[Federal Register Volume 65, Number 231 (Thursday, November 30, 2000)]
[Notices]
[Pages 71333-71335]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-30468]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period

[[Page 71334]]

of records already authorized for disposal. NARA invites public 
comments on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 16, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-01-1, 2 items, 
2 temporary items). Electronic copies of documents created using 
electronic mail and word processing associated with collateral training 
files containing such records as registration forms, attendance 
records, medical clearances, and examination papers. This schedule also 
increases the retention period for recordkeeping copies of these files, 
which were previously approved for disposal.
    2. Department of the Army, Agency-wide, (N1-AU-01-7, 2 items, 2 
temporary items). Records relating to production base support 
construction projects and properties. Included are such records as 
authorizations, test reports, logbooks, design analyses, 
specifications, original tracings, drawings, and photographs. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    3. Department of the Army, Agency-Wide (N1-AU-00-15, 33 items, 33 
temporary items). Records relating to Army food and clothing programs, 
including electronic copies of documents created using electronic mail 
and word processing. Records relate to such matters as the day-to-day 
operations of dining facilities, the delivery of rations, the 
development of menus, the establishment or discontinuance of bakeries 
and similar facilities, requisitions, and the management of clothing 
and textile programs. This schedule authorizes the agency to expedite 
disposal of these short-term facilitative records, which were 
previously approved for disposal. It also authorizes the agency to 
apply the proposed disposition instructions to records in all media.
    4. Department of Defense, Assistant Secretary (Health Affairs) (N1-
330-99-2, 1 item, 1 temporary item). Duplicate copies of medical 
records of Gulf War participants collected by the Comprehensive 
Clinical Evaluation Program. Included are referral forms, lab test 
reports, and self-reported medical data. Records are proposed for 
retention for 75 years.
    5. Department of Defense, Defense Contract Audit Agency (N1-372-01-
1, 38 items, 38 temporary items). Records relating to the 
administration and implementation of Federal quality of work life 
programs, including child care, elder care, alternative work schedules, 
job sharing, leave sharing, and telecommuting. Included are such 
records as approved requests and applications, forms, analyses, policy 
development documents, and electronic copies of documents created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to records in all 
media.
    6. Department of Health and Human Services, Program Support Center 
(N1-998-00-1, 61 items, 60 temporary items). Paper and electronic 
records of the Program Support Center relating to administrative 
management activities, including electronic copies of documents created 
using electronic mail and word processing. Records relate to such 
matters as audits, budget preparation and execution, delegations of 
authority, forms management, the reimbursement of grantees and 
contractors, personnel management, procurement policies and procedures, 
the inventorying of narcotics and other controlled substances, and the 
preparation of directives and other issuances. Recordkeeping copies of 
case files relating to the disposal of surplus real property are 
proposed for permanent retention.
    7. Department of Health and Human Services, Health Care Financing 
Administration (N1-440-00-2), 5 items, 5 temporary items). Records 
relating to Y2K efforts, including such matters as policy and planning, 
system testing and

[[Page 71335]]

verification, project administration, and contractor activities. Also 
included are electronic copies of records created using electronic mail 
and word processing as well as videotapes that relate to meetings and 
training.
    8. Department of Health and Human Services, Health Care Financing 
Administration (N1-440-00-3), 3 items, 3 temporary items). Records 
relating to Medicaid's Home and Community-Based Waiver Program, 
including state requests for waivers, subsequent correspondence, and 
related background materials and working papers. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    9. Department of Justice, Bureau of Prisons (N1-129-99-9, 11 items, 
8 temporary items). Files of the Program Review Division pertaining to 
routine administrative matters, the accreditation of facilities by the 
American Correctional Association, and management assessment and 
strategic planning. Also included are electronic copies of documents 
created using electronic mail and word processing. Recordkeeping copies 
of statistics compiled for Executive Staff meetings and profiles of 
institutions are proposed for permanent retention as are briefing 
materials provided the Executive Staff for use in decision making. This 
schedule was published in the Federal Register on March 15, 1999. It is 
being published again because accreditation records, which were 
previously proposed for permanent retention, are now proposed for 
disposal.
    10. Department of State, Executive Secretariat (N1-59-01-1, 1 item, 
1 temporary item). Videotapes of the proceedings of Congressional 
investigations of the Iran-Contra affair. Copies of these records 
accumulated by the Congress have already been transferred to the 
National Archives.
    11. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-6, 23 items, 23 temporary items). Records of the Division of Data 
Services consisting primarily of files relating to coupons, the stubs 
removed from bonds in order to redeem interest. Also included are such 
records as forms used to request copies of program documents, audits, 
and files relating to cases in which securities are used to pay Federal 
estate taxes.
    12. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-08, 3 items, 3 temporary items). Records of the Division of 
Technical Services that track the development of information technology 
systems. Records include the database used for tracking and the related 
inputs and outputs.
    13. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-10, 14 items, 14 temporary items). Paper and electronic records 
pertaining to the sale and registration of savings bonds, including 
vault logs, depositor reports, enrollment forms, and transfer and 
reinvestment forms.
    14. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-11, 3 items, 3 temporary items). Records of the Division of 
Technical Services relating to ADP equipment problems and subsequent 
corrective action and to the procurement of ADP equipment. Electronic 
copies of documents created using electronic mail and word processing 
are included.
    15. Environmental Protection Agency, Chair or Co-Chair of the 
Committee on the Challenges of Modern Society (N1-412-99-20, 6 items, 1 
temporary item). Electronic copies of documents created using 
electronic mail and word processing that are associated with records 
relating to the North Atlantic Treaty Organization (NATO) Committee on 
the Challenges of Modern Society. Proposed for permanent retention are 
recordkeeping copies of files relating to the programs, policies, and 
activities of the Committee, including correspondence, proposals, 
studies, reports, and minutes of meetings.
    16. Federal Reserve System, Board of Governors (N1-82-00-2, 53 
items, 49 temporary items). Records documenting the oversight 
activities of the Board of Governors of the Federal Reserve System, 
including the monitoring, inspection, and examination of financial 
institutions. Included are such files as applications, examination and 
inspection reports, studies, legal and enforcement case files, and 
surveillance reports. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
records in all media. Record-keeping copies of such files as regulatory 
case files, policy directives, and advisory committee records are 
proposed for permanent retention. These records will be transferred to 
the National Archives in an electronic medium if feasible. If transfer 
in an electronic medium is not feasible, paper or microform copies will 
be transferred.
    17. Federal Retirement Thrift Investment Board, Office of the 
General Counsel (N1-474-00-4, 3 items, 3 temporary items). Records 
relating to bankrupt Thrift Saving Plan participants, including 
electronic copies of records created using electronic mail and word 
processing.
    18. Federal Retirement Thrift Investment Board, Office of 
Administration (N1-474-00-5, 2 items, 2 temporary items). Imaged and 
paper copies of forms, correspondence, and legal documents filed by or 
for Thrift Savings Plan participants.
    19. Pension Benefit Guaranty Corporation, Insurance Operations 
Department (N1-465-01-1, 6 items, 6 temporary items). Records that have 
been imaged relating to individuals covered by a private'sector pension 
plan. Files include correspondence, copies of personal documents, 
calculation sheets showing benefit entitlement, and employment 
information. Electronic copies of documents created using electronic 
mail, spreadsheet, and word processing applications also are included. 
Files that pre-date the imaging system were previously approved for 
disposal.
    20. Tennessee Valley Authority, Customer Services and Marketing, 
(N1-142-99-8, 12 items, 10 temporary items). Background materials 
relating to the development of publications concerning community and 
economic development, including electronic copies of documents created 
using electronic mail and word processing. Also included is a CD-ROM 
prepared for the use of participants in the agency's Quality 
Communities program. Recordkeeping copies of publications are proposed 
for permanent retention.

    Dated: November 21, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-30468 Filed 11-29-00; 8:45 am]
BILLING CODE 7515-01-U