[Federal Register Volume 66, Number 77 (Friday, April 20, 2001)]
[Notices]
[Pages 20280-20282]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-9830]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend and delete systems of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is amending two systems of records 
notices and deleting one notice from its existing inventory of records 
systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
and deleting one system of records.

DATES: This proposed action will be effective without further notice on 
May 21, 2001 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 16, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Deletion
A0690-400 CE

System Name:
    Corps of Engineers Automated Legal System (CEALS) Training 
Information Program (February 22, 1993, 58 FR 10002). Reason: This 
system has been discontinued and the records destroyed.
Amendment
A0601-100 TAPC

System Name:
    Officer Appointment Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Authority for Maintenance of the System:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army and Army Regulation 601-100, Appointment of Commissioned and 
Warrant Officers in the Regular Army.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders 
stored in file cabinets on microfiche and electronic storage media.''

Retrievability:
    Delete entry and replace with ``By individual's surname and Social 
Security Number.''

Safeguards:
    Delete entry and replace with ``Records are maintained in secured 
areas and secured buildings accessible only to designated individuals 
having official need thereof in the performance of their duties.''

Retention and Disposal:
    Delete entry and replace with ``Inquiry and eligibility files 
retain and destroy after 2 years. Appointment application records 
destroy after 1 year. Appointment selection board records retain for 3 
years then destroy. Appointment lists retain and destroy after 2 
years.''
* * * * *
A0601-100 TAPC

System Name:
    Officer Appointment Files.

System Location:
    Commander, U.S. Total Army Personnel Command, Chief, Officer 
Records Branch, 200 Stovall, Street, Alexandria, VA 22332-0400.

Secondary Locations:
    Army installations and commands. Official mailing addresses are 
published as an appendix to the Army's compilation of record systems 
notices.

Categories of Individuals Covered by the System:
    Applicants for appointment in the U.S. Army or U.S. Army Reserves.

Categories of Records in the System:
    Individual applications for appointment as a warrant or 
commissioned officer, evaluation reports, supplemental information 
regarding qualifications, notification of acceptance/rejection and 
similar relevant documents and reports.

Authority for Maintenance of the System:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-100, 
Appointment of Commissioned and Warrant Officers in the Regular Army; 
and Executive Order 9397 (SSN).

Purpose(s):
    To determine acceptability of applicants into the Army officer 
ranks.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders stored in file cabinets on microfiche 
and electronic storage media.

[[Page 20281]]

Retrievability:
    By individual's surname and Social Security Number.

Safeguards:
    Records are maintained in secured areas and secured buildings 
accessible only to designated individuals having official need thereof 
in the performance of their duties.

Retention and Disposal:
    Inquiry and eligibility files retain and destroy after 2 years. 
Appointment application records destroy after 1 year. Appointment 
selection board records retain for 3 years then destroy. Appointment 
lists retain and destroy after 2 years.

System Manager(s) and Address:
    Commander, U.S. Total Army Personnel Command, Officer Records 
Branch, 200 Stovall, Street, Alexandria, VA 22332-0400.

Notification Procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Army installation in which application was sent or to the Commander, 
U.S. Total Army Personnel Command, Officer Records Branch, 200 Stovall, 
Street, Alexandria, VA 22332-0400.
    Individual should provide the full name, Social Security Number, 
date of application, place to which sent, and any other information 
that will assist in locating the record.

Record Access Procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Army 
installation in which application was sent or to the Commander, U.S. 
Total Army Personnel Command, Officer Records Branch, 200 Stovall, 
Street, Alexandria, VA 22332-0400.
    Individual should provide the full name, Social Security Number, 
date of application, place to which sent, and any other information 
that will assist in locating the record.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; extracts from personnel records; forms, 
documents, and related papers originated by or received in Army 
offices.

Exemptions claimed for the system:
    None.
A0601-210 TAPC

System name:
    Eligibility Determination Files (February 22, 1993, 58 FR 10002).

Changes
* * * * *

System location:
    Delete entry and replace with ``U.S. Total Army Personnel Command, 
Non-Commissioned Officer In Charge of Eligibility Inquiries Section, 
2461 Eisenhower Avenue, Alexandria, VA 22331-0450.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Applicants for enlistment who 
require a waiver for an adult felony; soldiers requesting continuation 
on active duty who require waiver for certain disqualifications.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 504, Persons not 
Qualified; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-
210, Regular Army and Army Reserve Enlisted Program; Army Regulation 
635-200, Enlisted Personnel; Army Regulation 601-280, Army Retention 
Program and E.O 9397 (SSN).''

Purpose(s):
    Delete entry and replace with ``To evaluate waiver requests, 
determine appropriate action and render decision.''
* * * * *

Storage:
    Add to entry ``and on electronic storage media''.

Retrievability:
    Delete entry and replace with ``By Social Security Number and 
surname.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Enlistment eligibility records are 
destroyed upon reenlistment of individual. Inquiry records and other 
related documents are maintained for 7 years then destroyed.''
* * * * *
A0601-210 TAPC

System name:
    Eligibility Determination Files.

System location:
    U.S. Total Army Personnel Command, Non-Commissioned Officer In 
Charge of Eligibility Inquiries Section, 2461 Eisenhower Avenue, 
Alexandria, VA 22331-0450.

Categories of individuals covered by the system:
    Applicants for enlistment who require a waiver for an adult felony; 
soldiers requesting continuation on active duty who require waiver for 
certain disqualifications.

Categories of records in the system:
    File contains requests for enlistment eligibility or waiver of 
disqualifications for enlistment/reenlistment, requests for grade 
determination, documents reflecting determinations made thereon, copies 
or extracted items from basic records, transmittals, and suspense 
documents needed to assure that requests are acted upon in a timely 
manner.

Authority for maintenance of the system:
    10 U.S.C. 504, Persons not Qualified; 10 U.S.C. 3013, Secretary of 
the Army; Army Regulation 601-210, Regular Army and Army Reserve 
Enlisted Program; Army Regulation 635-200, Enlisted Personnel; Army 
Regulation 601-280, Army Retention Program and E.O 9397 (SSN).

Purpose(s):
    To evaluate waiver requests, determine appropriate action and 
render decision.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and Practices for Storing, Retrieving, accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By Social Security Number and surname.

Safeguards:
    Records are maintained in areas accessible only to properly 
cleared,

[[Page 20282]]

trained, and authorized personnel. Records are in a secure office in a 
secure building.

Retention and disposal:
    Enlistment eligibility records are destroyed upon reenlistment of 
individual. Inquiry records and other related documents are maintained 
for 7 years then destroyed.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, 2461 Eisenhower 
Avenue, Alexandria, VA 22332-0400.

Notification Procedure:
    Individuals seeking to determine if information about themselves is 
contained in this records system should address written inquiries to 
the U.S. Total Army Personnel Command, Eligibility Inquiries Section, 
Retention Management Division, Enlistment Personnel Management 
Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22331-0451.
    Individual should provide the full name, Social Security Number, 
date of separation and service component, if applicable, current 
address and telephone number, and signature.

Record Access Procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the U.S. Total 
Army Personnel Command, Eligibility Inquiries Section, Retention 
Management Division, Enlistment Personnel Management Directorate, 2461 
Eisenhower Avenue, Alexandria, VA 22331-0451.
    Individual should provide the full name, Social Security Number, 
date of separation and service component, if applicable, current 
address and telephone number, and signature.

Contesting record procedures:
    The Army's rule for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, official military personnel records; 
investigative/security dossiers; medical evaluations; Army records and 
reports.

Exemptions claimed for the system:
    None.
[FR Doc. 01-9830 Filed 4-19-01; 8:45 am]
BILLING CODE 5001-10-P