, employer-supervisor relationships, or work 
processes and practices.
    The records will be maintained at all Department Employee Concerns 
Program offices at DOE Headquarters and Field offices. The categories 
of individuals covered will include current and former DOE employees, 
and current and former DOE contractor and subcontractor employees who 
have filed appropriate concerns.
    This system proposes five new routine use disclosures. The five 
proposed routine uses will allow disclosure to designated 
representatives, including union or legal representatives, acting in 
their official capacity on behalf of the employee raising a concern or 
complaint; to a member of Congress or their staff when submitting a 
request involving a constituent and the constituent has requested 
assistance with respect to the subject matter of the record; to an 
appropriate Federal, State or local agency that is authorized to review 
and resolve or assist in the resolution of the concern or complaint; to 
another Federal agency; to a court, or a party in litigation before a 
court or in an administrative proceeding being conducted by or at the 
request of the Department or another Federal agency; and to a 
contractor or subcontractor of the Department that is authorized or 
responsible to review and resolve the issue(s) raised in the concern or 
complaint, including a mediator, facilitator, or arbitrator. These 
routine uses are compatible with the purpose of the system enabling the 
Department to document and resolve employee concerns about 
environmental, safety and health issues, employee-supervisor relations, 
work processes and practices, and other work-related issues.
    The DOE proposes to exempt this system from subsections (k)(1), 
(2), and (5) of the Privacy Act, 5 U.S.C. 552a, to the extent that 
information within the system meets the requirements of those 
subsections of the Act. The system will further be exempted from 
subsections (c)(3), (d), and (e)(1) of 5 U.S.C. 552a to the extent the 
information in this system of records is exempt pursuant to 5 U.S.C. 
552a(k)(1), (2), and (5). See DOE Privacy Act Regulation at 10 CFR part 
1008.12(b). The DOE Privacy Act regulation will be amended to allow 
these exemptions by publishing a separate proposed rulemaking under 
RIN: 1901-AA69.
    The records in this system will be stored both in paper hard copy 
and in an automated database.

DOE-4  EIA-Form 457 Residential Energy Consumption Survey

    On April 20, 1983, the DOE established a new system of records 
entitled ``EIA Residential Energy Consumption Survey'' (RECS). This 
system of records was grouped with an existing system of records ``DOE-
67 Participants in Experiments Studies and Surveys'' and published as 
Subsystem C ``EIA Residential Energy Consumption Survey'' at 48 FR 
16959. On November 27, 1998, DOE-67 and all of its subsystems were 
inappropriately deleted at 63 FR 65575. Documents within Subsystem C, 
are still required and maintained by the Energy Information 
Administration (EIA).
    For this reason, the DOE is republishing the portion of DOE-67 that 
covered records maintained in Subsystem C. This notice proposes to 
change the name to ``DOE-4 EIA-Form 457 Energy Survey Report--
Residential Energy Consumption Survey (RECS).''
    Data is collected by the EIA to satisfy the needs of the U.S. 
Government, State governments, industry, and the public

[[Page 27307]]

for information at the national and sub-national levels on the 
consumption of and expenditures for fuels used by American homes. The 
data includes energy-related housing characteristics, appliance use, 
thermal characteristics of the housing unit, household vehicles, 
conservation measures taken by the household, demographic features of 
the household and weather conditions. The EIA disseminates this data 
through published reports used by a wide range of public and private 
groups, special statistical reports to U.S. Government agencies, and 
distribution of the basic data on computer data files properly edited 
to protect the identity of the household.
    The data in the system of records will be collected by Roper Starch 
Worldwide, Inc. The information will be used by government and private 
groups for monitoring, modeling, and policymaking about energy use in 
U.S. households. In order to preserve the confidentiality of the data 
and to protect the privacy of the respondents, no individually 
identifiable data will be released.

DOE-6  EIA Customer Database

    The DOE is proposing to establish a new system of records entitled 
``DOE-6 EIA Customer Data Base.'' The EIA of the DOE is developing a 
program to gather data about its products and services provided to its 
customers. The data collection pertains largely to companies that 
request energy related information. However, there are occasions when 
private citizens request energy related information. The EIA will 
collect and maintain the names of its customers, business addresses and 
telephone numbers, description of information requested, and 
description of service(s). This data will be analyzed and evaluated by 
EIA staff personnel to account for orders and subscriptions and to 
better understand the needs and interests of its customers. The data 
may be retrieved under categories of records. The information will be 
maintained in computer programs and accessible to password holders in 
secured offices.
    The system is being established under the authority vested in the 
Secretary contained in 42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et 
seq. The records also are maintained to better understand, control, and 
prepare for the work flow of the office and meeting the customers' 
needs. As a result, DOE does not believe the maintenance of this system 
will have any substantial effect on the privacy and other personal or 
property rights of the subject individuals. Access is restricted to 
authorized management personnel on a need-to-know basis.

DOE-7  Whistleblower Investigation, Hearing, and Appeal Records

    DOE proposes to establish a new system of records entitled ``DOE-7 
Whistleblower Investigation, Hearing, and Appeal Records.'' The records 
are being compiled by DOE as part of the Department's efforts to 
resolve whistleblower complaints, made by employees of DOE and by DOE 
contractors, at the investigatory, hearing, and appeal stages of a 
proceeding, for which the Office of Hearings and Appeals bears the 
responsibility. See Title 10, Code of Federal Regulations, part 708. 
These records will consist of information gathered, recorded, or 
processed in the course of the investigation of an allegation of acts 
of reprisal taken against a DOE employee or DOE-contractor employee who 
claims to have made a protected disclosure, as defined in those 
regulations, or in the course of a subsequent hearing or appeal. These 
records do not include the informal handling of whistleblower concerns 
in the Department's various Employee Concerns offices, nor files 
maintained at the Office of the Deputy Secretary concerning appeals 
from determinations made by the Director of the Office of Hearings and 
Appeals.
    Information in the system will include whistleblower reprisal 
complaints; names and other identifying information about 
whistleblowers, their co-workers, their supervisors, and other 
individuals; employment records such as personnel actions and 
performance appraisals; witness statements and affidavits; notes taken 
by employees of the Office of Hearings and Appeals; reports of 
investigation; and correspondence related to the processing of the 
complaints.
    The proposed new system will pertain to DOE employees and DOE-
contractor employees who file reprisal complaints. Although the records 
contained in this system will be protected from disclosure in 
accordance with the provisions of the Privacy Act, the identity of the 
employee will be made known to his or her employer, because that entity 
will be provided with a copy of the complaint. See 10 CFR 708.11. 
Moreover, decisions, opinions, reports of investigation, orders and 
other determinations that the Office of Hearings and Appeals issues 
concerning such complaints are public documents and are published, 
along with our other decisions and orders, in a looseleaf service 
entitled Federal Energy Guidelines, as well as on the Office's website, 
the current address of which is http:/www.oha.doe.gov.
    DOE proposes to exempt this system from subsections (k)(1), (2), 
and (5) of the Privacy Act, 5 U.S.C. 552a, to the extent that 
information within the system meets the requirements of those 
subsections of the Act. The system will further be exempted from 
subsections (c)(3), (d), and (e)(1) of 5 U.S.C. 552a to the extent the 
information in this system of records is exempt pursuant to 5 U.S.C. 
552a(k)(1), (2), and (5). See DOE Privacy Act Regulation at 10 CFR 
1008.12(b). The DOE Privacy Act regulation will be amended to allow 
these exemptions by publishing a separate proposed rulemaking under 
RIN: 1901-AA69.

DOE-10  Worker Advocacy Records

    The Energy Employees Occupational Illness Compensation Program Act 
of 2000 (hereinafter the ``Act''), Pub. L. 106-398, provides that DOE 
assist workers with occupational illnesses to file State workers' 
compensation claims. DOE contractor employees with occupational 
illnesses that are not covered under the Federal program created by the 
Act can apply to the DOE Office of Worker Advocacy for help in 
obtaining State workers' compensation benefits. Under this effort, DOE 
will forward a worker's application to an independent panel of 
physicians appointed by the Secretary of Health and Human Services. The 
panel will determine whether the employee's illness or death was due to 
exposure to a toxic substance at a DOE facility. Based on a 
determination of work-relatedness, the Office of Worker Advocacy could 
assist the employee with a State claim for benefits, and DOE 
contractors would be directed not to contest claims before the State.
    To adequately carry out the responsibilities given to DOE under the 
Act, the Office of Worker Advocacy will collect and maintain several 
types of records, e.g. medical records, employment records, to assist 
current and former DOE contractor employees or their families with the 
filing of State workers' compensation claims for conditions that may be 
due to exposures during employment by or for DOE. The assistance 
provided by this Office may include, but is not limited to the 
following: (1) Maintaining a helpline; (2) conducting outreach and 
educational programs; (3) providing referral assistance; and (4) case 
review. Although the primary focus is on DOE contractor employees, 
assistance may be provided to DOE Federal employees and employees of 
other agencies by directing them to the appropriate compensation 
programs, such as the Federal Employees Compensation Act program

[[Page 27308]]

administered by the Department of Labor.
    Individually identifiable information will not appear in published 
or unpublished reports, studies, or surveys. The system, however, will 
contain records compiled to complete published or unpublished reports, 
studies, or surveys from which information may be retrieved by name or 
other personal identifier. Non-identifiable information regarding the 
assumptions, methodology, and data used in establishing radiation doses 
under section 3623(d) of the Energy Employees Occupational Illness 
Compensation Program Act of 2000 will be made available to researchers 
and the general public, consistent with the protection of private 
medical records.

DOE-12  Automated Materials and Property Systems (AMPS)

    The DOE is proposing to establish a new system of records entitled 
``DOE-12, Automated Materials and Property Systems (AMPS).'' The 
Department has established a Working Capital Fund (WCF) that charges 
benefitting programs and organizations for certain administrative and 
housekeeping activities traditionally funded in a central account. One 
of the activities is a central supply service for stock and non-stock 
supplies and equipment that are maintained to meet in whole or in part 
the requirements of the Department.
    The AMPS will be used by the DOE to control the incoming and 
outgoing expendable supplies that are used by DOE Headquarters 
employees to perform their work. The system will maintain inventories 
and costs of all supply products; records on quantities of supplies at 
the warehouse and all self service stores; prices for all of the items 
in each location; and point of sale transactions at all locations. 
Receipts will be generated that provide information about purchasers 
from their DOE identification badges. Reports will be created to 
provide usage, trends, customers, dates of purchases, and other related 
information. This information is provided to the WCF for billing DOE 
program offices. The WCF issues bills to Headquarters program offices 
for both stock and non-stock supplies that were purchased for use by 
their employees.

DOE-15  Intelligence Related Access Authorization

    The DOE is proposing to establish a new system of records entitled 
``DOE-15 Intelligence Related Access Authorization.'' This system will 
consist of administrative records concerning DOE Federal and contractor 
employees, consultants and certain other persons applying for, granted, 
or denied access to certain categories of classified information. The 
purpose of the system is to satisfy the requirements of Executive Order 
12333, ``United States Intelligence Activities,'' Executive Order 
12958, ``Classified National Security Information'' (April 17, 1995); 
Executive Order 12968, ``Access to Classified Information'' (August 2, 
1995); Presidential Decision Directive-61, U.S. Department of Energy 
Counterintelligence Program, the DOE Procedures for Intelligence 
Activities, and DOE Order 5670.1A, Management and Control of Foreign 
Intelligence. Under DOE Order 5670.1A, the Director of the Office of 
Intelligence is directed to control access to and use of Sensitive 
Compartmented Information (SCI) and other classified intelligence 
information bearing the Director, Central Intelligence (DCI), 
authorized control markings, and to approve access to SCI in compliance 
with DCI directives. The proposed system will contain information 
necessary for the Director, IN, to conduct eligibility determinations, 
adjudications, revocations, and appeals from denials and revocations. 
The system is being established under the authority vested in the 
Secretary contained in 42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et 
seq. Access will be limited to authorized staff only.
    The DOE proposes to exempt this system from subsections (k)(1), 
(2), and (5) of the Privacy Act, 5 U.S.C. 552a, to the extent that 
information within the system meets the requirements of those 
subsections of the Act. The system will further be exempted from 
subsections (c)(3), (d), and (e)(1) of 5 U.S.C. 552a to the extent the 
information in this system of records is exempt pursuant to 5 U.S.C. 
552a(k)(1), (2), and (5). See DOE Privacy Act Regulation at 10 CFR Part 
1008.12(b). The DOE Privacy Act regulation will be amended to allow 
these exemptions by publishing a separate proposed rulemaking under 
RIN: 1901-AA69.
    The seven proposed new systems identified above have been assigned 
reserve numbers that were previously assigned to systems of records 
that have been deleted or are being deleted with this notice.

IV. Discussion of Deletion Notices

    During the review process of the systems of records established by 
DOE under the Privacy Act, DOE identified 35 record systems for 
deletion. These record systems either duplicate other governmental or 
departmental record systems, were obsolete, or were not record systems 
subject to the Privacy Act. The published notice of these deleted 
systems can be found at 47 FR 14285, April 2, 1982; 62 FR 61497, 
November 18, 1997; and 63 FR 65575, November 27, 1998. This notice also 
deletes nine additional DOE internal record systems.
    We have determined that information maintained in six systems of 
records is no longer collected or maintained. These systems are ``DOE-
12 Nationwide Traineeship Reporting System'; ``DOE-22 Plant Services 
History''; ``DOE-47 Security Investigation Records''; ``DOE-65 Energy 
Extension Service Records'; ``DOE-76 California, Utah, and Nevada Milk 
Directory''; and ``DOE-87 Human Radiation Helpline Records.''
    DOE-40 Contractor Employee Insurance Claims'' currently covers 
Federal employees who sustain injuries while working on the job. It is 
not necessary for the DOE to maintain a record system of this type 
since these records are covered by the government-wide system DOL/
GOV't-1 ``Office of Workers'' Compensation Programs, Federal Employees' 
Compensation Act File'' that is administered by the Department of 
Labor.
    Information maintained in ``DOE-74 Bonneville Power Administration 
Conservation Program'' is retrieved by company or utility name and, 
therefore, does not constitute a Privacy Act system of records.
    Information maintained in ``DOE-78 Pacific Northwest Residential 
Energy Survey'' is retrieved by company or utility name and, therefore, 
does not constitute a Privacy Act system of records.
    Information maintained in ``DOE-27 Foreign Travel Records'' 
duplicates information in a DOE internal system, ``DOE-26 Official 
Travel Records.''
    The following is a listing of all the record systems that DOE 
identified or has deleted from the Department's inventory of systems of 
records.
  

A. Obsolete
      
DOE-6

System Name:
    Report of Consultants to DOE Contracts (Deleted November 18, 1997).
DOE-7

System Name:
    Applications and Reference Checks for Overseas Employment with 
International Atomic Energy Agency (IAEA) (Deleted November 18, 1997).

[[Page 27309]]

DOE-12

System Name:
    Nationwide Traineeship Reporting System (Deleted with this notice).
DOE-15

System Name:
    Payroll and Pay Related Data for Employees of Terminated 
Contractors (Deleted November 27, 1998).
DOE-17

System Name:
    Certificates of Eligibility for FHA Insured Loans (Deleted November 
18, 1997).
DOE-22

System Name:
    Plant Services History (Deleted with this notice).
DOE-29

System Name:
    Technology Training Program--Skill Training at Technician Level 
(Deleted November 18, 1997).
DOE-30

System Name:
    Nuclear Qualification Examination Records (Deleted April 2, 1982).
DOE-32

System Name:
    Government Motor Vehicle Operator Records (Deleted November 27, 
1998).
DOE-39

System Name:
    Labor Standards Complaints & Grievances (Deleted November 27, 
1998).
DOE-47

System Name:
    Security Investigation Records (Deleted with this notice).
DOE-63

System Name:
    Electric Rate Demonstration Data Base (Deleted April 2, 1982).
DOE-64

System Name:
    Low-Income Weatherization Program Home Report Records (Deleted 
November 18, 1997).
DOE-65

System Name:
    Energy Extension Service Records (Deleted with this notice).
DOE-68

System Name:
    Minority Energy Technical Assistance Program (METAP) Records 
(Deleted November 18, 1997).
DOE-76

System Name:
    California, Nevada, and Utah Milk Directory (Deleted with this 
notice).
DOE-78

System Name:
    Clinch River Breeder Reactor Plant Work Force Survey (Deleted with 
this notice).
DOE-79

System Name:
    Clinch River Breeder Reactor Plant Work Force Survey (Deleted 
November 27, 1998).
DOE-80

System Name:
    Quality Assurance Training and Qualification Records (Deleted April 
2, 1982).
DOE-87

System Name:
    Human Radiation Helpline Records (Deleted with this notice).
  

B. Duplicates Other Systems of Records
      
DOE-3

System Name:
    DOE Personnel Appraisal and Development Records (Deleted November 
18, 1997. This system duplicates Office Personnel Management OPM/Gov't-
2).
DOE-4

System Name:
    Applications for DOE Employment (Deleted November 18, 1997. This 
system duplicates Office of Personnel Management OPM/Gov't-5).
DOE-10

System Name:
    Office of General Counsel Time and Accountability Reports (Deleted 
November 27, 1998. This system duplicates DOE-13 Payroll and Leave 
Records).
DOE-16

System Name:
    Reports of Financial Interest (Deleted November 18, 1997. This 
system duplicates Office of Government Ethics OGE/Gov't-1 and OGE/
Gov't-2).
DOE 27

System Name:
    Foreign Travel Records (Deleted with this notice. This system 
duplicates DOE internal system DOE-26 ``Official Travel Records'').
DOE-36

System Name:
    Statistical Analysis Using Personnel Security Questionnaire 
(Deleted November 18, 1997. This system duplicates DOE-88 
``Epidemiologic and Other Health Studies, Surveys and Surveillances'').
DOE-37

System Name:
    Equal Employment Opportunity Complaint Files (Deleted November 18, 
1997. This system duplicates Equal Employment Opportunity Commission 
EEOC/Gov't-1).
DOE-40

System Name:
    Contractor Employee Insurance Claims (Deleted with this publication 
notice. This system duplicates the Department of Labor DOL/Gov't-1 
Office of Workers' Compensation Program Federal Employees' Compensation 
Act File).
DOE-42

System Name:
    Personnel Security Clearance Index (Deleted November 27, 1998).
DOE-67

System Name:
    Participants in Experiments Studies, and Surveys (Deleted November 
27, 1998).
DOE-69

System Name:
    Residential Solar Water Heating Workshops Pilot Program Records 
(Deleted November 18, 1997).
DOE-70

System Name:
    Electricity Uses and Conservation Analysis Records (Deleted 
November 18, 1997).

C. Not Retrieved by Name or Personal Identifiers
      

[[Page 27310]]

DOE-20

System Name:
    Imprest Fund and Cashiers (Deleted November 18, 1997).
DOE-74

System Name:
    Bonneville Power Administration Conservation Program (Deleted with 
this notice).

V. Comment Procedures

    As provided by section 3(e)(11) of the Privacy Act of 1974, 
interested persons are invited to submit written data, views or 
comments related to these proposals to the U.S. Department of Energy, 
FOIA and Privacy Act Division, MA-73, 1000 Independence Avenue, SW., 
Washington, DC 20585. ``Comments'' should be written on the outside of 
the envelope and on the documents submitted to DOE with the designation 
``Department of Energy Privacy Act Systems of Records Proposals.'' 
These comments and all other relevant information will be considered by 
DOE before the various proposals are adopted in their final form.
    If no comments to the contrary are received with respect to a 
particular proposed system, it is the intent of the DOE to operate any 
such system as proposed at the expiration of the 45-day advance notice 
period for informing Congress and OMB of proposed new systems as 
defined in OMB Circular A-130.
    The DOE is submitting the Reports on New Systems and Amended 
Systems required by OMB Circular A-130 concurrently with publication of 
the Federal Register Notice.
    In consideration of the foregoing, the measures described above are 
proposed. Set forth below is the compilation of the DOE Privacy Act 
Systems of Records that includes a Table of Contents and the text of 
the individual systems of records.

    Issued in Washington, DC on May 2, 2001.
Richard H. Hopf,
Acting Director, Office of Management and Administration.

VI. Table of Contents of All DOE Systems of Records as Adopted or 
Proposed

DOE-1  Grievance Records
DOE-2  Supervisory Maintained Personnel Records
DOE-3  Employee Concern Program Records (Proposed New System--DOE 
Assigned Number Is Being Re-issued)
DOE-4  Consumption Survey (RECS) (Proposed New System--DOE Assigned 
Number is Being Re-issued)
DOE-5  Personnel Records of Former Contractor Employees
DOE-6  EIA Consumer Data Base (Proposed New System--DOE Assigned 
Number is Being Re-issued)
DOE-7  Whistleblower Investigation, Hearings and Appeals Records 
(Proposed New System--DOE Assigned Number is Being Re-issued)
DOE-8  Intergovernmental Personnel Act (IPA) Contracts
DOE-9  Members of DOE Advisory Committees
DOE-10  Worker Advocacy Records (Proposed New System--DOE Assigned 
Number is Being Re-issued)
DOE-11  Emergency Locator Records
DOE-12  Automated Materials Property System (AMPS) (Proposed New 
System--DOE Assigned Number is Being Re-issued)
DOE-13  Payroll and Leave Records
DOE-14  Report of Compensation
DOE-15  Intelligence Related Access Authorization (Proposed New 
System--DOE Assigned Number is Being Re-issued)
DOE-16  Deleted--Reserved
DOE-17  Deleted--Reserved
DOE-18  Accounts Payable Financial System
DOE-19  Accounts Receivable Financial System
DOE-20  Deleted--Reserved
DOE-21  Emergency Defense Mobilization Files
DOE-22  Deleted--Reserved
DOE-23  Property Accountability System
DOE-24  Land Records
DOE-25  U.S. DOE Commuter Locator and Parking Space Information 
System
DOE-26  Official Travel Records
DOE-27  Deleted with this notice--Reserved
DOE-28  General Training Records
DOE-29  Deleted--Reserved
DOE-30  Deleted--Reserved
DOE-31  Firearms Qualifications Records
DOE-32  Deleted--Reserved
DOE-33  Personnel Medical Records
DOE-34  Employee Assistance Program
DOE-35  Personnel Radiation Exposure Records
DOE-36  Deleted--Reserved
DOE-37  Deleted--Reserved
DOE-38  Occupational and Industrial Accident Reports
DOE-39  Deleted--Reserved
DOE-40  Deleted--Reserved
DOE-41  Legal Files (Claims, Litigation, Criminal Violations, 
Patents, and Others)
DOE-42  Deleted--Reserved
DOE-43  Personnel Security Clearance
DOE-44  Special Access Authorization for Categories of Classified 
Information
DOE-45  Weapons Data Access Control System
DOE-46  Clearance Board Cases
DOE-47  Deleted with this notice--Reserved
DOE-48  Security Education and/or Infraction Reports
DOE-49  Security Communications File
DOE-50  Personnel Assurance Program Records
DOE-51  Employee and Visitor Access Control Records
DOE-52  Access Control Records of International Visits, Assignments, 
and Employment at Facilities and Contractor Sites.
DOE-53  Access Authorization for Information Technology Group (ITG) 
Equipment
DOE-54  Investigative Files of the Inspector General
DOE-55  Freedom of Information and Privacy Act (FOIA/PA) Requests 
for Records
DOE-56  Congressional Constituent Inquiries
DOE-57  Congressional Profiles
DOE-58  General Correspondence Files of the Secretary of Energy
DOE-59  Mailing List for Requesters of Energy Related Information
DOE-60  Deleted--Reserved
DOE-61  Census of High Energy Physicists
DOE-62  Historical Files--Published Information Concerning Selected 
Persons in the Energy Field
DOE-63  Deleted--Reserved
DOE-64  Deleted--Reserved
DOE-65  Deleted--Reserved
DOE-66  Power Sales to Individuals
DOE-67  Deleted--Reserved
DOE-68  Deleted--Reserved
DOE-69  Deleted--Reserved
DOE-70  Deleted--Reserved
DOE-71  The Radiation Accident Registry
DOE-72  The DOE Radiation Study Registry
DOE-73  The US-DPTA Registry
DOE-74  Deleted--Reserved
DOE-75  Call Detail Records
DOE-76  Deleted with this notice--Reserved
DOE-77  Physical Fitness Test Records
DOE-78  Deleted with this notice--Reserved
DOE-79  Deleted--Reserved
DOE-80  Deleted--Reserved
DOE-81  Counterintelligence Administrative and Analytical Records 
and Reports
DOE-82  Grant and Contract Records for Research Projects, Science 
Education, and Related Activities
DOE-83  Allegations Based Inspections Files of the Office of the 
Inspector General
DOE-84  Counterintelligence Investigative Records
DOE-85  Reserved
DOE-86  Human Radiation Experiments Records
DOE-87    Deleted with this notice--Reserved
DOE-88  Epidemiologic and Other Health Studies, Surveys, and 
Surveillances

Text of Notices

DOE-1

System name:
    Grievance Records.

Security classification:
    Unclassified.

System location(s):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87115

[[Page 27311]]

    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Brookhaven National Laboratory, 
Industrial Medicine Division, Upton, NY 11973
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Laramie Energy Technology Center, P.O. 
Box 3395, University Station, Laramie, WY 82070
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
14100, Las Vegas, NV 89114
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612
    U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45342
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 90403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Current and former Department of Energy (DOE) employees, 
consultants, board members, and applicants.

Categories of records in the system:
    Grievances; names; social security numbers; work and home address; 
work and home telephone numbers; job titles, series, and grade levels; 
organization; supervisors' names and telephone numbers; copies of 
employee records, such as personnel actions, performance appraisals, 
pay and leave records, and security clearance documents; management 
reports; witness statements; affidavits; checklists; notes; and 
relevant correspondence.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and 
5 CFR part 771.

Purpose(s):
    The records are maintained and used by the Department to resolve 
employee concerns about working conditions, the administration of 
collective bargaining agreements, employee-supervisor relations, and 
work processes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. Chapter 71.
    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    3. A record from this system may be disclosed as a routine use to 
an appropriate Federal, State, or local agency that is authorized to 
review and resolve the issue(s) raised in the grievance.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use to a 
contractor of the Department who is authorized to review and resolve 
the issue(s) raised in the grievance, including a mediator or 
arbitrator in the performance of their duties. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by the name of the grievant or complainant 
or other personal identifier, such as social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director of Human Resources Management, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Human Resources Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions of this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of

[[Page 27312]]

records contains information about him/her should be directed to the 
Director, Headquarters Freedom of Information Act and Privacy Act 
Division, U.S. Department of Energy, or the Privacy Act Officer at the 
appropriate address identified above under ``System locations.'' The 
request should include the requester's complete name, time period for 
which records are sought, and the geographic location(s) where the 
requester believes the records are located.

Record access procedures:
    Same as Notification procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting records procedures:
    Same as Notification procedures above.

Record source categories:
    The grievant or complainant, applicable management officials, 
program office records, congressional offices, and fact finders' notes 
and reports.

System exempted from certain provisions of the Act:
    None.
DOE-2

System name:
    DOE-Personnel Supervisor Maintained Personnel Records.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87115
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Brookhaven National Laboratory, 
Industrial Medicine Division, Upton, NY 11973
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Laramie Energy Technology Center, P.O. 
Box 3395, University Station, Laramie, WY 82070
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
14100, Las Vegas, NV 89114
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612
    U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45342
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 90403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Current Department of Energy (DOE) employees, former employees who 
have departed within the last year, assigned military or detailed 
personnel, and applicants for employment.

Categories of records in the system:
    Copies and summaries of employment history; SF-171; job 
description; education; address; next of kin; home and work telephone 
numbers; date of birth; awards and commendations received; 
participation in professional or community activities; training; 
earnings and leave data; travel actions; certification or qualification 
examinations; injury reports; appraisals; copy of ADP-produced Form 
702; Form 50; assignment records; security infraction notices; records 
of supervisor-employee discussions; supervisor observations; 
reprimands; admonitions; adverse actions; commendations; contingency 
planning data; security clearance status; and Government property in 
employee possession.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by DOE to maintain a file of 
personnel information that would allow DOE managers to make informed 
personnel and management decisions concerning employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

[[Page 27313]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name and social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters and Field Offices: The immediate supervisor of the 
subject of the record(s).

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject employee, employee's supervisor(s), personnel action 
documents, payroll documents, and personnel security documents.

System exempted from certain provisions of the Act:
    None.
DOE-3

System name:
    Employee Concerns Program Records.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Nevada Operations Office, 232 Energy 
Way, North Las Vegas, NV 89030
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
200 Administration Road, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Office of River Protection, P.O. Box 
550, MS A1-61, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93 Unite A, Golden, CO 80402
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, Road 
1A, Aiken, SC 29802
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Current and former Department of Energy (DOE) employees and DOE 
contractor and subcontractor employees who file concerns or complaints 
with the DOE Employee Concerns Program offices.

Categories of records in the system:
    Employee concerns, informal whistleblower reprisal complaints, 
names, social security numbers, work and home addresses and telephone 
numbers, job titles, series, grade or pay levels; organization; 
supervisors names and telephone numbers; copies of employee records 
such as personnel actions, performance appraisals, pay and leave 
records and security clearance documents; management reports; witness 
statements; affidavits; checklists; notes; and relevant correspondence.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201 (p); 
42 U.S.C. 7254; 42 U.S.C. 5801(a).

Retrievability:
    Records may be retrieved by name and social security number.

Purpose:
    The records are maintained and used by the Department to document 
and resolve employee concerns about environmental, safety and health 
issues, employee-supervisor relations, work processes and practices, 
and other work-related issues.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. Chapter 71.
    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    3. A record from this system may be disclosed as a routine use to 
the appropriate local, State or Federal agency in the event that a 
record within this system of records, alone or in conjunction with 
other information, indicates a violation or potential violation of law 
whether civil, criminal

[[Page 27314]]

or regulatory in nature, and whether arising by general statue of 
particular program pursuant thereto.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by the name of the concerned employee or 
complainant or other personal identifier, such as social security 
number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director, Office of Employee Concerns, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Director of the Office of Employee Concerns at 
the ``System locations'' listed above are the system managers for their 
respective portions of this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information and Privacy Act Division, U. S. Department of Energy or 
the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period, and the geographic location(s) where the 
requester believes the records are located.

Record access procedures:
    Same as Notification procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting records procedures:
    Same as Notification procedures above.

Record source categories:
    The concerned employee or complainant; applicable management 
officials; program office records; and congressional offices.

System exempted from certain provisions of the Act:
    The system is exempt under subsections 552a(k)(1), (2) and (5) of 
the Privacy Act to the extent that information within the system meets 
the criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a (d); 
5 U.S.C. 552a (e)(1) of the Act; see the Department's Privacy Act 
regulation at 10 CFR part 1008.
DOE-4

System name:
    FORM EIA-457 Survey Reports (Residential Energy Consumption Survey 
(RECS)).

System location:
    U.S. Department of Energy, Energy Information Administration (EIA), 
1000 Independence Avenue, SW., Washington, DC 20585.
    Roper Starch Worldwide, Inc., Response Analysis Division, 1060 
State Road, Princeton, NJ 08540.

Security classification:
    Unclassified.

Categories of individuals covered by the system:
    Persons responding to the FORM EIA-457 (Residential Energy 
Consumption Survey (RECS)) or a sample thereof.

Categories of records in the system:
    Name, age, gender, race, ethnicity, home address, home telephone 
number, income, family size and composition, characteristics of housing 
unit, household vehicles, name and address of landlord, name and 
address of fuel suppliers, and records of energy purchases.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose:
    The information is collected and maintained by the DOE to measure 
the levels of energy consumption used by homeowners and the cost of 
heating fuel. The information also is used for monitoring, modeling and 
making policy decisions regarding energy use in U.S. households.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to DOE officers and employees under 
the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name and identification number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are

[[Page 27315]]

password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Administrator, Energy Information Administration, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Records access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual and energy supply companies.

System exempted from certain provisions of the Act:
    None.
DOE-5

System name:
    Personnel Records of Former Contractor Employees.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87115
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Ohio Field Office, PO BOX 3020, 
Miamisburg, OH 45343-3020
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550 Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123

Categories of individuals covered by the system:
    Former employees of companies that currently have or have had a 
contract with the Department of Energy (DOE).

Categories of records in the system:
    Name, employment history, earnings, medical history, and other 
related information.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq. and the Memorandum 
of Understanding between the Department of Energy and the Department of 
Health and Human Services, 56 FR 9701, March 7, 1991.

Purpose(s):
    The records are maintained and used by the DOE to verify employment 
of contractor employees who have worked at a DOE facility or for a 
prime management and operating contractor for the DOE to settle or pay 
claims associated their employment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statue of particular program pursuant 
thereto.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any person possesses information pertaining to the 
matter when it is necessary to obtain information or testimony relevant 
to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or

[[Page 27316]]

    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from this system may be disclosed as a routine use to 
foreign governments in accordance with treaties, international 
conventions, or executive agreements.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    7. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    8. A record from the system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    9. A record from the system may be disclosed to contractors, 
grantees, participants in cooperative agreements, collaborating 
researchers, or their employees, in performance of health studies or 
related health or environmental duties pursuant to their contracts, 
grants, and cooperating or collaborating research agreements. In order 
to perform such studies, the Department, its contractors, grantees, 
participants in cooperative agreements, and collaborating researchers 
may disclose a record to: Federal, state and local health and medical 
agencies or authorities; to subcontractors in order to determine a 
subject's vital status or cause of death; to health care providers to 
verify a diagnosis or cause of death; or to third parties to obtain 
current addresses for participants in health-related studies, surveys, 
and surveillance. All recipients of such records are required to comply 
with the Privacy Act, to follow prescribed measures to protect personal 
privacy, and to disclose or use personally identifiable information 
only for the above described research purposes.
    10. A record from this system may be disclosed to members of DOE 
advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities, and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the DOE concerning health, safety, or environmental issues. 
All recipients of such records are required to comply with the Privacy 
Act, to follow prescribed measures to protect personal privacy, and to 
disclose or use personally identifiable information only for the 
purpose of providing advice to the DOE or to the Department of Health 
and Human Services.
    11. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available information to 
researchers and the general public on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored as paper records.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director, Office of Contractor Human Resource 
Management, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers of the ``System locations'' listed 
above are the system managers for their respective portions of the 
system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U. S. Department of 
Energy, or the Privacy Act Officer at the appropriate address 
identified above under ``System locations.'' The request should include 
the requester's complete name, time period for which records are 
sought, and the geographic location(s) where the requester believes the 
records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The employer of the subject individual.

System exempted from certain provisions of the Act:
    None.
DOE-6

System name:
    EIA Customer Data Base.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy (DOE), Energy Information Administration 
(EIA), 1000 Independence Avenue, SW., Washington, DC 20585.

[[Page 27317]]

Categories of individuals covered by the system:
    Persons requesting energy related information.

Categories of records covered by the system:
    The following information may be maintained in the system: EIA 
contact name, date of contact, contact method, address, e-mail address, 
telephone number, fax number, description of information or services 
requested, description of services, and energy interests.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose:
    The records are used and maintained by the DOE to analyze, evaluate 
and better serve EIA customers, their needs, and their interests.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to DOE officers and employees under 
the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name, e-mail address, or telephone 
number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Administrator, Energy Information Administration, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.

Notification procedures:
    In accordance with DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Records access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual.

System exempted from certain provisions of the Act:
    None.
DOE-7

System name:
    Whistleblower Investigation, Hearings, and Appeals Records.

Security classification:
    Classified and unclassified.

System location:
    These records are maintained at the Office of Hearings and Appeals, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585-0107.

Categories of individuals covered by the system:
    Current and former employees of the Department of Energy (DOE), 
contractor and subcontractor employees whose complaints are received at 
the Office of Hearings and Appeals pursuant to Title 10, Code of 
Federal Regulations, part 708, and pursuant to section 3164 of the 
National Defense Authorization Act for FY 2000, Pub. L. 106-65, 
codified at 42 U.S.C. 7239.

Categories of records in the system:
    Whistleblower reprisal complaints; names, social security numbers, 
work and home addresses and telephone numbers, job titles, series, 
grade or pay levels; organization information; supervisors' names and 
telephone numbers; copies of employee records such as personnel 
actions, performance appraisals, pay and leave records, and security 
clearance documents; management reports; witness statements; 
affidavits; checklists; notes; reports of investigation; and relevant 
correspondence.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(b), 
(c), (I), (p), 5814, 5815, 7251, 7254, 7255, 7257; 42 U.S.C. 7239.

Purpose(s):
    The records are maintained and used by the DOE to document and 
resolve complaints made by employees of DOE and its contractors and 
subcontractors who allege retaliation by their employer for disclosure 
of information concerning danger to public or worker health or safety, 
substantial violations of law, or gross mismanagement; for 
participation in Congressional proceedings; or for refusal to 
participate in dangerous activities.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    1. A record from this system may be disclosed to any source from 
which additional information is requested when necessary to obtain 
information relevant to the processing of a whistleblower complaint by 
the Office of Hearings and Appeals. The source will be provided such 
information from the system of records only to the extent necessary to 
identify the individual, inform the source of the purpose(s) of the 
request, and to identify the type of information requested.
    2. A record from this system may be disclosed as a routine use to 
the appropriate local, State or Federal agency in the event that a 
record within this system of records, alone or in conjunction with 
other information, indicates a violation or potential violation of law 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute of particular program pursuant thereto.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) persons representing the 
Department or assisting

[[Page 27318]]

in such representation; (2) others involved in the matter, their 
representatives and assistants, and any other person possessing 
information pertaining to the matter, when it is necessary to obtain 
information or testimony relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings, or discussion in open court) when such disclosure (1) is 
relevant to, and necessary for, the proceeding, and (2) is compatible 
with the purpose for which the Department collected the record; and (3) 
the proceeding involves:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity, or in 
any individual capacity where the Department or other United States 
Government agency has agreed to present the employee.
    5. A record from this system may be disclosed as a routine use to 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to DOE officers and employees under 
the Privacy Act.
    6. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. Decisions, opinions, reports of investigation, orders and other 
determinations signed by investigators, hearing officers or the 
Director of the Office of Hearings and Appeals that are records 
contained in this system of records may be published for the general 
public, for precedential or educational purposes, in paper format and 
electronically on the Office of Hearings and Appeals' website, the 
current address of which is 
http://www.oha.doe.gov.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by complainant's name or other personal 
identifier or case number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only to the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

System manager(s) and address:
    Chief, Docket and Publications Branch, Office of Hearings and 
Appeals, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585-0107.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information and Privacy Act Division, U. S. Department of Energy, or 
the Privacy Act Officer at the appropriate address identified above 
under ``system locations.'' The request should include the requester's 
complete name, time period, and the geographic location(s) where the 
requester believes the records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    The complainant; individuals and organizations that have pertinent 
knowledge about the subject of the complaint; those authorized by the 
complainant to furnish information; confidential informants; and 
Congressional offices.

System exempted from certain provisions of the Act:
    The system is exempt under subsections 552a(k)(1), (2) and (5) of 
the Privacy Act to the extent that information within the system meets 
the criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3); 5 U.S.C. 552a (d); 
5 U.S.C. 552a (e)(1) of the Act; see the DOE Privacy Act regulation at 
Title10, Code Federal Regulations, Part 1008.
DOE-8

System name:
    Intergovernmental Personnel Act (IPA) Agreements.

System classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U. S. Department of Energy, National Petroleum Technology Office, 
William

[[Page 27319]]

Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 74103
    U.S. Department of Energy, Office of Naval Reactors, Crystal City, 
VA 22202
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45343-3020
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Bldg., Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Individuals who are now, or have been, under an IPA agreement to or 
from the Department of Energy (DOE).

Categories of records in the system:
    Name, home and work addresses, social security number, home and 
work telephone numbers, salary, and related correspondence.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. Chapter 
33, Subchapter VI, and 5 CFR part 334.

Purpose:
    The records are maintained and used by DOE to provide a basis for 
payments under the terms of the IPA agreements, provide employment 
histories, and provide information for reports and program evaluations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed to State and local 
governments, institutions of higher education, Federally Funded 
Research and Development Centers, or other ``eligible'' organizations 
for the purpose of assigning prospective individuals for temporary 
periods.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records may be stored as electronic media and paper records.

Retrievability:
    Records may be retrieved by name or social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Deputy Assistant Secretary for Human Resources, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington DC 
20585.
    Field Offices: The Personnel Officers at the field locations listed 
above under ``Systems Locations'' are the system managers for their 
respective portions of this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual and current or prospective employer.

Systems exempted from certain provisions of the Act:
    None.
DOE-9

System name:
    Members of DOE Advisory Committees.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Office of the Executive Secretariat, 
1000 Independence Avenue, SW., Washington, DC 20585.

Categories of individuals covered by the system:
    All individuals who are members of a Department of Energy (DOE) 
Advisory Committee.

Categories of records in the system:
    Name, biographical information, home address and telephone number, 
work address and telephone number, type of business or organizational 
affiliation, present position with business or other organization, 
number of years in present position, other related experience, 
congressional district, and photographs.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; and the Federal 
Advisory Committee Act, 5 U.S.C. App. 2.

[[Page 27320]]

Purpose:
    The records are maintained and used by the DOE to keep a current 
listing of advisory committee members.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director, Office of the Executive Secretariat, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual, members of Congress, and public interest 
groups.

System exempted from certain provisions of the Act:
    None.
DOE-10

System Name:
    Worker Advocacy Records.

Security classification:
    None.

System Location:
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585
    U.S. Department of Energy, 19901 Germantown Road, Germantown, MD 
20874-1290
    U.S. Department of Energy, Albany Research Center, 1450 Queen 
Avenue, SW., Albany, OR 97321
    U.S. Department of Energy, Albuquerque Operations Office, 
Pennsylvania & H Street, Kirtland Air Force Base, Albuquerque, NM 87116
    U.S. Department of Energy, Amarillo Area Office, Highway 60 FM2373, 
Amarillo, TX 79177
    U.S. Department of Energy, Ames Laboratory, #311 TASF, Iowa State 
University, Ames, IA 50011
    U.S. Department of Energy, Argonne Group, 9800 South Cass Avenue, 
Argonne, IL 60439
    U.S. Department of Energy, Argonne National Laboratory-East, 9700 
South Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Argonne National Laboratory-West, INEEL, 
EBRII Site, Scoville, ID 83415
    U.S. Department of Energy, Atlanta Regional Office, 75 Spring 
Street, Suite 200, Atlanta, GA 30308
    U.S. Department of Energy, Bettis Atomic Power Laboratory, Bechtel 
Bettis, Inc., 814 Pittsburgh McKeesport Blvd., West Mifflin, PA 15122-
0079
    U.S. Department of Energy, Bonneville Power Administration, 905 NE 
11th Avenue, Portland, OR 97232
    U.S. Department of Energy, Bonneville Power Administration, 1520 
Kelley Place, Walla Walla, WA 99362
    U.S. Department of Energy, Bonneville Power Administration, Seattle 
Customer Service Center, 1601 Fifth Avenue, #1000, Seattle, WA 98101-
1625
    U.S. Department of Energy, Bonneville Power Administration, Spokane 
Sales Office, 707 West Main Street, Suite 500, Spokane, WA 99201
    U.S. Department of Energy, Boston Regional Office, John F. Kennedy 
Federal Bldg., Room 675, Boston MA 02203-0002
    U.S. Department of Energy, Brookhaven Group, 53 Bell Avenue, Bldg. 
464, Upton, NY 11973
    U.S. Department of Energy, Brookhaven National Laboratory, P.O. Box 
5000, Upton, NY 11973-5000
    U.S. Department of Energy, Carlsbad Area Office, 4021 National 
Parks Highway, Carlsbad, NM 88220
    U.S. Department of Energy, Chicago Regional Office, One South 
Wacker Drive, Chicago, IL 60606-4616
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Denver Regional Office, 1617 Cole Blvd., 
MS-1721, Golden, CO 80401
    U.S. Department of Energy, Environmental Measurements Laboratory, 
201 Varick Street, 5th Floor, New York, NY 10014-4811
    U.S. Department of Energy, Fermi Group, Kirk Road & Pine Street, 
Batavia, IL 60510
    Fermi National Accelerator Laboratory, Kirk Road & Pine Street, 
Batavia, IL 60510
    U.S. Department of Energy, Fernald Environmental Management 
Project, 7400 Willey Road, Cincinnati, OH 45030
    U.S. Department of Energy, General Atomics Site Office, 3550 
General Atomic Court, B-7, Room 119, San Diego, CA 92121.
    U.S. Department of Energy, Golden Field Office, 1617 Cole Blvd., 
Golden, CO 80401
    U.S. Department of Energy, Grand Junction Office, 2597 3/4 Road, 
Grand Junction, CO 81503
    U.S. Department of Energy, Hanford Environmental Health Foundation, 
3080

[[Page 27321]]

George Washington Way, Richland, WA 99352
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83403
    U.S. Department of Energy, Idaho National Engineering and 
Environmental Laboratory, 2525 North Fremont Avenue, Idaho Falls, ID 
83401-1563
    U.S. Department of Energy, Idaho National Engineering and 
Environmental Laboratory, CF 690 MS 4149, Scoville, ID 83415
    U.S. Department of Energy, Kansas City Area Office, 2000 E 95th 
Street, Kansas City, MO 64131-3095
    U.S. Department of Energy, Kirtland Area Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Knolls Atomic Power Laboratory, 2401 
River Road, Niskayuna, NY 12309
    U.S. Department of Energy, Lawrence Berkeley National Laboratory, 1 
Cyclotron Road, Berkeley, CA 94720
    U.S. Department of Energy, University of California, Lawrence 
Livermore National Laboratory, 7000 East Avenue, P.O. Box 808, L-1, 
Livermore, CA 94550
    U.S. Department of Energy, Lawrence Livermore National Laboratory, 
Nevada Test Site, University of California, P.O. Box 45, Mercury, NV 
89023
    U.S. Department of Energy, Lockheed Idaho Technical Center, 765 
Lindsay Blvd., Idaho Falls, ID 83403
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    University of California, Los Alamos National Laboratory, SM #30 
Bikini Road, Los Alamos, NM 87545
    U.S. Department of Energy, Miamisburg Environmental Management 
Project, 1 Mound Road, Miamisburg, OH 45342-0066
    U.S. Department of Energy, National Energy Technology Laboratory 
(NETL-MGN), 3610 Collins Ferry Road, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(NETL-PGH), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, One West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Blvd., Golden, CO 80401-3393
    U.S. Department of Energy, National Renewable Energy Laboratory, 
1617 Cole Blvd., Golden, CO 80401-3393
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
1601 New Stine Road, Suite 240, Bakersfield, CA 93309
    U.S. Department of Energy, Nevada Operations Office, 232 Energy 
Way, North Las Vegas, NV 89030-4199
    U.S. Department of Energy, Nevada Test Site Mercury, Nevada, 
Building 111, P.O. Box 677, Mercury, NV 89023-0677
    U.S. Department of Energy, New Brunswick Laboratory, 9800 South 
Cass Avenue, Bldg. 350, Argonne, IL 60439
    U.S. Department of Energy, Oak Ridge Institute for Science and 
Education, 230 Warehouse Road, Bldg. 1916T2, Oak Ridge, TN 37830
    U.S. Department of Energy, Oak Ridge National Laboratory, Bethel 
Valley Road, Oak Ridge, TN 37831
    U.S. Department of Energy, Oak Ridge Operations Office, 200 
Administration Road, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Office of Scientific and Technical 
Information, 175 Oak Ridge Turnpike, Oak Ridge, TN 37830
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Blvd., P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Paducah Site Office, 5600 Hobbs Road, 
West Paducah, KY 42086
    U.S. Department of Energy, Philadelphia Regional Office, 1880 John 
F. Kennedy Blvd., Suite 501, Philadelphia, PA 19103-7483
    U.S. Department of Energy, Portsmouth Enrichment Office, 3930 U.S. 
23, Perimeter Road, Piketon, OH 45661
    U.S. Department of Energy, Princeton Group Office, US Rt. 1, 
Forrestal Campus C Site, Room B290 LSB, Princeton, NJ 08542
    U.S. Department of Energy, Princeton Plasma Physics Laboratory, 
James Forrestal Campus, Princeton, NJ 08542
    U.S. Department of Energy, Radiobiology & Environmental Health 
Laboratory, University of California, San Francisco, Box 0750, 3rd 
Avenue & Parnassos Avenue, San Francisco, CA 94143-0750
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 90403-8200
    U.S. Department of Energy, Sandia National Laboratories, 1515 
Eubank Blvd., SE, Albuquerque, NM 87123
    U.S. Department of Energy, Sandia National Laboratories, 7011 E 
Avenue, Livermore, CA 94551-0969
    U.S. Department of Energy, Savannah River Ecology Laboratory, 
Drawer E, Aiken, SC 29802
    U.S. Department of Energy, Savannah River Operations Office, Road 
1A, Aiken, SC 29801
    U.S. Department of Energy, Seattle Regional Office, 800 Fifth 
Avenue, Suite 3950, Seattle, WA 98104
    U.S. Department of Energy, Southeastern Power Administration, 2 
South Public Square, Samuel Elbert Bldg., Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 728, Gore, OK 74435
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1223, Jonesboro, AR 72403
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 3337, Springfield, MO 65808
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Stanford Linear Accelerator Center, 2575 
Sand Hill Road, Menlo Park, CA 94025
    U.S. Department of Energy, Stanford Site Office, 2575 Sand Hill 
Road, B-41, MS: 8-A, Menlo Park, CA 94025
    U.S. Department of Energy, Stanford Synchrotron Radiology 
Laboratory, Stanford University, P.O. Box 4349, MS 69, Stanford, CA 
94025
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Laboratory of Structural Biology and 
Molecular Medicine, University of California, 900 Veteran Avenue, Los 
Angeles, CA 90024-1786
    U.S. Department of Energy, Thomas Jefferson National Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, Waste Isolation Pilot Project Office, 
P.O. Box 3090, Carlsbad, NM 88221
    U.S. Department of Energy, West Valley Demonstration Project, 10282 
Rock Springs Road, West Valley, NY 14171-9799
    U.S. Department of Energy, Western Area Power Administration, 12155 
W. Alameda Parkway, Lakewood, CO 80228-1213
    U.S. Department of Energy, Western Area Power Administration, 1800 
South Rio Grande, Montrose, CO 81401
    U.S. Department of Energy, Western Area Power Administration, 
Colorado

[[Page 27322]]

River Storage Region, 257 E 200 S, Suite 475, Salt Lake City, UT 84111-
2048
    U.S. Department of Energy, Western Area Power Administration, 
Desert Southwest Region, 615 S. 43rd Avenue, Phoenix, AZ 85009
    U.S. Department of Energy, Western Area Power Administration, Rocky 
Mountain Region, 5555 E. Crossroads Blvd., Loveland, CO 80538-8986
    U.S. Department of Energy, Western Area Power Administration, 
Sierra Nevada Region, 114 Parkshore Drive, Folsom, CA 95630-4710
    U.S. Department of Energy, Western Area Power Administration, Upper 
Great Plains Region, 2900 4th Avenue North, Billings, MT 59101-1266
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    This system of records contains materials submitted to DOE for the 
purpose of seeking assistance in obtaining compensation for an illness 
believed to have been contracted due to employment by or for DOE. These 
records may pertain to individuals in the following categories who 
contacted DOE through the Workers' Compensation Helpline, through a 
member of Congress, or through correspondence in any format. These 
individuals may be: (1) Members of the public; (2) employees or 
surrogates of employees of DOE, its predecessor agencies, and their 
contractors and subcontractors; (3) former members of the armed forces.

Categories of records in the system:
    Telephone conversations; correspondence to DOE from individuals, 
members of Congress, attorneys who represent workers, other surrogates 
of workers, doctors, and other Federal agencies; medical records; 
employment records; exposure records; safety records or other incident 
reports, including but not limited to area sampling data, accidental 
releases, explosions, spills, etc.; workers' or family members' 
contemporaneous diaries, journals, or other notes; internal DOE forms 
for reviewing worker cases; physical and vocational rehabilitation 
records; records pertaining to previously filed claims; and any other 
records related to or pertinent to the condition or case.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Energy 
Employees Occupational Illness Compensation Program Act of 2000, Pub. 
L.106-398.

Purpose(s):
    The purpose of this system of records is to collect and maintain 
records needed by the Office of Worker Advocacy to assist current and 
former DOE contractor employees or their families in connection with 
the filing of state workers' compensation claims for conditions that 
may be due to exposures during employment by or for DOE. The assistance 
provided by this Office may include, but is not limited to the 
following: (1) Maintaining a helpline, (2) conducting outreach and 
educational programs, (3) providing referral assistance, and (4) case 
review. Although the primary focus is on DOE contractor employees, 
assistance may be provided to DOE federal employees and employees of 
other agencies by directing them to the appropriate compensation 
programs, such as the Federal Employees Compensation Act program 
administered by the Department of Labor.
    Individually identifiable information will not appear in published 
or unpublished reports, studies or surveys. However, the system will 
contain records compiled in completing published or unpublished 
reports, studies or surveys from which information may be retrieved by 
name or other personal identifier. Non-identifiable information 
regarding the assumptions, methodology, and data used in establishing 
radiation doses under section 3623(d) of the Energy Employees 
Occupational Illness Compensation Program Act of 2000 will be made 
available to researchers and the general public, consistent with the 
protection of private medical records.

Routine uses of the records maintained in the system, including 
categories of users and purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system may be disclosed as a routine use to 
DOE financial assistance recipients in performance of their financial 
assistance agreements, and their officers and employees who have a need 
for the record in the performance of their duties. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to 
other state and Federal agencies or entities whose mission entails 
reviewing or managing workers' compensation claims or administering 
other benefits programs. Those provided information under this routine 
use are subject to the same limitations applicable to Department 
officers and employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
members of a physicians panel(s) established to review and provide a 
determination regarding whether the illness or death that is the 
subject of an application for compensation arose out of and in the 
course of employment by or for DOE. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use to 
medical specialists in fields that include occupational medicine, 
pulmonology, immunology, toxicology, dermatology, hematology/oncology, 
rheumatology, neurology, neurotoxicology, psychiatry, psychology, 
endocrinology, pathology, and any other specialty that the physicians 
panel member(s) deem necessary to reach a conclusion in a case. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    6. A record from this system may be disclosed as a routine use to 
the personnel, contractors, grantees, and cooperative agreement holders 
of the Federal agency or agencies and its components, designated by the 
President to implement the Federal compensation program established by 
the Energy Employees Occupational Illness Compensation Program Act. 
Those provided information under this routine use are subject to the 
same limitations applicable to Department officers and employees under 
the Privacy Act.
    7. A record from this system may be disclosed as a routine use to 
the members and the staff of the DOE advisory committee established to 
provide advice on workers' compensation issues, and the members and the 
staff of an advisory board on Radiation and Worker Health required to 
be established under the Energy Employees Occupational Illness 
Compensation Program Act. All recipients of such records are required

[[Page 27323]]

to comply with the Privacy Act, to follow prescribed measures to 
protect personal privacy, and to disclose or use personally 
identifiable information only for the purpose of providing advice 
relating to workers' compensation.
    8. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    9. A record from this system may be disclosed as a routine use to 
the Department of Justice when DOE determines that an individual may be 
eligible for compensation under the Radiation Exposure and Compensation 
Act of 1990 (42 U.S.C. 2210, note, and as further clarified in 28 CFR 
part 79), a compensation program administered by the Department of 
Justice.
    10. A record from this system may be disclosed as a routine use to 
the appropriate local, state or Federal agency when the record alone or 
in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    11. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available information to 
researchers and the general public on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

Retrievability:
    Records may be retrieved by the name of the individual, case number 
and document number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Director, Office of Worker Advocacy, 
1000 Independence Ave, SW., Washington, DC 20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting Record Procedures:
    Same as notification procedures.

Record Source Categories:
    Records in this systems will be obtained from sources, including, 
but not limited to the individual who is the subject of the records; 
physicians and other medical professionals; medical institutions; state 
and Federal workers' compensation offices; family members of the 
subject; attorneys representing the individual; individuals' employer, 
including DOE and its contractors and subcontractors; medical 
laboratories; other state and Federal agencies.

Systems Exempted From Certain Provisions of the Privacy Act:
    None.
DOE-11

System name:
    Emergency Operations Notification Call List.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Office of Naval Reactors, Crystal City, 
VA 22202
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208

[[Page 27324]]

    U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45343-3020
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Bldg., Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Department of Energy (DOE) senior officials, office directors and 
key support staff, and DOE contractors involved in DOE Headquarters 
emergency management and operations activities.

Categories of records in the system:
    Name, office telephone number, home telephone number, home address 
and pager and cellular phone numbers (if appropriate).

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the DOE to create a list 
that will enable 24 hour contact with select DOE Headquarters personnel 
and contractors to inform them of situations, occurrences, and 
emergencies that may impact DOE facilities or activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to DOE officers and employees under 
the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name of subject individual.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters, Director, Office of Nonproliferation and National 
Security, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual.

System exempted from certain provisions of the Act:
    None.
DOE-12

System Name:
    Automated Materials and Property Systems (AMPS).

Security Classification:
    Unclassified.

System Location:
    U. S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Germantown, 19901 Germantown Road, 
Germantown, MD 20784-1290

Categories of Individuals Covered by the System:
    Current Department of Energy (DOE) Headquarters employees who 
purchase supply products at the three Self Service Stores in the 
Washington, DC area and vicinity.

Categories of Records in the System:
    Name of DOE employee, organization, date of purchase, quantity, and 
price.

Authority for Maintenance of the System:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7263, and 
42 U.S.C. 5815G.

Purpose(s):
    The records are maintained and used by the Department for billing 
purposes under the Working Capitol Fund (WFC). The WCF issues bills to 
Headquarters program offices for both stock and non stock supplies that 
were purchased for use by employees to perform their work.

Routine Uses of Records Maintained in the System including Categories 
of Users and Purposes of Such Uses:
    1. A record from this system of records may be disclosed as a 
routine use to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties. Those provided information under this 
routine use are subject to the same limitations applicable to DOE 
officers and employees under the Privacy Act.
    2. A record in this system of records may be disclosed as a routine 
use to a

[[Page 27325]]

member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing of Records in the System:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name and badge number of the DOE 
employee.

Retention and Disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System Manager(s) and Address:
    Director, Assets Management and Support Services Group 1000 
Independence Avenue, SW., Washington, DC 20585

Notification Procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic locations(s) where the requester believes the records are 
located.

Records Access Procedures:
    Same as Notifications procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting Record Procedures:
    Same as Notification procedures above.

Record Source Categories:
    Sources of information for the system include: supplies and their 
respective price lists that are purchased and placed into the supply 
system for sale; purchases made by DOE employees; and the information 
contained on the employee's badge.

System Exempt from certain provision of the Act:
    None.
DOE-13

System name:
    Payroll and Leave Records.

System classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Atlanta Regional Support Office, 730 
Peachtree, NE., Suite 876, Atlanta, GA 30308
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Boston Regional Support Office, One 
Congress Street, Room 1101, Boston, MA 021144-2021
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), 626 Cochrans Mill Road, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
1601 New Stine Road, Suite 240, Bakersfield, CA 93309
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Office of Scientific & Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45343
    U.S. Department of Energy, Philadelphia Regional Support Office, 
1880 John F. Kennedy Boulevard, Suite 501, Philadelphia, PA 19103-7483
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, PO A, 
Aiken, SC 29801
    U.S. Department of Energy, Seattle Regional Support Office, 800 
Fifth Avenue, Suite 3950, Seattle, WA 98104
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Department of Energy (DOE) personnel and consultants.

Categories of records in the system:
    Time and attendance records, earning records, payroll actions, 
deduction information requests, authorizations for overtime and night 
differential, and Office of Personnel Management (OPM) retirement 
records.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Privacy Act of 
1974, Pub. L. 93-

[[Page 27326]]

579 (5 U.S.C. 552a); General Accounting Office Policy and Procedures 
Manual; Personal Responsibility and Work Opportunity Reconciliation 
Act, Pub. L. 104-193.

Purpose(s):
    The records are maintained and used by the DOE to document 
historical information on employee wages, deductions, retirement 
benefits, and leave.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
the Department of Treasury to collect withheld taxes, process payroll 
payments, and issue savings bonds.
    2. A record from this system may be disclosed as a routine use to 
the Internal Revenue Service to process Federal income tax payments and 
tax levies.
    3. A record from this system may be disclosed as a routine use to 
state and local governments to process State and local income tax 
deductions and court ordered child support or alimony payments.
    4. A record from this system may be disclosed as a routine use to 
OPM to establish and maintain retirement records and benefits.
    5. A record from this system may be disclosed as a routine use to 
the Thrift Savings Board to update Section 401K type records and 
benefits.
    6. A record from this system may be disclosed as a routine use to 
the Social Security Administration to establish Social Security records 
and benefits.
    7. A record from this system may be disclosed as a routine use to 
the Department of Labor to process workmen's compensation claims.
    8. A record from this system may be disclosed as a routine use to 
the Department of Defense to adjust military retirement.
    9. A record from this system may be disclosed as a routine use to 
financial institutions to credit net check deposits, savings 
allotments, and discretionary allotments.
    10. A record from this system may be disclosed as a routine use to 
the employee unions to credit accounts for employees with union dues 
deductions.
    11. A record from this system may be disclosed as a routine use to 
health insurance carriers to process insurance claims.
    12. A record from this system may be disclosed as a routine use to 
the General Accounting Office to verify accuracy and legality of 
disbursement.
    13. A record from this system may be disclosed as a routine use to 
the Department of Veterans Affairs to evaluate veteran's benefits to 
which the individual may be entitled.
    14. A record from this system may be disclosed as a routine use to 
States' departments of employment security to determine entitlement to 
unemployment compensation or other State benefits.
    15. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency in the event that a 
record within this system of records, alone or in conjunction with 
other information, indicates a violation or potential violation of law 
whether civil, criminal, or regulatory in nature.
    16. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    17. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    18. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    19. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, Federal Parent 
Locator System (FPLS) and Federal Tax Offset System to locate 
individuals and identify their income sources to establish paternity, 
establish and modify orders of support, and for enforcement action.
    20. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, FPLS and Federal 
Tax Offset System, for release to the Social Security Administration to 
verify social security numbers in connection with the operation of the 
FPLS by the Office of Child Support Enforcement.
    21. A record from this system may be disclosed as a routine use to 
the Office of Child Support Enforcement, Administration for Children 
and Families, Department of Health and Human Services, FPLS and Federal 
Tax Offset System, for release to the Department of Treasury to 
administer the Earned Income Tax Credit Program (Section 32, Internal 
Revenue Code of 1986) and verify a claim with respect to employment in 
a tax return.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name, social security number, and 
payroll number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director, U.S. Department of Energy, Office of Chief 
Financial Officer, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers of the ``System locations'' listed 
above are the system managers for their respective portions of this 
system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S.

[[Page 27327]]

Department of Energy, or the Privacy Act Officer at the appropriate 
address identified above under ``System locations.'' The request should 
include the requester's complete name, time period for which records 
are sought, and the geographic location(s) where the requester believes 
the records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual, supervisors, timekeepers, official 
personnel records, and the Internal Revenue Service.

System exempt from certain provisions of the Act:
    None.
DOE-14

System name:
    Report of Compensation.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87115
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
Post Office Box 11, Tupman, CA 93276
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
14100, Las Vegas, NV 89114
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, 700 N, Oakland, CA 94612-5208
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Strategic Petroleum Reserve Office, 9000 
Commerce Road East, New Orleans, LA 70123

Categories of individuals covered by the system:
    Employees of the Department of Energy (DOE) and contractors 
performing and operating onsite service work in the DOE-owned or 
controlled facilities, including long-term architect-engineering and 
cost-reimbursement construction contractors.

Categories of records in the system:
    Name, job title, contractor, current salary up to $100,000, amount 
reimbursed, and other compensation (actual and amount reimbursed).

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the DOE to aid Managers of 
Field Offices, Program Secretarial Officers and Headquarters Program 
Managers in determining the reasonableness of compensation paid to top 
level contractor employees and to monitor the growth of contractor 
compensation at all levels.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as magnetic tape and paper records.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and

[[Page 27328]]

physical security), and they are password protected. Passwords are 
known only by the system manager. Access is limited to those whose 
official duties require access to the records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director, Office of Contractor and Resource 
Management, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers of the ``System locations'' listed 
above are the system managers for their respective portions of this 
system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Contractor salary administrative personnel.

Systems exempted from certain provisions of the Act:
    None.
DOE-15

System name:
    Intelligence Related Access Authorization.

Security classification:
    Classified and unclassified.

System location:
    U.S. Department of Energy, Office of Intelligence, 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Lawrence Livermore National Laboratory, 
7000 East Avenue, B-261, Livermore, CA 94551
    U.S. Department of Energy, Idaho National Engineering & 
Environmental Laboratory Systems Analysis Facility, 2271 N. Boulevard, 
Idaho Falls, ID 83403
    U.S. Department of Energy, Nevada Operations Office, 232 Energy 
Way, Las Vegas, NV 89193
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
Energy & Environmental Sciences Building (EESB), 3230 Q Avenue, 
Richland, WA 99352
    U.S. Department of Energy, Sandia National Laboratories, Center for 
National Security & Arms Control, Building 810W, Albuquerque, NM 87185
    U.S. Department of Energy, Remote Sensing Laboratory, EG&G/EM, 4600 
N. Hollywood Blvd. Nellis AFB, Bldg 2211, Las Vegas, NV 89191-6403
    U.S. Department of Energy, Los Alamos National Laboratory, 
Nonproliferation & National Security, TA-3, Building SM-43, Los Alamos, 
NM 87544
    U.S. Department of Energy, Savannah River Operations Office, 
Savannah River Technology Center, Technical Area 700, Bdlg 735-A, New 
Ellington, SC 29809
    U.S. Department of Energy, Special Technologies Laboratory, 5520 
Ekwill Street, Santa Barbara, CA 93111
    U.S. Department of Energy, Lockheed Martin Energy Systems, P.O. Box 
2003, Blair Road Oak Ridge, TN 37831-7312

Categories of individuals covered by the system:
    Current and former DOE employees and contractor employees; 
applicants for employment at DOE; individuals who may be assigned or 
detailed to Federal positions at DOE; consultants to DOE.

Categories of records in the system:
    The following information may be maintained in the system: Results 
of background investigations, law enforcement records, reports and 
files; reports on foreign contacts/travel; records, reports and files 
received from other DOE elements and other Federal agencies related to 
intelligence activities; polygraph examination records, reports and 
videotapes of the polygraph session; eligibility evaluation reports; 
and electronic mail stored on CD.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C., 2401 et seq.; The Atomic Energy 
Act of 1954, as amended; 42 U.S.C. 7239; Executive Order 12333, United 
States Intelligence Activities (December 4, 1981); Department of Energy 
Procedures for Intelligence Activities, approved by the Attorney 
General under Executive Order 12333 (October 19, 1992); Executive Order 
12958, Classified National Security Information (April 17, 1995); 
Executive Order 12968, Access to Classified Information (August 2, 
1995); Presidential Decision Directive-61, U.S. Department of Energy 
Counterintelligence Program, and DOE Order 5670.1A, Management and 
Control of Foreign Intelligence.

Purpose(s):
    The records are maintained and used by the DOE to conduct 
eligibility determinations, adjudications, revocations and appeals from 
denials and revocations. Under DOE Order 5670.1A the Director of 
Intelligence is directed to control access to and use of Sensitive 
Compartmented Information (SCI) and other classified Intelligence 
information bearing the Director, Central Intelligence (DCI) authorized 
control markings; and approve access to SCI in compliance with DCI 
directives.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
the appropriate Federal, State, or local agency when records alone or 
in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature, and whether arising by general statute of particular program 
pursuant thereto.
    2. A record from the system may be disclosed as a routine use to a 
Federal, state or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and

[[Page 27329]]

conduct of litigation to (1) a person representing the Department in 
the investigation, settlement or litigation, and to individuals 
assisting in such representation; (2) others involved in the 
investigation, settlement, and litigation, and their representatives 
and individuals assisting those representatives; and (3) a witness, 
potential witness, or their representatives and assistants, and any 
person possessing information pertaining to the matter when it is 
necessary to obtain information or testimony relevant to the matter, 
the reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publicly available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to and necessary for, the proceeding; and (2) compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from this system may be disclosed as a routine use to 
foreign governments in accordance with treaties, international 
conventions, or executive agreements.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    7. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system.
Storage:
    Records may be stored as paper records, electronic media, and 
videotapes.

Retrievability:
    Records may be retrieved by name and/or social security number.

Safeguards:
    Paper records and videotapes are maintained in locked cabinets. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), secured 
for classified information and are password protected. Passwords are 
known only by the system manager. Access is limited to those whose 
official duties require access to the records.

Retention and disposal:
     Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
     Director, Office of Intelligence, U.S. Department of Energy, 
Forrestal Building, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The managers of the System Locations listed above 
are the system managers for their respective portions of this system.

Notification procedures:
    In accordance with the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, part 1008, a request by an individual 
to determine if a system of records contains information about him/her 
should be directed to the Director, Headquarters, Freedom of 
Information Act and Privacy Act Division, U.S. Department of Energy, or 
the Privacy Act Office at the appropriate address identified above 
under System Locations. Requests for polygraph records should be 
directed to the FOIA/PA Division, U.S. Department of Energy 
(Headquarters). The request should include the requester's complete 
name, time period for which records are sought, and the geographic 
location(s) where the requester believes the records are located.

Record access procedures:
    Same as notification procedures above. Records are generally kept 
at locations where work is performed. In accordance with DOE's Privacy 
Act regulation, proper identification is required before a request is 
processed.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    The subject individual, present and former DOE employees and DOE 
contractor employees; consultants; publicly available material; other 
agencies within the Intelligence Community; other agencies within the 
U.S. Government, other offices within the DOE; the FBI, and other 
federal, state and local law enforcement agencies; and sources 
contacted during investigations.

System exempted from certain provisions of the Act:
    This system is exempt pursuant to (k)(1), (2) and (5) of the 
Privacy Act, 5 U.S.C. 552a, to the extent that information within the 
system meets the requirements of those subsections of the Act. To the 
extent the information in this system of records is exempt pursuant to 
5 U.S.C. 552a(k)(1), (2) and (5), the system has been further exempted 
from subsections (c)(3) and (4), (d), (e)(1), (e)(4)(G) and (H) and (f) 
of 5 U.S.C. 552a under the Privacy Act of 1974. See DOE's Privacy Act 
Regulation at 10 CFR 1008.12.
DOE-18

System name:
    Accounts Payable Financial System.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR, 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401

[[Page 27330]]

    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83404
    U.S. Department of Energy, National Energy Technology Laboratory, 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory, 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U. S. Department of Energy, National Petroleum Technology Office, 
William Center, Tower One, 1West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45343
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U. S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80402-0928
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29808
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301-1069
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Creditors who are due money from the Department of Energy (DOE), 
including employees, former employees, contractors, and members of the 
general public.

Categories of records in the system:
     Creditors name and address; amount owed and services or goods 
received; underpayment or other accounting information; invoice number; 
servicing bank name and address, and account number.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; the GAO Policy and 
Procedures Manual; Statement of Federal Financial Accounting Standards 
published by the General Accounting Office and the Office of Management 
and Budget.

Purpose(s):
    The records are maintained and used by the DOE to substantiate 
obligations and payments to individuals for goods and services received 
by the agency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal when that record alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature.
    2. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possesses information pertaining 
to the matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper, electronic files, and magnetic 
tapes.

Retrievability:
    Records may be retrieved by name and personal identification.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: U.S. Department of Energy, Office of Chief Financial 
Officer, 1000 Independence Avenue, SW., Washington, DC 20585. Field 
Offices: The Managers of the ``System locations'' listed above are the 
system managers for their respective portions of this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy

[[Page 27331]]

Act, Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Subject individual, contracting officer, and accounting records.

Systems exempted from certain provisions of the Act:
    None.
DOE-19

System name:
    Accounts Receivable Financial System.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401-3393
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserve, 
907 N. Poplar, Suite 150, Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Suite 700N, Oakland, CA94612-5208
    U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45343-3020
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 10940, West Mifflin, PA 15236-0940
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, Federal Building Lobby, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80402-0928
    U.S. Department of Energy, Savannah River Operations Office, Road 
1A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 3063
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 7410
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Persons owing money to the Department of Energy (DOE).

Categories of records in system:
    The following information may be maintained in the system:
     name, address, telephone number, taxpayer identification number, 
and other applicable debtor identifying information; invoice number; 
amount and status of claim; and history of claim, including collection 
actions taken.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Debt Collection 
Improvement Act of 1996, 31 U.S.C. 3512; 5 U.S.C. 5701-09; Federal 
Property Management Regulations 101-107; Treasury Financial Manual; 
Executive Order 12009; and Executive Order 9397.

Purpose(s):
    The records are maintained and used by the DOE to record and manage 
the Department's accounts receivables.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    1. A record from this system may be disclosed as a routine use to 
other Federal agencies, consumer reporting agencies for acquiring 
credit information, and collection agencies to aid in the collection of 
outstanding debts owed to the Federal Government.
    2. A record from this system may be disclosed as a routine use to 
Defense Manpower Data Center, Department of Defense, the United States 
Postal Service, and the other Federal, State, or local agencies to 
identify and locate, through computer matching, individuals indebted to 
DOE who are receiving Federal salaries or benefit payments. Information 
from the match will be used to collect the debts by voluntary 
repayment, by administrative offset, or by salary offset procedures.
    3. A record from this system may be disclosed as a routine use to 
the Internal Revenue Service (1) to collect the debt by offset against 
the debtor's tax refunds under the Federal Tax Refund Offset Program, 
and (2) to obtain the mailing address of a taxpayer to collect a debt 
owed to the DOE. Subsequent disclosure by DOE to a consumer reporting 
agency is limited to the purpose of obtaining a commercial credit 
report on the particular taxpayer. The mailing address information will 
not be used for any other DOE purpose or disclosed by DOE to another 
Federal, State, or local agency which seeks to locate the same 
individual for its own debt collection purpose.
    4. A record from this system may be disclosed as a routine use to 
the Department of the Treasury for the

[[Page 27332]]

purpose of administrative offset and debt recovery under section 31001 
(m)(1) of the Debt Collection Improvement Act of 1996 (Pub. L. 104-
134).
    5. A record from this system may be disclosed as a routine use to a 
``consumer reporting agency'' as defined by the Fair Credit Reporting 
Act, 15 U.S.C. 1681a(f), or the Federal Claims Collections Act of 1966, 
31 U.S.C. 3701(a)(3), in accordance with 31 U.S.C. 3711(f).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name, taxpayer identification number, 
or invoice number.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
     Headquarters: Office of Chief Financial Officer, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Chief Financial Officers of the ``System 
locations'' listed above are the system managers for their respective 
portions of this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The individual who is the subject of the record; contracting 
officer, where applicable; and accounting records.

System exempted from certain provisions of the Act:
    None.
DOE-21

System name:
    Emergency Defense Mobilization Files.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, Office of Emergency 
Management, 1000 Independence Avenue, SW., Washington, DC 20585.

Categories of individuals covered by system:
     Members of the National Defense Executive Reserve and other 
individuals assigned responsibilities in the event of a national 
defense emergency.

Categories of records in the system:
    The following information may be maintained in the system:
     name, home address, home telephone number, and e-mail address.

Authority for maintenance of system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Defense Production 
Act of 1950.

Purpose(s):
    The records are maintained and used by the Department of Energy 
(DOE) to facilitate security clearance information for prompt re-
assignment in the event of a reservist call-up and activation.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
officials of other departments and agencies to administer the National 
Defense Executive Reserve Program.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored as paper records.

Retrievability: Records may be retrieved by name.
Safeguards:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director, Office of Emergency Management, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Records access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual.

System exempted from certain provisions of the Act:
    None.

[[Page 27333]]

DOE-23

System name:
    Property Accountability System.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, National Energy Technology Laboratory, 
(Pittsburgh) P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Southeastern Area Power Administration, 
2 S. Public Square, Elberton, GA 30635-2496
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK, 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

Categories of individuals covered by the system:
    Department of Energy (DOE) and contractor employees authorized to 
be custodians of controlled DOE equipment.

Categories of records in the system:
    Item description, date of purchase, acquire date, purchase price, 
purchase order number, vendor and manufacturer, model/serial/license 
number, property tag identification, status/date, condition of 
property, operation number, high risk field, disposal code, responsible 
officer, the employees' assigned equipment, account numbers, 
organization, organization code, and location.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Federal Property 
and Administrative Services Act of 1949, section 202(b), 40 U.S.C. 
483(b); and 41 CFR part 109, Federal Property Management Regulation 
(FPMR), Subchapter E, part 109.

Purpose(s):
    The records are maintained and used by the DOE to (a) provide 
inventories to satisfy other Federal Procurement Management Regulation 
requirements; (b) to maintain a record of location of emergency 
equipment; (c) to control equipment assignments authorized under union 
contracts; (d) to provide management information necessary for the 
budgeting and allocation of equipment; and (e) to provide evidence of 
assignment, location, and value in the event that government property 
is stolen.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
any law enforcement agency as needed to provide evidence of assignment, 
location, and value in the event that Government property is stolen.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when that record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; and 
(3) witness, potential witness, or their representatives and 
assistants, and any other person who possess information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    6. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    7. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested assistance from the 
member concerning the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

Retrievability:
     Records may be retrieved by tag number, license number, custodian 
name, employee identification number, position number, accounting 
information, catalog number, contract number, make, model, security 
logon identification, serial number, and storage location.

Safeguards:
    Paper records and microfilm are maintained in locked cabinets and 
desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security), 
and they are password protected. Passwords are known only by the system 
manager. Access is limited to those whose official duties require 
access to the records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National

[[Page 27334]]

Archives and Records Administration (NARA) General Records Schedule and 
DOE record schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Southeastern Area Power Administration, 
2 S. Public Square, Elberton, GA 30635-2496
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK, 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Information in this system comes from the Payroll/Personnel system 
application, various internal Bonneville Power Administrative forms, 
accountable property representative and employees, data processing 
personnel, and supply officers.

System exempted from certain provisions of the Act:
    None.
DOE-24

System name:
    Land Records System.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Bonneville Power Administration, 
Information Resources, P.O. Box 3621, Portland, OR 97208
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401

Categories of individuals covered by the system:
    Individuals from whom or to whom Western Area Power Administration 
and Bonneville Power Administration have acquired or given interests in 
land.

Categories of records in the system:
    Individual, agency, and/or company names; description of land 
tract, type of agreement; rights granted or received; history of the 
transaction, and IRS Form 1099 information.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the DOE to track land rights 
information resulting from property right acquisitions outgrants, 
licenses, transfer, exchanges, encroachments and disposals in support 
of Western Power Administration and Bonneville Power Administration 
construction and maintenance programs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    2. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    3. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    5. A record from the system may be disclosed as a routine use to 
the Internal Revenue Service to provide notification of individuals who 
have received payment exceeding $600 on any one land right transaction.
    6. A record from the system may be disclosed as a routine use to 
the Department of Justice to provide support of land right condemnation 
actions.
    7. A record from the system may be disclosed as a routine use to 
courts and attorneys for the purpose of land right settlement disputes 
or litigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

[[Page 27335]]

Retrievability:
    Records may be retrieved by line identification, personal 
identification, cross referenced by name of landowner, grantee, or 
grantor.

Safeguards:
    Paper records and microfilm are maintained in locked cabinets and 
desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security), 
and they are password protected. Passwords are known only by the system 
manager. Access is limited to those whose official duties require 
access to the records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address(s):
    Bonneville Power Administration: Manager, Real Estate, Bonneville 
Power Administration, U.S. Department of Energy, P.O. Box 3621, 
Portland, OR 97208
    Western Area Power Administration: Director, Division of Lands, 
Western Area Power Administration, U.S. Department of Energy, P.O. Box 
3402, Golden, CO 80401.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Information in this system comes from individual landowners, 
grantees, or grantors; agency officials; and state and local 
authorities.

System exempted from certain provisions of the Act:
    None.
DOE-25

System name:
    Commuter Locator and Parking Space Information System.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

Categories of individuals covered by the system:
    All Department of Energy (DOE) employees and contractor employees 
who apply as members of a car pool or van pool for parking spaces 
managed and controlled by DOE under the general direction of the 
General Services Administration.

Categories of records in the system:
    Name of driver and car or van pool members, federal service 
computation date, payroll and other assigned number, office address and 
telephone number, home addresses, home telephone numbers, make and year 
of automobile, state of registration, tag number of vehicles, number of 
days per week in the car pool or van pool, and other car pooling or van 
pooling information.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Executive Order 
12778; DOE HQ 0344.1 Parking.

Purpose(s):
    Records are maintained and used by DOE to maintain information of 
existing car pools, van pools, and other categories of parking, in 
order to keep a current record on employees who commute to work.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
the Council of Governments for commuter connections.
    2. A record from this system may be disclosed as a routine use to 
individuals seeking to car pool or van pool operating from their 
community or residential area.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name, location of parking assignment, 
home address, assigned number, and license number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director of Building Operations U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

[[Page 27336]]

Record and access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

System exempted from certain provisions of the Act:
    None.

Record source categories:
    Individual car poolers and van poolers.
DOE-26

System name:
    Official Travel Records.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Center 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Tower Center One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves 
in Colorado, Utah, and Wyoming, 907 North Poplar, Suite 150, Casper, WY 
82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
28950 Highway 119, P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U. S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29808
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301-1069
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Individuals who travel or relocate at the expense of DOE.

Categories of records in the system:
    Name, address, telephone number, social security number, travel 
itinerary, mode and purpose of travel, advance amount, expenses 
claimed, amounts reimbursed, charge card account numbers, residential 
sales records, and receipts.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 301; 5 
U.S.C. Chapter 57; Policy and Procedures Manual for Guidance of Federal 
Agencies, Titles 3 and 4; Federal Travel Regulation; Federal Property 
Management Regulations 101-41; Department of Energy Order DOE 1500.2A, 
Travel Policy and Procedures.

Purpose(s):
    The records are maintained and used by DOE to document official 
domestic and foreign travel and relocation expenditures and to support 
reimbursement of allowable expenses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
the U.S. Treasury for payment of claim.
    2. A record from this system may be disclosed as a routine use to 
the U.S. General Accounting Office for audit and verification of 
accuracy and legality of disbursements.
    3. A record from this system may be disclosed as a routine use to 
the Internal Revenue Service for notification regarding taxable 
reimbursements.
    4. A record from this system may be disclosed as a routine use to 
the General Services Administration for audit of transportation 
services.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name, social security number, and 
travel authorization number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

[[Page 27337]]

System manager(s) and address:
    Headquarters: U.S. Department of Energy, Office of Chief Financial 
Officer, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers of the ``System locations'' listed 
above are the system managers for their respective portions of this 
system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, identification is required before a request is 
processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Individual travelers, supervisors, Government travel offices, and 
finance office standard references.

System exempted from certain provisions of the Act:
    None.
DOE-28

System name:
    General Training Records.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, Forrestal Building, 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA, 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Area Office, P.O. Box 30030, 
Amarillo, TX 79120-0030
    U.S. Department of Energy, Argonne Area Office, 9800 South Cass 
Avenue, Argonne, IL 60439
    U.S. Department of Energy, Atlanta Support Office, 730 Peachtree, 
NE., Suite 876, Atlanta, GA 30308
    U.S. Department of Energy, Batavia Area Office, P.O. Box 2000, 
Batavia, IL 60510
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Bonneville Power Administration, Lower 
Columbia Area, 1500 NE., Irving Street, Portland, OR 97232
    U.S. Department of Energy, Bonneville Power Administration, Puget 
Sound Area, 201 Queen Ann Avenue, N., Suite 400, P.O. Box C--19030, 
Seattle, WA 98109-1030
    U.S. Department of Energy, Bonneville Power Administration, Snake 
River Area, 101 West Poplar, Walla Walla, WA 99362
    U.S. Department of Energy, Bonneville Power Administration, Upper 
Columbia Area, Room 561, U.S. Court House, W. 920 Riverside Avenue, 
Spokane, WA 99201
    U.S. Department of Energy, Boston Support Office, One Congress 
Street, Room 1101, Boston, MA 02114-2021
    US. Department of Energy, Brookhaven Area Office, 53 Bell Avenue, 
Bldg. 464, Upton, NY 11973
    U.S. Department of Energy, Brookhaven National Laboratory, P.O. Box 
5000, Upton, NY 11973-5000
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    US. Department of Energy, Dallas Support Office, 1420 W. 
Mockingbird Lane, Suite 400, Dallas, TX 75247
    U.S. Department of Energy, Dayton Area Office, P.O. Box 66, 
Miamisburg, OH 45342-0066
    U.S. Department of Energy, Denver Support Office, 2801 Youngfield 
Street, Suite 380, Golden, CO 80401-2266
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Area Office, P.O. Box 
410202, Kansas City, MO 64141-0202
    U.S. Department of Energy, Kansas City Support Office, 911 Walnut 
Street, Room 1411, Kansas City, MO 64106
    U.S. Department of Energy, Kirtland Area Office. P.O. Box 5400, 
Albuquerque, NM 87185-5400
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, University of California, Los Alamos 
National Laboratory, P.O. Box 1663, Los Alamos, NM 87545
    U.S. Department of Energy, Metairie Site Office, 900 Commerce Road, 
East, New Orleans, LA 70123
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, New York Support Office, 26 Federal 
Plaza, Room 3437, New York, NY 10278-0068
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Office of Scientific and Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Office of Superconducting Super 
Collider, 2550 Beckleymeade Avenue, MS 1020, Dallas, TX 75237-3946
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Philadelphia Support Office, 1880 John 
F. Kennedy Blvd., Ste 501, Philadelphia, PA 19103-7483
    US. Department of Energy, Phoenix Area Office, P.O. Box 6457, 
Phoenix, AZ 85005
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, Idaho 
Branch Office, P.O. Box 2469, Idaho Falls, ID 83403-2469

[[Page 27338]]

    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Seattle Support Office, 800 Fifth 
Avenue, Suite 3950, Seattle, WA 98104
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Bldg., Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Western Area Power Administration, 
Billings Area Office, P.O. Box 35800, Billings, MT 59107-5800
    U.S. Department of Energy, Western Area Power Administration, 
Loveland Area Office, P.O. Box 3700, Loveland, CO 80539-3003
    U.S. Department of Energy, Western Area Power Administration, Salt 
Lake City Area Office, P.O. Box 11606, Salt Lake City, UT 84147-0606
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    All Department of Energy (DOE) Federal Employees.

Categories of records in the system:
    Name; resume; assigned number; occupational series; training 
requests and authorizations; grade; organization; date of birth; social 
security number; home address and telephone number; special interest 
area; education completed; course name; justification for attending the 
course; direct and indirect costs of training; coded information 
dealing with purpose, type, source of training; training evaluations; 
course evaluation forms; training examinations; training attendance 
records; lesson plans; training assignment sheets; reading assignment 
sheets; position qualification statement; self study sheet; position 
descriptions; accounting records; and quarterly training report.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Nuclear Waste 
Policy Act of 1982 (Pub. L. 97-425); Nuclear Waste Policy Amendment Act 
of 1987 (Pub. L. 100-203); Government Employees Training Act of 1958; 
and 5 CFR parts 410 and 412,

Purpose(s):
    Records are maintained and used by the Department to document 
planning, completion, funding and effectiveness of employee training 
and development. Appropriate local, State and Federal agencies use 
certain records maintained in this system to ensure Departmental 
compliance with other regulatory requirements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
Federal agencies, including the Office of Personnel Management, for 
purposes of determining eligibility or suitability for training and as 
source documents for training reports; to training institutions that 
personnel have requested to attend; and to other Federal agencies as 
necessary for payment of training.
    2. A record from this system may be disclosed as a routine use to 
state and local governments, the Nuclear Regulatory Commission (NRC), 
and other Federal agencies that conduct research, investigations, or 
audits to determine whether DOE and contractor personnel satisfy 
quality assurance requirements for activities necessary to obtain a 
license from the NRC for the construction, operation and closing of a 
nuclear waste repository and/or a Monitored Retrievable Storage 
facility. These activities also will include research and development, 
site characterization, transportation, waste packaging, handling, 
design, maintenance, performance confirmation, inspection, fabrication, 
and development and production of repository waste forms.
    3. A record from this system may be disclosed as a routine use to 
federal, state or local government officials where the regulatory 
program being implemented is applicable to the DOE or contractor 
program and requires that such access be provided for the conduct of 
the regulatory agencies' activities. Those provided information under 
this routine use are subject to the same limitations applicable to DOE 
officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name and social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
record.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: U.S. Department of Energy, Director, Training and 
Human Resource Development, 1000 Independence Avenue, SW., Washington, 
DC 20585-0702.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions of this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

[[Page 27339]]

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individuals and their supervisors.

System exempted from certain provisions of the Act:
    None.
DOE-33

System name:
    Personnel Medical Records.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Wash, DC 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Allied-Signal, Kansas City Division, 
P.O. Box 419159, Kansas City, MO 64141
    U.S. Department of Energy, Amarillo Area Office, P.O. Box 30030, 
Amarillo, TX 79120-0030
    U.S. Department of Energy, Ames Laboratory, Iowa State University, 
Ames, IA 50011
    U.S. Department of Energy, Argonne Area Office, 9800 South Cass 
Avenue, Argonne, IL 60439
    U.S. Department of Energy, Ashtabula Area Office, P.O. Box 579, 
Ashtabula, OH 44005-0579
    U.S. Department of Energy, Bartlesville Project Office, 220 North 
Virginia Avenue, P.O. Box 1398, Bartlesville, OK 74003
    U.S. Department of Energy, Battelle Columbus Laboratories, 505 King 
Avenue, Room A-496 Columbus, OH 43201
    U.S. Department of Energy, Batavia Area Office, P.O. Box 2000, 
Batavia, IL 60510
    U.S. Department of Energy, Bettis Atomic Power Laboratory, P.O. Box 
79, Pittsburgh, PA 15122-0079
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Brookhaven Area Office, 53 Bell Avenue, 
Bldg 464, Upton, NY 11973
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, Dayton Area Office, P.O. Box 66, 
Miamisburg, OH 45342-0066
    U.S. Department of Energy, EG&G Mound Applied Technologies, P.O. 
Box 3000, Miamisburg, OH 45343-3000
    U.S. Department of Energy, Environmental Measurements Laboratory, 
376 Hudson Street, New York, NY 10014-3621
    U.S. Department of Energy, Fermi National Accelerator Laboratory, 
P.O. Box 500, Batavia, IL 60510
    U.S. Department of Energy, Fernald Environmental Restoration 
Management Corporation, P.O. Box 398704, Cincinnati, OH 45239-8704
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Grand Junction, P.O. Box 2567, Grand 
Junction, CO 81502-2567
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive MS 1214, Idaho Falls, ID 83404
    U.S. Department of Energy, Inhalation Toxicology Research 
Institute, P.O. Box 5890, Albuquerque, NM 87185
    U.S. Department of Energy, Kansas City Area Office, P.O. Box 
410202, Kansas City, MO 64141-0202
    U.S. Department of Energy, Kirtland Area Office, P.O. Box 5400, 
Albuquerque, NM 87185-5400
    U.S. Department of Energy, Knolls Atomic Power Laboratory, P.O. Box 
1072, Schenectady, NY 12301
    U.S. Department of Energy, Lawrence Livermore National Laboratory, 
P.O. Box 808, Livermore, CA 94551
    U.S. Department of Energy, Lawrence Berkeley Laboratory, One 
Cyclotron Road, Building 26, Room 143, Berkeley, CA 94720
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-
12 Plant, P.O. Box 2009 Oak Ridge, Tennessee 37831-8103
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-
25 Plant, P.O. Box 2003 Oak Ridge, TN 37831-7422
    U.S. Department of Energy, MK Ferguson of Oak Ridge Company, P.O. 
Box 2011, Oak Ridge, TN 37831-2011
    U.S. Department of Energy, National Energy Technology Center 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Boulevard, Golden, CO 80401-3393
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150 Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
28590 Highway 119, P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Naval Reactors Representative Office, 
Naval Base Branch Post Office, General Delivery, Charleston Naval 
Shipyard, Charleston, SC 29408-5615
    U.S. Department of Energy, Naval Reactors Representative Office, 
P.O. Box 7021, Groton, CT 06340
    U.S. Department of Energy, Naval Reactors Representative Office, 
Mare Island Naval Shipyard P.O. Box 2053, Vallejo, CA 94592
    U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, P.O. Box 973, Newport 
News, VA 23607
    U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard P.O. Box 848, Portsmouth, VA 23705-0848
    U.S. Department of Energy, Naval Reactors Representative Office, 
Pearl Harbor Naval Shipyard P.O. Box 128, Pearl Harbor, HI 96860
    U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard Naval Base Branch, P.O. Box 2008, Portsmouth, 
NH 03801-2008
    U.S. Department of Energy, Naval Reactors Representative Office, 
Puget Sound Naval Shipyard Substation, P.O. Box 1A, Bremerton, WA 98314
    U.S. Department of Energy, Nevada Test Site Mercury, Mercury, NV 
89023
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, New Brunswick Laboratory, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-52019
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342

[[Page 27340]]

    U.S. Department of Energy, Phoenix Area Office, P.O. Box 6457, 
Phoenix, AZ 85005
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Plasma Physics Laboratory, James 
Forrestal Campus, Princeton University, P.O. Box 451, Princeton, NJ 
08543
    U.S. Department of Energy, Portsmouth Enrichment Office, P.O. Box 
700, Piketon, OH 45661
    U.S. Department of Energy, Princeton Area Office, P.O. Box 102, 
Princeton, NJ 08542
    U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 785 DOE Place, Idaho Falls, ID 83402
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 
Canoga Avenue, P.O. Box 7922, Department 056 EA08, Canoga Park, 
California 91309-7922
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 8040-8200
    U.S. Department of Energy, Sandia National Laboratories, P.O. Box 
5800, Albuquerque, NM 87115
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Stanford Linear Accelerator Center, P.O. 
Box 4349, Stanford, California 94309
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Waste Isolation Pilot Plant, 
Westinghouse Electric Company, Waste Isolation Division, P.O. Box 2078, 
Carlsbad, NM 88220
    U.S. Department of Energy, Weldon Spring Site Remedial Action 
Project, 7295 Highway 94 South, St. Charles, MO 63304
    U.S. Department of Energy, West Valley Nuclear Service Company, 
Inc., P.O. Box 191, MS: F, West Valley, NY 14171
    U.S. Department of Energy, Waste Isolation Pilot Project Office, 
P.O. Box 3090, Carlsbad, NM 88221
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Westinghouse Electric Corporation, 
Bettis Atomic Power Laboratory, Naval Reactors Facility, P.O. Box 2068, 
Idaho Falls, ID 83403-2068
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Present and former Department of Energy (DOE) employees and DOE 
contractor employees. This system includes in-patients at Kadlec 
Hospital, Richland, WA, prior to September 9, 1956.

Categories of records in the system:
    Medical histories on contractor employees resulting from medical 
examination; in cases of injury, description of injury occurrence and 
treatment; medical records of periodic physical examinations and 
psychological testing, blood donor program records, audiometric 
testing, routine first aid, and other visits; hospital in-patients at 
Kadlec Hospital; Records on the results of work place and medical 
monitoring of individuals for exposure to chemical and physical agents 
(not covered in DOE-35) and related work history data, including drug 
testing information and results; contractor employee-completed health 
questionnaires not resulting from a medical examination; information 
from the contractor employee's private medical doctor or other health 
care providers, such as hospitals or laboratories not generated from 
workplace medical examinations.

Authority for maintenance of the system:
    Atomic Energy Act of 1954, (42 U.S.C. 2051a), section 31a; Economy 
Act of 1932, as amended, (31 U.S.C. 1535); 42 U.S.C. 7101 et seq.; 50 
U.S.C. 2401 et seq.; and DOE Order 440.1.

Purpose(s):
    The records are maintained and used by the Department to: (a) 
Provide data necessary for proper medical evaluations, diagnosis, 
treatment and care; (b) provide an accurate medical history, included 
job and/or hazard exposure documentation and health monitoring in 
relation to health status and claims of the individual; (c) provide a 
method for evaluating quality of health care rendered and job-health 
protection including engineering protection provided, protective 
equipment, workplace monitoring, and medical examinations monitoring 
required by the Occupational Safety Health Administration (OSHA) or by 
good practice; (d) provide data for health hazard evaluations, 
epidemiologic studies and public health activities; (e) ensure that all 
relevant, necessary, accurate, and timely data are available to support 
any medically-related employment decisions affecting the subject of the 
records, including decisions pertaining to the fitness-for-duty and 
disability retirement; (f) document possible re-employment rights under 
statutes governing that program; (g) document employee's reporting of 
on-the-job injuries or unhealthy or unsafe working conditions, 
including the reporting of such conditions to the OSHA and actions 
taken by the agency or by the employing agency; and (h) ensure proper 
and accurate operation of the agency's employee drug testing program 
under Executive Order 12564.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
physicians, the U.S. Department of Labor, various state departments of 
labor and industry groups, and contractors to: (a) Ascertain 
suitability of an employee for job assignments with regard to health; 
(b) provide benefits under Federal programs or contracts; and (c) 
maintain a record of occupational injuries or illnesses and the 
performance of regular diagnostic and treatment services to patients.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency in the event that a 
record within this system of records, alone or in conjunction with 
other information, indicates a violation or potential violation of law 
whether civil, criminal, or regulatory in nature.
    3. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractor of the Department, or other United States Government 
agencies and their components, or

[[Page 27341]]

    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    4. A record from this system of records may be disclosed to a 
Federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    6. A record from this system of records may be disclosed as a 
routine use to a member of Congress submitting a request involving the 
constituent when the constituent has requested the subject matter of 
the record. The member of Congress must provide a copy of the 
constituent's request for assistance.
    7. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    8. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, 
collaborating researchers, or their employees, when conducting health 
studies or related health or environmental duties pursuant to their 
contracts, grants, and cooperating or collaborating research 
agreements. In order to conduct such studies, the Department, its 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillance. All recipients of such 
records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    9. A record from this system may be disclosed as a routine use to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    10. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available to researchers and 
the general public information on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records.
    Those provided information under this routine use are subject to 
the same limitations applicable to Department officers and employees 
under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

Retrievability:
    Records may be retrieved by name and social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Assistant Secretary for Environment, 
Safety, and Health, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Managers and Directors of ``System locations'' 
listed above are the system managers for their respective portions of 
this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

[[Page 27342]]

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The individual who is the subject of the record, physicians, 
medical institutions, Office of Workers Compensation Programs, military 
retired pay systems records, Federal civilian retirement systems, 
Office of Personnel Management retirement life insurance and health 
benefits records system, and the personnel management records systems 
of the Office of Personnel Management.

System exempted from certain provisions of the Act:
     None.
DOE-34

System name:
     Employee Assistance Program (EAP) Records.

Security classification:
     Unclassified.

System location:
    U.S. Department of Energy, Headquarters, Forrestal Building., 1000 
Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Headquarters, Germantown, 19901 
Germantown Road, Germantown, MD 20585
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle WA, 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Area Office, Highway 60 FM2372, 
Amarillo, TX 79120
    U.S. Department of Energy, Argonne Area Office, 9800 South Cass 
Avenue, Argonne, IL 60439
    U.S. Department of Energy, Atlanta Regional Support Office, 730 
Peachtree, NE., Suite 876, Atlanta, GA 30308
    U.S. Department of Energy, Batavia Area Office, P.O. Box 2000, 
Batavia, IL 60510
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Boston Regional Office, JFK Federal 
Building, Room 675 Boston, MA 02203-0002
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Area Office, P.O. Box 
410202, Kansas City, MO 64141-0202
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Office of Scientific and Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Office of Superconducting Super 
Collider, 2550 Beckleymeade Avenue, MS 1020, Dallas, TX 75237-3946
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, Idaho 
Branch Office, P.O. Box 2469, Idaho Falls, ID 83403-2469
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Bldg., Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
     Current and former Department of Energy (DOE) employees who have 
contacted a service provider and have received counseling and/or have 
been referred for assistance.

Categories of records in the system:
     (a) Employee profile--name; social security number; work and home 
addresses, and work and home telephone numbers; job title and grade 
level; organization; supervisor's name and telephone number; sex; race; 
marital status; spouse and family members' names; name, address, and 
telephone number of any previously seen counselor or treatment 
facility; security clearance; (b) interest inventory and/or 
psychological test results; (c) issue(s) inventory; (d) case notes; (e) 
consent/release forms; (f) correspondence, including referrals to 
community resources and/or treatment facilities; and (g) medical and/or 
psychological reports.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Public Law 91-616, 
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and 
Rehabilitation Act of 1970; Pub. L. 102-142, The Omnibus Transportation 
Employee Testing Act of 1991; 5 U.S.C. 301, 7901, and 7904; 5 CFR part 
792; and 15 U.S.C. 764.

Purpose(s):
    The records are maintained and used by the Department to document 
employees seeking assistance on behavioral problems or issues.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    2. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal

[[Page 27343]]

agency in the event that a record within this system of records, alone 
or in conjunction with other information, if the employee is suspected 
of child, spousal, or elder abuse.
    3. A record from this system may be disclosed as a routine use to 
any person or entity to the extent necessary to prevent an imminent or 
potential crime which directly threatens loss of life or serious bodily 
injury.
    4. A record from this system may be disclosed as a routine use to 
qualified personnel for the purpose of conducting scientific research, 
management audits, financial audits, or program evaluation, but such 
personnel may not identify, directly or indirectly, any individual 
patient in any report, or otherwise disclose patient identities in any 
manner.
    5. A record from this system may be disclosed as a routine use to 
the Department of Justice or other appropriate Federal agencies in 
defending claims against the United States, when the claim results from 
action against an individual based upon the individual's behavior, or 
mental or physical condition, or is alleged to have arisen because of 
activities of any Federal agency in connection with the individual.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
     Records may be retrieved by name and social security number.

Safeguards:
     Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
     Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
     Headquarters: U.S. Department of Energy, Director of Human 
Resources Management, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Human Resource Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions of this system.

Notification procedures:
     In accordance with DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, identification is required before a request is 
processed.

Contesting record procedures:
     Same as Notification procedures above.

Record source categories:
    The subject employee, employee's supervisor(s), employee assistance 
program coordinator, staff of the applicable servicing personnel 
office, staff of the applicable personnel security office, and 
therapists or institutions providing treatment.

System exempted from certain provisions of the Act:
     None.

DOE-35
System name:
    Personnel Radiation Exposure Records.

Security classification:
    Unclassified.

System location:
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Allied-Signal, Kansas City Division, 
P.O. Box 419159, Kansas City, MO 64141
    U.S. Department of Energy, Amarillo Area Office, P.O. Box 30030, 
Amarillo, TX 79120-0030
    U.S. Department of Energy, Ames Laboratory, No. 311TASF, Iowa State 
University, Ames, IA 50011
    U.S. Department of Energy, Argonne Area Office, 9800 South Cass 
Avenue, Argonne, IL 60439
    U.S. Department of Energy, Batavia Area Office, P.O. Box 2000, 
Batavia, IL 60510
    U.S. Department of Energy, Bettis Atomic Power Laboratory, P.O. Box 
79, Pittsburgh, PA 15122-0079
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Brookhaven Area Office, 53 Bell Avenue, 
Bldg 464, Upton, NY 11973
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, Dayton Area Office, P.O. Box 66, 
Miamisburg, OH 45342-0066
    U.S. Department of Energy, EG&G Mound Applied Technologies, P.O. 
Box 3000, Miamisburg, OH 45343-3000
    U.S. Department of Energy, Environmental Measurements Laboratory, 
376 Hudson Street, New York, NY 10014-3621
    U.S. Department of Energy, Fermi National Accelerator Laboratory, 
P.O. Box 500, Batavia, IL 60510
    U.S. Department of Energy, Fernald Environmental Restoration 
Management Corporation, P.O. Box 398704, Cincinnati, OH 45239-8704
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Grand Junction, P.O. Box 2567, Grand 
Junction, CO 81502-2567
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83404
    U.S. Department of Energy, Inhalation Toxicology Research 
Institute, P.O. Box 5890, Albuquerque, NM 87185
    U.S. Department of Energy, Kansas City Area Office, P.O. Box 
410202, Kansas City, MO 64141-0202
    U.S. Department of Energy, Kirtland Area Office, P.O. Box 5400, 
Albuquerque, NM 87185-5400

[[Page 27344]]

    U.S. Department of Energy, Knolls Atomic Power Laboratory, P.O. Box 
1072, Schenectady, NY 12301
    U.S. Department of Energy, Lawrence Livermore National Laboratory, 
P.O. Box 808, Livermore, CA 94551
    U.S. Department of Energy, Lawrence Berkeley Laboratory, One 
Cyclotron Road, Building 26, Room 143, Berkeley, CA 94720
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-
12 Plant, P.O. Box 2009 Oak Ridge, TN 37831-8103
    U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-
25 Plant, P.O. Box 2003 Oak Ridge, TN 37831-7422
    U.S. Department of Energy, MK Ferguson of Oak Ridge Company, P.O. 
Box 2011, Oak Ridge, TN 37831-2011
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, National Institute for Petroleum and 
Energy Research, BDM-Oklahoma, Inc., P.O. Box 2565, Bartlesville, OK 
74005
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Boulevard, Golden, CO 80401-3393
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 N. Poplar, Suite 150 Casper, WY 82601
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
P.O. Box 11, Tupman, CA 93276
    U.S. Department of Energy, Naval Reactors Representative Office, 
Naval Base Branch Post Office, General Delivery, Charleston Naval 
Shipyard, Charleston, SC 29408-5615
    U.S. Department of Energy, Naval Reactors Representative Office, 
P.O. Box 7021, Groton, CT 06340
    U.S. Department of Energy, Naval Reactors Representative Office, 
Mare Island Naval Shipyard P.O. Box 2053, Vallejo, CA 94592
    U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, P.O. Box 973, Newport 
News, VA 23607
    U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard P.O. Box 848, Portsmouth, VA 23705-0848
    U.S. Department of Energy, Naval Reactors Representative Office, 
Pearl Harbor Naval Shipyard P.O. Box 128, Pearl Harbor, HI 96860
    U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard Naval Base Branch, P.O. Box 2008, Portsmouth, 
NH 03801-2008
    U.S. Department of Energy, Naval Reactors Representative Office, 
Puget Sound Naval Shipyard Substation, P.O. Box 1A, Bremerton, WA 98314
    U.S. Department of Energy, Nevada Test Site Mercury, Mercury, NV 
89023
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, New Brunswick Laboratory, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-52019
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Phoenix Area Office, P.O. Box 6457, 
Phoenix, AZ 85005
    U.S. Department of Energy, Pinellas Area Office, P.O. Box 2900, 
Largo, FL 34649
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Plasma Physics Laboratory, James 
Forrestal Campus, Princeton University, P.O. Box 451, Princeton, NJ 
08543
    U.S. Department of Energy, Portsmouth Enrichment Office, P.O. Box 
700, Piketon, OH 45661
    U.S. Department of Energy, Princeton Area Office, P.O. Box 102, 
Princeton, NJ 08542
    U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 850 Energy Drive, Idaho Falls, ID 83402
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 
Canoga Avenue, P.O. Box 7922, Department 056 EA08, Canoga Park, CA 
91309-7922
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A Golden, CO 80403-8200
    U.S. Department of Energy, Sandia National Laboratories, P.O. Box 
5800, Albuquerque, NM 87115
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Stanford Linear Accelerator Center, P.O. 
Box 4349, Stanford, CA 94309
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East, New Orleans, LA 70123
    U.S. Department of Energy, Waste Isolation Pilot Plant, 
Westinghouse Electric Company, Waste Isolation Division, P.O. Box 2078, 
Carlsbad, NM 88220
    U.S. Department of Energy, Weldon Spring Site Remedial Action 
Project, 7295 Highway 94 South, St. Charles, MO 63304
    U.S. Department of Energy, West Valley Nuclear Service Company, 
Inc., 10282 Rock Springs Road, P.O. Box 191, MS: F, West Valley, NY 
14171
    U.S. Department of Energy, Waste Isolation Pilot Project Office, 
P.O. Box 3090, Carlsbad, NM 88221
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Westinghouse Electric Corporation, 
Bettis Atomic Power Laboratory, Naval Reactors Facility, P.O. Box 2068, 
Idaho Falls, ID 83403-2068
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    U.S. Department of Energy (DOE) employees and contractor employees, 
and any other persons having access to certain DOE facilities.

Categories of records in the system:
    DOE contractor personnel and other individuals' radiation exposure 
records, and other records, in connection with registries of uranium, 
transuranic, or other elements encountered in the nuclear industry.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the Department for the 
purpose of

[[Page 27345]]

monitoring and recording levels of radiation exposure to individuals 
working or visiting DOE facilities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
the Department of the Navy to monitor radiation exposure of Naval and 
other personnel.
    2. A record from this system may be disclosed as a routine use to 
the Nuclear Regulatory Commission to monitor radiation exposure of DOE 
and its contractors and consultants, contractors from other agencies 
who have been exposed to ionizing radiation during nuclear testing, and 
to conduct epidemiological studies of radiation effects on individuals 
so identified.
    3. A record from this system may be disclosed to the Department of 
Defense for the purpose of identifying DOD and DOD-contractor personnel 
exposed to ionizing radiation during nuclear testing and for conducting 
epidemiological studies of radiation effects on individuals so 
identified.
    4. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to a Memoranda of Understanding between the 
Department and the Department of Health and Human Services or its 
components.
    5. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers, or the employees of these parties, in 
performance of health studies or related health or environmental duties 
pursuant to their contracts, grants, and cooperating or collaborating 
research agreements. In order to perform such studies, the Department, 
its contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject's vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillance. All recipients of such 
records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    6. A record from this system may be disclosed as a routine use to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    7. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available to researchers and 
the general public information on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfilm and electronic 
media.

Retrievability:
    Records may be retrieved by name, alphanumeric code, and social 
security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: U.S. Department of Energy, Assistant Secretary for 
Environment, Safety, Health, 1000 Independence Avenue, SW., Washington, 
DC 20585.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the records are maintained are the system 
managers for their respective portions of this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual, accident-incident investigations, film 
badges, dosimetry records, and previous employee records.

System exempted from certain provisions of the Act:
    None.

[[Page 27346]]

DOE-38

System name:
    Occupational and Industrial Accident Records.

Security classification:
    Unclassified.

System Locations:
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585;
    U.S. Department of Energy, Alaska Power Administration, San Point 
Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87115
    U.S. Department of Energy, Amarillo Area Office, Pantex Plant, P.O. 
Box 1086, Amarillo, TX 79105
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Brookhaven Area Office, Upton, NY 11973
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Carbondale Mining Research Center, P.O. 
Box 2587, Carbondale, IL 62901
    U.S. Department of Energy, Clinch River Breeder Reactor Plant 
Project, P.O. Box U, Oak Ridge, TN 37830
    U.S. Department of Energy, Dayton Area Office, P.O. Box 66, 
Miamisburg, OH 45342
    U.S. Department of Energy, Environmental Measurements Laboratory, 
376 Hudson Street, New York, NY 10014
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Idaho Branch Office, P.O. Box 2469, 
Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Area Office, P.O. Box 202, 
Kansas City, MO 64141
    U.S. Department of Energy, Knolls Atomic Power Laboratory, P.O. Box 
1072, Schenectady, NY 12301
    U.S. Department of Energy, Los Alamos Area Office, P.O. Box 5800, 
Los Alamos, NM 87544
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Naval Petroleum Reserve, P.O. Box 11, 
Tupman, CA 93276
    U.S. Department of Energy, Nevada Test Site, Mercury, NV 89023
    U.S. Department of Energy, New Brunswick Laboratory, D-350, 9800 S. 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
14100, Las Vegas, NV 89114
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830
    U.S. Department of Energy, Pinellas Area Office, P.O. Box 11500, 
St. Petersburg, FL 33733
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Puerto Rico Area Office, P.O. Box BB, 
San Juan, PR 00935
    U.S. Department of Energy, Rocky Flats Field Office, P.O. Box 928, 
Golden, CO 80401
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, 700-N, Oakland, CA 94612
    U.S. Department of Energy, Sandia Area Office, P.O. Box 5800, 
Albuquerque, NM 87115
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Shippingport Branch Office, P.O. Box 11, 
Shippingport, PA 15077
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve, 900 
Commerce Road, East, New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Department of Energy (DOE) employees, contractor employees, and any 
other persons having access to DOE facilities who have had accidents on 
DOE facilities. Also individuals involved in accidents with employees 
or contractor employees or other persons having access to DOE 
facilities.

Categories of records in the system:
    Accident/incident information, occupational injury and illness 
experience, property damage experience, and motor vehicle accidents.

Authority for maintenance of the system:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Federal Tort Claims Act, 28 U.S.C. 2671-2680; 
Military Personnel and Civilian Employees Claims Act, 31 U.S.C. 240-
243; Executive Order 12009.

Purpose(s):
    The records are maintained and used by the Department to monitor 
and record information about DOE employees, contract employees, and 
other persons, who have had accidents on DOE facilities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
physicians, the Department of Labor, various state departments of labor 
and industry groups, and contractors who use information to: (a) 
Ascertain suitability of an employee for job assignments with regard to 
health (b) provide benefits under Federal programs or contracts, and 
(c) maintain a record of occupational injuries or illnesses and the 
performance of regular diagnostic and treatment services to patients.
    2. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental

[[Page 27347]]

decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit. The Department must 
deem such disclosure to be compatible with the purpose for which the 
Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    8. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    9. A record from this system may be disclosed as a routine use to 
DOE contractor personnel, grantees, and cooperative agreement holders 
of components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health, the National 
Center for Environmental Health of the Center for Disease Control and 
Prevention, and the Agency for Toxic Substances and Disease Registry 
when conducting epidemiological studies, or public health activities as 
required by law performed and pursuant to a Memorandum of Understanding 
between the Department and the Department of Health and Human Services 
or its components. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    10. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, and 
collaborating researchers, or the employees of these parties, when 
conducting health studies or related health or environmental duties 
pursuant to their contracts, grants, and cooperating or collaborating 
research agreements. In order to conduct the studies, the Department, 
its contractors, grantees, participants in cooperative agreements, and 
collaborating researchers may disclose a record to federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subjects vital status or cause of death; to health 
care providers to verify a diagnosis or cause of death; or to third 
parties to obtain current addresses for participants in health-related 
studies, surveys and surveillances. All recipients of such records are 
required to comply with the Privacy Act, to follow prescribed measures 
to protect personal privacy, and to disclose or use personally 
identifiable information only for the above descried research purpose. 
Those provided information under this routine use are subject to the 
same limitations applicable to Department officers and employees under 
the Privacy Act.
    11. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Project Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety, or environmental 
issues. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

Retrievability:
    Records may be retrieved by name and social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: U.S. Department of Energy, Assistant Secretary for 
Environmental, Safety, Health, EH-1, Washington, DC 20585.
    Field Offices: The Managers and Directors of field locations listed 
above under ``System location(s)'' are the system managers for their 
respective portions of this system.

Notification procedures:
    In accordance with DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above

[[Page 27348]]

under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The individual who is the subject of the record, physicians, 
medical institutions, Office of Workers Compensation Programs, military 
retired pay system records, Federal civilian retirement systems, 
retirement life insurance and health benefits records system of the 
Office of Personnel Management, and the personnel management records 
systems of the Office of Personnel Management.

Systems exempted from certain provisions of the Act:
    None.
DOE-41

System name:
    Legal Files (Claims, Litigation, Criminal Violations, Patents, and 
Others).

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, San Point 
Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87115
    U.S. Department of Energy, Bartlesville Energy Technology Center, 
P.O. Box 1398, Bartlesville, OK 74003
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830
    U. S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland CA 94162-5208
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden CO 80403-8200
    U.S. Department of Energy, Oakland Operations Office, 1333 
Broadway, Oakland, CA 94612
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    All persons identified in files maintained by the Office of General 
Counsel, which includes attorneys at all DOE offices, from which 
information is retrieved by name or other personal identifier, 
including: litigants and other claimants against the Department and its 
contractors asserting matters including, but not limited to, personal 
injury, property damage or infringement (including intellectual 
property), contract violation and harms resulting from employer-
employee relationships; persons who are the subjects of claims by the 
DOE, such as persons who may have violated criminal laws, DOE 
regulations and contracts with the DOE and persons against whom the DOE 
considered asserting such claims; DOE's contractors and potential 
contractors; persons holding copyrights and issued patents pertaining 
to the DOE's activities; DOE employees subject to garnishment or 
assignments; and DOE employees and contractor employees who use 
Alternative Dispute Resolution (ADR).

Categories of records in the system:
    Records concerning legal matters include, but are not limited to, 
documents pertaining to: (1) Litigation and all other claims against, 
and by, the DOE and its contractors, which have been assigned to the 
Office of General Counsel; (2) DOE contracts; (3) issued patents and 
copyright matters; (4) records pertaining ADR. Litigation and claim 
records may, among others, include correspondence, pleadings such as 
complaints, answers, and motions; depositions, court orders and briefs. 
Records in this system also may include accident reports, inspection 
reports, investigation reports, audit reports, personnel files, 
contracts, consultants agreements, reports pertaining to criminal 
matters of interest to the DOE, Personnel Security Review Board 
documents, medical records, photographs, telephone records, patents and 
related documents, correspondence, and memoranda.

    Note: This system does not include records maintained in DOE-16, 
Standards of Conduct.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the Department to settle 
claims and prepare for litigation and resolve disputes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to: (1) A person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and

[[Page 27349]]

litigation, and their representatives and individuals assisting those 
representatives; (3) a witness, potential witness, or their 
representatives and assistants, and any other person who possesses 
information pertaining to the matter, when it is necessary to obtain 
information or testimony relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name, case name, claim name, or 
assigned identifying number.

Safeguards:
     Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Office of General Counsel, GC-2, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Chief Counsels of the ``System location(s)'' 
listed above are the system managers for their respective portions of 
this system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U. S. Department of 
Energy, or the Privacy Act Officer at the appropriate address 
identified above under ``System locations.'' The request should include 
the requester's complete name, time period for which records are 
sought, and the geographic location(s) where the requester believes the 
records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Subject individuals, inspection reports, other agencies, Office of 
General Counsel attorneys, other agency officers and staff, 
contractors, investigators, and auditors.

Systems exempted from certain provisions of the Act:
    This system is exempt under subsection (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the DOE Privacy Act regulation at Title 10, Code 
of Federal Regulations, part 1008.
DOE-43

System name:
    Personnel Security Files.

Security classification:
    Unclassified and classified.

System Location:
    U.S. Department of Energy, Headquarters, 19901 Germantown Road, 
Germantown, MD 20874-1290
    U.S. Department of Energy, Albuquerque Operations Office, P.O.

[[Page 27350]]

Box 5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301

Categories of individuals covered by the system:
    Applicants for Department of Energy (DOE) employment; DOE employees 
including assignees and detailees, agents and consultants with the DOE, 
DOE contractors and subcontractors, and DOE access permittees processed 
for DOE access authorizations for access to classified matter or 
special nuclear materials; other
    Federal agency contractor and subcontractor applicants for 
employment, and their employees, detailees, agents, and consultants 
processed for DOE access authorizations; and other individuals 
processed for DOE access authorizations as determined by the Secretary.

Categories of records in the system:
    Name, date and place of birth, Social Security Number, citizenship 
status, grade, organization, employer(s), initial investigation and 
reinvestigation history; and access authorization history; the formal 
request(s) and justification(s) for access authorization processing; 
security forms, fingerprint cards, and acknowledgments completed by the 
individual for both the initial investigation and reinvestigations; 
results of preemployment checks (if required); request(s) and 
approval(s) for issuance of a security badge(s); report of 
investigation provided by an agency which has previously conducted an 
investigation of the individual for employment or security clearance 
purposes; approvals for classified visits; photographs; security 
infraction reports; security termination statement(s), foreign travel 
document; letters of interrogatory, personnel security interview 
transcripts or summaries, and/or audio tapes of the interviews, and 
evaluations of the interviews; reports of hospitalization or treatment 
for a mental condition or substance abuse, including information 
provided by an Employee Assistance Program provider; reports of DOE-
sponsored mental evaluations conducted by competent medical 
authorities; reports of security violations; public record information 
to include law enforcement, financial, divorce, bankruptcy, name change 
and other court information or reports and copies of information 
appearing in the media; security advisory letters; information 
concerning citizenship status, foreign contacts, and spouse and/or 
individual(s) with whom the individual resides; administrative review 
processing data; justifications for participation in sensitive DOE 
activities and/or for Sensitive Compartmented Information access 
approval; results of required testing for participation in sensitive 
DOE activities; documents concerning Interim Access Authorization 
processing or processing under section 145b of the Atomic Energy Act of 
1954, as amended; written evaluations of reported derogatory 
information; credit check results; copies of correspondence to and from 
the individual concerning the items above and copies of inter-and 
intra-agency correspondence concerning the items above; and any other 
material relevant to the individual's DOE access authorization or 
special authorization eligibility or processing and, for DOE employees, 
suitability for Federal employment.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 10 CFR part 710, 
subparts A and B; Executive Orders 10450 and 12968; 5 CFR part 732; DOE 
O 472.1B, Personnel Security Activities, of 3-24-97; Personnel Security 
Program Manual DOE M 472-1.1, of 5-22-98; and Director of Central 
Intelligence Directive 1/14 of 1-22-92.

Purpose(s):
    The records are maintained and used by the Department as an 
official record of all information gathered and evaluated to determine 
an individual's initial and continued DOE access authorization 
eligibility and, if applicable, an individual's eligibility for 
participation in DOE sensitive activities or for access to Sensitive 
Compartmented Information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
competent medical authority who, under a formal agreement for payment 
of services with the local DOE personnel security element, conducts 
evaluations under Title 10, Code of Federal Regulations, part 710, to 
determine whether an individual has an illness or mental condition of a 
nature which causes, or may cause, a significant defect in judgment or 
reliability, or is alcohol dependent or suffering from alcohol abuse.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system of records may be disclosed to a 
Federal agency in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record . The member of Congress must 
provide a copy of the constituent's request for assistance.

[[Page 27351]]

    6. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    A record may be stored as paper records, microfiche, and electronic 
media.

Retrievability:
    Records may be retrieved by name and assigned DOE file number 
(alpha-numeric code).

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: U.S. Department of Energy, Director, Office of 
Safeguards and Security, 19901 Germantown Road, Germantown, MD 20874-
1290. Field Offices: The Manager of the ``System locations'' listed 
above are the system managers for their respective portions of this 
system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act 
at Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as notification procedures above.

Record source categories:
    Documents completed and/or furnished by subject; Department of 
Energy; Office of Personnel Management; Federal Bureau of 
Investigation; Defense Security Service; medical professionals; and 
confidential sources.

Systems exempted from certain provisions of the Act:
    This system is exempt under subsection (k)(1), (k)(2), and (k)(5) 
of the Privacy Act to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act. See the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, part 1008.
DOE-44

System name:
    Special Access Authorization for Categories of Classified 
Information.

Security classification:
    Classified.

System Location:
    U.S. Department of Energy, Headquarters, 19901 Germantown Road, 
Germantown, MD 20874-1290
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Area Office, Highway 60 FM2373, 
Amarillo, TX 79120
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Area Office, 2000 E 95th 
Street, Kansas City, MO 64131-3095
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Sandia National Laboratories, 7011 E 
Avenue, Albuquerque, NM 87123
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801

Categories of individuals covered by the system:
    Current and former Department of Energy (DOE) employees, current 
and former DOE contractor employees, and employees of other Federal 
agencies authorized access to special categories of classified 
information and compartmentalized DOE facilities and/or areas.

Categories of records in the system:
    Names of individuals, social security numbers, letters and 
memoranda, and status reports relating to authorized access to special 
categories of classified information and compartmentalized DOE 
facilities and/or areas.

Authority for maintenance of the system:
    42 U.S.C. 7101; 50 U.S.C. 2401; 5 U.S.C. 301; Atomic Energy Act of 
1954, as amended; Department of Energy Organization Act, including 
authorities incorporated by reference in Title of the Department of 
Energy Organization Act; DOE M 471.2-4, Executive Order 12333; 
Executive Order 12968; Federal Personnel Manual, Chapters 731 and 736.

Purpose(s):
    The records are maintained and used by DOE to verify individuals 
who are authorized access to special categories of classified 
information and compartmentalized DOE facilities and or areas.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their

[[Page 27352]]

contracts, and their officers and employees who have a need for the 
record in the performance of their duties. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    2. A record from this system may be disclosed as a routine use to 
other federal agencies or departments for determining individuals who 
have access to classified information generated by these agencies.
    3. A record from this system may disclosed as a routine use to the 
appropriate local, State or Federal agency in the event that a record 
within this system of records, alone or in conjunction with other 
information, indicates a violation or potential violation of law 
whether civil, criminal or regulatory in nature, and whether arising by 
general statute of particular program pursuant thereto.
    4. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    A record may be stored as paper records, microfiche, and electronic 
media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records and microfiche are maintained in locked General 
Services Administration approved security containers. Electronic 
records are controlled through established DOE computer center 
procedures (personnel screening and physical security), and they are 
locked in General Services Administration approved security containers. 
Access is limited to those whose official duties require access to the 
records on a strict need-to-know basis.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Office of Security Affairs, 
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585
    Field Offices: The Managers of the ``System locations'' listed 
above are the system managers for their respective portions of this 
system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act 
at Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as notification procedures above.

Record source categories:
    The subject individual, present and former DOE employees and 
contractor employees; publicly available material; other agencies 
within the Intelligence Community; other offices and elements within 
DOE; and other federal agencies and official records.

Systems exempted from certain provisions of the Act:
    This system is exempt under subsection (k)(1) of the Privacy Act to 
the extent that information within the System meets the criteria of 
those subsections of the Act. Such information has been exempted from 
the provisions of subsections (c)(3), and (e)(1) of the Act. See the 
Department's Privacy Act regulation at Title 10, Code of Federal 
Regulations, part 1008.
DOE-45

System name:
    Weapon Data Access Control System (WDACS).

Security classification:
    Unclassified.

System Location:
    Headquarters: U.S. Department of Energy, Defense Programs, Deputy 
Associate Deputy Assistant Secretary for Technical and Environmental 
Support, Germantown Road, Germantown, MD 20874-1290.
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Area Office, P.O. Box 30030, 
Amarillo, TX 79120-0030
    U.S. Department of Energy, Kansas City Area Office, P.O. Box 
410202, Kansas City, MO 64141-0202
    U.S. Department of Energy, Miamisburg Area Office, P.O. Box 66, 
Miamisburg, OH 45342-0066
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Pinellas Area Office, P.O. Box 2900, 
Largo, FL 34649
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Office of Scientific and Technical 
Information, P.O. Box 62, Oak Ridge, TN 37831
    U.S. Department of Energy, Rocky Flats Field Office, P.O. Box 928, 
Golden, CO 80402-0928
    U.S. Department of Energy, Sandia National Laboratories, 
Albuquerque, P.O. Box 5800, Albuquerque, NM 87185-5800
    U.S. Department of Energy, Sandia National Laboratories, P.O. Box 
969, Livermore, CA 94551-0969
    U.S. Department of Energy, Sandia National Laboratories, Tonopah 
Test Range, P.O. Box 871, Tonopah, NV 89049.
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29808
    U.S. Department of Energy, University of California, Lawrence 
Livermore National Laboratory, 7000 East Avenue, P.O. Box 808, 
Livermore, CA 94550
    U.S. Department of Energy, University of California, Los Alamos 
National Laboratory, P.O. Box 1663, Los Alamos, NM 87545

Categories of individuals covered by the system:
    Department of Energy (DOE), Department of Defense (DOD), and other 
Government agency employees,

[[Page 27353]]

contractors, and consultants requiring access to classified weapons 
information and/or DOE nuclear weapons program facilities.

Categories of records in the system:
    Name, social security number, date of birth, citizenship, employer, 
type of clearance, number and date of clearance, categories of 
information requested and authorized, locations to be visited and dates 
of visit, purpose of visit, point of contact, Government agency 
certifying need-to-know, and classified mail/shipping addresses.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained by the Department to document all 
persons who have been authorized access to nuclear weapon information 
through a visit to one of the DOE Nuclear Weapons Complex facilities or 
to receive classified data via a classified mail/shipping channel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as microfiche, paper records, electronic 
media.

Retrievability:
    Records may be retrieved by social security number, and name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Office of Defense Programs, U.S. Department of 
Energy, 19901 Germantown Road, Germantown, MD 20874.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions of this system.

Notification procedures:
    In accordance with DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U. S. Department of 
Energy, or the Privacy Act Officer at the appropriate address 
identified above under ``System locations.'' The request should include 
the requester's complete name, time period for which records are 
sought, and the geographic location(s) where the requester believes the 
records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The individuals, DOE, DOD, and other Government agencies, and their 
contractors.

Systems exempted from certain provisions of the Act:
    None.
DOE-46

System name:
    Administrative Review Files.

Security classification:
    The contents of Administrative Review Files are unclassified and 
classified.

System Location:
    U.S. Department of Energy, Headquarters, 19901 Germantown Road, 
Germantown, MD 20874-1290
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 1230-1069

Categories of individuals covered by the system:
    Individuals processed for or granted DOE access authorization who 
are subsequently processed under 10 CFR part 710 for denial or 
revocation of access authorization; applicants for employment; 
employees including assignees and detailees; agents, and consultants 
with the DOE; DOE contractors and subcontractors at any tier; and DOE 
access permittees processed for DOE access authorizations for access to 
classified matter or special nuclear materials; other agency Federal, 
contractor, and subcontractor at any tier; applicants for employment, 
employees (including assignees and detailees), agents, and consultants 
processed for DOE access authorization; other individuals as processed 
for DOE access authorization as determined by the Secretary.

Categories of records in the system:
    Transcript of the hearing convened under 10 CFR part 710 procedures 
(when an individual does not avail himself/herself of the right to a 
hearing under 10 CFR part 710 procedures, his/her DOE Personnel 
Security File (see DOE-43, Personnel Security File) becomes the basis 
of the administrative record); exhibits submitted by the DOE and the 
respondent to the Hearing Officer for inclusion in the administrative 
record; the Hearing Officer's opinion; decisions rendered by the 
Manager, Director of Safeguards and

[[Page 27354]]

Security, and/or the Appeal Panel; evidence submitted by the DOE or the 
respondent subsequent to the closing of the administrative record; 
correspondence to and from the individual (and his/her counsel or 
representative) related to the conduct of proceedings; intra-agency 
correspondence related to the conduct of proceedings; and information 
concerning reconsideration of the case.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 10 CFR part 710, 
subparts A and B; Executive Order 12968; and DOE O 472.1B, PERSONNEL 
SECURITY ACTIVITIES, of 3-24-97, and Personnel Security Program Manual 
DOE M 472-1.1 of 5-22-98.

Purpose(s):
    The records are maintained and used by the Department to maintain 
an official administrative record of 10 CFR part 710 proceedings that 
are conducted to determine an individual's DOE access authorization 
eligibility.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    1. A record from this system may be disclosed to competent medical 
authority who, under a formal agreement for payment of services with 
the local DOE personnel security element, conducts evaluations under 
Title 10, Code of Federal Regulations, part 710, to determine whether 
an individual has an illness or mental condition of a nature that 
causes, or may cause, a significant defect in judgment or reliability, 
or is alcohol dependent or suffering from alcohol abuse.
    2. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record, alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    5. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    6. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices or storing, retrieving, accessing, retaining and 
disposing of records in the system:
Storage:
    Records may be stored as paper records, audio tape, video tape, 
microfiche and electronic media.

Retrievability:
    Records may be retrieved by name and assigned DOE file number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: U.S. Department of Energy, Director, Office of 
Safeguards and Security, 19901 Germantown Road, Germantown, MD 20874-
1290.
    Field Offices: The Managers of the ``System location(s)'' listed 
above are the system managers for their respective portions of the 
system.

Notification procedure:
    In accordance with the DOE regulation implementing the Privacy Act 
regulation at Title 10, Code of Federal Regulations, part 1008, a 
request by an individual to determine if a system of records contains 
information about him/her should be directed to the Director, 
Headquarters Freedom of Information Act and Privacy Act Division, U.S. 
Department of Energy, or the Privacy Act Officer at the appropriate 
address identified above under ``System locations.'' The request should 
include the requester's complete name, time period for which records 
are sought, and the geographic location(s) where the requester believes 
the records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as ``Notification procedures'' above.

Record source categories:
    The individual's Personnel Security File, and DOE staff.

System exempted from certain provisions of the Act:
    This system is exempt under subsections (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, part 1008.
DOE-48

System name:
    Security Education and/or Infraction Reports.

Security classification:
    Classified.

[[Page 27355]]

System Location:
    U.S. Department of Energy, Headquarters, 19901 Germantown Road, 
Germantown, MD 20874-1290
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Area Office, Highway 60 FM2373, 
Amarillo, TX 79120
    U.S. Department of Energy, Carlsbad Area Office, 4021 National 
Parks Highway, Carlsbad, NM 88220
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Area Office, 2000 E. 95th 
Street, Kansas City, MO 64131-3095
    U.S. Department of Energy, Kirtland Area Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, GO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors, P.O. Box 
1069, Schenectady, NY 12301

Categories of individuals covered by the system:
    Department of Energy (DOE) employees and DOE contractor employees 
possessing DOE access authorizations.

Categories of records in the system:
    Records of security education briefings, and investigative and 
summary reports of security infraction incidents.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the Department to inform 
individuals of their responsibilities for protecting classified matter, 
and the procedures established by the Department to ensure authorized 
disclosure.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper files and electronic media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

[[Page 27356]]

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director, Office of Safeguards and Security, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20545. Field Offices: The Managers and Directors of the ``System 
locations'' above are the system managers for their respective portions 
of this system.

Notification procedure:
    In accordance with the DOE regulation implementing the Privacy Act 
regulation at Title 10, Code of Federal Regulations, part 1008, a 
request by an individual to determine if a system of records contains 
information about him/her should be directed to the Director, 
Headquarters Freedom of Information Act and Privacy Act Division, U.S. 
Department of Energy, or the Privacy Act Officer at the appropriate 
address identified above under ``System locations.'' The request should 
include the requester's complete name, time period for which records 
are sought, and the geographic location(s) where the requester believes 
the records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Training officers, security personnel, individual's supervisor, and 
local, state, and Federal authorities.

Systems exempted from certain provisions of the Act:
    None.
DOE-49

System name:
    Security Communications File.

Security classification:
    Classified and Unclassified.

System location:
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

Categories of individuals covered by the system:
    Any individual who transmits correspondence of any kind and by any 
medium which threatens any DOE official, DOE employee, DOE contractor 
employee. It also includes the names of any individual who threatens to 
destroy or damage DOE facilities and/or property.

Categories of records in the system:
    Threat communications received from individuals as well as 
individuals who have been identified from articles in the news media as 
being potential threats to DOE officials, DOE employees and DOE 
contractor employees. Also includes profiles and informational reports 
on any of the individuals who may have made threats against DOE 
personnel or property.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq., and the 
implementing directive of E.O. 12958.

Purpose(s):
    The records are maintained and used by DOE to maintain a database 
and profiles of all individuals who have made threats of any kind, and 
through any medium, against DOE officials, DOE employees, DOE 
contractor employees, DOE facilities and/or DOE buildings.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when that record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    2. A record from the system may be disclosed as a routine use to a 
Federal, state or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    3. A record from this system may be disclosed to a Federal agency 
to facilitate the requesting agency's decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the matter. The Department must deem such 
disclosure to be compatible with the purpose for which the Department 
collected the information.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    5. A record from the system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfiche, and electronic 
media.

Retrievability:
    Records may be retrieved by name, social security number, date of 
birth, and other miscellaneous personal identifiers.

Safeguards:
    Paper records are maintained in locked General Services 
Administration approved security containers. Electronic records are 
controlled through established DOE computer center procedures 
(personnel screening and physical security), and they are password 
protected. Passwords are known only by the system manager. Access is 
limited to those whose official duties require access to the records on 
a strict need-to-know basis and other law enforcement authorities, as 
applicable.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Director, Office of Security Affairs, 
1000

[[Page 27357]]

Independence Avenue, SW., Washington, DC 20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual, complainants, witnesses, agency files and 
records, official federal, state, or local records, and publicly 
available material.

System exempted from certain provisions of the Act:
    This system is exempt under subsections (k)(1), (k)(2), and (k)(5) 
of the Privacy Act, to the extent that information within the System 
meets the criteria of those subsections of the Act. Such information 
has been exempted from the provisions of subsections (c)(3), (d), and 
(e)(1) of the Act; see the Department's Privacy Act regulation at Title 
10, Code of Federal Regulations, part 1008.
DOE-50

System name:
     Personnel Assurance Program (PAP) Records.

Security classification:
     Unclassified.

System Location:
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87115-5400
    U.S. Department of Energy, Amarillo Area Office, Pantex Plant, P.O. 
Box 30030, Amarillo, TX 79120
    U.S. Department of Energy, Kirtland Area Office, AL, P.O. Box 5400, 
Albuquerque, NM 87158-5400;
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544;
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518;
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208

Categories of individuals covered by the system:
    Department of Energy (DOE) or contractor employees performing work 
that affords both technical knowledge and access to assembled nuclear 
explosives or certain nuclear weapon components.

Categories of records in the system:
    Results of medical examination; employment review; credit/consumer 
reports; data pertaining to access authorizations (clearances); 
training records pertaining to individuals' duties involving assembled 
nuclear explosives or certain nuclear weapon components; employee name; 
department division; job title; L-code (mail code); telephone number; 
pager number employee number; and social security number.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Executive Orders 
10450, 10865, and 12356; and 10 CFR part 711, Personnel Assurance 
Program.

Purpose(s):
    The records are maintained and used by the Department to ensure 
that individuals assigned to nuclear explosive duties do not have 
emotional, mental, or physical incapacities that could result in a 
threat to nuclear explosive safety. The PAP establishes the 
requirements and responsibilities for screening, selecting, and 
continuously evaluating employees assigned to or being considered for 
assignment to nuclear explosive duties.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information,

[[Page 27358]]

indicates a violation or potential violation of law whether civil, 
criminal, or regulatory in nature.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper files and electronic media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Office of Weapons Surety, 19901 
Germantown Road, Germantown, MD 20874-1290.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions of this system.

Notification procedure:
    In accordance with the DOE regulation implementing the Privacy Act 
regulation at Title 10, Code of Federal Regulations, part 1008, a 
request by an individual to determine if a system of records contains 
information about him/her should be directed to the Director, 
Headquarters Freedom of Information Act and Privacy Act Division, U.S. 
Department of Energy, or the Privacy Act Officer at the appropriate 
address identified above under ``System locations.'' The request should 
include the requester's complete name, time period for which records 
are sought, and the geographic location(s) where the requester believes 
the records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Medical records, occupational training records, and personnel 
security records.

Systems exempted from certain provisions of the Act:
    None.
DOE-51

System name:
    Employee and Visitor Access Control Records.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, Headquarters, 19901 Germantown Road, 
Germantown, MD 20874-1290
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Area Office, Highway 60 FM2373, 
Amarillo, TX 79177
    U.S. Department of Energy, Carlsbad Area Office, 4021 National 
Parks Highway, Carlsbad, NM 88220
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Kansas City Area Office, 2000 E. 95th 
Street, Kansas City, MO 64131-3095
    U.S. Department of Energy, Kirtland Area Office, Pennsylvania & H 
Street, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. 
Box 109, West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, GO 80401
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors, P.O. Box 
1069, Schenectady, NY 1230-1069

Categories of individuals covered by the system:
    Department of Energy (DOE) employees, DOE contractor employees and 
other individuals seeking access to DOE facilities and classified 
records.

Categories of records in the system:
    Records of individuals visiting DOE facilities, employees 
identification files, and photographs.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the Department to track and 
control individuals accessing Departmental facilities and classified 
information areas.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    2. A record from this system of records may be disclosed to a 
member

[[Page 27359]]

of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member with respect to 
the subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    4. Records from this system may be disclosed to Department of 
Defense contractors and National Aeronautics and Space Administration 
to authorize access to classified information and areas.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper files and electronic media.

Retrievability:
    Records may be retrieved by name and social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Director, Office of Safeguards and Security, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20545.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions of this system.

Notification procedure:
    In accordance with the DOE regulation implementing the Privacy Act 
regulation at Title 10, Code of Federal Regulations, part 1008, a 
request by an individual to determine if a system of records contains 
information about him/her should be directed to the Director, 
Headquarters Freedom of Information Act and Privacy Act Division, U.S. 
Department of Energy, or the Privacy Act Officer at the appropriate 
address identified above under ``System locations.'' The request should 
include the requester's complete name, time period for which records 
are sought, and the geographic location(s) where the requester believes 
the records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Subject individual, Department of Defense, DOE offices and 
contractors, National Aeronautics and Space Administration, and other 
Government agencies.

System exempted from certain provisions of the Act:
    None.
DOE-52

System Name:
    Access Control Records of International Visits, Assignments, and 
Employment at DOE facilities and Contractor Sites.

Security Classification:
    Classified and Unclassified.

System Location:
    The centralized data system is located at Los Alamos National 
Laboratories.
    U.S. Department of Energy, Headquarters, Office of Security and 
Emergency Operations, Office of Foreign Visits and Assignments, 1000 
Independence Avenue, Washington DC 20585
    U.S. Department of Energy, Albany Research Center 1450 Queen 
Avenue, SW., Albany, OR 97321
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Amarillo Area Office, Highway 60 FM 
2373, Amarillo, TX 79120
    U.S. Department of Energy, Ames Laboratory, 311 Tasf, Iowa State 
University, Ames, IO 50011
    U.S. Department of Energy, Argonne Area Office, 9800 South Cass 
Avenue, Argonne, IL 60439
    U.S. Department of Energy, Argonne National Laboratory-East, 9700 
South Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Batavia Area Office, Kirk Road & Pine 
Street, Batavia, IL 60510
    U.S. Department of Energy, Bonneville Power Administration, 1520 
Kelley Place, Walla Walla, WA, 99362
    U.S. Department of Energy, Brookhaven National Laboratory, P.O. Box 
5000, Upton, NY 11973-5000
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Dayton Area Office, Dayton, OH, 45343
    U.S. Department of Energy, Environmental Measurements Laboratory, 
201 Varick Street, 5th Floor, New York, NY, 10014-4811
    U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
    U.S. Department of Energy, FERMI Laboratory, Kirk Road and Pine 
Street, Batavia, IL 60510
    U.S. Department of Energy, Grand Junction Project Office 2597 \3/
4\th Road, Grand Junction, CO 81503
    U.S. Department of Energy, General Atomics, P.O. Box 85608, San 
Diego, CA 92186
    U.S. Department of Energy, Hanford Environmental Health Foundation, 
3080 George Washington Way, Richland, WA, 99352
    U.S. Department of Energy, Idaho National Engineering Laboratory, 
850 Energy Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy Kansas City Area Office, 2000 E. 95th 
Street, Kansas City, MO 64131-3095
    U.S. Department of Energy, Kirtland Area Office, Pennsylvania & H 
Street, Albuquerque, NM
    U.S. Department of Energy, Lawrence Berkeley Laboratory, 1 
Cyclotron Road Berkeley, CA 94720
    U.S. Department of Energy, Lawrence Livermore National Laboratory, 
700 East Avenue, P.O. Box 808, L-1, Livermore, CA 94551
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, Los Alamos National Laboratory, 
University

[[Page 27360]]

of California, SM #30 Bikini Road, Los Alamos, NM 87545
    U.S. Department of Energy, Miamisburg Area Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, National Energy Technology Center 
(Pittsburgh), P.O. Box 10940, Pittsburgh. PA 15236
    U.S. Department of Energy National Petroleum Technology Office, 
William Center Tower One 1, West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, National Renewable Energy Laboratory 
Area Office, 1617 Cole Blvd., Golden, CO 80401
    U.S. Department of Energy, Oak Ridge National Laboratory, Bethel 
Valley Road, Oak Ridge, TN, 37831
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Boulevard P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Princeton Area Office, P.O. Box 102, 
Princeton, NJ 08542
    U.S. Department of Energy, Princeton Plasma Physics Laboratory, 
Princeton University, P.O. Box 451, Princeton, NJ 08543
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Sandia National Laboratories, Eubank 
Street SE, Albuquerque, NM 87185-5800
    U.S. Department of Energy, Sandia National Laboratories, Livermore, 
7011 East Avenue, Livermore, CA 94551-0969
    U.S. Department of Energy, Savannah River Ecology Laboratory, 
Drawer E Aiken, SC 29802
    U.S. Department of Energy, Savannah River Technology Center, Drawer 
E, Aiken, SC 29802
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Scientific and Technical Information, 
175 Oak Ridge Turnpike, Oak Ridge, TN 37830
    U.S. Department of Energy, Stanford Linear Accelerator Center, 2575 
Sand Hill Road, Menlo Park, CA 94205
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East New Orleans, LA 70123
    U.S. Department of Energy, Thomas Jefferson National Accelerator 
Facility 12000 Jefferson Avenue, Newport News, VA 23606
    U.S. Department of Energy, University of Rochester, 250 East River 
Road, Rochester, NY 14623
    U.S. Department of Energy, Waste Isolation Pilot Plant, 370 Wipp 
Road, Carlsbad, NM
    U.S. Department of Energy, West Valley Project Office, P.O. Box 
191, West Valley, NY 14171
    U.S. Department of Energy, Western Area Power Administration 12155 
W. Alamino Parkway, Lakewood, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    All non-U.S. citizens seeking access to DOE facilities, 
laboratories, contractor sites, or Department of Energy (DOE) sponsored 
events for unclassified purposes to include employees of DOE or DOE 
contractors; prospective DOE or DOE contractor employees; employees of 
other U.S. Government agencies or their contractors of universities, of 
companies (professional or service staff), or of other institutions; 
foreign students at US. institutions; officials or other persons 
employed by foreign governments or other foreign institutions who may 
or may not be involved in cooperation under international agreements; 
permanent resident aliens; representatives or agents of foreign 
national governments seeking access to DOE facilities, laboratories, or 
contractor sites or DOE-sponsored events for purposes of high-level 
protocol; national security; International Atomic Energy Agency, or 
international relations.

Categories of records in the system:
    Personal data: Full name (including Also Known As (AKA's), visitor 
request number, gender, place of birth, city and country, date of 
birth, country(ies) of citizenship, date of last visit to country of 
citizenship, passport number and passport, expiration date, immigration 
status, type of visa and expiration date, country of current residence 
and how long at current residence, language interpretation needs, work 
phone, e-mail and fax, name of current employer, place of work, street, 
city, state, zip code, country; position title or description of 
requesters duties. Visit/Assignment Request Information: Date of 
request, purpose of request (including subjects to be discussed or 
researched and specific activities involved); requesters current 
whereabouts, (i.e., is proposed visitor currently in the US), specific 
visa status and purpose, (i.e., exchange visitor (J-1) Visa), time 
duration of proposed visit, assignment or activity (desired start and 
end dates), identification of specific international agreement(s) or 
delegations related to the proposed request, name, organization, 
telephone number of DOE contact, name of financial Sponsor, cost if 
sponsor is other than DOE. Visit/Assignment Facility Information: Name, 
location and room number of facility or organization to be accessed 
during visit/assignment, name of the host responsible for the visit/
assignment, Host's telephone number, building and room numbers, number 
of days on site, visit assignment relationship to program, subject 
codes, subjects to be discussed or statement of research, determination 
of computer access, and sensitive subject designation. Visit/Assignment 
Program Information and Remark: Designation of high level protocol 
visit, cost to DOE, visit or assignment purpose code, purpose and 
justification of visit assignment including benefits to DOE program(s) 
and certification of DOE mission advancement, technology transfer 
determination, name of requesting official or contractor, title and 
organization of requesting officer, signature of requesting official or 
contractor, date signed, name of site manager and local headquarters 
approving official, title and organization of local headquarters 
approving official, signature(s) of site field, headquarters approving 
official, date signed and remarks, the kind of business or organization 
of assignee's employer (e.g. government, company, Laboratory, 
university), education background of requestor including college or 
university training with degrees and dates conferred; field of 
research, and family members who will accompany or join the applicant 
later.) Management Reviews and Approvals: Level, type or topic of 
review, name of reviewer and or approval authority(ies), the date of 
the review approval, and remarks.

Authority for Maintenance of the System:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    Records are maintained and used by the Department to document, 
track, manage, analyze, and or report on foreign visit and assignment 
access to

[[Page 27361]]

DOE facilities including Headquarters, Field Offices, National 
Laboratories, and Contractor Sites.

Routine Uses of Records Maintained in the System, including Categories 
of Users and the Purposes of such uses:
    1. A records from this system may be disclosed as a routine use to 
Department of Defense contractors responsible for security controlling 
access to sensitive information and sensitive equipment, and sensitive 
property areas.
    2. A record from this system may be disclosed as a routine use to 
contractors, grantees, participants in cooperative agreements, 
collaborating researchers, or their employees, in performance of 
national security, international visit and assignment, or foreign 
access related responsibilities.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements.
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    9. A record from this system of records may be disclosed as a 
routine use to members of the DOE Advisory committees and interagency 
boards charged with responsibilities pertaining to international visits 
and assignments and/or national security.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfiche, and electronic 
media.

Retrievability:
    Records may be retrieved by name and other personal identifiers.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System Manager(s) and Address:
    U.S. Department of Energy, Headquarters, Office of Security and 
Emergency Operations, Director, Office of Foreign Visits and 
Assignments, 1000 Independence Avenue, Washington DC 20585.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are system managers for their respective 
portions of this system.

Notification procedures:
    In accordance with DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Foreign national individuals requesting access to DOE facilities 
including contractor sites, reports from federal investigation 
agencies, DOE Office of Counterintelligence, Department of State, 
Department of Defense, and Immigration and Naturalization Service.

System exempted from certain provisions of the Act:
    None.
DOE-53

  
System name:
    Access Authorization for ADP Equipment.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, Headquarters, Energy Information 
Administration, 1000 Independence Avenue, SW., Washington, DC 20585.

Categories of individuals covered by the system:
    Users of the Energy Information Administration computer system, 
including DOE employees and contractor employees (including employees 
and contractor employees of the Federal Energy Regulatory Commission), 
and other authorized users of the system.

[[Page 27362]]

Categories of records in the system:
    Name, user identification number, office address and telephone 
number, organizational code, computer usage figures, data accessed, and 
other management-related information.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; OMB Circular A-71; 
Department of Commerce Federal Information Processing Standards 
Publications (FIPS PUBS) on computer security; GSA Procurement 
Regulations Amendment 155, adding Section 1-1.327.

Purpose(s):
    The records are maintained and used by the Department to monitor 
and control the computer usage and to ensure that only authorized users 
have access to the computer system. The information is frequently 
reviewed and updated to ensure records are current and accurate.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as electronic media.

Retrievability:
    Records may be retrieved by name, and user identification number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Administrator, Energy Information Administration, U.S. Department 
of Energy 1000 Independence Avenue, SW., Washington, DC 20585.

Notification procedures:
    In accordance with DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Subject individual, with some information assigned by the ITG 
Staff.

Systems exempted from certain provisions of the Act:
    None.
DOE-54

System name:
    Investigation Files of the Office of Inspector General (OIG).

System classification:
    Unclassified and classified.

System Location:
    U.S. Department of Energy, Office of Inspector General, 
Headquarters, Forrestal Building, 1000 Independence Avenue, SW., 
Washington, DC 20585.

Categories of individuals covered by the system:
    Subjects of an investigation, witnesses in an investigation, 
sources of investigative information, investigative personnel, and 
other individuals involved in an Office of Inspector General 
investigation.

Categories of records in the system:
    Criminal, civil, and administrative investigative records and 
files.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Inspector 
General Act of 1978, as amended, 5 U.S.C. App. 3.

Purpose(s):
    The records are maintained and used by the Department in 
furtherance of the responsibilities of the Inspector General. These 
responsibilities include conducting and supervising investigations 
relating to Departmental programs and operations; promoting economy, 
efficiency, and effectiveness in the administration of such programs 
and operations, and preventing and detecting fraud and abuse in such 
programs and operations. The records are used in investigations of 
individuals and entities suspected of having committed illegal or 
unethical acts. The records also are used in any resulting criminal 
prosecutions, civil proceedings, or administrative actions.

Routine uses of records maintained in the system, including categories 
or users and purposes of such uses:
    Pursuant to the Inspector General Act of 1978, as amended, 5 U.S.C. 
App. 3, the information contained in the investigative files is 
collected and maintained in carrying out the duties and 
responsibilities of the Inspector General to investigate, prevent and 
detect fraud and abuse in departmental programs and operations. 
Material gathered is used for prosecuting civil or administrative 
actions.
    The Inspector General Act of 1978 further states that ``the 
Inspector General shall not, after receipt of a complaint or 
information from an employee, disclose the identity of the employee 
without the consent of the employee, unless the Inspector General 
determines such disclosure is unavoidable during the course of the 
investigation.'' This provision will be applied to any release of 
investigation information.
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain

[[Page 27363]]

information or testimony relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; (2) is compatible with 
the purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) a current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency, in response to its written request, to facilitate the 
requesting agency's decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter. The Department must deem such disclosure to be 
compatible with the purpose for which the Department collected the 
information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper and electronic media.

Retrievability:
     Records may be retrieved by name of subject(s), case number, title 
of investigative report, name of complainant, name of subject(s), and 
names of witnesses.

Safeguards:
     Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected known only to the system manager. Classified 
information is maintained in locked General Services Administration 
approved class 6 security containers. Access is limited to those whose 
official duties require access to the records.

Retention and disposal:
     Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
     Assistant Inspector General for Investigations U.S. Department of 
Energy 1000 Independence Avenue, SW., Washington, DC 20585.

Notification procedures:
     In accordance with the DOE regulation implementing the Privacy 
Act, Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
     Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
     Same as Notification Procedures above.

Record source categories:
     Subject individuals; individuals and organizations that have 
pertinent knowledge about the subject; those authorized by the 
individual to furnish information; confidential informants; the 
Department of Justice; Federal Bureau of Investigation (FBI); and other 
Federal, State, and local agencies.

System exempted from certain provisions of the Act:
     This system is exempt under (j)(2) of the Privacy Act to the 
extent that the information within the system meets the criteria of 
those subsections of the Act. Such information has been exempted from 
the provisions of subsections: (c)(3) and (4), (d)(1), (2), (3), and 
(4), (e)(1), (2), and (3), (e)(4)(G) and (H), (e)(5) and (8), (f), (g) 
of the Act; see the Department's Privacy Act regulation at Title 10, 
Code of Federal Regulations part 1008.
    This system is exempt under (k)(1), (k)(2), and (k)(5) of the 
Privacy Act, to the extent that information within the System meets the 
criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3), (d), and (e)(1), 
(e)(4)(G), (H) and (f) of the Act; See the Department's Privacy Act 
regulation at Title 10, Code of Federal Regulations, part 1008.

[[Page 27364]]

DOE-55

System name:
     Freedom of Information and Privacy Act (FOIA/PA) Requests for 
Records.

Security classification:
     Unclassified.

System Location:
    U.S. Department of Energy (Headquarters), 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87115
    U.S. Department of Energy, Brookhaven National Laboratory, 
Industrial Medicine Division, Upton, NY 11973
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), 3610 Collins Ferry Road, Morgantown, WV 26507-0940
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
14100, Las Vegas, NV 89114
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830
    U.S. Department of Energy, Ohio Field Office, 1 mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, San Francisco Operations Office, 1333 
Broadway, Oakland, CA 94612
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
     Individuals requesting copies of records from Department of Energy 
(DOE) under the provisions of the FOIA and the Privacy Act (PA) of 
1974.

Categories of records in the system:
     Name, address, and telephone number; description or identification 
of records requested, furnished and/or denied; FOIA and PA division 
employee assigned responsibility for processing request; dates of 
request and actions; interim and final actions taken on request; 
persons or offices assigned actions on requests; copy of records 
requested, furnished and/or denied; fee data, including payment 
delinquencies; final determinations of appeals; name/title of officials 
responsible for denial of records; and case notes.

Authority for maintenance of the system:
     42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Freedom of 
Information Act 5 U.S.C. 552, and the Privacy Act of 1974, 5 U.S.C. 
552a.

Purpose(s):
     The records are used and maintained by the Department to record, 
control, and determine the status of FOIA and PA requests; produce 
statistical reports; and as a data source for management information.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    1. A record from this system of records may be disclosed to another 
Federal agency when consultation or referral is required to process 
requests.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Records may be stored as paper, microfiche, video, audio, and 
electronic media.

Retrievability:
     Records may be retrieved by name of requester and assigned request 
control number.

Safeguards:
     Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
     Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

[[Page 27365]]

System manager(s) and address:
     Headquarters: Director, Freedom of Information Act and Privacy Act 
Division, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Freedom of Information and Privacy Act Officers 
of the ``Systems locations'' listed above are the system managers for 
their respective portions of this system.

Notification procedures:
     In accordance with the DOE regulation implementing the Privacy 
Act, Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
     Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
     Same as Notification procedures above.

Record source categories:
     Individuals requesting copies of records and individuals 
responsible for processing and/or making determination on requests.

Systems exempted from certain provisions of the Act:
     None.
DOE-56

System name:
     Congressional Constituent Inquiries.

Security classification:
     Unclassified.

System Location:
    U.S. Department of Energy (Headquarters), 1000 Independence Avenue, 
SW., Washington, DC 20585; U.S. Department of Energy
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87115
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Brookhaven National Laboratory, 
Industrial Medicine Division, Upton, NY 11973
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122;
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
14100, Las Vegas, NV 89114
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, 700 N, Oakland, CA 94612-5208
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
     Individuals who have requested assistance from their Congressional 
Representative, and the member of Congress who corresponded with the 
Department on behalf of the constituent.

Categories of records in the system:
     Name and address of constituent and date of letter by a Member of 
Congress on behalf of the constituent; materials forwarded by a member 
of Congress; and DOE response.

Authority for maintenance of the system:
     42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
     The records are maintained and used by the Department to record 
Congressional inquiries on behalf of constituents, to ensure proper 
document control of the response, and to record the Department's 
responses to such inquiries.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
another Federal agency when consultation or referral is required to 
process requests.
    2. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    3. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United

[[Page 27366]]

States Government agencies and their components, who is acting in an 
official capacity, or in any individual capacity where the Department 
or other United States Government agency has agreed to represent the 
employee.
    4. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    5. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Records may be stored as paper records and electronic records.

Retrievability:
     Records may be retrieved by name of constituent and name of member 
of Congress.

Safeguards:
     Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
     Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
     Headquarters: Executive Secretariat, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585
    Field: The Managers or Directors of the ``System location(s)'' 
listed above are the system managers for their respective portions of 
the system.

Notification procedures:
     In accordance with the DOE regulation implementing the Privacy 
Act, Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
     Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
     Same as Notification procedures above.

Record source categories:
     Subject individual, member of Congress, and the author of the DOE 
response.

Systems exempted from certain provisions of the Act:
     None.
DOE-57

System name:
     Congressional Profiles.

Security classification:
     Unclassified.

System Location:
    U.S. Department of Energy Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Alaska Power Administration, San Point 
Way, NE., Seattle, WA 98115
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87115
    U.S. Department of Energy, Bartlesville Energy Technology Center, 
P.O. Box 1398, Bartlesville, OK 74003
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Grand Forks Energy Technology Center, 
P.O. Box 8213, University Station, Grand Forks, ND 58201
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830
    U. S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland CA 94162-5208
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden CO 80403-8200
    U.S. Department of Energy, Oakland Operations Office, 1333 
Broadway, Oakland, CA 94612
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
     Current Members of Congress.

Categories of records in the system:
     Name, picture from Congressional Yellow Book, personal background

[[Page 27367]]

obtained from published sources, demographic information by state or 
district, committee assignments, and information about energy interests 
obtained from published sources, information from member's office, 
abstracts from Congressional Record, committee hearings and other 
public sources.

Authority for maintenance of the system:
     5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Executive Order 12009.

Purpose(s):
    The information is maintained and used by the Department to 
maintain biographical data on all members of Congress, including a list 
of their sensitive energy issues or energy related legislation.

Routine Uses of Records Maintained in the System, including categories 
of users and the purposes of such uses:
    A record from this system of records may be disclosed to a member 
of Congress submitting a request involving the constituent when the 
constituent has requested assistance from the member with respect to 
the subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
     Records may be stored as paper records and electronic media.

Retrievability:
     Records may be retrieved by name.

Safeguards:
     Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
     Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System Manager(s) and address:
     Director, Office Congressional and Intergovernmental Affairs, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585

Notification procedure:
     In accordance with the DOE regulation implementing the Privacy 
Act, Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
     Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
     Same as Notification procedures above.

Record source categories:
    Published sources, committee hearings, and the members' offices.

Systems exempted from certain provisions of the Act:
    None.
DOE-58

System name:
    General Correspondence Files of the Office of the Secretary, Deputy 
Secretary and Under Secretary of Energy.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy (Headquarters), 1000 Independence Avenue, 
SW., Washington, DC 20585

Categories of individuals covered by the system:
    Members of Congress, representatives of organizations, and other 
federal and state agencies and the general public.

Categories of records in the system:
    Name, address of correspondent, and copies of the agency response. 
This is the portion of the Department of Energy (DOE) correspondence 
files that relates to correspondence with individuals.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose:
    The records are maintained and used by the Department to document 
and manage information from or to correspondents outside of DOE and to 
ensure proper document control of the DOE response.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a

[[Page 27368]]

copy of the constituent's request for assistance.
    4. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Executive Secretariat, U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585.
    Field: The Managers and Directors of the ``System locations'' 
listed above are the system managers for their respective portions of 
the system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Subject individuals and drafter of DOE response.

Systems exempted from certain provisions of the Act:
    None.

DOE-59
System name:
    Mailing Lists for Requesters of Energy Related Information.

Security classification:
    Unclassified.

System Locations:
    DOE Headquarters, 1000 Independence Avenue, SW., Washington, DC 
20585.

Categories of individuals covered by the system:
    Persons requesting energy related information.

Categories of records in the system:
    Name and address of the subject individual; some mailing lists may 
also indicate specific interests of or publications requested by the 
individual.

Authority for maintenance of the system:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Executive Order 12009.

Purpose(s):
    The system is maintained and used by the Department to distribute 
DOE related material to DOE employees, DOE contractors, and others 
requesting information from DOE.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record from the system may be disclosed as a routine use to DOE 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfiche and electronic 
media.

Retrievability:
    Records may be retrieved by record identification and code number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: U.S. Department of Energy, Director, Print Media and 
Mail Services Group, Washington DC 20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE's 
Privacy Act regulation, proper identification is required before a 
request is processed.

[[Page 27369]]

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The subject individual, generally as the result of a request for 
information by that individual.

Systems exempted from certain provisions of the Act:
    None.
DOE-61

System name:
    Census of High Energy Physicists.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, Office of Science, 19901 Germantown 
Road, Germantown, Maryland 20874-1290.

Categories of individuals covered by the system:
    Scientists and graduate students in the field of high energy 
physics.

Categories of records in the system:
    Name, date of birth, education, employment history, research 
activities, and technical specialties.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The information is maintained and used by the Department to provide 
a database for statistical and demographic studies of the high energy 
physics research community.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
physicists, research organizations, and various Government 
organizations engaged in supporting physics research to obtain 
information for statistical and demographic purposes, on individuals 
and institutions engaged in high energy physics research.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as electronic media.

Retrievability:
    Records may be retrieved by name of individual.

Safeguards:
    Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Associate Director for High Energy and Nuclear Physics, U.S. 
Department of Energy, 19901 Germantown Road, Germantown, Maryland 
20874-1290.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Systems exempted from certain provisions of the Act:
    None.
DOE-62

System name:
    Historical Files--Published Information Concerning Selected Persons 
in the Energy Field.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, History Division, Office of the 
Executive Secretariat, 1000 Independence Avenue, SW., Washington, DC 
20585.

Categories of individuals covered by the system:
    Selected senior staff officials of the Manhattan Project, Atomic 
Energy Commission, Nuclear Regulatory Commission, Energy Research and 
Development Administration, DOE, and other selected individuals 
prominent in the energy field.

Categories of records in the system:
    Newspaper and magazine articles, press releases, announcements, and 
speeches.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The information is maintained and used by the Department to record, 
historical records of the DOE and predecessor agencies, including the 
Atomic Energy Commission, Federal Energy Administration, and the Energy 
Research and Development Administration. Records are used to prepare 
histories in responding to informational inquiries from DOE officials 
and members of the public.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
members of the public and the media when responding to requests for 
information.
    2. A record from the system may be disclosed as a routine use to 
another Federal agency when consultation or referral is required to 
process requests.
    3. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

[[Page 27370]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Chief Historian, History Division, Office of the Executive 
Secretariat, U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    DOE press releases, DOE News Clips (a daily compilation of energy 
related newspaper and magazine articles), and other published sources.

Systems exempted from certain provisions of the Act:
    None.
DOE-66

System name:
    Power Sales to Individuals.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Western Area Power Administration, 1800 
South Rio Grand, Montrose, CO 81401
    U.S. Department of Energy, Colorado River Storage Region, 257 
E200S, Suite 475, Salt Lake City, UT 84111
    U.S. Department of Energy, Desert Southwest Region, 615 S. 43rd 
Avenue, Phoenix, AZ 85009
    U.S. Department of Energy, Rocky Mountain Region, 5555 E. 
Crossroads Boulevard, Loveland, CO 80538-8986
    U.S. Department of Energy, Sierra Nevada Region, 114 Parkshore 
Drive, Folsom, CA 95630-4710
    U.S. Department of Energy, Upper Great Plains Region, 2900 4th 
Avenue North, Billings, MT 59101-1266

Categories of individuals covered by the system:
    Individuals purchasing power from the Western Area Power 
Administration.

Categories of records in the system:
    Executed contracts, agreements, amendments, extensions, and related 
correspondence.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the Department to bill 
individuals for sale of purchase power.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record, alone 
or in conjunction with other information, indicates a violation or 
potential

[[Page 27371]]

violation of law whether civil, criminal, or regulatory in nature.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. Access 
is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Administrator, Western Area Power Administration, U.S. Department 
of Energy, P.O. Box 3402, Golden, CO 80401.
    Regional Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
locations.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Subject individuals.

Systems exempted from certain provisions of the Act:
    None.
DOE-71

System name:
    The Radiation Accident Registry.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831

Categories of individuals covered by the system:
    Those persons accidentally exposed to acute dose of ionizing 
radiation as defined by exposure dose criteria agreed to by the 
Department of Energy (DOE) and the Nuclear Regulatory Commission (NRC) 
by an interagency agreement. The dose criteria established by this 
agreement include one or more of the following: Greater than or equal 
to 25 REM (Roentgen Equivalent in Man) to the whole body, active blood 
forming organs or gonads; greater than or equal to 600 REM to skin of 
the whole body or extremities; greater than or equal to 75 REM to other 
tissues or organs from an external source; and greater than or equal to 
\1/2\ NCRP maximum permissible organ burden internally; all those 
medical administrations of radioisotopes that result in a dose or organ 
burden equal to or greater than those given above.

Categories of records in the system:
    Official accident reports including reports of those accidents that 
have occurred within the jurisdiction of the NRC and have been 
transferred to the DOE for the Accident Registry according to the DOE/
NRC agreement; names, addresses, social security numbers, date of 
birth, and sex; medical records compiled at the time of the accident 
(such records include physician and hospital records, diagnostic and 
laboratory test reports, radiographs, EKGs, and radiation exposure 
report); medical records of illnesses, examinations, including routine 
follow-up examinations, and investigations that have occurred since the 
radiation exposure; photographs or facsimiles of radiation-induced 
injuries; search and contact information for registrants not identified 
and/or located; consent to release information forms completed by 
registrants; death certificates; anecdotal information; and 
correspondence relating to the accident and/or the individuals 
involved.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; DOE Order 5500.2B, 
Emergency Categories, Classes, and Notification and Reporting 
Requirements, April 30, 1991; 42 U.S.C. 7274i. Program to monitor 
Department of Energy workers exposed to hazardous and radioactive 
substances.

Purpose(s):
    The information is maintained and used by the Department to provide 
a current record of radiation accidents; to identify specific 
populations for use in epidemiological and clinical studies; and to 
conduct medical surveillance during the lifetime of the registrants.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    2. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to a

[[Page 27372]]

Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    3. A record from this system of records may be disclosed as a 
routine use to DOE contractors, grantees, participants in cooperative 
agreements, and collaborating researchers, or the employees of these 
parties, in performance of health studies or related health or 
environmental duties pursuant to their contracts, grants, and 
cooperating or collaborating research agreements; federal, state and 
local health and medical agencies or authorities; to subcontractors in 
order to determine a subject' s vital status or cause of death; to 
health care providers to verify a diagnosis or cause of death; or to 
third parties to obtain current addresses for participants in health-
related studies, surveys and surveillances. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE advisory committees, the Department of 
Health and Human Services Advisory Committee on Projects Related to 
Department of Energy Facilities and to designated employees of federal, 
state, or local government or government-sponsored entities authorized 
to provide advice to the Department concerning health, safety, or 
environmental issues. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations, in accordance with 
treaties, international conventions, or executive agreements.
    8. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available to researchers and 
the general public information on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

Retrievability:
    Records may be retrieved by name and social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected known only to the system manager. Access is 
limited to those whose official duties require access to the records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Manager, U.S. Department of Energy, Oak Ridge Operations Office, 
P.O. Box 2001, Oak Ridge, TN 37831

Notification procedure:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Record source categories:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

System exempted from certain provisions of the Act:
    None.
DOE-72

System Name:
    The Department of Energy Radiation Study Registry.

[[Page 27373]]

Security Classification:
    Unclassified.

System Location:
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831.

Categories of individuals covered by the system:
    Present and former employees, Department of Energy (DOE) contractor 
employees, including employees of predecessor agencies and 
organizations, including the Manhattan District, U.S. Atomic Energy 
Commission, and Energy Research and Development Administration; and 
present and former civilian employees in the DOE Naval Reactor Program 
who received a whole body exposure of ionizing radiation equal to or in 
excess of 5 REM in any 1 year.

Categories of records in the system:
    Rosters of names of individuals meeting the above criteria for 
inclusion in the Registry submitted through the DOE field operation 
officers from DOE owned and operated facilities and sites. In addition 
to names of such individuals, these rosters include social security 
number or other identifying information, sex, race, date of birth, date 
and/or place of death, first date of hire, last date of termination, 
continuity of hire, year in which they received first dose greater than 
or equal to 5 REM, actual radiation doses in excess of 5 REM, and total 
career radiation exposure dose.
    Original or copied lifetime medical records from plant and private 
physicians and hospitals including routine physical examinations, 
reports of diagnostic and laboratory tests, radiographs, EKGs, etc., or 
abstracted portions of such records as are required for the purposes of 
this study.
    Contact information for registrants who are no longer employed at 
qualified sites or who are deceased.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; DOE Order 5500.2B, 
Emergency Categories, Classes, and Notification and Reporting 
Requirements, April 30, 1991; 42 U.S.C. 7274i.

Purpose(s):
    The information is maintained and used by the Department to 
identify specific populations for use in epidemiological and clinical 
studies; and to conduct medical surveillance during the lifetime of the 
registrants.

Routine uses of the records maintained in the system, including 
categories of users and the purpose of such uses:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to a 
Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE advisory committees, the Department of 
Health and Human Services Advisory Committee on Projects Related to 
Department of Energy Facilities and to designated employees of federal, 
state, or local government or government-sponsored entities authorized 
to provide advice to the Department concerning health, safety, or 
environmental issues. Those provided information under this routine use 
are subject to the same limitations applicable to Department officers 
and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from this system of records may be disclosed as a 
routine use to the United States Enrichment Corporation and its 
contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act at the following sites: (1) Portsmouth 
Gaseous Diffusion Plant at Piketon, Ohio, and (2) Paducah Gaseous 
Diffusion Plant at Paducah, Kentucky.
    8. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available to researchers and 
the general public

[[Page 27374]]

information on the assumptions, methodology, and data used in 
establishing radiation doses consistent with the protection of private 
medical records. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of the records in the system:
Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

Retrievability:
    Records may be retrieved by name and social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Manager, U.S. Department of Energy, Oak Ridge Operations Office, 
P.O. Box 2001, Oak Ridge, TN 37831.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Record source categories:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

System exempted from certain provisions of the Act:
    None.
DOE-73

System name:
    The US-DTPA Registry.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831.

Categories of individuals covered by the system:
    Individuals who are or suspected of internal contamination with 
transuranic elements and have received diethylene triamine pentaacetic 
acid (DTPA) in the calcium or zinc form during the course of chelation 
therapy. Administration of the agent DTPA is limited to physicians who 
are co-investigators with the DOE contractor staff on the Investigative 
New Drug License of the Food and Drug Administration.

Categories of records in the system:
    The records compiled by the physician administering DTPA in the 
event of an exposure that was known to have or was suspected of having 
caused transuranic contamination internally requiring chelation therapy 
with DTPA. These records include a description of the exposure, the 
results of serial bioassays and investigations conducted to evaluate 
the level of internal contamination and the efficacy of subsequent 
chelation by DTPA.
    Name, social security numbers or other identifiers and vital status 
of treated persons. The name and address of the individual's last known 
private physicians are included in the DTPA Registry to facilitate the 
search and contact of individuals; medical records of illnesses, 
examinations, including routine follow-up examinations, and 
investigations that have occurred since the initial administration of 
DTPA; and death certificate.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7274i.

Purpose(s):
    The records are maintained and used by the Department to provide a 
current record of individuals treated with DTPA. To identify by 
epidemiological methods any long-term effects associated with DTPA 
therapy; and to provide information to Food and Drug Administration in 
accordance with the Investigative New Drug licenses and issuances, 
epidemiological and clinical studies; and to conduct medical 
surveillance during the lifetime of the registrants.

Routine uses of records maintained in the system, including, categories 
of users and the purposes of such uses:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from this system of records may be disclosed to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry to facilitate health hazard evaluations, epidemiological 
studies, or public health activities required by law pursuant to 
Memoranda of Understanding between the Department and the Department of 
Health and Human Services or its components. Those provided information 
under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use to members of DOE advisory

[[Page 27375]]

committees, the Department of Health and Human Services Advisory 
Committee on Projects Related to Department of Energy Facilities, and 
to designated employees of federal, state, or local government or 
government-sponsored entities authorized to provide advice to the 
Department concerning health, safety, or environmental issues. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available to researchers and 
the general public information on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.

Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

Retrievability:
    Records may be retrieved by name and social security number.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Manager, U.S. Department of Energy, Oak Ridge Operations Office, 
P.O. Box 2001, Oak Ridge, TN 37831.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Record source categories:
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.

System exempted from certain provisions of the Act:
    None.
DOE-75

System name:
    Call Detail Records.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy (DOE) Headquarters, 1000 Independence 
Avenue, SW., Washington, DC 20585
    U.S. Department of Energy (Headquarters), 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87115
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Brookhaven National Laboratory, 
Industrial Medicine Division, Upton, NY 11973
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive., Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, 700 N, Oakland, CA 94612-5208
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830

[[Page 27376]]

    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Employees of Department of Energy (DOE) and those employees of 
other Federal agencies and contractors who are located on the DOE 
premises and who have assigned station numbers in the on-premise 
telecommunications system.

Categories of records in the system:
    Originating and terminating call data records relating to use of 
DOE telephones, including calling station number; Date, time call 
originated, duration of call, and called number; directory records 
indicating assignment of telephone numbers to employees; and records 
relating to location of telephones. Reports may be generated from 
stored call detail records and may include, but are not limited to, 
station usage summaries, trunk usage summaries, traffic and network 
busy hour studies, on-net and off-net pricing, exception reports, bill 
certification, and cost allocation.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The information is maintained and used by the Department to help 
manage and control the costs of operating the Department's telephone 
systems. To this end, the program will collect information about the 
use of the agency's telephone system for local, long distance, and 
other toll calls and may attempt to assign responsibility to individual 
person for particular calls. The information also assists the 
Department in choosing more efficient and cost effective ways of 
communicating; in making decisions about acquiring hardware, software, 
and services; and in developing management strategies for more 
efficient use of existing telecommunications capabilities. Other uses 
are to deter use of the telephone systems for unofficial purposes, and 
to recover the cost of unofficial calls.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
representatives of the General Services Administration who are 
conducting records management inspections under the authority of 44 
U.S.C. 2904 and 2906.
    2. A record from this system may be disclosed as a routine use to 
``consumer reporting agencies'' as defined in the Fair Credit Reporting 
Act, 15 U.S.C. 2904 and 2906.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    6. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    7. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    8. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    9. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    10. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information

[[Page 27377]]

under this routine use are subject to the same limitations applicable 
to Department officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, microfilm, and electronic 
media.

Retrievability:
    Records may be retrieved by individual telephone extension number.

Safeguards:
    Paper and microfilm records are maintained in locked cabinets and 
desks. Electronic records are controlled through established DOE 
computer center procedures (personnel screening and physical security), 
and they are password protected. Passwords are known only by the system 
manager. Access is limited to those whose official duties require 
access to the records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Headquarters Office of Information 
Management, Germantown, MD 20874
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
locations.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    Categories include telephone assignment records; call detail 
listings; results of administrative inquiries relating to assignment of 
responsibility for placement of special local and long-distance calls.

Systems exempted from certain provisions of the Act:
    None.
DOE-77

System name:
    Physical Fitness Test Records.

Security classification:
    Unclassified.

System Location:
    U.S. Department of Energy, (Headquarters), 19901 Germantown Road, 
Germantown, MD 20874-1290
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83402
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26505
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15122
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Suite 1400, Tulsa, OK 
74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831-8501
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
Pittsburgh, PA 15122
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    DOE contractor employees (armed uniformed guards).

Categories of records in the system:
    Record of individual's ability to complete the physical fitness 
test as set forth in applicable DOE directives.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The records are maintained and used by the Department to record 
physical fitness tests of Department of Energy (DOE) federal and 
contractor employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties,

[[Page 27378]]

witnesses, and the public (in publically available pleadings, filings 
or discussion in open court) when such disclosure: (1) Is relevant to, 
and necessary for, the proceeding; and (2) is compatible with the 
purpose for which the Department collected the records; and (3) the 
proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Headquarters: Office of Safeguards and Security, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions.

Notification procedure:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Record source categories:
    The subject individual, physicians, and persons administering the 
tests.

System exempted from certain provisions of the Act:
    None.
DOE-81

System name:
    Counterintelligence Administrative and Analytical Records and 
Reports.

Security classification:
    Classified and unclassified.

System Location:
    U.S. Department of Energy (Headquarters), Office of 
Counterintelligence, 1000 Independence Avenue, SW., Washington, DC 
20585;
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
4500, Albuquerque, NM 87115;
    U.S. Department of Energy, Chicago Operations Office, 9800 Cass 
Ave., Argonne, IL 60439;
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401;
    U.S. Department of Energy, Lawrence Livermore National Laboratory, 
P.O. Box 808, L-062, Livermore, CA 94551
    U.S. Department of Energy, Lockheed Martin Idaho Technology, P.O. 
Box 1625, M/S 2800, Idaho Falls, ID 83415-2800
    U.S. Department of Energy, Los Alamos National Laboratory, Mail 
Station 5000, P.O. Box 1663, Los Alamos National Laboratory, NM 87545
    U.S. Department of Energy, Martin Lockheed Energy Systems, P.O. Box 
2009, Oak Ridge, TN 37831-8107
    U.S. Department of Energy, Mason & Hangar--Silar Mason, Co., Inc., 
Pantex Plant, Bldg 11-54, P.O. Box 30020, Amarillo, TX 79177
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
14100, Las Vegas, NV 89114;
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box E, 
Oak Ridge, TN 37830;
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612

[[Page 27379]]

    U.S. Department of Energy, Ohio Field Office. Mound Plant, P.O. Box 
3000, OSE-4, Miamisburg, OH 45343
    U.S. Department of Energy, Pacific Northwest Laboratory, 902 
Battelle Blvd., P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352;
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 880403-8200
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801;
    U.S. Department of Energy, Sandia National Laboratory, P.O. Box 
969, M/S 9020, Livermore, CA 94551-0969
    U.S. Department of Energy, Sandia National Laboratory, Org 7400, 
P.O. Box 5800, M/S 0173, Albuquerque, NM 87185
    U.S. Department of Energy, Westinghouse Hanford Co., P.O. Box 1970, 
Richland, WA 99352
    U.S. Department of Energy, Worldwide Security Service Ltd., Rocky 
Flats Environmental Technology Site, P.O. Box 464, T893B, Golden, CO 
80402-0464

Categories of individuals covered by the system:
    Current and former Department of Energy (DOE) employees, contractor 
employees, and consultants; persons suspected of violating DOE 
regulations or laws; and, where there are indications of contact with a 
current or former DOE employee, contractor employee or consultant, 
persons who are reasonably believed to be officers or employees of, or 
otherwise acting for or on behalf of, a foreign power; members of an 
organization reasonably believed to be owned or controlled directly or 
indirectly by a foreign power; reasonably believed to be targets, 
hostages, or victims of international terrorist organizations; or 
reasonably believed to be engaged in or about to engage in clandestine 
intelligence activities, sabotage, assassinations, or international 
terrorist activities involving DOE programs, personnel, facilities, 
information or materials.

Categories of records in the system:
    Analytical, training and investigative records, reports and files; 
travel reports; reports on foreign contacts; records, reports and files 
received from other DOE elements and other Federal agencies.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Federal Personnel 
Manual, Chapters 731 and 736.

Purpose(s):
    The information is maintained and used by the Department in 
furtherance of the responsibilities of the Office of 
Counterintelligence (OCI), which include analysis of the foreign 
intelligence threat; conducting administrative inquiries and 
investigations to identify and neutralize the foreign intelligence 
threat to classified and sensitive DOE programs, personnel, information 
and activities; reporting on foreign contacts and travel, including 
briefings and debriefings; conducting counterintelligence 
investigations and producing intelligence on hostile and foreign 
intelligence entities; counterintelligence related training; and other 
activities relating to OCI's responsibilities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
the Federal Bureau of Investigation when such records indicate a 
violation or probable violation of the law.
    2. A record from this system may be disclosed as a routine use to 
other counterintelligence agency components with whom the Office of 
Counterintelligence is preparing joint analysis of counterintelligence-
related threats which may impact the Department.
    3. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    4. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    5. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    6. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    7. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    8. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    9. A record from this system of records may be disclosed to foreign 
governments or international organization in accordance with treaties, 
international conventions, or executive agreements

[[Page 27380]]

    10. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by name, social security number or other 
personal identifying data.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Director, Department of Energy, Office of Counterintelligence, 
Headquarters, Analytical Division, 1000 Independence Avenue, SW., 
Washington, DC 20585.
    Field Offices: The Managers and Directors of the ``System 
locations'' listed above are the system managers for their respective 
portions.

Notification procedure:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Record source categories
    The subject individual; present and former DOE employees and 
contractor employees; publicly available material; other agencies 
within the Intelligence Community; other offices and elements within 
DOE; the FBI, and other federal, state and local law enforcement 
agencies; sources contacted during administrative inquiries and 
investigations; and official records.

System exempted from certain provisions of the Act
    This system is exempt under (k)(1), (k)(2), and (k)(5) of the 
Privacy Act to the extent that information within the system meets the 
criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3), and (4), (d), and 
(e)(1) (e)(4)(G) and (H) and (f) of the Act; See the DOE Privacy Act 
regulation at Title10, Code of Federal Regulations, part 1008.
DOE-82

System name:
    Grant and Contract Records for Research Projects, Science 
Education, and Related Activities.

Security classification:
    Unclassified.

System Location:
    Office of Science, U.S. Department of Energy, 1000 Independence 
Avenue, SW., Washington, DC 20585.

Categories of individuals covered by the system:
    (1) Applicant/Grantee organization; Principal Investigator, i.e., 
the scientist or other individual designated by the applicant or 
proposer to direct the project; Senior Personnel, i.e., scientists or 
other individuals designated by the applicant or proposer to perform 
work on the project; Certifying Representative, i.e., the business 
representative having the authority to accept the obligation to comply 
with Department of Energy (DOE) terms and conditions if DOE makes a 
grant or contract award. (2) DOE officials DOE Project Officer, i.e., 
the individual who is responsible for the review and evaluation of the 
application or proposal and the monitoring of a resulting grant or 
contract; DOE Program Official, i.e., the individual who is responsible 
for review and approval of applications or proposals for funding; DOE 
Budget Official, i.e., the individual who is responsible for certifying 
funds availability for approved applications or proposals; DOE 
Contracting Officer or Contract Specialist, i.e., individuals who are 
responsible for awarding and administering grants or contracts. (3) 
Merit/Peer Reviewer, i.e., the individual (Federal or non-Federal) who 
provides a written review or evaluation of the application or proposal 
to the DOE Project Officer.

Categories of records in the system:
    Grant applications, contract proposals, technical reviews by peer 
reviewer, records of grant and contract awards, financial data, and any 
other pertinent information needed for the tracking or approval of a 
grant or contract.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

Purpose(s):
    The information is maintained and used by the Department to track 
and monitor the receipt, review, and disposition of grant applications 
and contract proposals from universities, non-profit organizations, 
large and small businesses, other Federal agencies, State and local 
governments, individuals, and DOE national laboratories seeking Federal 
financial support for research projects, training, and related 
activities. The system also tracks and monitors funding authorizations 
and associated financial data.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
expert peer reviewers selected by DOE for their expertise in specific 
research areas to evaluate the application or proposal in accordance 
with established evaluation criteria.
    2. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    3. A record from the system may be disclosed as a routine use to 
DOE

[[Page 27381]]

contractors in performance of their contracts, and their officers and 
employees who have a need for the record in the performance of their 
duties. Those provided information under this routine use are subject 
to the same limitations applicable to Department officers and employees 
under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
an applicant's principal investigator, sponsored programs office, 
business office, or similar element, via electronic media for the 
purpose of checking the status of its grant applications or contract 
proposals which have been submitted to DOE for support. Safeguards will 
be employed on a case by case basis to allow access only to authorized 
persons having a need to know.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    Records may be retrieved by application or proposal number, project 
number, award number, name of applicant or awardee, name of principal 
investigator, social security number, name of peer reviewer, DOE 
project officer, or budget and reporting classification code.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Director, Grants and Contracts Division, Office of Resource 
Management, Office of Science, U.S. Department of Energy, Washington, 
DC 20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures.

Record source categories:
    Grant applications and contract proposals.

System exempted from certain provisions of the Act:
    None
DOE-83

System name:
    Allegation-Based Inspections Files of the Office of Inspector 
General.

Security classification:
    Unclassified and classified.

System Location:
    Official Allegation-Based Inspections Files are located at:
    U.S. Department of Energy, Office of Inspector General, 
Headquarters, 1000 Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Office of Inspector General, P.O. Box 
5400, Albuquerque, NM 87115
    U.S. Department of Energy, Office of Inspector General, Building 
703-41A, Aiken, SC 29802
    U.S. Department of Energy, Office of Inspector General, P.O. Box 
2254, Livermore, CA 94551
    U.S. Department of Energy, Office of Inspector General, P.O. Box 
62, Room 502, Oak Ridge, TN 37831

Categories of individuals covered by the system:
    Individuals who are the subjects of inspections or inquiries 
concerning allegations or complaints, individuals who have pertinent 
knowledge about the inspection or inquiry, individuals authorized to 
furnish information, confidential informants, complainants, Office of 
Inspector General inspections personnel, and other individuals involved 
in these inspections.

Categories of records in the system:
    Inspection files predicated on allegations or complaints and which 
identify subjects or sources of information by name. Inspections 
performed relate to sensitive allegations of wrongdoing received 
concerning certain individuals, including agency employees, or other 
persons or entities with some relationship to the agency. Allegations 
include, but are not limited to, abuse of authority; misuse of 
government time, property, or position; conflicts of interest; 
whistleblower reprisal; or other non-criminal violations of law, rules, 
or regulations.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Inspector 
General Act of 1978, as amended, 5 U.S.C. App. 3.

Purpose(s):
    The records are maintained and used by the Department in 
furtherance of the responsibilities of the Inspector General. These 
responsibilities include evaluating the effectiveness and efficiency of 
an operation, determining compliance with laws and regulations, 
evaluating Departmental program operations and results, preventing and 
detecting fraud and abuse in such programs and operations, and assuring 
the investigation of complaints by contractor employees alleging 
retaliation for making disclosures protected under 10 CFR part 708 and 
41 U.S.C. 265.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    1. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.

[[Page 27382]]

    2. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    3. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    5. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    6. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    7. A record from this system of records may be disclosed to foreign 
governments or international organizations in accordance with treaties, 
international conventions, or executive agreements
    8. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper, microfilm, and electronic media.

Retrievability:
    Records may be retrieved by name of individual involved, case 
number, report title, or subject matter.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Deputy Inspector General for Inspections, U.S. Department of 
Energy, Room 5B-250, 1000 Independence Avenue, SW., Washington, DC 
20585.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    Subject individuals; individuals and organizations that have 
pertinent knowledge about a subject individual or corporate entity; 
those authorized by an individual to furnish information; confidential 
informants; and Federal Bureau of Investigation (FBI) and other 
Federal, state, and local entities.

System exempted from certain provision of the Act:
    This system is exempt under (k)(1) and (k)(2) of the Privacy Act to 
the extent that information within the System meets the criteria of 
those subsections of the Act. Such information has been exempted from 
the provisions of subsections (c)(3), (d), and (e)(1), (e)(4)(G) and 
(H) and (f) of the Act; See the DOE Privacy Act regulation at Title10, 
Code of Federal Regulations, part 1008.
DOE-84

System name:
    Counterintelligence Investigative Records.

Security classification:
    Classified and unclassified.

System location:
    Records maintained in DOE-84, except those pertaining to polygraph 
examinations and the e-mail analysis project, will be stored at the 
following locations:
    U.S. Department of Energy, 1000 Independence Avenue, SW., 
Washington, DC 20585
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87115
    U.S. Department of Energy, Argonne National Laboratory-East, 9700 
South Cass Avenue, Argonne, IL 60439

[[Page 27383]]

    U.S. Department of Energy Brookhaven National Laboratory, P.O. Box 
5000, Upton, NY 11973-5000
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83403
    U.S. Department of Energy, Lawrence Livermore National Laboratory, 
7000 East Avenue, P.O. Box 808, Livermore, CA 94551
    U.S. Department of Energy, Lockheed Idaho Technical Center, 765 
Lindsay Boulevard, Idaho Falls, ID 83403
    U.S. Department of Energy, Los Alamos Area Office, M/S B-236, P.O. 
Box 1663, Los Alamos, NM 87545
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
14100, Las Vegas, NV 89114
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, P.O. Box 808, 
Livermore, CA 94550
    U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45343
    Pacific Northwest National Laboratory, 902 Battelle Blvd., P.O. Box 
999, Richland, WA 99352
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352;
    U.S. Department of Energy, Rocky Flats Field Office, P.O. Box 928, 
Golden, CO 80402
    U.S. Department of Energy, Rocky Flats, World Wide Security 
Services, Ltd, P.O. Box 40, Broomfield, CO 80038
    U.S. Department of Energy, Sandia National Laboratory--Albuquerque, 
P.O. Box 5400, Albuquerque, NM 87185-5800
    U.S. Department of Energy, Sandia National Laboratory--California, 
P.O. Box 969, Livermore, CA 94551
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801; Savannah River, Westinghouse Savannah River 
Company, Bldg. 703-45A, Aiken, SC 29808
    Records maintained in DOE-84 in connection with DOE administered 
counterintelligence-scope polygraph examinations, will be maintained 
only at the following locations:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, DOE Test Center, Albuquerque, NM 87106
    Records maintained in DOE-84 in connection with the DOE e-mail 
analysis project will be maintained only at the following locations:
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Lawrence Livermore National Laboratory, 
7000 East Avenue, P.O. Box 808, Livermore, CA 94551
    U.S. Department of Energy, Los Alamos Area Office, P.O. Box 1663, 
Los Alamos, NM 87545
    U.S. Department of Energy, Pacific Northwest National Laboratory, 
902 Battelle Blvd., P.O. Box 999, Richland, WA 99352
    U.S. Department of Energy, Sandia National Laboratory--Albuquerque, 
P.O. Box 5800, Albuquerque, NM 87185-5800
    U.S. Department of Energy, Sandia National Laboratory--California, 
P.O. Box 969, Livermore, CA 94551

Categories of individuals covered by the system:
    Current and former DOE employees and contractor employees; 
applicants for employment at DOE; individuals who may be assigned or 
detailed to Federal positions at DOE; consultants to DOE; users of the 
e-mail systems at the Sandia National Laboratories, Los Alamos National 
Laboratory, Lawrence Livermore National Laboratory, and Pacific 
Northwest National Laboratory; persons suspected of violating DOE 
regulations or criminal laws; individuals who voluntarily request a 
polygraph examination in order to respond to questions that have arisen 
in the context of a counterintelligence investigation; and those 
individuals who are (a) reasonably believed to be officers or employees 
of, or otherwise acting for or on behalf of, a foreign power; (b) 
members of an organization reasonably believed to be owned or 
controlled directly or indirectly by a foreign power; (c) reasonably 
believed to be targets, hostages, or victims of international terrorist 
organizations; or (d) reasonably believed to be engaged or about to 
engage in clandestine intelligence activities, sabotage, 
assassinations, or international terrorist activities involving DOE 
programs, personnel, facilities, information, or materials and have 
made personal or impersonal contact with a current or former DOE 
employee, contractor employee or consultant.

Categories of records in the system:
    Law enforcement records, reports and files; reports on foreign 
contacts; records, reports and files received from other DOE elements 
and other Federal agencies related to intelligence activities; 
counterintelligence evaluation records; polygraph examination records; 
reports and videotapes of the polygraph session; and electronic mail 
stored on CD.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; The Atomic Energy 
Act of 1954, as amended; National Defense Authorization Act of Fiscal 
Year 2000 Pub. L. 106-65; the Employee Polygraph Protection Act, Pub. 
L. 100-347; 29 U.S.C. 2006 (b)(1)(B); the Electronic Communications 
Privacy Act, Pub. L. 99-508, 18 U.S.C. 2510 et seq.; Executive Order 
12333, United States Intelligence Activities (December 4, 1981); 
Department of Energy Procedures for Intelligence Activities, approved 
by the Attorney General under Executive Order 12333 (October 19, 1992); 
Executive Order 12958, Classified National Security Information (April 
17, 1995); Executive Order 12968, Access to Classified Information 
(August 2, 1995); and Presidential Decision Directive-61.

Purpose(s):
    The information is maintained and used by the Department to conduct 
counterintelligence investigations. The records in this system also 
will be used by the Office of Counterintelligence when participating in 
joint law enforcement counterintelligence-related investigations with 
the FBI or other Federal law enforcement agencies or components thereof 
in order to detect and prevent foreign intelligence threats directed at 
or involving DOE classified and sensitive information, materials, 
programs, facilities, personnel, and other Department resources. 
Finally, the records in this system are collected and maintained by the 
Office of Counterintelligence in order to fulfill its statutory 
responsibilities under section 3154 of the National Defense 
Authorization Act for Fiscal Year 2000.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
an appropriate Federal, State, local or foreign agency when a record 
within this system of records, alone or in conjunction with other 
information, indicates a violation or potential violation of law 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute of particular program pursuant thereto.
    2. A record from this system of record may be disclosed, as a 
routine use, to a Federal, state or local agency that maintains 
relevant information to obtain information relevant to a Department 
decision concerning the hiring or

[[Page 27384]]

retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit. The Department must deem such disclosure to be compatible with 
the purpose for which the Department collected the information.
    3. A record from this system may be disclosed as a routine use to a 
Federal agency, to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    4. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. The contractor and its officers receiving information 
under this routine use are subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as paper records, electronic media, and 
videotapes.

Retrievability:
    Records may be retrieved by name and/or social security number.

Safeguards:
    Paper records and videotapes are maintained in locked cabinets. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), secured 
for classified information and are password protected. Passwords are 
known only by the system manager. Access is limited to those whose 
official duties require access to the records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    Director, Office of Counterintelligence, U.S. Department of Energy, 
Forrestal Building, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The Managers of the ``System locations'' listed 
above are the system managers for their respective portions of this 
system.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Office at the appropriate address identified above 
under ``System locations.'' Requests for polygraph records should be 
directed to Headquarters, Freedom of Information and Privacy Act 
Division, U.S. Department of Energy. The request should include the 
requester's complete name, time period for which records are sought, 
and the geographic location(s) where the requester believes the records 
are located.

Record access procedures:
    Same as notification procedures above. Records are generally kept 
at locations where work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification Procedures above.

Record source categories:
    The subject individual, present and former DOE employees and DOE 
contractor employees, applicants for employment, individuals assigned 
or detailed to Federal positions at DOE, and consultants; any user of 
the DOE e-mail systems at Sandia National Laboratories, Los Alamos 
National Laboratory, Lawrence Livermore National Laboratory, and 
Pacific Northwest National Laboratory; publicly available material; 
other agencies within the Intelligence Community; other offices within 
the DOE; the FBI, and other federal, state and local law enforcement 
agencies; and sources contacted during investigations.

System exempted from certain provisions of the Act:
     This system is exempt pursuant to subsections (j)(2) and (k)(1), 
(2) and (5) of the Privacy Act, 5 U.S.C. 552a, to the extent that 
information within the system meets the requirements of those 
subsections of the Act. Under subsection (j)(2) of the Privacy Act, 
this system has been exempted from subsections (c)(3) and (4), (d), 
(e)(1), (2), and (3), (e)(4)(G) and (H), (e)(8), (f) and (g) of 5 
U.S.C. 552a. See DOE the Privacy Act Regulation at 10 CFR 1008.12.
    To the extent the information in this system of records is exempt 
pursuant to 5 U.S.C. 552a(k)(1), (2) and (5), the system has been 
further exempted from subsections (c)(3), (d), (e)(1), (e)(4)(G) and 
(H) and (f) of 5 U.S.C. 552a under the Privacy Act of 1974. See the DOE 
Privacy Act Regulation at 10 CFR 1008.12(b).
DOE-86

System name:
    Human Radiation Experiments Records.

Security classification:
    None.

Locations:
    U.S. Department of Energy, Office of Human Radiation Experiments, 
1000 Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Coordination and Information Center, 
3084 S. Highland St., Las Vegas, NV 89109

Categories of individuals covered by the system:
    Persons who participated in the organizing, conducting, and 
financing of the Human Radiation Experiments and environmental releases 
of radiation described in Executive Order 12891, 59 FR 2935 (January 
20, 1994). Records are also maintained on persons who were subjects of 
the experiments or were affected by the releases. Generally, the 
records pertain to persons in the following categories: (1) Former and 
current employees of the DOE, its predecessor agencies and their 
contractors and subcontractors; (2) members of the public; (3) persons 
exposed to radiation as a result of proximity to nuclear facilities or 
the intentional or accidental release of radiation.

Categories of records in the system:
    Records pertaining to the planning, organizing, financing, 
conducting, effects and results of experiments and environmental 
releases, gathered from DOE, its predecessor agencies and their 
contractors and subcontractors. Such records include correspondence,

[[Page 27385]]

memoranda, published and unpublished reports, notes, logs, proposals, 
contracts, minutes of meetings of the Atomic Energy Commission and its 
advisory committees and subcommittees dealing with radiation, 
correspondence with members of the public, transcripts of interviews of 
persons associated with the organizing, financing and conducting of the 
experiments, reports of Congressional hearings, personal notes, diaries 
and papers, archival collections, interagency memoranda and agreements, 
consent forms, medical and laboratory reports, transcripts of medical 
conferences, and newspaper and magazine articles.

Authority for maintenance of the system:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7151; 42 
U.S.C. 2201 and 42 U.S.C. 5813 and 5817.

Purpose(s):
    The purpose of this system of records is to assist members of the 
public in piecing together their own (or immediate family) history of 
possible involvement in government-sponsored radiation experiments.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
the Advisory Committee on Human Radiation Experiments to perform its 
assigned task of evaluating the scientific and ethical aspects of the 
Human Radiation Experiments and environmental releases. A record from 
this system of records may be disclosed to that Committee to provide it 
with information concerning experiments or releases of radiation that 
were sponsored, financed or conducted by DOE, its predecessors, or 
other Federal agencies, and their contractors and subcontractors. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    2. A record from this system may be disclosed as a routine use 
pertaining to another Federal agency if it appears from the record, or 
other available information, that the other Federal agency conducted 
the Human Radiation Experiment or environmental release or that 
referral to the other Federal agency is appropriate for remedial 
purposes.
    3. A record from this system may be disclosed as a routine use to 
DOE contractors and subcontractors conducting epidemiological, 
industrial safety or hygiene studies to ascertain or determine: (a) How 
radiation exposure effects the health and well being of individuals or 
groups of individuals; and (b) the risks of working with, or being in 
proximity to, nuclear equipment, devices and facilities and how such 
risks may be ameliorated. Those provided information under this routine 
use are subject to the same limitations applicable to Department 
officers and employees under the Privacy Act.
    4. A record from this system may be disclosed as a routine use to 
the Centers for Disease Control and Prevention, other Federal and state 
health agencies, and Federal and state agencies involved with 
industrial or employee safety to be used for epidemiological or 
industrial safety or hygiene studies to ascertain or determine: (a) How 
radiation exposure effects the health and well being of individuals or 
groups of individuals; and (b) the risks of working with, or being in 
proximity to, nuclear equipment, devices and facilities, and how such 
risks may be ameliorated.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those representatives; (3) 
witness, potential witness, or their representatives and assistants, 
and any other person who possesses information pertaining to the 
matter, when it is necessary to obtain information or testimony 
relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    8. A record from this system of records may be disclosed to a 
Federal agency to facilitate the requesting agency's decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    9. A record from the system may be disclosed as a routine use to 
the appropriate local, state, or Federal agency when the record, alone 
or in conjunction with other information, indicates a violation or 
potential violation of law whether civil, criminal, or regulatory in 
nature.
    10. A record from this system of records may be disclosed to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member with respect 
to the subject matter of the record. The member of Congress must 
provide a copy of the constituent's request for assistance.
    11. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    12. A record from this system of records may be disclosed to 
officials and contractor personnel of the Agency for Toxic Substances 
and Disease Registry in carrying out that agency's authorized 
activities at DOE's facilities pursuant to section 104(I) of the 
Comprehensive

[[Page 27386]]

Environmental Response, Compensation, and Liability Act.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records may be stored as paper records and electronic media.

Retrievability:
    The records may be retrieved by name or other personal identifier 
as dictated by the needs of the particular researcher.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Director, Office of Human Radiation 
Experiments, 1000 Independence Avenue, SW., Washington, DC 20585
    U.S. Department of Energy, Manager, Nevada Operations Office, P.O. 
Box 98518, Las Vegas, NV 89193-8518

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters Freedom 
of Information Act and Privacy Act Division, U.S. Department of Energy, 
or the Privacy Act Officer at the appropriate address identified above 
under ``System locations.'' The request should include the requester's 
complete name, time period for which records are sought, and the 
geographic location(s) where the requester believes the records are 
located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as Notification procedures.

Record source categories:
    Persons conducting or otherwise having a role in the organization 
and financing of experiments or releases, present and former DOE and 
predecessor agency contractors and subcontractors, physicians, medical 
records, dosimetry records, subject individuals, DOE and its 
predecessor agency officials and operating offices.

Systems exempted from certain provisions of the Act:
    None.
DOE-88

System name:
    Epidemiologic and Other Health Studies, Surveys and Surveillances.

Security classification:
    None.

System Location:
    U.S. Department of Energy, Office of Environment, Safety and 
Health, Office of Health Studies, Germantown, MD. 20874-1290. Portions 
also may be located with contractors, other entities involved in 
conducting or managing health studies, surveys, and surveillances, or 
other Department offices listed below:
    U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208
    U.S. Department of Energy, Chicago Operations Office, 9800 South 
Cass Avenue, Argonne, IL 60439
    U.S. Department of Energy, Golden Field Office, 1617 Cole 
Boulevard, Golden, CO 80401
    U.S. Department of Energy, Grand Junction, P.O. Box 2567, Grand 
Junction, CO 81502-2567
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585
    U.S. Department of Energy, Idaho Operations Office, 850 Energy 
Drive, Idaho Falls, ID 83401
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), 3610 Collins Ferry Road Morgantown, WV 26507-0880
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, Pittsburgh, PA 15236-0940
    U.S. Department of Energy, National Petroleum Technology Office, 
William Center Tower One, 1 West Third Street, Tulsa, OK 74103
    U.S. Department of Energy, Nevada Operations Office, P.O. Box 
98518, Las Vegas, NV 89193-8518
    U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 
2001, Oak Ridge, TN 37831
    U.S. Department of Energy, Oakland Operations Office, 1301 Clay 
Street, Oakland, CA 94612-5208
    U.S. Department of Energy, Ohio Field Office, 1 Mound Road, 
Miamisburg, OH 45342
    U.S. Department of Energy, Pittsburgh Naval Reactors, P.O. Box 109, 
West Mifflin, PA 15122-0109
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, P.O. Box 550, Richland, WA 99352
    U.S. Department of Energy, Rocky Flats Field Office, 10808 Highway 
93, Unit A, Golden, CO 80402-0928
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801
    U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. 
Box 1069, Schenectady, NY 12301
    U.S. Department of Energy, Southeastern Power Administration, 
Samuel Elbert Building, Public Square, Elberton, GA 30635
    U.S. Department of Energy, Southwestern Power Administration, P.O. 
Box 1619, Tulsa, OK 74101
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Office, 900 Commerce Road East New Orleans, LA 70123
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 3402, Golden, CO 80401
    U.S. Department of Energy, Yucca Mountain Site Characterization 
Office, 1551 Hillshire Drive, Suite A, Las Vegas, NV 89134

Categories of individuals covered by the system:
    Data about individuals who were included in any authorized 
epidemiologic or other health study, survey, or surveillance. Such 
persons include current and former employees of the Department, its 
predecessor agencies, and their contractors and subcontractors, as well 
as other individuals included in health studies, surveys, and 
surveillances pertaining to any potential health hazard (including 
electromagnetic fields) associated with energy production, 
transmission, or use. Accordingly, persons having access, or in 
proximity, to the Department's facilities, persons involved in or 
effected by energy production activities,

[[Page 27387]]

and members of the general population selected as control groups also 
may be included.
    As defined in Executive Order 12891, Human Radiation Experiments 
include: (1) Experiments on individuals involving intentional exposure 
to ionizing radiation. This category does not include common and 
routine clinical practices, such as established diagnosis and treatment 
methods, involving incidental exposures to ionizing radiation; (2) 
experiments involving intentional environmental releases of radiation 
that (A) were designed to test human health effects of ionizing 
radiation; or (B) were designed to test the extent of human exposure to 
ionizing radiation; (3) the experiment into the atmospheric diffusion 
of radioactive gases and test of detectability, commonly referred to as 
the ``Green Run test,'' conducted by the former Atomic Energy 
Commission and the Air Force in December 1949 in Hanford, Washington; 
(4) two radiation warfare field experiments conducted at the Atomic 
Energy Commission's Oak Ridge office in 1948 involving gamma radiation 
released from non-bomb point sources at or near ground level; (5) six 
tests conducted during 1949-1952 of radiation warfare ballistic 
dispersal devices containing radioactive agents at the U.S. Army's 
Dugway, Utah, site; (6) four atmospheric radiation-tracking tests in 
1950 at Los Alamos, New Mexico; and (7) other similar human experiments 
that may later be identified by the Human Radiation Interagency Working 
Group.

Categories of records in the system:
    Specific types of records collected and maintained are determined 
by the needs of the individual study, survey, or surveillance. Examples 
include, but are not limited to, questionnaires, demographic 
information, work history, medical and reproductive history, birth 
data, radiation and other exposure history, laboratory test results, 
data from prior studies, surveys, and surveillances, alcohol and 
tobacco use history, and illness absence information. Information may 
be collected directly from individuals, as well as extracted as 
necessary from personnel files and lists, training files, medical 
records, legal case files, bioassay records, industrial hygiene files, 
payroll and leave records, radiation and other hazard exposure records, 
occupational and industrial accident records, employee insurance 
claims, personnel security clearance questionnaires, personnel 
assurance program records, and related sources.

Authority for maintenance of the System:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 7151 and 
7297; 42 U.S.C. 2201(c), 2201(i)(3), 5813 and 5817

Purpose(s):
    The information is maintained and used by the Department to conduct 
epidemiological and other health studies, surveys and surveillances, 
conducted by the Department and the Department of Health and Human 
Services performing studies for the Department, their contractors, 
grantees, and collaborating researchers. The health studies pertain to 
individual and aggregate population health risks from exposures to 
radiation, or other chemical, physical, or biological hazards that may 
occur or may have occurred as a result of the Department's, or its 
predecessor agencies' operations, or as a result of energy production, 
transmission, or use. Individually identifiable information does not 
appear in published epidemiological studies or other published health 
studies, surveys, and surveillances. However, the system will contain 
records compiled in completing published and unpublished studies, 
surveys, and surveillances from which information may be retrieved by 
name or other personal identifier.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. A record from this system may be disclosed as a routine use to 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health, the National 
Center for Environmental Health of the Centers for Disease Control and 
Prevention, and the Agency for Toxic Substances and Disease Registry 
pursuant to a Memoranda of Understanding between the Department and the 
Department of Health and Human Services or its components. Those 
provided information under this routine use are subject to the same 
limitations applicable to Department officers and employees under the 
Privacy Act.
    2. A record from this system of records may be disclosed as a 
routine use to contractors, grantees, participants in cooperative 
agreements and collaborating researchers, or the employees of these 
parties, when conducting health studies or related health or 
environmental duties pursuant to their contracts, grants, and 
cooperating or collaborating research agreements. In order to perform 
such studies, the Department, its contractors, grantees, participants 
in cooperative agreements, and collaborating researchers may disclose a 
record: to Federal, State, and local health and medical agencies or 
authorities; to subcontractors in order to determine a subject's vital 
status or cause of death; to health care providers to verify a 
diagnosis or cause of death; or to third parties to obtain current 
addresses for participants in health-related studies, surveys and 
surveillances. All recipients of such records are required to comply 
with the Privacy Act, to follow prescribed measures to protect personal 
privacy, and to disclose or use personally identifiable information 
only for the above described research purposes. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    3. A record from this system of records may be disclosed to members 
of Department advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities, and to designated employees of Federal, State, or local 
government, or government-sponsored entities, authorized to provide 
advice to the Department concerning health, safety, or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services. Those provided information under this 
routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.
    4. A record from this system of records may be disclosed as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    5. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to a (1) person representing the 
Department in the investigation, settlement or litigation, and to 
individuals assisting in such representation; (2) others involved in 
the investigation, settlement, and litigation, and their 
representatives and individuals assisting those

[[Page 27388]]

representatives; (3) witness, potential witness, or their 
representatives and assistants, and any other person who possesses 
information pertaining to the matter, when it is necessary to obtain 
information or testimony relevant to the matter.
    6. A record from this system may be disclosed as a routine use in 
court or administrative proceedings to the tribunals, counsel, other 
parties, witnesses, and the public (in publically available pleadings, 
filings or discussion in open court) when such disclosure: (1) Is 
relevant to, and necessary for, the proceeding; and (2) is compatible 
with the purpose for which the Department collected the records; and 
(3) the proceedings involve:
    (a) The Department, its predecessor agencies, current or former 
contractors of the Department, or other United States Government 
agencies and their components, or
    (b) A current or former employee of the Department and its 
predecessor agencies, current or former contractors of the Department, 
or other United States Government agencies and their components, who is 
acting in an official capacity, or in any individual capacity where the 
Department or other United States Government agency has agreed to 
represent the employee.
    7. A record from this system be disclosed to Department of Health 
and Human Services, their contractors, grantees, and cooperative 
agreement holders, pursuant to the Energy Employees Occupational 
Illness Compensation Program Act of 2000, to estimate radiation doses 
and other workplace exposures received by Department of Energy and 
contractor employees. The Secretary of Health and Human Services and 
the Secretary of Energy shall each make available to researchers and 
the general public information on the assumptions, methodology, and 
data used in establishing radiation doses consistent with the 
protection of private medical records. Those provided information under 
this routine use are subject to the same limitations applicable to 
Department officers and employees under the Privacy Act.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored as microfilm, paper records, and electronic 
media.

Retrievability:
    Records may be retrieved by name, study/surveillance-assigned 
control number, social security number, or other personal identifier, 
as dictated by the needs of the particular researcher.

Safeguards:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Passwords are known only by the system manager. 
Access is limited to those whose official duties require access to the 
records.

Retention and disposal:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

System manager(s) and address:
    U.S. Department of Energy, Director, Office of Epidemiologic 
Studies, Germantown, Md. 20874-1290.

Notification procedures:
    In accordance with the DOE regulation implementing the Privacy Act, 
Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the Director, Headquarters, Freedom 
of Information Act and Privacy Act Division, U. S. Department of 
Energy, or the Privacy Act Officer at the appropriate address 
identified above under ``System locations.'' The request should include 
the requester's complete name, time period for which records are 
sought, and the geographic location(s) where the requester believes the 
records are located.

Record access procedures:
    Same as Notification procedures above. Records are generally kept 
at location where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

Contesting record procedures:
    Same as notification procedures.

Record source categories:
    Subject individual and the individual's employer, including DOE and 
its predecessor agencies and their contractors and subcontractors.

Systems exempted from certain provisions of the Act:
    None.

[FR Doc. 01-11673 Filed 5-15-01; 8:45 am]
BILLING CODE 6450-01-P