[Federal Register Volume 66, Number 62 (Friday, March 30, 2001)]
[Notices]
[Pages 17434-17435]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-7844]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Substance Abuse and Mental Health Services Administration


Privacy Act of 1974: New System of Records

AGENCY: Substance Abuse and Mental Health Services Administration, 
DHHS.

ACTION: Notification of a new system of records subject to the Privacy 
Act of 1974.

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SUMMARY: In accordance with the requirements of the Privacy Act, the 
Substance Abuse and Mental Health Services Administration (SAMHSA) is 
publishing a notice of the establishment of a new system of records, 
SAMHSA Information Mailing System (SIMS). The new system will collect 
limited data from individuals accessing the SAMHSA website for the 
purpose of requesting current and future SAMHSA publications. Data will 
include personal information, such as name, phone number (home phone 
number may be provided), address (home address may be provided), title, 
level of education, topics/areas of interest related to SAMHSA 
programs, occupation, type of organization in which employed, and 
ethnic group.

DATES: SAMHSA invites interested persons to submit comments on the 
proposed new system on or before April 24, 2001.
    SAMHSA will adopt this new system without further notice on April 
24, 2001 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Please address comments to the SAMHSA Privacy Act Officer, 
Office of Program Services, Room 13C-20, Parklawn Building, Substance 
Abuse and Mental Health Services Administration, 5600 Fishers Lane, 
Rockville, Maryland 20857. We will make comments available for public 
inspection at the above address during normal business hours, 8:30 
a.m.-5 p.m.

FOR FURTHER INFORMATION CONTACT: Director, Office of Communications, 
Office of the Administrator/SAMHSA, Room 13C-05, Parklawn Building, 
5600 Fishers Lane, Rockville, Maryland 20857 (301)-443-8956.

    Dated: March 19, 2001.
Richard Kopanda,
Director, Office of Program Services, Substance Abuse and Mental Health 
Services Administration.
09-30-0051

System Name:
    SAMHSA Information Mailing System (SIMS).

System Classification:
    None.

System Location:
    This system of records is maintained by the Office of 
Communications, 5600 Fishers Lane, Rockville, Maryland 20857. The 
system of records will also be maintained at the site of the contractor 
managing SAMHSA's National Clearinghouse on Alcohol and Drug Abuse. 
Additional information about that contractor site is available by 
writing to the System Manager at the address below.

Categories of Individuals Covered by the System:
    The individuals listed in the system are individuals who 
voluntarily request publications and other information from the SAMHSA 
Website.

Categories of Individuals Covered by the System:
    The individuals listed in the system are individuals who 
voluntarily request publications and other information from the SAMHSA 
Website.

Categories of Records in the System:
    Request forms for SAMHSA publications include categories for 
personal information, such as name, phone number (home phone number may 
be provided), address (home address may be provided), title, level of 
education, topics/areas of interest related to SAMHSA programs, 
occupation, type of organization in which employed, and ethnic group.

Authority for Maintenance of the System:
    Pub. L. 102-321 (``ADAMHA Reorganization Act''), sec. 501 on July 
10, 1992, as amended by Pub. L. 106-310

Purpose(s):
    To establish a mailing list of States, political subdivisions, 
educational agencies and institutions, treatment providers, 
organizations, and individuals to provide SAMHSA publications and other 
print materials identified as of interest to them. In addition, it is 
used to provide them information about new and upcoming publications.

Routine Uses of Records Maintained in the System, Including Categories 
of users and the Purposes of Such Use:
    1. Disclosure may be made to a member of Congress or to a 
congressional staff member in response to a request for assistance from 
the Member by the individual of record.
    2. The Department of Health and Human Services (HHS) may disclose 
information from this system of records to the Department of Justice, 
or to a court or other tribunal, when (a) HHS, or any component 
thereof; or (b) any HHS employee in his or her official capacity; or 
(c) any HHS employee in his or her individual capacity where the 
Department of Justice (or HHS, where it is authorized to do so) has 
agreed to represent the employee; or (d) the United States or any 
agency thereof where HHS determines that the litigation is likely to 
affect HHS or any of its components, is a party to litigation, and HHS 
determines that the use of such records by the Department of Justice, 
court or other tribunal is relevant and necessary to the litigation and 
would help in the effective representation of the governmental party, 
provided, however, that in each case HHS determines that such 
disclosure is compatible with the purpose for which the records were 
collected.
    3. SAMHSA intends to disclose information from this system to an 
expert, consultant, or contractor (including employees of the 
contractor) of SAMHSA only if necessary to further the implementation 
and operation of this program.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

Retrievability:
    The records are retrieved by name; they may be sorted by topic of 
interest, State, organizational affiliation in order to direct 
information of relevance to them.

[[Page 17435]]

Safeguards:
    --Authorized users: Only SAMHSA personnel working on this project 
and personnel employed by SAMHSA contractors to work on this project 
are authorized users as designated by the system manager.
    --Physical Safeguards: Physical paper records are stored in 
lockable metal file cabinets or security rooms.
    --Procedural Safeguards: Contractors who maintain records in this 
system are instructed to make no further disclosure of the records, 
except as authorized by the system manager and permitted by the Privacy 
Act. Privacy Act requirements are specifically included in contracts.
    --Technical Safeguards: Electronic records are protected by use of 
passwords.
    --Implementation Guidelines: HHS Chapter 45-13 of the General 
Administration Manual, ``Safeguarding Records Contained in Systems of 
Records and the HHS Automated Information Systems Security Program 
Handbook, Information Resources Management Manual.''

Retention and Disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the SAMHSA 
Records Control Schedule, Appendix B-311 (NCI-90-76-5) Item 3.

System Manager(s) and Address:
    Director, Office of Communications, Office of the Administrator, 
Substance Abuse and Mental Health Services Administration, 5600 Fishers 
Lane, Rockville, Maryland 20857.

Notification Procedure:
    Individuals may submit a request with a notarized signature on 
whether the system contains records about them to the above system 
manager.

Record Access Procedures:
    Individuals have direct access to their personal record on the SIMS 
system, via the Internet, utilizing a discrete password of their own 
selection. Should this not be feasible or desired, and, in all other 
cases, requests from individuals for access to their records should be 
addressed to the system manager. Requesters should also reasonably 
specify the record contents being sought. Individuals may also request 
an accounting of disclosures of their records, if any.

Contesting Record Procedures:
    Contact the official at the address specified under Notification 
Procedures above and reasonably identify the record, specify the 
information being contested, and state the corrective action sought, 
with supporting information to show how the record is inaccurate, 
incomplete, untimely, or irrelevant.

Record Source Categories:
    Information is provided by individuals, among others, who request 
SAMHSA publications. Furnishing of the information is voluntary.

Systems Exempted From Certain Provisions of the Act:
    None.

[FR Doc. 01-7844 Filed 3-29-01; 8:45 am]
BILLING CODE 4162-20-M