[Federal Register Volume 66, Number 49 (Tuesday, March 13, 2001)]
[Notices]
[Pages 14558-14559]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-6133]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Amend Systems of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 12, 2001 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: March 5, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0621-1 TAPC

System name:
    Civilian Schooling for Military Personnel (February 22, 1993, 58 FR 
10002).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Any Active Duty Army, Army National 
Guard and Army reserve member who applies for and is selected or 
attendance at a civilian school or training with industry, or 
participation in a fellowship/scholarship of training or instruction.'

Categories of records in the system:
    Delete entry and replace with `Name, grade, Social Security Number, 
address, home phone, duty phone, permanent legal address, branch of 
service, date of birth, marital status, number of dependents, 
Application for Detail as Student in a Civilian Educational Institution 
and Report of Training to Agency, state of legal residence, military 
occupational specialties, enlistment status, component, foreign 
service, civilian educational data, military educational data, 
transcripts, social fraternities, honorary fraternities, clubs, degree 
major, class standing and personal resumes, school contracts; student 
training report; photographs; enlisted qualification record; theses; 
statements of service and school obligation.'

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 4301, Members of Army: Detail as Students, Observers 
and Investigators at Educational Institutions, Industrial Plants, and 
Hospitals; Army Regulation 621-1, Training of Military Personnel at 
Civilian Institutions and E.O. 9397 (SSN).'

Purpose(s):
    Delete `pursuant to 10 U.S.C. 4301'.

Storage:
    Delete entry and replace with `Paper records in file folders, 
microfilm and electronic storage media.'

Retrievability:
    Add to entry `Social Security Number, and other numerous data 
elements.'

Safeguards:
    Delete entry and replace with `Records are maintained in areas 
accessible only to authorized personnel and only in the performance of 
assigned duties. Use of automated systems require user identification 
and passwords granted to authorized personnel responsible for the 
administration and processing of individual student data.'

Retention and disposal:
Change to read:
    Offices having Army-wide responsibility: Documents on the 
development and supervision of civilian schooling for military 
personnel and annual review of the Army's Civilian Education Program 
records maintain as permanent; all other records in this category 
maintain and destroy after 15 years. Training agencies: Maintain 
records for 15 years then destroy. United States Military Academy: 
Paper originals destroy after verification that information has been 
transferred to microfilm. Maintain microfilm as permanent. For all 
other activities and offices maintain records for two years then 
destroy.
A0621-1 TAPC

System name:
    Civilian Schooling for Military Personnel.

System location:
    U.S. Total Army Personnel Command, Chief, Civilian Education, 200 
Stovall Street, Alexandria, VA 22332-0400. Segments exist at Army 
commands/installations, organizations/activities, including overseas 
areas. Official mailing addresses are published as an appendix to the 
Army's compilation of record systems notices.

Categories of individuals covered by the system:
    Any Active Duty Army, Army National Guard and Army Reserve member 
who applies for or is selected for attendance at civilian school or for 
training with industry, or participation in a fellowship/scholarship 
program of training or instruction.

Categories of records in the system:
    File contains Department of the Army Forms 1618-R, Application for 
Detail as Student Officer in a Civilian Educational Institution of 
Training with Industry Program; 2593-R, Application for Selection for 
Scientific and Engineering Graduate School; and 3719-R, Information 
Questionnaire for Recipients of Top Five Percent Army Fellowship (ROTC 
and U.S.MA),

[[Page 14559]]

containing name, grade, Social Security Number, address, home phone, 
duty phone, permanent legal address, branch of service, date of birth, 
marital status, number of dependents, state of legal residence, 
military occupational specialities, enlistment status, component, 
foreign service, civilian educational data, military educational data, 
transcripts, social fraternities, honorary fraternities, clubs, degree 
major, class standing and personal resumes, school contracts; student 
training report; photographs; enlisted qualification record; theses; 
statements of service and schooling obligation; U.S. Armed Forces 
Institute test report; civilian institution academic evaluation 
reports, Standard Form 1034, Public Voucher for Purchases and Services 
Other Than Personal, similar relevant documents and correspondence.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 4301; and E.O. 
9397 (SSN).

Purpose(s):
    To document, monitor, manage, and administer the service member's 
attendance at a civilian training agency or civilian school.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, microfilm and electronic storage 
media.

Retrievability:
    By individual's name, Social Security Number, and other numerous 
data elements.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel and only in the performance of assigned duties. Use of 
automated systems require user identification and passwords granted to 
authorized personnel responsible for the administration and processing 
of individual student data.

Retention and disposal:
    Destroyed by shredding after 2 years.

System manager(s) and addresses:
    Commander, U.S. Total Army Personnel Command, Chief, Civilian 
Education, 200 Stovall Street, Alexandria, VA 22332-0400.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Total Army Personnel Command, 200 Stovall Street, 
Alexandria, VA 22332-0411.
    Individual should provide the full name, Social Security Number, 
current address and telephone number, sufficient details concerning the 
civilian school attended to permit locating the record, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 
22332-0411.
    Individual should provide the full name, Social Security Number, 
current address and telephone number, sufficient details concerning the 
civilian school attended to permit locating the record, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, Army records and reports, documents from the 
civilian school or industry training agency.

Exemptions claimed for the system:
    None.

[FR Doc. 01-6133 Filed 3-12-01; 8:45 am]
BILLING CODE 5001-10-M