[Federal Register Volume 66, Number 46 (Thursday, March 8, 2001)]
[Notices]
[Pages 13976-13979]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-5619]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

[[Page 13977]]


ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 23, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food and Nutrition Service (N1-462-
01-1, 5 items, 5 temporary items). Records relating to system testing 
for Y2K compliance. Included are test scripts, test results, and 
minutes of meetings.
    2. Department of Housing and Urban Development, Office of 
Intergovernmental Relations (N1-207-01-1, 12 items, 10 temporary 
items). Subject files, records relating to trips taken by the Deputy 
Assistant Secretary, and correspondence with Federal, state, and local 
government officials. Also included are electronic copies of documents 
created using electronic mail and word processing and office web site 
records containing such information as calendars of events, telephone 
directories, and copies of congressional testimony. Recordkeeping 
copies of briefing materials prepared for the Secretary and others and 
files on agency partnerships with selected cities and states are 
proposed for permanent retention.
    3. Department of Justice, Bureau of Prisons (N1-129-00-12, 4 items, 
4 temporary items). Records accumulated by Regional Directors relating 
to such matters as strategic planning, emergency assistance, personnel, 
activities at individual facilities, program reviews, indoor air 
quality, and training. Also included are electronic copies of documents 
created using electronic mail and word processing.
    4. Department of Justice, Bureau of Prisons (N1-129-00-13, 2 items, 
2 temporary items). Records of the Regional Counsel relating to 
community service projects undertaken with such agencies and 
organizations as the National Park Service, the U.S. Army Corps of 
Engineers, and local hospitals. Also included are electronic copies of 
documents created using electronic mail and word processing.
    5. Department of Justice, Bureau of Prisons (N1-129-00-14, 5 items, 
5 temporary items). Records accumulated by regional Inmate Education 
Administrators relating to such matters as recreation programs, 
educational facilities, professional organizations, career counseling, 
budget, and enrollment in GED classes. Included are electronic copies 
of documents created using electronic mail and word processing.
    6. Department of Justice, Bureau of Prisons (N1-129-00-15, 2 items, 
2 temporary items). Records accumulated by Health Systems 
Administrators in regional offices relating to the operation and 
administration of institutional medical facilities. Included are 
correspondence, memoranda, reports, notifications, requests, and 
electronic copies of documents created using electronic mail and word 
processing.
    7. Department of Justice, Bureau of Prisons (N1-129-00-16, 6 items, 
6 temporary items). Records maintained in paper and electronic media 
accumulated by Food Services Administrators in regional offices. 
Included are menus and plans, monthly

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nutrition reports, program reviews, staff meeting minutes, staff 
rosters, and electronic copies of documents created using electronic 
mail and word processing.
    8. Department of Justice, Bureau of Prisons (N1-129-00-17, 4 items, 
4 temporary items). Records accumulated by Mechanical Services and 
Facilities Administrators in regional offices. Records pertain to 
inspections, physical plant maintenance, and related matters. Included 
are correspondence, memoranda, reports, background files, and 
electronic copies of documents created using electronic mail and word 
processing.
    9. Department of Justice, Bureau of Prisons (N1-129-00-18, 6 items, 
6 temporary items). Records accumulated by regional Community 
Corrections Administrators relating to such matters as the location of 
individual inmates, timely admittance and release, accurate sentence 
computation, and statistical reporting. Also included are electronic 
copies of documents created using electronic mail and word processing.
    10. Department of Justice, Bureau of Prisons (N1-129-00-19, 5 
items, 5 temporary items). Administrative records common to regional 
offices. Included are such records as correspondence with inmates, 
responses to letters from Members of Congress concerning the status of 
inmates, files pertaining to assisting the staffs of institutions, and 
electronic copies of documents created using electronic mail and word 
processing.
    11. Department of Justice, Bureau of Prisons (N1-129-00-20, 6 
items, 6 temporary items). Records accumulated by regional Correctional 
Services Administrators relating to such matters as inmate transfers, 
day-to-day activities at correctional institutions, and the work of 
special investigative supervisors and special operations response 
teams. Also included are electronic copies of documents created using 
electronic mail and word processing.
    12. Department of Justice, Bureau of Prisons (N1-129-01-3, 4 items, 
4 temporary items). Records accumulated by the Safety Section, 
including life safety surveys, a breathing apparatus tracking system, 
subject files pertaining to such matters as workmen's compensation 
litigation and inmate injuries, and electronic copies of documents 
created using electronic mail and word processing.
    13. Department of Justice, Bureau of Prisons (N1-129-01-4, 6 items, 
6 temporary items). Records of the Quality Assurance Section pertaining 
to the quality of medical care at agency facilities. Records relate to 
such matters as the credentials of medical personnel, pre-certification 
of requests for non-emergency hospitalization, reviews of the 
circumstances surrounding inmate deaths, the accreditation of medical 
facilities, and the review of medical problems and issues at 
facilities. Electronic copies of documents created using electronic 
mail and word processing are also included.
    14. Department of Justice, Bureau of Prisons (N1-129-01-5, 8 items, 
8 temporary items). Records accumulated by the Personnel Management and 
Recruitment Section. Included are such records as working copies of 
personnel files, monthly staffing reports, health professional shortage 
area files, National Health Service Corps files, physicians' 
comparability allowance files, records relating to recruitment trips, 
an applicant/vacancy tracking system, and electronic copies of 
documents created using electronic mail and word processing.
    15. Department of Justice, Bureau of Prisons (N1-129-01-6, 6 items, 
6 temporary items). Records accumulated by the Medical Designations 
Section relating to determining medical needs of inmates with 
conditions requiring special treatment, including the identification of 
inmates with needs that cannot be addressed at the correctional 
institution. Electronic copies of documents created using electronic 
mail and word processing are included.
    16. Department of Justice, Bureau of Prisons (N1-129-01-7, 7 items, 
7 temporary items). Records accumulated by the Food Services Section 
maintained in paper or electronic format. Included are such records as 
35-day master cycle menus, monthly nutrition reports, monthly staff 
meeting minutes, staff rosters, program reviews, and electronic copies 
of documents created using electronic mail and word processing.
    17. Department of Justice, Bureau of Prisons (N1-129-01-8, 4 items, 
4 temporary items). Records accumulated by the Health Promotion and 
Disease Prevention Section. Included are such records as subject files, 
policy files, health clinic administrative files, and electronic copies 
of documents created using electronic mail and word processing.
    18. Department of Justice, Bureau of Prisons (N1-129-01-9, 2 items, 
2 temporary items). Records accumulated by the Financial Management 
Section of the Health Services Division pertaining to fitness center 
applications. Included are such records as medical histories of 
applicants, liability waivers, and electronic copies of documents 
created using electronic mail and word processing.
    19. Department of Justice, Bureau of Prisons (N1-129-01-10, 2 
items, 2 temporary items). Records accumulated by the Drug Free 
Workplace Office relating in large part to the administration of drug 
tests by contractors. Electronic copies of documents created using 
electronic mail and word processing are included.
    20. Department of Justice, Bureau of Prisons (N1-129-01-11, 7 
items, 7 temporary items). Records accumulated by the Office of the 
Assistant Director of the Health Services Division. Included are such 
records as controlled correspondence, working copies of litigation case 
files, files relating to medical activities in facilities, subject 
files, chronological files, and electronic copies of documents created 
using electronic mail and word processing.
    21. Department of the Treasury, Bureau of the Public Debt (N1-53-
01-1, 23 items, 23 temporary items). Files accumulated by the Savings 
Bond Operations Office including such records as redemption tables, 
adjustment advice forms, and summary tax reporting information for 
various types of savings bonds. Also included are inputs and outputs 
from two previously scheduled electronic systems and electronic copies 
of documents created using electronic mail and word processing.
    22. Department of the Treasury, Bureau of the Public Debt (N1-53-
01-4, 13 items, 13 temporary items). Files accumulated by the Savings 
Bond Operations Office including such records as tables of redemption 
values, logs, and inventory reports used in the reconciliation of 
issued savings bonds. The schedule also proposes increases in the 
retention periods of procurement records relating to savings bond stock 
paper and a special study concerning the consolidation of bond 
processing centers. Also included are electronic copies of documents 
created using electronic mail and word processing.
    23. Department of the Treasury, United States Mint (N1-104-00-4, 2 
items, 1 temporary item). Electronic versions of architectural and 
engineering drawings of United States Mint facilities produced using 
computer assisted design. Paper copies of the drawings are proposed for 
permanent retention.
    24. Federal Retirement Thrift Investment Board, Office of Automated 
Services (N1-474-01-1, 2 items, 2 temporary items). Feedback and 
utilization statistics relating to the agency web site and electronic 
copies of documents created using electronic mail

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and word processing that relate to programs and activities of the 
Office of Automated Services.
    25. National Archives and Records Administration, Office of the 
Federal Register (N1-64-01-1, 4 items, 4 temporary items). Legal 
documents and related materials received but not filed for publication 
or withdrawn from publication and not retrieved by the issuing agency. 
This schedule also decreases the retention period for rules, proposed 
rules, and document control files predating 1979, which were previously 
approved for disposal.
    26. National Aeronautics and Space Administration (N1-255-99-4, 18 
items, 7 temporary items). Records accumulated by the National 
Aeronautics and Space Administration from 1959 to 1993, including real 
property reports to the General Services Administration, background 
information pertaining to construction projects, public opinion mail, 
and contracts and other administrative files pertaining to exhibits. 
Proposed for permanent retention are files relating to such matters as 
agency facilities, research activities, financial matters, and the 
activities of committees and boards.
    27. National Aeronautics and Space Administration, Agency-wide (N1-
255-00-3, 41 items, 37 temporary items). Case files and other records 
relating to investigations, inspections, assessments, and audits. Also 
included are the Inspector General's case file tracking system and 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of policy and procedure files, semi-annual reports to Congress, and 
significant investigative and inspection case files.
    28. Nuclear Regulatory Commission, Office of Investigations (N1-
431-00-11), 3 items, 3 temporary items). Records relating to the use of 
confidential sources in investigations. Included are such records as 
logs, reports, debriefings, and electronic copies of documents created 
using electronic mail and word processing.
    29. Office of Government Ethics, Office of General Counsel and 
Legal Policy (N1-522-01-1, 1 item, 1 temporary item). Records relating 
to the issuance of waivers and other ethics determinations in response 
to submissions by Federal agencies.

    Dated: March 1, 2001.
Howard P. Lowell,
Acting Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-5619 Filed 3-7-01; 8:45 am]
BILLING CODE 7515-01-P