[Federal Register Volume 66, Number 84 (Tuesday, May 1, 2001)]
[Notices]
[Pages 21806-21807]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-10831]


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DEPARTMENT OF STATE

[Public Notice 3652]


Privacy Act of 1974: Creation of a New System of Records

    Notice is hereby given that the Department of State proposes to 
create a new system of records, STATE-55, pursuant to the provisions of 
the Privacy Act of 1974, as amended [5 U.S.C. 522a (r)], and the Office 
of Management and Budget Circular No. A-130, Appendix I. STATE-55 was 
created to accommodate the transfer of records from the former Arms 
Control and Disarmament Agency (ACDA) as a result of the consolidation 
of ACDA with the Department as mandated by the Foreign Affairs Agencies 
Consolidation Act of 1998 (Pub. L. 105-277). The Department's report 
was filed with the Office of Management and Budget on April 23, 2001.
    This system of records is being implemented by the Department of 
State to facilitate its responsibility for providing individuals with 
copies of its publication ``World Military Expenditures and Arms 
Transfers.''
    Any persons interested in commenting on the new system of records 
may do so by submitting comments in writing to Margaret Peppe, Chief; 
Programs and Policies Division; Office of IRM Programs and Services; A/
RPS/IPS/PP; U.S. Department of State, SA-2; Washington, DC 20522-6001. 
This system of records will be effective 40 days from the date of 
publication, unless we receive comments that will result in a contrary 
determination.
    The new system description, ``World Military Expenditures and Arms 
Transfers Mailing List, STATE-55'' will read as set forth below.
State-55

System name:
    World Military Expenditures and Arms Transfers Mailing List.

Security classification:
    Unclassified.

System location:
    Department of State; 2201 C Street, NW; Washington, DC 20520.

Categories of individuals covered by the system:
    Requesters of the publication ``World Military Expenditures and 
Arms Transfers'' (WMEAT).

Categories of records in the system:
    Names and addresses of requestors of the publication ``World 
Military Expenditures and Arms Transfers.''

Authority for maintenance of the system:
    22 U.S.C. 2581 (Arms Control and Disarmament); 22 U.S.C. 2651a 
(Organization of the Department of State); 22 U.S.C. 3921 (Management 
of service); 5 U.S.C. 301 (Management of the Department of State); and 
Pub. L. 105-277 (Foreign Affairs Agencies Consolidation Act of 1998).

Purpose(s):
    The information in this system of records is collected and 
maintained by the Bureau of Verification and Compliance to facilitate 
its responsibility for providing individuals with copies of WMEAT as 
requested.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    The information in this system is used to disseminate current 
editions of the publication WMEAT to individuals who have submitted a 
request for current and subsequent editions.
    Also see the ``Routine Uses'' paragraph of the Prefatory Statement 
published in the Federal Register.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Electronic media.

Retrievability:
    Individual name.

Safeguards:
    All employees of the Department of State have undergone a thorough 
background security investigation. Access to the Department and its 
annexes is controlled by security guards and admission is limited to 
those individuals possessing a valid identification card or individuals 
under proper escort. Access to computerized files is password-protected 
and under the direct supervision of the system manager. The system 
manager has the capability of printing audit trails of access from the 
computer media, thereby permitting regular and ad hoc monitoring of 
computer usage.

[[Page 21807]]

Retention and disposal:
    These records will be maintained until they become inactive, at 
which time they will be retired or destroyed in accordance with 
published records schedules of the Department of State and as approved 
by the NationalArchives and Records Administration. More specific 
information may be obtained by writing to the Director; Office of IRM 
Programs and Services; SA-2; Department of State; 515 22nd Street, NW; 
Washington, DC 20522-6001.

System manager and address:
    Project Officer for WMEAT; Bureau of Verification and Compliance; 
Department of State; 2201 C Street, NW; Washington, DC 20520.

Notification procedure:
    Individuals wanting to request information about themselves and 
having reason to believe that the Bureau of Verification and Compliance 
might have records pertaining to them should write to the Director; 
Office of IRMPrograms and Services; SA-2; Department of State; 515 
22ndStreet, NW; Washington, DC 20522-6001. The individual must specify 
that he/she wishes the ``World Military Expenditures and Arms 
Transfers'' Mailing List to be checked. At a minimum, the individual 
should include: name; date and place of birth; current mailing address 
and zip code; signature and preferably his/her social security number.

Record access and amendment procedures:
    Individuals who wish to gain access to or amend records pertaining 
to themselves should write to the Director, Office of IRM Programs and 
Services (address above).

Record source categories:
    These records contain information obtained primarily from the 
individual who is the subject of these records.

Systems exempted from certain provisions of the Act:
    None.

    Dated: April 23, 2001.
Patrick F. Kennedy,
Assistant Secretary for the Bureau of Administration, Department of 
State.
[FR Doc. 01-10831 Filed 4-30-01; 8:45 am]
BILLING CODE 4710-24-P