[Federal Register Volume 66, Number 14 (Monday, January 22, 2001)]
[Notices]
[Pages 6672-6673]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-1740]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 215-2001]


Privacy Act of 1974; System of Records

    Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 
552a), notice is hereby given that the Department of Justice proposes 
to establish a new system of records to be maintained by the 
Immigration and Naturalization Service (INS).
    The Image Storage and Retrieval System, JUSTICE/INS-005, is a new 
system of records for which no public notice consistent with the 
provisions of 5 U.S.C. 552a(e)(4) and (11) has been published.
    In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is 
given a 30-day period in which to comment on routine use disclosures. 
The Office of Management and Budget (OMB), which has oversight 
responsibility under the Act, requires a 40-day period in which to 
conclude its review of the system. Therefore, please submit any 
comments by February 21, 2001. The public, OMB and the Congress are 
invited to submit any comments to Mary Cahill, Management Analyst, 
Management and Planning Staff, Justice Management Division, Department 
of Justice, Washington, DC 20530 (Room 1400, National Place Building).
    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report to OMB and the Congress.

    Dated: January 8, 2001.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/INS-005

SYSTEM NAME:
    INS Image Storage and Retrieval System (ISRS).

SYSTEM LOCATIONS:
    Headquarters, Regional Offices, Administrative Centers, Service 
Centers, District Offices, Ports of Entry, and file control offices of 
the Immigration and Naturalization Service in the United States as 
detailed in JUSTICE/INS-999, last published, April 13, 1999 (64 FR 
18052). Other offices having access to the system are: The Law 
Enforcement Support Center, 188 Harvest Lane, Williston, Vermont 05495; 
the Central States Command Center, 10 West Jackson Boulevard, Chicago, 
Illinois 60604; and the Forensic Document Laboratory, 8000 Westpark 
Drive, Suite 325, McLean, Virginia 22101-3105.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons lawfully admitted for permanent residency; Asylees and 
Parolees lawfully admitted for employment authorization (although, 
Asylees and Parolees are not initially covered under the Privacy Act, 
these individuals often change their status to lawful permanent 
residents and at that time will be covered by the Privacy Act); 
Commuters and other persons authorized for frequent border crossing; 
Naturalized United States Citizens.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records consist of formatted data base records of personal 
biographical data including: Name, date of birth, mother's first name, 
father's first name, and country of birth; and biometric information 
(i.e., fingerprints, digital images of facial picture, and signatures).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    8 U.S.C. 1103, 1321, and 1360.

PURPOSE(S):
    This system of records is used: To verify controlled INS documents 
issued to individuals covered by the system; to assist the INS with its 
responsibility to detect and reduce fraudulent entry to the United 
States; and to detect and reduce the proliferation of fraudulent INS 
documents.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Relevant information contained in this system of records may be 
disclosed as follows:
    A. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    B. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of and at 
the request of the individual who is the subject of the record.
    C. To the General Services Administration and National Archives

[[Page 6673]]

and Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    D. To the appropriate agency/organization/task force, regardless of 
whether it is Federal, State, local, foreign, or tribal, charged with 
the enforcement (e.g., investigation and prosecution) of a law 
(criminal or civil), regulation, or treaty, of any record contained in 
this system of records which indicates either on its face, or in 
conjunction with other information, a violation or potential violation 
of that law, regulation, or treaty.
    E. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    F. Pursuant to subsection (b)(3) of the Privacy Act, the Department 
of Justice may disclose relevant and necessary information to a former 
employee of the Department for purposes of: Responding to an official 
inquiry by a federal, state, or local government entity or professional 
licensing authority, in accordance with applicable Department 
regulations; or facilitating communications with a former employee that 
may be necessary for personnel-related or other official purposes where 
the Department requires information and/or consultation assistance from 
the former employee regarding a matter within that person's former area 
of responsibility.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    INS Image Storage and Retrieval System (ISRS) information is stored 
on magnetic media (internal image server disk drives).

RETRIEVABILITY:
    Individual records are indexed and retrievable by name, alien 
registration number (A-number), and application receipt number. In 
cases where an individual record can not be retrieved by one of these 
key indexes, combinations of multiple data elements may be used (e.g. 
name, date of birth, and country of birth) if necessary, to assist in 
the identification and retrieval of a unique record.

SAFEGUARDS:
    Most INS offices are located in buildings under security guard, 
with access limited to INS and other Federal Government employees and 
authorized visitors. All records are stored in spaces which are locked 
outside of normal office hours at the Department of Justice Data 
Center. The automated equipment is physically accessible only by 
authorized Department of Justice personnel. Electronic access to the 
automated system is controlled by restricted password for use at remote 
terminals in secured areas.

RETENTION AND DISPOSAL:
    Image Storage and Retrieval System data records are retained in the 
system for a period of 75 years and them destroyed.

SYSTEM MANAGER AND ADDRESS:
    Associate Commissioner, Immigration Resources Management, 
Immigration and Naturalization Service, 800 I Street, NW., Room 700, 
Washington, DC 20536.

NOTIFICATION PROCEDURES:
    Inquiries should be addressed to the system manager at the INS 
office where the record is maintained or (if unknown) to the FOIA/PA 
Officer, INS, 425 I Street NW., Second Floor, Union Labor Life 
Building, Washington, DC 20536.

RECORD ACCESS PROCEDURE:
    Requests for access to records in this system shall be in writing 
and should be addressed to the System Manager noted above or to the 
appropriate FOIA/PA Officer as indicated in System Locations. Requests 
sent directly to the System Manager should be submitted by mail. 
Requests to the FOIA/PA Officer may be submitted by mail. Requests to 
the FOIA/PA Officer may be submitted either by mail or in person. If a 
request for access is made by mail, the envelope and letter shall be 
clearly marked Privacy Access Request. Include a description of the 
general subject matter and if known, the related file number. To 
identify a record, the requester should provide his or her full name, 
date and place of birth, verification of identity in accordance with 8 
CFR 103.21(b) or provide a statement under penalty of perjury, alien 
number, the date and place of entry into or departure from the United 
States and any other identifying information which may be of assistance 
in locating the record. The requester shall also provide a return 
address for transmitting the records to be released.

CONTESTING RECORD PROCEDURES:
    An individual desiring to request amendments of records maintained 
in this system should direct his or her request to the System Manager 
or to the appropriate FOIA/PA Officer noted in System Locations. The 
request should state the information being contested, the reason(s) for 
contesting it, and the proposed amendment thereof. Persons filing such 
requests should mark the envelope with the following legend Privacy Act 
Amendment Request.

RECORD SOURCE CATEGORIES:
    Basic information contained in this INS data repository is supplied 
by aliens wishing to seek entry to the United States and/or those 
already in the United States seeking benefits from the Immigration and 
Naturalization Service. External entities including Department of State 
overseas consular offices and United States embassies and the 
Department of Labor may also provide data on individuals seeking entry 
into the United States.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 01-1740 Filed 1-19-01; 8:45 am]
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