[Federal Register Volume 66, Number 5 (Monday, January 8, 2001)]
[Notices]
[Pages 1315-1317]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-413]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending two systems of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 7, 2001 unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, Ft. Belvoir, 
VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: December 20, 2000.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0025-6USASC

System name:
    Military Affiliate Radio System (August 7, 1997, 62 FR 42523).

Changes:
* * * * *

Categories of records in the system:
    Replace last sentence with the following `Federal Communications 
Commission, Army Military Affiliate Radio System call-sign, relevant 
inquiries, records and reports.'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete second paragraph and replace with `Information may be 
disclosed to federal supply agencies in connection with individual's 
participation in the Army MARS Equipment Program.'
* * * * *

Storage:
    Delete entry and replace with `Cards, paper records in file 
folders, discs, listings and electronic storage media'.

Retrievability:
    Delete entry and replace with `By member's name, amateur and or 
Military Affiliate Radio call signs.'

Safeguards:
    Delete entry and replace with `Information is maintained in 
buildings accessible to authorized personnel in the performance of 
their duties. Automated records are further protected by a password 
assigned to designated personnel.'
* * * * *
A0025-6USASC

System name:
    Military Affiliate Radio System (August 7, 1997, 62 FR 42523).

System location:
    U.S. Army Signal Command, Fort Huachuca, AZ 85613-5000.

Categories of individuals covered by the system:
    Individuals having a valid amateur radio station license issued by 
the Federal Communications Commission, Army Military Affiliate Radio 
System call-sign, relevant inquiries, records and reports.

Categories of records in the system:
    Applicant's name, home address and telephone number, licensing data 
and call-sign provided by Federal Communications Commission, Army MARS 
call-sign, relevant inquiries/records and reports.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army: DoD Directive 4650.2, 
Military Affiliate Radio System; Army Regulation 25-6, Military 
Affiliate Radio System; and E.O. 9397 (SSN).

Purpose(s):
    To provide a potential reserve of trained radio communications 
personnel for military duty when needed and/or to provide auxiliary 
communications for military, civil, and/or disaster officials during 
periods of emergency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the

[[Page 1316]]

DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to federal supply agencies in 
connection with individual's participation in the Army MARS Equipment 
Program.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Cards, paper records in file folders, discs, listings and 
electronic storage media.

Retrievability:
    By member's name, amateur and or Military Affiliate Radio call 
signs.

Safeguards:
    Information is maintained in buildings accessible to authorized 
personnel in the performance of their duties. Automated records are 
further protected by a password assigned to designated personnel.

Retention and disposal:
    Destroy on each renewal or two years after termination of 
membership.

System manager(s) and address:
    Commander, U.S. Army Signal Command, Fort Huachuca, AZ 95613-5000.

Notification procedure:
    Individual seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Signal Command, Fort Huachuca, AZ 95613-
5000.
    Individual should provide the name under which licensed is the Army 
Military Affiliate Radio System program, amateur and or Military 
Affiliate Radio System call sign, present address, call sign, and 
signature.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Army Signal Command, Fort Huachuca, AZ 95613-5000.
    Individual should provide the name under which licensed is the Army 
Military Affiliate Radio System program, amateur and or Military 
Affiliate Radio System call sign, present address, call sign, and 
signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and the Federal Communications Commission.

Exemptions claimed for the system:
    None.
A0672-5-1 TAPC

System name:
    Military Awards Case File (February 22, 1993, 58 FR 10002).

Changes:
System identifier:
    Delete entry and replace with `A0600-8-22 TAPC'.
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. Chapters 57 and 357, 
Decorations and Awards; 10 U.S.C. 3013, Secretary of the Army; Army 
Regulation 600-8-22, Military Awards; and E.O. 9397 (SSN).'
* * * * *

Storage:
    Delete entry and replace with `Paper records in file folders and 
electronic storage media.'

Retrievability:
    Delete entry and replace with `By nominee's name, service number 
and/or Social Security Number.'

Safeguards:
    Delete entry and replace with `Records are maintained in locked 
file cabinets in secure buildings and are accessible only to designated 
personnel in the performance of their assigned duties.'

Retention and disposal:
    Delete entry and replace with `Documents related to providing 
information about awards given to individuals, i.e. announcements, 
lists, cards, and similar information destroy after 2 years. Approval 
and disapproval authority: Approved awards relating to wartime and 
combat activities are held permanently; Approved peacetime awards and 
all disapproved awards are retired to the Washington National Records 
Center and are destroyed after 25 years. Offices not within the 
disapproval or approval authority maintain records for 2 years then 
destroy. Proficiency awards are destroyed on transfer of the 
individual. Public award cases: Exercising approval authority maintain 
records for 56 years then destroy; Non-approval authority offices 
maintain records for 2 years then destroy. Special achievement awards: 
Exercising awarding authority maintain records for 5 years then 
destroy; Non-Award authority offices maintain for 2 years then 
destroy.''

System manager(s) and address:
    Delete entry and replace with `Commander, U.S. Total Army Personnel 
Command, Awards Policy Division, 200 Stovall Street, Alexandria, VA 
22332-0471.'
* * * * *
A0600-8-22 TAPC

System name:
    Military Awards Case File.

System location:
    U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, 
VA 22332-0471. Segments exist at Army commands which have been 
delegated authority for approval of an award. Official mailing 
addresses may be obtained from the U.S. Total Army Personnel Command, 
200 Stovall Street, Alexandria, VA 22332-0471.

Categories of individuals covered by the system:
    Military personnel on active duty, members of reserve components, 
U.S. civilians serving with U.S. Army units in a combat zone, and 
deceased former members of the U.S. Army.

Categories of records in the system:
    Files include recommendations for an award; endorsements; award 
board approvals/disapprovals; citation texts; Department of Army letter 
orders/general orders; related papers supporting the award; 
correspondence among the Army; service member, and individuals having 
knowledge/information relating to the service member concerned or the 
act or achievement for which an award is recommended.

Authority for maintenance of the system:
    10 U.S.C. Chapters 57 and 357, Decorations and Awards; 10 U.S.C. 
3013, Secretary of the Army; Army Regulation 600-8-22, Military Awards; 
and E.O. 9397 (SSN).

Purpose(s):
    To consider individual nominations for awards and/or decorations; 
record final action; maintain individual award case files.

[[Page 1317]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to public and private organizations 
including news media, which grant or publicize awards or honors.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By nominee's name, service number and/or Social Security Number.

Safeguards:
    Records are maintained in locked file cabinets in secure buildings 
and are accessible only to designated personnel in the performance of 
their assigned duties.

Retention and disposal:
    Documents related to providing information about awards given to 
individuals, i.e., announcements, lists, cards, and similar information 
destroy after 2 years. Approval and disapproval authority: Approved 
awards relating to wartime and combat activities are held permanently; 
Approved peacetime awards and all disapproved awards are retired to the 
Washington National Records Center and are destroyed after 25 years. 
Offices not within the disapproval or approval authority maintain 
records for 2 years then destroy. Proficiency awards are destroyed on 
transfer of the individual. Public award cases: Exercising approval 
authority maintain records for 56 years then destroy; Non-approval 
authority offices maintain records for 2 years then destroy. Special 
achievement awards: Exercising awarding authority maintain records for 
5 years then destroy; Non-Award authority offices maintain for 2 years 
then destroy.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, Awards Policy 
Division, 200 Stovall Street, Alexandria, VA 22332-0471.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Total Army Personnel Command, Awards Policy 
Division, 200 Stovall Street, Alexandria, VA 22332-0471.
    Individual should provide the full name, service number and/or 
Social Security Number, grade and branch of service, name of award/
honor, and current address.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Total Army Personnel Command, Awards Policy Division, 
200 Stovall Street, Alexandria, VA 22332-0471.
    Individual should provide the full name, service number and/or 
Social Security Number, grade and branch of service, name of award/
honor, and current address.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From Recommendation for Awards (DA Form 638) with supporting 
records, forms, statements, letters, and similar documents originated 
by persons other than the awardee and other individuals having 
information useful in making an award determination.

Exemptions claimed for the system:
    None.

[FR Doc. 01-413 Filed 1-5-01; 8:45 am]
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