[Federal Register Volume 66, Number 92 (Friday, May 11, 2001)]
[Notices]
[Pages 24163-24164]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-11863]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 25, 2001. Once the appraisal of the records is completed,NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to nara.gov">records.mgt@nara.gov. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: nara.gov">records.mgt@nara.gov.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-01-2, 15 items, 12 temporary items). Working papers, including 
drafts and reference materials, relating to the preparation of plans 
and reports stemming from the Government Performance and Results Act. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of strategic plans, annual performance plans, and 
annual performance reports.
    2. Department of Agriculture, Forest Service (N1-95-01-1, 3 items, 
3 temporary items). Records relating to agency Y2K activities, 
including risk assessments, the testing and modification of automated 
systems, briefings, and training. Electronic copies of documents 
created using electronic mail and word processing are included.
    3. Department of the Army, Army-wide (N1-AU-01-17, 1 item, 1 
temporary item). Master file of the Central Issue Facility System, an 
electronic information system containing information concerning the 
receipt, storage, issue, exchange, and turn-in of clothing and 
equipment at installations.
    4. Department of the Army, Agency-wide (N1-AU-00-39, 2 items, 2 
temporary items). Master file and outputs of the Hazardous Substance 
Management System, an electronic information system used to support and 
facilitate the tracking and reporting of hazardous materials at 
installations. The system includes such data as quantities of hazardous 
chemicals and information concerning their location, handling, storage, 
disposal, release, and transfer. Copies of reports generated by this 
system that pertain to the release of hazardous material are sent to 
the Environmental Protection Agency (EPA) and incorporated into an EPA 
system that was previously approved for permanent retention.
    5. Department of Defense, Defense Logistics Agency (N1-361-01-2, 1 
item, 1 temporary item). The Safety and Health Information Reporting 
System, an electronic information system consisting of employee 
exposure records used to produce an occupational safety and health log 
and summary. Included are reports on hazards, accident investigations, 
and surveys and inspections. Records are proposed for retention for 30 
years, as required by 29 CFR 1910.

[[Page 24164]]

    6. Department of Energy, Agency-wide (N1-434-01-2, 5 items, 5 
temporary items). Records provided by manufacturers containing safety 
information concerning hazardous chemicals and records relating to the 
inventorying and integrity testing of sealed radioactive sources. 
Electronic copies of documents created using electronic mail and word 
processing are included. Recordkeeping copies of these files are 
proposed for a 75-year retention period.
    7. Department of Energy, Agency-wide (N1-434-01-3, 8 items, 7 
temporary items). Records relating to spent nuclear fuels. Included are 
records pertaining to such matters as safety at installations, air 
sampling, planning, project reviews, and transfers of nuclear material. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of files 
relating to offsite storage facilities and final repositories for spent 
nuclear fuels are proposed for permanent retention.
    8. Department of Energy, Agency-wide (N1-434-01-4, 4 items, 4 
temporary items). Records relating to identifying and avoiding 
conflicts of interest by employees and consultants involved in 
technology transfer activities. Included are such records as annual 
certifications, correspondence, evaluation forms, review and approval 
forms, and mitigation plans. Also included are electronic copies of 
documents created using electronic mail and word processing.
    9. Department of Health and Human Services, National Institutes of 
Health (N1-443-00-4, 1 item, 1 temporary item). Records relating to 
agency advisory committees. Records consist of an electronically 
maintained directory that includes for each committee information 
concerning its organization, functions, and membership. This 
information is also available in paper records that were previously 
approved for permanent retention.
    10. Department of Labor, Office of the Assistant Secretary for 
Policy (N1-174-01-1, 5 items, 5 temporary items). Records relating to 
surveys to assess customer satisfaction with the Department of Labor 
web site. Included are surveys completed on-line by the public, master 
files, electronic and paper outputs, and system documentation.
    11. Environmental Protection Agency, Office of Prevention (N1-412-
01-2, 3 items, 2 temporary items). Paper records that have been 
microfilmed relating to new chemical registrations under Section 5 of 
the Toxic Substances Control Act. Also included are electronic copies 
of documents created using electronic mail and word processing. 
Microfilm copies and paper records that have not been filmed, 
consisting of such documents as pre-manufacture notices, chemical 
submissions and supporting data, and test data documenting health and 
environmental effects are proposed for permanent retention.

    Dated: May 2, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-11863 Filed 5-10-01; 8:45 am]
BILLING CODE 7515-01-U