[Federal Register Volume 66, Number 61 (Thursday, March 29, 2001)]
[Notices]
[Pages 17140-17147]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-7670]


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CHEMICAL SAFETY AND HAZARD INVESTIGATION BOARD


Privacy Act of 1974; Publication of Notice of Systems of Records 
and Proposed Routine Uses

AGENCY: Chemical Safety and Hazard Investigation Board.

ACTION: Notice.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, and its Privacy Act regulations, the Chemical Safety and Hazard

[[Page 17141]]

Investigation Board (``CSB'' or ``Board'') is publishing a notice of 
the systems of records the CSB maintains on individuals. In this 
notice, the CSB provides the required information on seven such systems 
of records. A final rule containing the Board's Privacy Act regulations 
is published elsewhere in this issue of the Federal Register.

DATES: The systems of records included in this notice will take effect 
on April 30, 2001, unless the Office of Management and Budget (OMB) 
gives notice before that date that the systems are not approved for 
implementation. The proposed routine uses will become effective without 
further notice on May 3, 2001, unless changes are required by public 
comments or OMB review. The Board will publish any such changes to the 
routine uses.

ADDRESSES: Written comments on the proposed routine uses may be sent 
to: Christopher Kirkpatrick, Chemical Safety and Hazard Investigation 
Board, 2175 K Street, NW, Suite 400, Washington, DC 20037-1809.

FOR FURTHER INFORMATION CONTACT: Christopher Kirkpatrick, (202) 261-
7619.

SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C. 
552a(e)(4), directs each federal agency to provide notice to the public 
of systems of records it maintains on individuals. Notice is hereby 
given of seven systems of records maintained by the CSB, as described 
below. This notice also describes proposed routine uses of each system 
and provides contact information for inquiries.
    The Board is concurrently publishing a final rule containing its 
Privacy Act regulations in the Rules section of this issue of the 
Federal Register. In the interim before the regulations take effect, 
access to and correction of individual records will be available by 
contacting the Board's Privacy Act Officer.
    Following is the complete text of the seven Chemical Safety and 
Hazard Investigation Board systems of records.

(Authority: 5 U.S.C. 552a(e)(4); 42 U.S.C. 7412 et seq.)

    Dated: March 21, 2001.
Christopher W. Warner,
General Counsel.

Notice of Systems of Records, Preliminary Statement

Government-wide Systems of Records

    In addition to the internal systems of records described below, the 
CSB also maintains certain records covered by government-wide systems 
of records. Government-wide systems of records are established by 
Federal agencies, such as the Office of Personnel Management (OPM) and 
the Equal Employment Opportunity Commission (EEOC), that are 
responsible for government-wide functions. These systems are described 
in notices published by the establishing agency. While the establishing 
agency creates and administers the system, the actual records are 
physically maintained at agencies throughout the government, such as 
the CSB. Requests for CSB records covered by a government-wide system 
of records should be directed to the CSB. In accordance with the 
directive of Office of Management and Budget (OMB) Circular No. A-130, 
the CSB is not creating or publishing internal systems of records that 
wholly or partly duplicate existing government-wide systems of records.
    The CSB currently maintains, or may in the future maintain, records 
covered by the following government-wide systems of records: EEOC/GOVT-
1 (Equal Employment Opportunity in the Federal Government Complaint and 
Appeal Records); GSA/GOVT-4 (Contracted Travel Services Program); MSPB/
GOVT-1 (Appeals and Case Records); OGE/GOVT-1 (Executive Branch Public 
Financial Disclosure Reports and Other Ethics Program Records); OGE/
GOVT-2 (Confidential Statements of Employment and Financial Interests); 
OPM/GOVT-1 (General Personnel Records); OPM/GOVT-2 (Employee 
Performance File System Records); OPM/GOVT-3 (Records of Adverse 
Actions, Performance Based Reductions in Grade and Removal Actions, and 
Termination of Probationers); OPM/GOVT-5 (Recruiting, Examining, and 
Placement Records); OPM/GOVT-9 (File on Position Classification 
Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals); OPM/
GOVT-10 (Employee Medical File System Records).

Statement of General Routine Uses

    The following general routine uses are incorporated by this 
reference into each system of records set forth herein, unless such 
incorporation is specifically limited in the system description.
    1. In the event that a record in a system indicates any violation 
or potential violation of the law, whether civil, criminal, or 
regulatory in nature, and whether arising by statute, or by regulation, 
rule, or order issued pursuant thereto, the relevant record may be 
referred by authorized CSB personnel as a routine use to the 
appropriate agency, whether Federal, state, local, or foreign, charged 
with the responsibility of investigating or prosecuting such violation, 
or charged with enforcing or implementing the statute, rule, 
regulation, or order issued pursuant thereto. Such referral shall also 
include and be deemed to authorize any and all appropriate and 
necessary uses of such record in a court of law or before an 
administrative board or hearing.
    2. A record covered by a system may be disclosed by authorized CSB 
personnel as a routine use to designated officers and employees of 
other agencies and departments of the Federal government having an 
interest in the individual for employment purposes, including the 
hiring or retention of any employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to the requesting agency's 
decision on the matter involved.
    3. Disclosure of information by authorized CSB personnel to the 
Department of Justice, or in a proceeding before a court, adjudicative 
body, or other administrative body before which the CSB is authorized 
to appear, when:
    a. The CSB, or any component thereof; or
    b. Any employee of the CSB in his or her official capacity; or
    c. Any employee of the CSB in his or her individual capacity where 
the Department of Justice or the CSB has agreed to represent the 
employee; or
    d. The United States, when the CSB determines that litigation is 
likely to affect the CSB or any of its components, is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice or the CSB is deemed by the CSB to 
be relevant and necessary to the litigation provided, however, that in 
each case it has been determined that the disclosure is compatible with 
the purpose for which the records were collected.
    4. Any record in any system of records may be disclosed by 
authorized CSB personnel as a routine use to the National Archives and 
Records Administration in the course of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906.
    5. Information from any system of records may be released by 
authorized CSB personnel to auditors in the conduct of an audit of CSB 
operations or accounts, but only to the extent it is relevant and 
necessary to the conduct of the audit.
    6. Information from any system of records may be released by 
authorized CSB personnel to the Federal

[[Page 17142]]

Emergency Management Agency, Office of Inspector General (OIG), to the 
extent necessary to comply with the OIG's authorized oversight 
functions.
CSB-1

System name:
    Non-competitive Appointment Records.

Security classification:
    Unclassified.

System location:
    Records in this system are located at the CSB offices, 2175 K 
Street, NW, Suite 400, Washington, DC 20037-1809. Some records may also 
be located at the Department of the Treasury, Bureau of the Public 
Debt, Administrative Resource Center, Parkersburg, West Virginia 26106.

Categories of individuals covered by the system:
    Successful and unsuccessful applicants for employment with the CSB 
in positions that were actually filled by non-competitive appointment.

Categories of records in the system:
    Identifying information, such as name(s), social security number, 
sex, date of birth, home address, mailing address, and home telephone 
number; applications for employment with the CSB in positions that were 
actually filled by non-competitive appointment (records relating to 
competitive appointments are covered by the government-wide system of 
records OPM/GOVT-5) and related records, such as application letters, 
resumes, Optional Application for Federal Employment (OF-612), and 
correspondence between applicants and the CSB; and related records.

Authority for maintenance of the system:
    5 U.S.C. 3101; 5 CFR part 293.

Purpose(s):
    Records in this system are used to screen the qualifications of and 
make selections from applicants for employment in positions filled by 
non-competitive appointment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. Evaluation by CSB managers of applicants' qualifications and 
selection of applicants for positions.
    2. Provision by authorized CSB personnel of summary information on 
personnel for budgetary purposes.
    3. Disclosure of information by authorized CSB personnel to the 
Merit Systems Protection Board or the Office of the Special Counsel in 
connection with appeals, and such other functions as may be authorized 
by law.
    4. Administrative Resource Center, Bureau of the Public Debt: May 
receive information from this system as needed to maintain official 
personnel records for and provide personnel management services to the 
CSB.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders and on lists and 
forms.

Retrievability:
    These records are retrieved by name and/or social security number.

Safeguards:
    Records are located in locked file cabinets with access limited to 
those personnel whose official duties require access.

Retention and disposal:
    Records in this system are maintained in accordance with the 
National Archives and Records Administration General Records Schedule.

System manager(s) and address:
    The records in this system are managed by the Directors of the 
individual offices which solicited the applications and filled the 
position. All office directors may be reached at the U.S. Chemical 
Safety and Hazard Investigation Board, 2175 K Street, NW., Suite 400, 
Washington, DC 20037.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Director of the 
office to which they applied for a position:

Individuals must furnish the following information for their records to 
be located and identified:
    a. Full name.
    b. Date of birth.
    c. Social security number.
    d. Signature.

Record access procedures:
    Individuals wishing to request access to their records should 
contact the CSB, as specified in the Notification Procedure, above. For 
their records to be located and identified, individuals must furnish 
all of the information specified in the Notification Procedure, and 
also comply with the CSB Privacy Act regulations codified at 40 CFR 
part 1602, on verification of identity and access to records.

Contesting records procedures:
    Individuals wishing to request amendment of their records in this 
system should contact the appropriate system manager, as described 
above. For their records to be located and identified, individuals must 
furnish all of the information specified in the Notification Procedure, 
and also comply with the CSB Privacy Act regulations codified at 40 CFR 
part 1602, on verification of identity and amendment of records.

Record source categories:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
    b. Educational institutions.
    c. Agency officials and other individuals or entities.
CSB-2

System name:
    Payroll and Pay Administration Records.

Security classification:
    Unclassified.

System location:
    Records in this system are located at the CSB offices, 2175 K 
Street, NW., Suite 400, Washington, DC 20037-1809. Records may also be 
located at the Department of the Treasury, Bureau of the Public Debt, 
Administrative Resource Center, Parkersburg, West Virginia 26106; or at 
the United States Department of Agriculture, National Finance Center, 
New Orleans, Louisiana 70161.

Categories of individuals covered by the system:
    Current and former CSB employees.

Categories of records in the system:
    Identifying information, such as name(s), social security number, 
sex, date of birth, home address, mailing address, and home telephone 
number; individual employee pay records; time and attendance source 
records, such as individual employee time sheets; time and attendance 
input records, used to input data into a payroll system; employee tax 
records, such as IRS form W-4 and state equivalents; direct deposit 
records, such as Direct Deposit Sign-Up Form (SF-1199A); records 
related to the authorization and use of leave, such as Application for 
Leave (SF-71); records related to payroll actions, financial 
transactions, and deductions; overtime and premium pay authorization 
records; and related records.

[[Page 17143]]

Authority for maintenance of the system:
    31 U.S.C. 3512.

Purpose(s):
    The payroll and pay administration records provide the basic source 
of factual data about CSB employees' entitlement to pay and related 
administrative matters. Records in this system have various uses, 
including processing employee payroll; authorizing overtime, premium 
pay, and leave; determining status, eligibility, and employees' rights 
and benefits under pertinent laws and regulations governing Federal 
employees' pay; satisfying the tax reporting obligations of the CSB and 
its employees; and providing other information needed for pay 
administration.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    1. Use by authorized CSB personnel for verification of pay status 
and other basic information regarding employee pay for the general 
purposes set forth above.
    2. Use by authorized CSB personnel for preparation of time and 
attendance reports and other documentation required to process the 
biweekly payroll.
    3. Provision by authorized CSB personnel of summary information on 
personnel for budgetary purposes.
    4. Disclosure of information by authorized CSB personnel to the 
Merit Systems Protection Board or the Office of the Special Counsel in 
connection with appeals, and such other functions as may be authorized 
by law.
    5. Administrative Resource Center, Bureau of the Public Debt: May 
receive information from this system as needed to process payroll and 
provide other pay administration services to the CSB.
    6. Department of Defense: May receive information from this system 
as needed to adjust military retirement.
    7. Department of Labor: May receive information from this system as 
needed to process workers' compensation claims.
    8. Financial institutions: May receive information from this system 
as needed to credit accounts for deposits and/or allotments made 
through payroll deductions.
    9. General Accounting Office: May receive information from this 
system as needed to verify accuracy and legality of disbursements.
    10. Internal Revenue Service: May receive information from this 
system as needed to process Federal income tax.
    11. National Finance Center, USDA: May receive information from 
this system as needed to process payroll and provide other pay 
administration services to the CSB.
    12. Office of Personnel Management: May receive information from 
this system as needed to maintain records of transfer, retirement, and 
benefits; and collect anonymous statistical reports.
    13. Social Security Administration: May receive information from 
this system as needed to maintain Social Security records and benefits.
    14. State and local government: May receive information from this 
system as needed to process state and local income tax.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders and on lists and 
forms.

Retrievability:
    These records are retrieved by name and/or social security number.

Safeguards:
    Records are located in locked file cabinets with access limited to 
those personnel whose official duties require access.

Retention and disposal:
    CSB payroll and pay administration files are maintained for the 
period of the employee's service and thereafter in accordance with the 
National Archives and Records Administration General Records Schedule 
2.

System manager(s) and address:
    Director of Management Operations, U.S. Chemical Safety and Hazard 
Investigation Board, 2175 K Street, NW., Suite 400, Washington, DC 
20037.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
listed above.

Individuals must furnish the following information for their records to 
be located and identified:
    a. Full name.
    b. Date of birth.
    c. Social security number.
    d. Signature.

Record access procedures:
    Individuals wishing to request access to their records should 
contact the CSB, as specified in the Notification Procedure, above. For 
their records to be located and identified, individuals must furnish 
all of the information specified in the Notification Procedure, and 
also comply with the CSB Privacy Act regulations codified at 40 CFR 
part 1602, on verification of identity and access to records.

Contesting record procedures:
    Individuals wishing to request amendment of their records related 
to their pay should contact the system manager listed above. For their 
records to be located and identified, individuals must furnish all of 
the information specified in the Notification Procedure, and also 
comply with the CSB Privacy Act regulations codified at 40 CFR part 
1602, on verification of identity and amendment of records.

Record source categories:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
    b. Agency officials and other individuals or entities.
CSB-3

System name:
    Staff Resume Book.

Security classification:
    Unclassified.

System location:
    Records in this system are located at the CSB offices, 2175 K 
Street, NW, Suite 400, Washington, DC 20037-1809.

Categories of individuals covered by the system:
    Members of the CSB's Investigations and Safety Programs staff.

Categories of records in the system:
    Identifying information, such as name(s), social security number, 
sex, date of birth, home address, mailing address, and home telephone 
number; resumes; and other records summarizing employees' educational 
background and work experience.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    These records provide a source of factual data about investigative 
employees' mission-related work and educational experience.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    1. Use by authorized CSB personnel for verification of basic 
information regarding employees.
    2. Authorized CSB personnel may distribute information from this 
system of records to bona fide representatives of

[[Page 17144]]

the media, congressional staffs, state and local governments, or other 
individuals with a legitimate need to understand the qualifications of 
the CSB's technical staff.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders and/or in three-ring 
binders.

Retrievability:
    These records are retrieved by name.

Safeguards:
    Records are located in locked file cabinets or in locked offices 
with access limited to those personnel whose official duties require 
access.

Retention and disposal:
    Records in this system are maintained in accordance with the 
applicable National Archives and Records Administration General Records 
Schedules.

System manager(s) and address:
    Director of Investigations and Safety Programs, U.S. Chemical 
Safety and Hazard Investigation Board, 2175 K Street, NW, Suite 400, 
Washington, DC 20037.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
listed above.

Individuals must furnish the following information for their records to 
be located and identified:
    a. Full name.
    b. Date of birth.
    c. Social security number.
    d. Signature.

Record access procedures:
    Individuals wishing to request access to their records should 
contact the CSB, as specified in the Notification Procedure, above. For 
their records to be located and identified, individuals must furnish 
all of the information specified in the Notification Procedure, and 
also comply with the CSB Privacy Act regulations codified at 40 CFR 
part 1602, on verification of identity and access to records.

Contesting record procedures:
    Individuals wishing to request amendment of their records should 
contact the system manager listed above. For their records to be 
located and identified, individuals must furnish all of the information 
specified in the Notification Procedure, and also comply with the CSB 
Privacy Act regulations codified at 40 CFR part 1602, on verification 
of identity and amendment of records.

Record source categories:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
CSB-4

System name:
    Employee Travel Records.

Security classification:
    Unclassified.

System location:
    Records in this system are located at the CSB offices, 2175 K 
Street, NW, Suite 400, Washington, DC 20037-1809. Some records may also 
be located at the Department of the Treasury, Bureau of the Public 
Debt, Administrative Resource Center, Parkersburg, West Virginia 26106.

Categories of individuals covered by the system:
    Current and former CSB employees who have traveled pursuant to 
authorized official CSB business.

Categories of records in the system:
    Identifying information, such as name(s), social security number, 
sex, date of birth, home address, mailing address, and home telephone 
number; records related to destination, itinerary, mode, purpose, and 
dates of travel; travel expense records, such as vouchers and receipts; 
and related records.

Authority for maintenance of the system:
    5 U.S.C. 5707; 31 U.S.C. 3512

Purpose(s):
    The employee travel records provide the basic source of factual 
data about CSB employees' official travel activities. Records in this 
system have various uses, including the planning, authorization, and 
tracking of employees' official travel; processing travel vouchers and 
other travel-related payments; and related purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine use number 2 (listed in the Prefatory Statement to 
this Notice) does not apply to the CSB-4 system.
    1. Verification by authorized CSB personnel of travel status and 
other basic information regarding employees for the general purposes 
set forth above.
    2. Preparation by authorized CSB personnel of documentation 
required to process travel vouchers and authorizations.
    3. Preparation and maintenance by authorized CSB personnel of 
financial reports and records.
    4. Provision by authorized CSB personnel of summary information on 
travel expenses for budgetary purposes.
    5. Disclosure of information by authorized CSB personnel to the 
Merit Systems Protection Board or the Office of the Special Counsel in 
connection with appeals, and such other functions as may be authorized 
by law.
    6. Administrative Resource Center, Bureau of the Public Debt: May 
receive information from this system as necessary to provide travel and 
administrative support services to the CSB.
    7. General Accounting Office: May receive information from this 
system as necessary to verify the accuracy and legality of 
disbursements.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders and on lists and 
forms.

Retrievability:
    These records are retrieved by name and/or social security number.

Safeguards:
    Records are located in locked file cabinets with access limited to 
those personnel whose official duties require access.

Retention and disposal:
    Records in this system are maintained in accordance with the 
applicable National Archives and Records Administration General Records 
Schedules.

System manager(s) and address:
    Director of Financial Operations, U.S. Chemical Safety and Hazard 
Investigation Board, 2175 K Street, NW, Suite 400, Washington, DC 
20037.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
listed above.

Individuals must furnish the following information for their records to 
be located and identified:
    a. Full name.
    b. Date of birth.
    c. Social security number.
    d. Signature.

[[Page 17145]]

Record access procedures:
    Individuals wishing to request access to their records should 
contact the CSB, as specified in the Notification Procedure, above. For 
their records to be located and identified, individuals must furnish 
all of the information specified in the Notification Procedure, and 
also comply with the CSB Privacy Act regulations codified at 40 CFR 
part 1602, on verification of identity and access to records.

Contesting record procedures:
    Individuals wishing to request amendment of their records related 
to their pay should contact the system manager listed above. For their 
records to be located and identified, individuals must furnish all of 
the information specified in the Notification Procedure, and also 
comply with the CSB Privacy Act regulations codified at 40 CFR part 
1602, on verification of identity and amendment of records.

Record source categories:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
    b. Agency officials and other individuals or entities.
CSB-5

System name:
    General Administrative Records.

Security classification:
    Unclassified.

System location:
    Records in this system are located at the CSB offices, 2175 K 
Street, NW, Suite 400, Washington, DC 20037-1809.

Categories of individuals covered by the system:
    Current and former CSB employees.

Categories of records in the system:
    Identifying information, such as name(s), social security number, 
sex, date of birth, home address, mailing address, and home telephone 
number; employee locator records; records related to credit cards and 
telephone calling cards issued to individual employees, and the use of 
such cards; employee relocation records; records related to employee 
parking permits and subsidies, and employee public transit subsidies; 
records related to the issuance of CSB credentials; and related 
records.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 3512

Purpose(s):
    These records provide the basic source of factual data about 
general administrative matters. Records in this system have various 
uses, including tracking and justifying employees' expenditures on 
government-issued credit and telephone calling cards; issuing parking 
permits and transit subsidies; contacting employees in the case of 
personal or official emergencies; and related purposes.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    1. Use by authorized CSB personnel for verification of basic 
information regarding employees for and fulfillment of the general 
purposes set forth above.
    2. Use by authorized CSB personnel for preparation and maintenance 
of financial reports and records.
    3. Use by authorized CSB personnel for provision of summary 
information for budgetary purposes.
    4. Disclosure by authorized CSB personnel of information to the 
Merit Systems Protection Board or the Office of the Special Counsel in 
connection with appeals, and such other functions as may be authorized 
by law.
    5. Administrative Resource Center, Bureau of the Public Debt: May 
receive information from this system as needed to provide 
administrative support services to the CSB.
    6. General Accounting Office: May receive information from this 
system as needed to verify accuracy and legality of disbursements.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders and on lists and 
forms.

Retrievability:
    These records are retrieved by name and/or social security number.

Safeguards:
    Records are located in locked file cabinets with access limited to 
those personnel whose official duties require access.

Retention and disposal:
    Records in this system are maintained in accordance with the 
applicable National Archives and Records Administration General Records 
Schedules.

System manager(s) and address:
    For records related to credit cards and telephone calling cards:
    Director of Financial Operations, U.S. Chemical Safety and Hazard 
Investigation Board, 2175 K Street, NW, Suite 400, Washington, DC 
20037.
    For all other records in this system:
    Director of Management Operations, U.S. Chemical Safety and Hazard 
Investigation Board, 2175 K Street, NW, Suite 400, Washington, DC 
20037.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the appropriate system 
manager listed above.

Individuals must furnish the following information for their records to 
be located and identified:
    e. Full name.
    f. Date of birth.
    g. Social security number.
    h. Signature.

Record access procedures:
    Individuals wishing to request access to their records should 
contact the CSB, as specified in the Notification Procedure, above. For 
their records to be located and identified, individuals must furnish 
all of the information specified in the Notification Procedure, and 
also comply with the CSB Privacy Act codified at 40 CFR part 1602, on 
verification of identity and access to records.

Contesting record procedures:
    Individuals wishing to request amendment of their records should 
contact the system manager listed above. For their records to be 
located and identified, individuals must furnish all of the information 
specified in the Notification Procedure, and also comply with the CSB 
Privacy Act regulations codified at 40 CFR part 1602, on verification 
of identity and amendment of records.

Record source categories:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
    b. Agency officials.
    c. Other individuals or entities.
CSB-6

System name:
    Freedom of Information Act and Privacy Act Request and Appeal 
Records.

Security classification:
    Unclassified.

System location:
    Records in this system are located at the CSB offices, 2175 K 
Street, NW, Suite 400, Washington, DC 20037-1809.

[[Page 17146]]

Categories of individuals covered by the system:
    Individuals who have made requests for information to the CSB under 
the Freedom of Information Act (FOIA) and/or Privacy Act.

Categories of records in the system:
    Identifying information, such as name(s), social security number, 
sex, date of birth, home address, mailing address, and home telephone 
number; requests from individuals and related correspondence; and 
related records.

Authority for maintenance of the system:
    5 U.S.C. 552; 552a

Purpose(s):
    These records are used to respond to FOIA and Privacy Act requests.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    General routine use number 2 (listed in the Prefatory Statement to 
this Notice) does not apply to the CSB-6 system.
    1. Use by authorized CSB personnel to respond to and process FOIA 
and Privacy Act requests.
    2. Use by authorized CSB personnel for preparation of required 
reports on FOIA and Privacy Act activity.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders and on lists and 
forms.

Retrievability:
    These records are retrieved by name.

Safeguards:
    Records are located in locked file cabinets with access limited to 
those personnel whose official duties require access.

Retention and disposal:
    Records in this system are maintained in accordance with the 
applicable National Archives and Records Administration General Records 
Schedules.

System manager(s) and address:
    FOIA/Privacy Act Coordinator, U.S. Chemical Safety and Hazard 
Investigation Board, 2175 K Street, NW, Suite 400, Washington, DC 
20037.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
listed above.

Individuals must furnish the following information for their records to 
be located and identified:
    a. Full name.
    b. Date of birth.
    c. Social security number.
    d. Signature.

Record access procedures:
    Individuals wishing to request access to their records should 
contact the CSB, as specified in the Notification Procedure, above. For 
their records to be located and identified, individuals must furnish 
all of the information specified in the Notification Procedure, and 
also comply with the CSB Privacy Act regulations codified at 40 CFR 
part 1602, on verification of identity and access to records.

Contesting record procedures:
    Individuals wishing to request amendment of their records should 
contact the system manager listed above. For their records to be 
located and identified, individuals must furnish all of the information 
specified in the Notification Procedure, and also comply with the CSB 
Privacy Act regulations codified at 40 CFR part 1602, on verification 
of identity and amendment of records.

Record source categories:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
CSB-7

System name:
    Mailing Lists.

Security classification:
    Unclassified.

System location:
    Records in this system are located at the CSB offices, 2175 K 
Street, NW, Suite 400, Washington, DC 20037-1809.

Categories of individuals covered by the system:
    Individuals who have provided personal contact and identification 
information to CSB officials for the purpose of being kept apprised of 
CSB activities.

Categories of records in the system:
    Identifying information, such as name(s), social security number, 
sex, date of birth, home address, mailing address, home telephone 
number, office address and telephone number; and related records.

Authority for maintenance of the system:
    5 U.S.C. 301

Purpose(s):
    These records provide current contact and related information for 
individuals who are interested in CSB activities.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    The six general routine uses (listed in the Prefatory Statement to 
this Notice) do not apply to the CSB-7 system.
    1. Use by authorized CSB personnel to send information and updates 
about CSB activities to interested individuals.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders and on lists and 
forms.

Retrievability:
    These records are retrieved by name.

Safeguards:
    Records are located in locked file cabinets with access limited to 
those personnel whose official duties require access.

Retention and disposal:
    Records in this system are maintained in accordance with the 
applicable National Archives and Records Administration General Records 
Schedules.

System manager(s) and address:
    The records in this system are managed by the individual office 
directors who need to maintain mailing lists in furtherance of their 
official duties. All office directors may be reached at the U.S. 
Chemical Safety and Hazard Investigation Board, 2175 K Street, NW, 
Suite 400, Washington, DC 20037.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the appropriate system 
manager listed above.

Individuals must furnish the following information for their records to 
be located and identified:
    e. Full name.
    f. Date of birth.
    g. Social security number.
    h. Signature.

Record access procedures:
    Individuals wishing to request access to their records should 
contact the CSB, as specified in the Notification Procedure, above. For 
their records to be located and identified, individuals must furnish 
all of the information specified

[[Page 17147]]

in the Notification Procedure, and also comply with the CSB Privacy Act 
regulations codified at 40 CFR part 1602, on verification of identity 
and access to records.

Contesting record procedures:
    Individuals wishing to request amendment of their records should 
contact the system manager listed above. For their records to be 
located and identified, individuals must furnish all of the information 
specified in the Notification Procedure, and also comply with the CSB 
Privacy Act regulations codified at 40 CFR part 1602, on verification 
of identity and amendment of records.

Record source categories:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
[FR Doc. 01-7670 Filed 3-28-01; 8:45 am]
BILLING CODE 6350-01-U