[Federal Register Volume 66, Number 71 (Thursday, April 12, 2001)]
[Notices]
[Pages 18984-18986]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-8992]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
29, 2001. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

[[Page 18985]]


ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-00-11, 2 items, 
2 temporary items). Records relating to the effectiveness of training 
in cockpit and crew resource management skills. Records consist of 
forms used by instructors to collect information and correct identified 
deficiencies. Also included are electronic copies of records created 
using electronic mail and word processing.
    2. Department of the Air Force, Air Force Commands (N1-342-01-1, 16 
items, 10 temporary items). Records of Air Force Commands accumulated 
from the 1950s through the mid-1990s. Records relate to such matters as 
clearing medical research articles for publication, radioactive 
byproduct materiel license applications, radar simulation tests, 
projected delivery dates for electronic warfare equipment, translation 
service contracts, routine personnel and logistics matters, and 
equipment modification. Records proposed for permanent retention relate 
to U.S. prisoners of war in Vietnam, activities of the Air Force 
Advisory Group in Vietnam, Edwards Air Force Base, aerospace medical 
protocols, communications satellites, and unit histories.
    3. Department of the Air Force, U.S. Air Force Academy (N1-AFU-01-
2, 2 items, 2 temporary items). Records relating to students' academic 
pursuits and related activities while enrolled in the U.S. Air Force 
Academy Preparatory School. Electronic copies of records created using 
electronic mail and word processing are included.
    4. Department of Health and Human Services, Food and Drug 
Administration (N1-88-01-1, 4 items, 2 temporary items). Electronic 
copies of records created using electronic mail and word processing 
that relate to the approval of the first oral contraceptive drug, 
Enovid, and to follow up reports. Recordkeeping copies of these files 
are proposed for permanent retention.
    5. Department of the Interior, U.S. Geological Survey (N1-57-01-2, 
1 item, 1 temporary item). Records relating to the use of color film 
for map reproduction. Records consist of composite negative or positive 
film.
    6. Department of Justice, Tax Division (N1-60-01-1, 6 items, 4 
temporary items). Hardcopy and electronic calendars, phone logs, and 
electronic copies of documents created using electronic mail and word 
processing that are accumulated in the Office of the Assistant Attorney 
General, Tax Division. Recordkeeping copies of policy, operations, 
subject, and project files are proposed for permanent retention.
    7. Department of Justice, Justice Management Division. (N1-60-00-
11, 3 items, 1 temporary item). Inputs for the Joint Automated Booking 
System which pertains to the arrest and prosecution of criminal 
offenders by components of the Department of Justice. Master files and 
documentation are proposed for permanent retention.
    8. Department of Justice, Justice Management Division (N1-60-01-2, 
2 items, 2 temporary items). Paper and electronic records relating to 
the disbursement of transportation subsidies to agency employees. 
Electronic copies of records created using electronic mail and word 
processing are included.
    9. Department of Justice, Drug Enforcement Administration (N1-170-
01-1, 21 items, 19 temporary items). Records accumulated in the Office 
of Forensic Sciences and eight regional laboratories regarding the 
qualitative and quantitative analysis and forensic examination of 
drugs. Files relate to such matters as drug evidence accountability and 
disposition, the latent fingerprint program, clandestine laboratory 
reporting, the proficiency test program, and the domestic monitoring 
analysis program. Also included are electronic copies of documents 
created using electronic mail and word processing. Recordkeeping copies 
of drug signature analysis files and special forensic studies are 
proposed for permanent retention.
    10. Department of Interior, Bureau of Land Management (N1-49-96-5, 
7 items, 3 temporary items). Records relating to public land 
improvement projects not resulting in permanent or long-term structures 
nor using hazardous materials. Also included are electronic copies of 
documents created using electronic mail and word processing that 
pertain to agency cartographic, architectural, engineering,

[[Page 18986]]

and cadastral survey activities. Proposed for permanent retention are 
recordkeeping copies of cadastral survey records, including case files 
documenting original and supplemental group and mineral surveys, survey 
field notes and plats, and segregation and protraction diagrams.
    11. Department of State, President's Interagency Council on Women 
(N1-59-01-6, 11 items, 9 temporary items). Materials used at public 
briefings, periodic management reports, contact files, and extra copies 
of publications. Electronic copies of documents created using 
electronic mail and word processing are also included. Proposed for 
permanent retention are recordkeeping copies of records documenting 
major events and meetings as well as a record set of the Council's 
publications.
    12. Department of the Treasury, Treasury Inspector General for Tax 
Administration (N1-56-01-6, 22 items, 18 temporary items). Budget 
files, officer safety certifications, monthly performance reports, 
project files, correspondence, computer programming manuals, business 
reports, reading files, and operational review reports. Also included 
are reference copies of other offices' performance plans, Treasury 
strategic plans, and Treasury orders as well as electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of semi-annual reports to Congress, directives, 
historical files, and operational manuals are proposed for permanent 
retention.
    13. Department of the Treasury, Treasury Inspector General for Tax 
Administration (N1-56-01-8, 8 items, 5 temporary items). Chief Counsel 
records, including legal opinions, files relating to legislation, and 
litigation case files. Also included are electronic copies of documents 
created using electronic mail and word processing. Regulations and 
historically significant legal opinions and litigation case files are 
proposed for permanent retention.
    14. Federal Emergency Management Agency, Response and Recovery 
Directorate (N1-311-00-1, 3 items, 3 temporary items). Records relating 
to customer service surveys. Included are surveys completed by 
applicants for agency assistance, a survey results database, and 
statistical and analytical reports.

    Dated: April 4, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-8992 Filed 4-11-01; 8:45 am]
BILLING CODE 7515-01-U