[Federal Register Volume 66, Number 72 (Friday, April 13, 2001)]
[Notices]
[Pages 19148-19149]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-9135]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 14, 2001 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 3, 2001, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 6, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0380-19 SAIS

System Name:
    Access to Computer Areas, Systems Electronically, and/or Data 
Control Records (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

System Name:
    Delete entry and replace with ``Information Assurance For Automated 
Information Systems (AIS) Files.''

System Location:
    Delete entry and replace with ``Department of Defense (DoD) 
automated information systems which process, store, or transmit DoD 
information.''

Categories of Individuals Covered by the System:
    Delete entry and replace with ``Individuals covered include, but is 
not limited to, Department of Defense civilian personnel; military 
personnel and Military Reserve personnel; contractor personnel; and 
Army and Air National Guard personnel''.

[[Page 19149]]

Categories of Records in the System:
    Add to entry ``biometrics templates and supporting documents''.

Authority for Maintenance of the System:
    Delete entry and replace with ``Pub. L. 106-246, Section 112; 10 
U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 8013, Secretary of the Air Force; DoD Directive 
8500.aa, Information Assurance (IA); Army Regulation 380-19, 
Information Systems Security; and E.O. 9397 (SSN).''

Purpose(s):
    Add a new paragraph to entry ``Biometrics records are used to 
control access to DoD information and information based systems by 
authenticating the identity of a user.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''

Retrievability:
    Add ``Social Security Number'' to entry.

Safeguards:
    Delete entry and replace with ``Computerized records maintained in 
a controlled area are accessible only to authorized personnel. Physical 
and electronic access is restricted to designated individuals having a 
need therefore in the performance of official duties.''
* * * * *

Record Source Categories:
    Delete entry and replace with `From the individual, DoD security 
offices, system managers, computer facility managers, automated 
interfaces for user codes on file at Army sites.'
* * * * *
A0380-19 SAIS

System Name:
    Information Assurance For Automated Information Systems (AIS) 
Files.

System Location:
    Department of Defense (DoD) automated information systems which 
process, store, or transmit DoD information.

Categories of Individuals Covered by the System:
    Individuals covered includes, but not limited to, Department of 
Defense civilian personnel; military personnel and Military Reserve 
personnel; contractor personnel; and Army and Air National Guard 
personnel.

Categories of Records in the System:
    Operator's/user's name, Social Security Number, organization, 
telephone number, and office symbol; security clearance; level of 
access; subject interest code; user identification code; data files 
retained by users; assigned password; magnetic tape reel 
identification; abstracts of computer programs and names and phone 
numbers of contributors; similar relevant information; biometrics 
templates and supporting documents.

Authority for Maintenance of the System:
    Pub. L. 106-246, Section 112; 10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary 
of the Air Force; Department of Defense Directive 8500.aa, Information 
Assurance (IA); Army Regulation 380-19, Information Systems Security; 
and E.O. 9397 (SSN).

Purpose(s):
    To administer passwords and identification numbers for operators/
users of data in automated media; to identify data processing and 
communication customers authorized access to or disclosure from data 
residing in information processing and/or communication activities; and 
to determine propriety of individual access into the physical data 
residing in automated media.
    Biometrics records are used to control access to DoD information 
and information based systems by authenticating the identity of a user.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: In addition to those 
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy 
Act, these records or information contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Name, Social Security Number, subject, user identification code, 
news item number, user password, application program key word/author.

Safeguards:
    Computerized records maintained in a controlled area are accessible 
only to authorized personnel. Physical and electronic access is 
restricted to designated individuals having a need therefore in the 
performance of official duties.

Retention and Disposal:
    Individual data remain on file while a user of computer facility; 
destroyed on person's reassignment or termination.

System Manager(s) and Address:
    Director of Information Systems for Command, Control, 
Communications, and Computers, ATTN: SAIS-IDP, Department of the Army, 
107 Army Pentagon, Washington, DC 20310-0107.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Director of Information Systems for 
Command, Control, Communications, and Computers, Department of the 
Army, 107 Army Pentagon, Washington, DC 20310-0107.
    For verification purposes, individual should provide full name, 
sufficient details to permit locating pertinent records, and signature.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Officer, Director of Information Systems for Command, 
Control, Communications, and Computers, Department of the Army, 107 
Army Pentagon, Washington, DC 20310-0107.
    For verification purposes, individual should provide full name, 
sufficient details to permit locating pertinent records, and signature.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From the individual, DoD security offices, system managers, 
computer facility managers, automated interfaces for user codes on file 
at Army sites.

Exemptions Claimed for the System:
    None.
[FR Doc. 01-9135 Filed 4-12-01; 8:45 am]
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