[Federal Register Volume 65, Number 251 (Friday, December 29, 2000)]
[Notices]
[Pages 83100-83102]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-33253]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 12, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-00-14, 44 items, 44 
temporary items). Records relating to petroleum management, inventory 
management, and maintenance. Included are such records as petroleum 
supply reports, reports on the testing of petroleum products, property 
books, soldier issue files, requisitions, supply

[[Page 83101]]

codes, and maintenance requests. Also included are electronic copies of 
documents created using electronic mail and word processing. This 
schedule allows the agency to expedite disposal of these short-term 
facilitative records, which were previously approved for disposal. It 
also authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of the Army, Agency-wide (N1-AU-00-33, 89 items, 89 
temporary items). Records relating to management activities, including 
the management of installations, information management, information 
control, office management, the management of waterborne commerce, and 
public information programs. Included are records relating to such 
matters as agreements for support services, telephone services, 
printing operations, public inquiries, vessel operations, and waterway 
traffic through locks and canals. Also included are electronic copies 
of documents created using electronic mail and word processing. This 
schedule allows the agency to expedite disposal of these short-term 
facilitative records, which were previously approved for disposal. It 
also authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    3. Department of the Army, Agency-wide (N1-AU-00-34, 33 items, 33 
temporary items). Records relating to standardization, communications-
electronics, and facilities engineering. Included are records relating 
to such matters as agreements to test equipment, forecasts of needs for 
cable and similar equipment, estimates for projects prepared by 
facility engineers, the maintenance of heating and cooling systems, 
roof inspections, and land management at installations. Also included 
are electronic copies of documents created using electronic mail and 
word processing. This schedule allows the agency to expedite disposal 
of these short-term facilitative records, which were previously 
approved for disposal. It also authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    4. Department of the Army, Agency-wide (N1-AU-00-35, 106 items, 106 
temporary items). Records relating to transportation and travel, 
including surface transportation, motor transportation, air 
transportation, courier service, and aviation. Included are records 
relating to such subjects as the issuance of passports to military and 
civilian personnel, the clearance of air shipments, the unloading of 
shipments, baggage inspections, vessel clearances, the allocation of 
motor vehicles, the cost of courier operations, local flight rules, 
flight plans, and airspace utilization. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule allows the agency to expedite disposal of these short-
term facilitative records, which were previously approved for disposal. 
It also authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    5. Department of the Army, Agency-wide (N1-AU-00-36, 117 items, 117 
temporary items). Records relating to logistics and supply matters. 
Records relate to such matters as product assurance and the cataloging, 
procurement, requisition, issue, storage, marking, packing, 
maintenance, utilization, and disposal of supplies and equipment. Also 
included are electronic copies of documents created using electronic 
mail and word processing. This schedule allows the agency to expedite 
disposal of these short-term facilitative records, which were 
previously approved for disposal. It also authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    6. Department of Commerce, National Oceanographic and Atmospheric 
Administration (N1-370-99-7, 6 items, 3 temporary items). Random aerial 
photographs taken by satellite, magnetic tapes dating from 1977-1989 
that lack documentation or finding aids, and procedural guidance for 
measuring the upper atmosphere in airplanes. Records proposed for 
permanent retention include civil penalty case files, policy and 
planning files, and international cooperative research agreements.
    7. Department of Defense, Office of the Inspector General (N1-509-
00-5, 38 items, 35 temporary items). Records relating to intelligence 
oversight, including such records as inquiries, reference files, 
administrative procedures, files pertaining to the work of project 
teams, and electronic copies of documents created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of schedules for conducting intelligence reviews, records that 
relate to the policies and procedures governing intelligence reviews, 
and intelligence review case files.
    8. Department of Defense, National Imagery and Mapping Agency (N1-
537-01-2, 59 items, 59 temporary items). Paper and electronic records 
relating to facilities, including electronic copies of documents 
created using electronic mail and word processing. Records relate to 
such matters as design and construction activities, maintenance, the 
operation of utilities, engineering services and studies, and the 
acquisition, utilization, management, and disposal of real and 
installed property.
    9. Department of Health and Human Services, Office of the Secretary 
(N1-468-01-1, 3 items, 3 temporary items). International Merchant 
Purchase Authorization Card records. Files include all required forms, 
charge and credit slips, cash register receipts, statements signed by 
the cardholder and vendor, and other transaction documentation. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    10. Department of Health and Human Services, Agency for Healthcare 
Research and Quality (N1-510-01-1, 3 items, 3 temporary items). 
International Merchant Purchase Authorization Card records. Files 
include all required forms, charge and credit slips, cash register 
receipts, statements signed by the cardholder and vendor, and other 
transaction documentation. Also included are electronic copies of 
documents created using electronic mail and word processing.
    11. Department of the Interior, National Park Service (N1-79-97-1, 
4 items, 3 temporary items). Planning and design case files relating to 
construction and maintenance projects that lack historical significance 
and electronic copies of documents created using electronic mail and 
word processing systems that relate to projects. Recordkeeping copies 
of selected case files are proposed for permanent retention, including 
files that pertain to projects that have national or regional 
significance, generate significant impact on tourism or facilities, 
improve the preservation of historic or natural resources, or document 
major additions to existing structures.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
00-3, 2 items, 1 temporary item). Field office copies of communications 
of interest to all field offices produced under the Bureau-wide 
Information Program from 1973 to 1989. The record set of these files 
maintained at agency headquarters is proposed for permanent retention.
    13. Department of Justice, Federal Bureau of Investigation (N1-65-
00-7, 119 items, 32 temporary items). Headquarters and field office 
files closed prior to 1995 that pertain to investigations in such areas 
as foreign counterintelligence, equal employment opportunity, organized 
crime, civil rights, and economic espionage. Selected files for each 
type of

[[Page 83102]]

investigation are proposed for permanent retention, including policy 
files, files on informants, statistical samples, and case files 
containing more than a specified number of documents or sections.
    14. Department of the Treasury, Bureau of the Public Debt (N1-53-
01-3, 3 items, 3 temporary items). Records relating to the sale of 
savings bonds from Federal Reserve Bank savings bond processing sites. 
Included are an electronic database and hardcopy and electronic 
versions of inputs.
    15. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-00-4, 8 items, 8 temporary items). Records relating to the 
Disaster Emergency Medical Personnel System, an electronic system which 
contains personal data on individual employees who volunteer to assist 
in national emergencies caused by catastrophic events. Records include 
paper and microfilm input documents, electronic files, backup files, 
reports, codebooks, and data system specifications. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    16. Environmental Protection Agency, Office of Pollution, 
Prevention, and Toxics (N1-412-96-3, 15 items, 13 temporary items). 
Software, input documents, and electronic data with supporting 
documentation relating to the manufacture, production, and distribution 
of pesticides and other chemicals. Proposed for permanent retention are 
electronic databases, with supporting documentation, which report, for 
a comprehensive list of chemicals, detailed company and plant site 
information, along with specific volumes produced and distributed.
    17. Federal Labor Relations Authority, Office of the Inspector 
General (N1-480-01-1, 27 items, 23 temporary items). Working papers 
pertaining to semi-annual reports, general subject correspondence, and 
a case tracking system as well as records relating to such matters as 
investigations, audits, and internal reviews. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Recordkeeping copies of selected investigative case files, 
final audit and internal review reports, and semi-annual reports to 
Congress are proposed for permanent retention.
    18. Board of Governors of the Federal Reserve System, Office of the 
Inspector General (N1-82-00-1, 5 items, and 5 temporary items). 
Investigative case files, files not related to specific investigations, 
audit work papers, and litigation case files. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    19. National Aeronautics and Space Administration, Headquarters 
(N1-255-00-6, 8 items, 6 temporary items). Congressional files 
including correspondence with Members of Congress, publication requests 
from Members of Congress, and congressional briefings relating to 
agency programs and projects. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of correspondence to and 
from congressional committees and reports to Congress.
    20. National Archives and Records Administration, Office of Records 
Services (N2-77-01-1, 1 item, 1 temporary item). Copies of satellite 
imagery files in the custody of the National Archives that were 
accumulated by the Army Corps of Engineers between 1970 and 1978. 
Records consist of black and white satellite film and such related 
textual materials as indexes, camera specifications, and catalogs. 
Recordkeeping copies of these files held by the U.S. Geological Survey 
were previously approved for permanent retention.
    21. National Drought Policy Commission, Agency-wide (N1-220-00-7, 
10 items, 4 temporary items). Reference materials, staff files, and 
electronic copies of records created using electronic mail and word 
processing. Recordkeeping copies of meeting and hearing files, briefing 
books, correspondence files, subject files, working group/subcommittee 
files, and publications are proposed for permanent retention.
    22. Social Security Administration, Agency-wide (N1-047-00-3, 6 
items, 6 temporary items). Records relating to claims filed by 
individuals suspected of intentionally giving false or incomplete 
information in applying for benefits, which could result in the agency 
penalizing the individual by omitting valid payments for a given period 
of time. Included are case files, electronic copies of documents 
created using electronic mail and word processing, an electronic 
database and copies maintained as system backup, supporting 
documentation, and outputs.
    23. Tennessee Valley Authority, Synterprise Group (N1-142-99-12, 4 
items, 3 temporary items). Administrative forms, correspondence, 
memoranda, and related records used in the process of developing 
projects to generate work for outsourced employees. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Substantive program records are proposed for permanent 
retention.
    24. Tennessee Valley Authority, Customer Services and Marketing 
(N1-142-99-13, 4 items, 3 temporary items). Forms, correspondence, 
memoranda, and related records pertaining to such subjects as automatic 
data processing, budget and finance, equipment and supplies, health and 
safety matters, personnel management, and procurement. Also included 
are electronic copies of documents created using electronic mail and 
word processing. Substantive program records are proposed for permanent 
retention.

    Dated: December 20, 2000.
Howard P. Lowell,
Acting Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-33253 Filed 12-28-00; 8:45 am]
BILLING CODE 7515-01-P