[Federal Register Volume 66, Number 79 (Tuesday, April 24, 2001)]
[Notices]
[Pages 20694-20696]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-10030]


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RAILROAD RETIREMENT BOARD


Privacy Act of 1974; Proposed Changes to Systems of Records

AGENCY: Railroad Retirement Board.

ACTION: Notice of proposed new system of records.

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SUMMARY: The purpose of this document is to give notice of a proposed 
new Privacy Act system of records, RRB-50, Child Care Tuition 
Assistance Program.

DATES: The proposes new system of records shall become effective as 
proposed without further notice in 40 calendar days from the date of 
this publication unless comments are received before this date which 
would result in a contrary determination.

ADDRESSES: Send comments to Beatrice Ezerski, Secretary to the Board, 
Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois 
60611-2092.

[[Page 20695]]


FOR FURTHER INFORMATION CONTACT: LeRoy Blommaert, Privacy Act Officer, 
Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois 
60611-2092, (312) 751-4548.

SUPPLEMENTARY INFORMATION: Public Law 106-58 authorizes Federal 
agencies to fund out of appropriated funds a child care tuition 
assistance program for lower income families who pay for qualified 
child care. The Railroad Retirement Board is establishing a program 
under which child care tuition assistance would be provided to eligible 
agency employees.
    The Railroad Retirement Board will collect family income data from 
RRB employees who make application under the RRB Child Care Tuition 
Assistance Program. The family income data will be used by the RRB to 
determine eligibility under the program, and if eligibility is 
determined, to make a further determination as to the amount of monthly 
tuition assistance that will be made. In addition, the RRB will collect 
information from the employee's child care provider(s) for verification 
purposes; e.g. that the provider is fully licensed.
    On April 12, 2001, the Railroad Retirement Board filed a new system 
report for this system with the House Committee on Government 
Operations, the Senate Committee on Governmental Affairs, and the 
Office of Management and Budget. This was done to comply with Section 3 
of the Privacy Act of 1974 and OMB Circular No. A-130, Appendix I.

    By authority of the Board.
Beatrice Ezerski,
Secretary to the Board.
RRB-50

System name:
    RRB-50, Child Care Tuition Assistance Program.

System Location:
    U.S. Railroad Retirement Board, 844 North Rush Street, Chicago, 
Illinois 60611-2092.

Categories of Individuals Covered by the System:
    Current and former Railroad Retirement Board employees who 
voluntarily applied for child care tuition assistance, the employee's 
spouse, the employee's children and their child care providers.

Categories of Records in the System:
    Employee (parent) name, Social Security Number, pay grade, home and 
work numbers, addresses, total family income, spouse employment 
information, names of children on whose behalf the employee parent is 
applying for tuition assistance, each applicable child's date of birth, 
information on child care providers used (including name, address, 
provider license number and state where issued, tuition cost, and 
provided tax identification number), and copies of IRS Form 1040 and 
1040A for verification purposes. Other records may include the child's 
social security number, weekly expense, pay statements, records 
relating to direct deposits, verification of qualification and 
administration for child care assistance.

Authority for Maintenance of the System:
    Pub. L. 106-58, section 643 and E.O. 9397.

Purpose(s):
    The purpose of the system is to determine eligibility for, and the 
amount of, the child care tuition assistance for lower income RRB 
employees.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    a. Records may be released to agency employees on a need to know 
basis.
    b. Relevant records relating to an individual may be disclosed to a 
congressional office in response to an inquiry from the Congressional 
office made at the request of that individual.
    c. Relevant information may be disclosed to the Office of the 
President for responding to an individual pursuant to an inquiry from 
that individual or from a third party in his/her behalf.
    d. Relevant records may be disclosed to representatives of the 
General Services Administration or the National Archives and Records 
Administration who are conducting records management inspections under 
the authority of 44 U.S.C. 2904 and 2906.
    e. Records may be disclosed in response to a request for discovery 
or for the appearance or a witness, to the extent that what is 
disclosed is relevant to the subject matter involved in a pending 
judicial or administrative proceeding.
    f. Records may be disclosed in a proceeding before a court or 
adjudicative body to the extent that they are relevant and necessary to 
the proceeding.
    g. In the event that material in this system indicates a violation 
of law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be disclosed to the 
appropriate agency, whether Federal, State, local or foreign, charged 
with the responsibility of investigating or prosecuting such violation 
or charged with enforcing or implementing the statute, rule, 
regulation, or order, issued pursuant thereto.
    h. Relevant records may be disclosed to respond to a Federal 
agency's request made in connection with the hiring or retention of an 
employee, the letting of a contract or issuance of a grant, license or 
other benefit by the requesting agency, but only to the extent that the 
information disclosed is relevant and necessary to the requesting 
agency's decision on the matter.
    i. Relevant records may be disclosed to the Office of Personnel 
Management or the General Accounting Office when the information is 
required for evaluation of the subsidy program.
    j. Records may be disclosed to an expert, consultant, or contractor 
of RRB (including employees of the contractor) if the RRB decides to 
contract with a private firm for the implementation of any part of the 
program.
    k. Relevant records may be disclosed to child care providers to 
verify a covered child's dates of attendance at the provider's 
facility.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper and computer hard disk, cartridge, and tape.

Retrievability:
    Name, Social Security Number.

Safeguards:
    When not in use by an authorized person, paper records are stored 
in lockable cabinets in a building with security cameras and 24-hour 
security guards. Access to electronic records require the use of 
restricted passwords.

Retention and disposal:
    These records will be maintained permanently until their official 
retention period is established.

System manager(s) and address:
    Director of Human Resources, U.S. Railroad Retirement Board, 844 
North Rush Street, Chicago, Illinois 60611-2092.

Notification procedure:
    Requests for information regarding an individual's record should be 
in writing addressed to the Systems Manager identified above, including 
the full name and social security number of the

[[Page 20696]]

individual. Before information about any record will be released, the 
System Manager may require the individual to provide proof of identity 
or require the requester to furnish an authorization from the 
individual to permit release of information.

Record Access Procedures:
    See Notification section above.

Contesting Record Procedures:
    See Notification section above.

Record Source Categories:
    Applications for child care tuition assistance submitted 
voluntarily by RRB employees; forms completed by child care providers.

Systems Exempted From Certain Provisions of the Act:
    None.

[FR Doc. 01-10030 Filed 4-23-01; 8:45 am]
BILLING CODE 7905-01-M