[Federal Register Volume 66, Number 62 (Friday, March 30, 2001)]
[Notices]
[Pages 17448-17449]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-7886]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
14, 2001. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent. No 
Federal records are authorized for destruction without the approval of 
the Archivist of the United States. This approval is granted only after 
a thorough consideration of their administrative use by the agency of 
origin, the rights of the Government and of private persons directly 
affected by the Government's activities, and whether or not they have 
historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(NI-462-00-1, 13 items, 11 temporary items). Records relating to 
investigations and audits, including case files, working papers, feeder 
reports, general correspondence, an electronic tracking system, and 
final reports of audits. Also included are electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of case files pertaining 
to significant investigations and final reports of significant audits.
    2. Department of the Army, Department of Defense Civilian Personnel 
Management Service (N1-AU-99-6, 3 items, 3 temporary items). Records 
relating to determining and applying base rate schedules for wage grade 
employees paid out of non-appropriated funds, including wage

[[Page 17449]]

survey data maintained in electronic form that was previously approved 
for permanent retention. This schedule also increases the retention 
period of recordkeeping copies of wage survey data not maintained in 
electronic form that were previously approved for disposal. Electronic 
copies of documents created using electronic mail and word processing 
are also included.
    3. Department of Commerce, National Institute of Standards and 
Technology (N1-167-01-1, 12 items, 12 temporary items). Records 
documenting agency Y2K activities and the development and operation of 
agency web sites. Included are Y2K planning, policy, and implementation 
records and such web-related records as change control requests, 
feedback and statistical reports, and design records. Electronic copies 
of documents created using electronic mail and word processing are also 
included.
    4. Department of Defense, U.S. Court of Appeals for the Armed 
Forces (N1-330-01-1, 2 items, 2 temporary items). Judges' papers 
relating to cases. Records include memoranda that are circulated within 
or between judges' chambers, along with draft opinions, votes, and 
other comments that are circulated within the entire court but are not 
included with the judges' voting sheets. Also included are electronic 
copies of documents created using electronic mail and word processing.
    5. Department of Defense, Defense Logistics Agency (N1-361-98-1, 25 
items, 15 temporary items). Defense Manpower Data Center records 
relating to such matters as outreach referral, joint duty assignment 
management, Federal creditor agency debt collection, and reenlistment 
eligibility. Included are inputs, electronic master files, system 
documentation, and outputs along with U.S. Postal Service records used 
for computer matching. Also included are inputs and outputs of the data 
bases for which the master file and system documentation are proposed 
for permanent retention. Records proposed for permanent retention 
relate to employment and pay matters, noncombatant evacuation and 
repatriation, criminal and non-criminal incident reports, personnel 
surveys and census data, and personnel eligibility for benefits.
    6. Department of Energy, Agency-wide (N1-434-01-1, 1 item, 1 
temporary item). Unidentified and deteriorated medical x-rays. This 
schedule authorizes the agency to immediately destroy deteriorating 
medical x-rays that cannot be identified, interpreted, or copied and 
may pose a health hazard.
    7. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-00-1, 3 items, 3 temporary items). 
Radiation dose reconstruction records from the Radiation Studies Branch 
of the National Center for Environmental Health. Records consist of 
electronic data and system documentation relating to radiation dose 
reconstruct-ion computer models. Final reports generated from models 
were previously approved for permanent retention.
    8. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-01-2, 2 items, 1 temporary item). 
Electronic copies of documents used to revise and update the agency's 
examination handbook, which is used as a guide in reviewing the 
financial soundness and safety of government-sponsored enterprises. 
Recordkeeping copies of the handbook are proposed for permanent 
retention.
    9. Department of Justice, Drug Enforcement Administration (N1-170-
01-2, 8 items, 8 temporary items). Records relating to the agency's Y2K 
initiative, including testing plans, strategies, test results, 
compliance applications, Inspector General reports, consultant 
contracts, and correspondence with vendors, the Department of Justice, 
the Office of Management and Budget, and the General Accounting Office. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    10. Department of Labor, Employment Standards Administration (N1-
448-01-1, 2 items, 1 temporary item). Electronic copies of documents 
created using electronic mail and word processing that are associated 
with the subject files of the Assistant Secretary for the Employment 
Standards Administration for the period 1993-2000. Recordkeeping copies 
of these files are proposed for permanent retention.
    11. Department of Transportation, Research and Special Programs 
Administration (N1-467-00-2, 8 items, 7 temporary items). Records 
relating to monitoring the packaging and transportation of hazardous 
materials, including such records as paper and optical disk copies of 
civil penalty case files, general correspondence, and electronic copies 
of documents created using electronic mail and word processing. Record-
keeping copies of operations manuals are proposed for permanent 
retention. Significant civil penalty case files will be brought to 
NARA's attention for appraisal on a case-by-case basis.
    12. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-01-1, 6 items, 6 temporary items). Inputs, outputs, 
electronic master files, and system documentation associated with an 
electronic information system relating to the supervision and 
examination of community, mid-size, and credit card banks.
    13. Department of Veterans Affairs, Office of Financial Management 
(N1-15-01-2, 4 items, 4 temporary items). Records pertaining to the 
development of web based application systems. Included are such records 
as budget estimates, cost justifications, progress reports, software 
requirements, testing results, and reports related to maintenance. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    14. General Services Administration, Office of Inspector General 
(N1-269-01-1, 15 items, 13 temporary items). Paper and optical disk 
copies of investigative case files lacking historical significance. 
Also included are such records as an electronic tracking system and 
electronic copies of documents created using electronic mail and word 
processing. Recordkeeping copies of investigative case files that 
attract national or regional media attention, result in a Congressional 
investigation, result in substantive changes to agency policy and 
procedures, or involve senior agency officials are proposed for 
permanent retention.
    15. National Labor Relations Board, Office of the Inspector General 
(N1-25-01-1, 8 items, 7 temporary items). Records documenting such 
matters as audits and inspections, routine investigations, and 
allegations that do not result in an investigation or the establishment 
of a formal case file. Also included are electronic copies of documents 
created using electronic mail and word processing. Recordkeeping copies 
of selected investigative case files are proposed for permanent 
retention. Semi-annual reports of the Inspector General were previously 
approved for permanent retention.

    Dated: March 19, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-7886 Filed 3-29-01; 8:45 am]
BILLING CODE 7515-01-P