[Federal Register Volume 66, Number 17 (Thursday, January 25, 2001)]
[Notices]
[Pages 7745-7747]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-2277]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of the 1974; System of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to amend preamble to systems of records notices.

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SUMMARY: The Department of the Army is amending the Preamble to the 
Army's compilation of Privacy Act systems of records notices. The 
amendments consist of updating the For Further Assistance: and Points 
of Contact: entries, and adding GSA/GOVT-5 to the list of government-
wide notice.

DATES: This proposed action will be effective without further notice on 
February 26, 2001 unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

    Dated: January 19, 2001.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

United States Army

How Systems of Records Are Arranged

    Department of the Army records are identified by the directive 
number which prescribes the records created, maintained and used, and 
are published in numerical sequence by identification number. For 
example, a system of records about assignment of military personnel may 
be found in the 614 series; assignments, details and transfers'. Some 
subjects, such as investigations, are treated as sub-elements of a 
series, e.g., `criminal investigations', `security', and `military 
intelligence'.

How to Use the Index Guide

    To locate a particular system of records, follow this general 
guide. The series subject corresponds to the system identification 
number. For example: medical records for military and civilian 
personnel are in the 40 series. The first letter, `A', represents the 
Army, the number 40-66 is the prescribing directive, and the suffix 
letters are internal management devices.

For Further Assistance

    Any questions should be addressed to the Records Management 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th Street, Ft. Belvoir, VA 22060-
5603.

Points of Contact

    Ms. Janice Thornton at (703) 806-4390 or DSN 656-4390 or Ms. 
Christie King at (703) 806-3711 or DSN 656-3711.

Subject Series--System Identification Series

A0001--Office Administration Housekeeping Files
A0015--Boards, Commissions, and Committees Files
A0020--Inspector General Assistance, Inspections Investigation, and 
Follow-up Files
A0025--Information Management Files
A0027--Legal Services Files
A0030--Food Program Files
A0037--Financial Administration/Management Files
A0040--Medical Services Files
A0055--Transportation and Travel Files
A0056--Surface Transportation Files
A0060--Exchange Service Files
A0065--Postal Services Files
A0070--Research, Development, and Acquisition Files
A0095--Aviation Files
A0135--General Army National Guard and Army Reserve Files
A0140--U.S. Army Reserve Files
A0145--Reserve Officers Training Corps (ROTC) Files
A0165--Religious Activity Files
A0190--Military Police Files
A0195--Criminal Investigation Files
A0210--Army Installations Files
A0215--Morale, Welfare, and Recreation/Non-appropriated Funds (NAF) 
Files
A0220--Military Personnel Data Files
A0340--Army Privacy Program Files
A0350--Training and Evaluation Files
A0351--Army Schools Files
A0352--Dependent's Education Files
A0360--Army and Public Information Files
A0380--Security Information Files
A0381--Military Intelligence Files
A0385--Safety Files
A0405--Homeowners Assistance/Real Estate Files
A0570--Human Resources Information Files
A0600--General/Military Personnel Management Files
A0601--Military Personnel Procurement Files
A0602--Behavioral and Social Sciences Files
A0608--Personal Affairs Files
A0614--Assignments, Details, and Transfers Files
A0621--Education Files
A0635--Officer/Enlisted Personnel Separation Files
A0640--Personnel Management and Identification of Individuals Files
A0672--Decorations, Awards, and Honors Files
A0680--Personnel Information System Files
A0690--Civilian Personnel Files
A0710--Inventory Management Files
A0715--Procurement Files
A0725--Requisition and Issue of Supplies and Equipment Files
A0735--Library Borrowers'/Users' Files
A0870--Army History Files
A0920--Civilian Marksmanship Program Files
A0930--Army Emergency Relief Transaction Files
A1105--Corps of Engineers Planning Files
A1130--Corps of Engineers Civilian Uniform Files
A1145--Corps of Engineers Regulator Functions Files

Army and Air Force Exchange Service (AAFES)

AAFES 02--Executive Management Records
AAFES 04--Personnel Management Records
AAFES 05--Information and Public Relations Records
AAFES 06--Legal and Legislative Records
AAFES 07--Financial Management Records
AAFES 09--Automated Data Processing Records
AAFES 12--Procurement Records
AAFES 15--Transportation Records
AAFES 16--Pans and Management Records
AAFES 17--Safety and Security Records

    In Addition, the Department of the Army Maintains Systems of 
Records in Accordance with Government-Wide Privacy Act Systems of 
Records Notices.

[[Page 7746]]

Equal Employment Opportunity Commission

EEOC/GOVT-1--Equal Employment Opportunity in the Federal Government 
Complaint and Appeal Records

Federal Emergency Management Agency

FEMA/GOVT-1--National Defense Executive Reserve System

General Services Administration

GSA/GOVT-2--Employment Under Commercial Activities Contracts
GSA/GOVT-3--Travel Charge Card Program
GSA/GOVT-4--Contracted Travel Service Program
GSA/GOVT-5--Access Certificates for Electronic Services (ACES)

Department of Labor

DOL/GOVT-1--Office of Workers' Compensation Programs, Federal 
Employees' Compensation Act File
DOL/GOVT-2--Job Corps Student Records

Merit Systems Protection Board

MSPB/GOVT-1--Appeal and Case Records

Office of Government Ethics

OGE/GOVT-1--Executive Branch Public Financial Disclosure Reports and 
Other Ethics Program Records
OGE/GOVT-2--Confidential Statements of Employment and Financial 
Interests

Office of Personnel Management

OPM/GOVT-1--General Personnel Records
OPM/GOVT-2--Employee Performance File System Records
OPM/GOVT-3--Records of Adverse Actions, Performance Based Reduction in 
Grade and Removal Actions, and Termination of Probationers
OPM/GOVT-4--[Reserved]
OPM/GOVT-5--Recruiting, Examining, and Placement Records
OPM/GOVT-6--Personnel Research and Test Validation Records
OPM/GOVT-7--Applicant Race, Sex, National Origin, and Disability Status 
Records
OPM/GOVT-8--[Reserved]
OPM/GOVT-9--File on Position Classification Appeals, Job Grading 
Appeals, and Retained Grade or Pay Appeals
OPM/GOVT-10--Employee Medical File System Records
Requesting Records
    Records are retrieved by name or by some other personal identifier. 
It is therefore especially important for expeditious service when 
requesting a record that particular attention be provided to the 
Notification and/or Access Procedures of the particular record system 
involved so as to furnish the required personal identifiers, or any 
other pertinent personal information as may be required to locate and 
retrieve the record.
Blanket Routine Uses
    Certain ``blanket routine uses'' of the records have been 
established that are applicable to every record system maintained 
within the Department of Defense unless specifically stated otherwise 
within a particular record system. These additional blanket routine 
uses of the records are published below only once in the interest of 
simplicity, economy and to avoid redundancy.
Law Enforcement Blanket Routine Use
    In the event that a system of records maintained by this component 
to carry out its functions indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or by regulation, rule or order issued 
pursuant thereto, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
state, local, or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation or order issued pursuant 
thereto.
Disclosure When Requesting Information Blanket Routine Use
    A record from a system of records maintained by this component may 
be disclosed as a routine use to a Federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, such as current licenses, if necessary 
to obtain information relevant to a component decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant or other benefit.
Disclosure of Requested Information Blanket Routine Use
    A record from a system of records maintained by this component may 
be disclosed to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant or other 
benefit by the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
Congressional Inquiries Blanket Routine Use
    Disclosure from a system of records maintained by this component 
may be made to a Congressional office from the record of an individual 
in response to an inquiry from the Congressional office made at the 
request of that individual.
Private Relief Legislation Blanket Routine Use
    Relevant information contained in all systems of records of the 
Department of Defense published on or before August 22, 1975, may be 
disclosed to the Office of Management and Budget in connection with the 
review of private relief legislation as set forth in OMB Circular A-19 
at any stage of the legislative coordination and clearance process as 
set forth in that Circular.
Disclosures Required by International Agreements Blanket Routine Use
    A record from a system of records maintained by this component may 
be disclosed to foreign law enforcement, security, investigatory, or 
administrative authorities in order to comply with requirements imposed 
by, or to claim rights conferred in, international agreements and 
arrangements including those regulating the stationing and status in 
foreign countries of Department of Defense military and civilian 
personnel.
Disclosure to State and Local Taxing Authorities Blanket Routine Use
    Any information normally contained in IRS Form W-2 which is 
maintained in a record from a system of records maintained by this 
component may be disclosed to state and local taxing authorities with 
which the Secretary of the Treasury has entered into agreements 
pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to 
those state and local taxing authorities for which an employee or 
military member is or was subject to tax regardless of whether tax is 
or was withheld. This routine use in in accordance with Treasury Fiscal 
Requirements Manual Bulletin Number 76-07.
Disclosure to the Office of Personnel Management Blanket Routine Use
    A record from a system of records subject to the Privacy Act and 
maintained by this component may be

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disclosed to the Office of Personnel Management concerning information 
on pay and leave, benefits, retirement deductions, and any other 
information necessary for the Office of Personnel Management to carry 
out its legally authorized Government-wide personnel management 
functions and studies.
Disclosure to the Department of Justice for Litigation Blanket Routine 
Use
    A record from a system of records maintained by this component may 
be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.
Disclosure to Military Banking Facilities Overseas Blanket Routine Use
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged, or retired from 
the Armed Forces, information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual, the U.S. Government will be liable for the losses 
the facility may incur.
Disclosure of Information to the General Services Administration 
Blanket Routine Use
    A record from a system of records maintained by this component may 
be disclosed as a routine use to the General Services Administration 
for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906.
Disclosure of Information to the National Archives and Records 
Administration Blanket Routine Use
    A record from a system of records maintained by this component may 
be disclosed as a routine use to the National Archives and Records 
Administration for the purpose of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906.
Disclosure to the Merit Systems Protection Board Blanket Routine Use
    A record from a system of records maintained by this component may 
be disclosed as a routine use to the Merit Systems Protection Board, 
including the Office of the Special Counsel for the purpose of 
litigation, including administrative proceedings, appeals, special 
studies of the civil service and other merit systems, review of OPM or 
component rules and regulations, investigation of alleged or possible 
prohibited personnel practices; including administrative proceedings 
involving any individual subject of the DOD investigation, and such 
other functions, promulgate din 5 U.S.C. 1205 and 1206, or as may be 
authorized by law.
Counterintelligence Purposes Blanket Routine Use
    A record from a system of records maintained by this component may 
be disclosed as a routine use outside the DOD or the U.S. Government 
for the purpose of counterintelligence activities authorized by U.S. 
law or Executive Order or for the purpose of enforcing laws which 
protect the national security of the United States.
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[FR Doc. 01-2277 Filed 1-24-01; 8:45 am]
BILLING CODE 5001-10-M