[Federal Register Volume 66, Number 14 (Monday, January 22, 2001)]
[Notices]
[Pages 6670-6671]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-1738]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 213-2001]


Privacy Act of 1974; System of Records

    Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 
552a), notice is hereby given that the Department of Justice proposes 
to modify a system of records maintained by the Immigration and 
Naturalization Service (INS), specifically:

Security Access Control System (SACS), JUSTICE/INS-014, last 
published May 10, 1990 (55 FR 19674).

    The system of records is being modified: (1) To add additional 
sites where the system is located, (2) add a new category of individual 
covered by the system, (3) to add four routine use disclosures, (4) 
expand the safeguards, (5) revise the System Manager section to include 
all Security Directors within the INS and (6) correct the Retention and 
Disposal section. Other minor changes and edits have also been made to 
the sections on Record Access Procedures and Contesting Record 
Procedures of the notice.
    In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is 
given a 30-day period in which to comment on the modified system. The 
Office of Management and Budget (OMB), which has oversight 
responsibility under the

[[Page 6671]]

Act, requires a 40-day period in which to conclude its review of the 
system. Therefore, please submit any comment by (30 days from the 
publication date of this notice). The public, OMB, and the Congress are 
invited to submit any comments to Mary Cahill, Management Analyst, 
Management and Planning Staff, Justice Management Division, Department 
of Justice, Washington, DC 20530 (Room 1400, National Place Building).
    In accordance with 5 U.S.C. 552a, the Department has provided a 
report to OMB and the Congress.

    Dated: January 8, 2001.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/INS-014

SYSTEM NAME:
    Security Access Control System (SACS).

SYSTEM LOCATION:
    Headquarters, Regional and District offices, Administrative 
Centers, and other Immigration and Naturalization Service (INS) file 
control offices as detailed in JUSTICE/INS-999, last published in the 
Federal Register on April 13, 1999 (64 FR 18052).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    INS employees and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    SACS is an automated system which contains: employee name, badge 
number, social security number, physical descriptions, photographs, 
date, time and location of entry into and departure from INS buildings 
and office suites.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 12356, 5 U.S.C. 552a(e)(10), Public Law Number 90-
620, as amended (44 U.S.C. Chapters 21 and 23), 5 U.S.C. 301, and 40 
U.S.C. 486(c), as implemented by 41 CFR 101-20.3 and 41 CFR 101-20.103. 
The Executive Order and statutes address the security of records 
maintained by Federal agencies, Public Buildings, Property and Works to 
include Conduct on Federal Property and Physical Protection and 
Building Security.

PURPOSE(S):
    The purpose of the system is to improve the security of Federal 
records and property, and the safety of INS employees, by instituting a 
more effective means by which to detect unauthorized entry into the INS 
buildings. Access passes (i.e., card key) must be inserted into an 
electronic card reader which will record identifying data and will 
automatically unlock the entrance door if the pass is active and 
authorized.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    B. To a Member of Congress or staff acting on the Member's behalf 
when the Member or staff requests the information on behalf of and at 
the request of the individual who is the subject of the record.
    C. To the General Services Administration and the National Archives 
and Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    D. To contractors who have been hired to perform Immigration and 
Naturalization Service functions to the extent necessary to enable them 
to perform their assigned duties.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on magnetic media within the server and on 
data cartridges used as back-ups.

RETRIEVABILITY:
    Records are retrieved by last name, social security number or 
numerically by access pass number.

SAFEGUARDS:
    The databases is maintained in a locked room with access limited to 
the Security staff and INS management and supervisory officials. System 
users must sign on with INS assigned and approved user identification 
and password.

RETENTION AND DISPOSAL:
    Data recorded on magnetic media within the server will be retained 
for a period of three years, at which time the information will be 
deleted. Information on data cartridges will be retained briefly until 
the date is erased by recording new data. Key accountability files 
(i.e., files that relate to the accountability of issued card keys) are 
retained and disposed of in accordance with General Records Schedule 
18, items 16 and 18.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Security and Security Officers at each INS 
office maintaining a database as noted in System Locations.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager identified above.

RECORD ACCESS PROCEDURES:
    Requests for access to records in this system shall be in writing, 
and should be addressed to the appropriate INS FOIS/PA Officer where 
the records are located or if unknown to the FOIS/PA Officer at 425 I 
Street, NW, Second Floor, Union Labor Life Building, Washington, DC 
20536. Such requests may be submitted either by mail or in person. 
Clearly mark the envelop ``Privacy Act Request.'' The requester shall 
include a description of the general subject matter and provide his or 
here full name, date and place of birth, verification of identifying 
(in accordance with 8 CFR 103.21 (b)) and any other identifying 
information which may be of assistance in locating the record. The 
requester shall also provide a return address for transmitting the 
records to be released.

CONTESTING RECORD PROCEDURES:
    A determination as to the granting or denial of a request shall be 
made at the time a request is received. An individual who desires to 
request amendment of records maintained in the system should direct his 
or her request to the appropriate FOIS/PA Officer at the INS office 
where the record is maintained or (if unknown) to the INS FOIA/PA 
Officer at 425 I Street, NW, Second Floor, Union Labor Life Building, 
Washington, DC. 20536. The request should state clearly and concisely 
the information being contested, the reasons for contesting it and the 
proposed amendment to the information.

RECORD SOURCE CATEGORIES:
    INS employees.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 01-1738 Filed 1-19-01; 8:45 am]
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