[Federal Register Volume 66, Number 72 (Friday, April 13, 2001)]
[Notices]
[Pages 19157-19158]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-9140]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DOD.

ACTION: Notice to add a system or records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
notice to its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on May 14, 2001 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B10), 2000 Navy Pentagon, 
Washington, DC 205350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, was submitted on April 3, 2001, to the House Committee on 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: April 6, 2001.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N07421-1

System Name:
    Time and Attendance Feeder Records.

System Location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records of notices.

Categories of Individuals Covered by the System:
    Civilian, military, non-appropriated, direct, indirect and 
contractor personnel assigned to the Navy, Marine Corps, and combatant 
commands under the auspices of the Department of the Navy.

Categories of Records in the System:
    Time and attendance data and labor distribution data that includes 
name, Social Security Number, work location, job order number, task 
orders, leave accrual data, occupational series, grade, pay period 
identification, time card certification information, special pay 
categories, work schedule, etc.

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; and E.O. 9397 (SSN).

Purpose(s):
    Records are being collected and maintained for the purpose of 
tracking time and attendance and labor distribution data for civilian, 
military, and contractor labor against job order numbers for financial 
purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 19158]]

552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated and manual records.

Retrievability:
    Name, Social Security Number, organization, pay period.

Safeguards:
    Computer processing facilities are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared, and trained. Manual records and computer printouts are only 
available to authorized personnel having a need to know. Access to 
individual computers is user-id and password protected. Access to the 
database is limited to those with a need to know. Each user has an 
individual user id and password for access to the database. Transfer of 
data is accomplished through data encryption.

Retention and Disposal:
    Feeder reports are maintained at the local office for 6 years and 
then destroyed. Data base information held by the Defense Information 
Systems Agency is retained for 6 years and then destroyed.

System Manager(s) and Address:
    Policy Official: Deputy Assistant Secretary of the Navy (Civilian 
Personnel/Equal Employment Opportunity), 1000 Navy Pentagon, 
Washington, DC 20350-1000.
    Record Holders: Organizational elements of the Department of the 
Navy. Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the commanding officer for their organization. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
records notices.
    Inquiries should contain the individual's full name, home address, 
Social Security Number, organization, pay period and must be signed.

Record Access Procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer for their organization. Official mailing addresses 
are published as an appendix to the Navy's compilation of records 
notices.
    Inquiries should contain the individual's full name, home address, 
Social Security Number, organization, pay period, and must be signed.

Contesting Record Procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record Source Categories:
    Individual; time sheets; and work schedules.

Exemptions Claimed for the System:
    None.
[FR Doc. 01-9140 Filed 4-12-01; 8:45 am]
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