[Federal Register Volume 65, Number 214 (Friday, November 3, 2000)]
[Notices]
[Pages 66264-66266]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-28245]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value.
    Notice is published for records schedules in which agencies propose 
to destroy records not previously authorized for disposal or reduce the 
retention period of records already authorized for disposal. NARA 
invites public comments on such records schedules, as required by 44 
U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 18, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business.
    Some schedules are comprehensive and cover all the records of an 
agency or one of its major subdivisions. Most schedules, however, cover 
records of only one office or program or a few series of records. Many 
of these update previously approved schedules, and some include records 
proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records

[[Page 66265]]

proposed for destruction). It also includes a brief description of the 
temporary records.
    The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-00-5, 2 items, 
2 temporary items). Records relating to the payment of survivor 
benefits to spouses and former spouses of members. Included are such 
records as election forms, cost and annuity estimates, and electronic 
copies of records created using electronic mail and word processing.
    2. Department of the Air Force, Agency-wide (N1-AFU-00-6, 2 items, 
2 temporary items). Records relating to tests and inspections of 
facility grounds and lightning protection systems. Files include 
sketches of grounding and lightning protection systems, inspection and 
test reports, and deficiency and repair reports. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    3. Department of the Army, Agency-wide (N1-AU-00-21, 3 items, 3 
temporary items). Records relating to the airworthiness of Army 
aircraft. Included are such records as technical data, logs, test 
reports, airworthiness qualification statements, and electronic copies 
of documents created using electronic mail and word processing.
    4. Department of the Army, Agency-wide (N1-AU-01-1, 1 item, 1 
temporary item). Master file of the Military Personnel Transition Point 
Processing System II, an electronic information system used to support 
and facilitate the transition of soldiers from active duty status to 
retirement, discharge, or release from active duty. The system includes 
such information as rank, pay grade, command, service record, type and 
reason for separation, and related data.
    5. Department of the Army, U.S. Criminal Investigation Command (N1-
AU-01-2, 2 items, 2 temporary items). Electronic copies of documents 
created using electronic mail and word processing that relate to 
reports accumulated by criminal investigation laboratories pertaining 
to tests of material which may be used as evidence or exhibits in 
investigations. This schedule also increases the retention period for 
recordkeeping copies of these files, which were previously approved for 
disposal.
    6. Department of the Army, Agency-wide (N1-AU-01-5, 2 items, 2 
temporary items). Master file and outputs of the In-Processing System, 
an electronic information system used to support and facilitate the in-
processing of soldiers and family members to an installation. The 
system includes such information as readiness status, installation 
clearances, checklists, and related data.
    7. Department of the Army, Agency-wide (N1-AU-01-6, 2 items, 2 
temporary items). Master file and outputs of the Out-Processing System, 
an electronic information system used to support and facilitate the 
out-processing of soldiers and family members from an installation. The 
system includes such information as readiness status, installation 
clearance certificates, checklists, and related data.
    8. Department of Defense, National Imagery and Mapping Agency (N1-
537-01-1, 211 items, 211 temporary items). Paper and electronic records 
relating to logistics, supply, maintenance, and transportation, 
including electronic copies of documents created using electronic mail 
and word processing. Records relate to such matters as procurement, 
solid waste management, supply accounting and stock control, 
maintenance of equipment, warehousing and storage, travel and 
transportation, property disposal, motor vehicles, and the agency small 
business program.
    9. Department of Energy, Agency-wide (N1-434-00-7, 6 items, 6 
temporary items). Records relating to administrative and operational 
activities that involve environmental matters. Records pertain to such 
subjects as safety analyses, community environmental surveillance 
programs, and environmental program support. Also included are 
electronic copies of documents created using electronic mail and word 
processing. These records were initially included in Disposition Job 
N1-434-98-28, but were withdrawn for additional review.
    10. Department of the Interior, Office of the Secretary (N1-48-01-
1, 3 items, 1 temporary item). Tax returns and related documents filed 
by the Trans-Alaska Pipeline Liability Fund, a non-profit corporation 
responsible for settling claims from damages resulting from oil spills 
occurring before August 18,1990. Annual reports and minutes of the 
Fund's Board of Trustees are proposed for permanent retention.
    11. Department of Justice, Bureau of Prisons (N1-129-00-36, 2 
items, 1 temporary item). Electronic copies of documents created using 
electronic mail and word processing that are associated with the 
chronological files of the Assistant Director, Community Corrections 
and Detention Division. Recordkeeping copies of these files are 
proposed for permanent retention.
    12. Department of Justice, Bureau of Prisons (N1-129-00-37, 5 
items, 5 temporary items). Records of the National Office on Citizen 
Participation, including central office volunteer files, inactive 
program files, institutional files, subject files, and electronic 
copies of documents created using electronic mail and word processing.
    13. Department of Justice, Bureau of Prisons (N1-129-00-38, 5 
items, 5 temporary items). Records of the Detention Branch, including 
chronological files, files relating to facilities operated under 
contract with private firms or local governments, files relating to 
detained Mariel Cubans, and subject files relating to such matters as 
crimes committed by aliens, relations with other agencies regarding 
detained aliens, and inspections of jails. Also included are electronic 
copies of documents created using electronic mail and word processing.
    14. Department of Justice, Bureau of Prisons (N1-129-00-39, 5 
items, 3 temporary items). Records of the Privatization and Special 
Projects Branch, including privatization master files, privatization 
project files, and electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of files 
relating to the transfer of inmates from the District of Columbia 
Department of Corrections to Federal custody are proposed for permanent 
retention.
    15. Department of Justice, Bureau of Prisons (N1-129-00-40, 16 
items, 14 temporary items). Records of the Community Corrections 
Branch. Included are such records as statement of work files, past 
performance files, community corrections subject files, correspondence, 
escape reports, incident reports, untimely release reports, population 
reports, program review files, program statement and operations 
memorandum files, training files and videotapes, juvenile subject 
files, and electronic copies of documents created using electronic mail 
and word processing. Recordkeeping copies of quarterly reports of 
community corrections center utilization rates and quarterly field 
reports are proposed for permanent retention.
    16. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-

[[Page 66266]]

12, 3 items, 2 temporary items). Security-related records consisting of 
forms used to report offenses and incidents that take place at 
entrances to agency facilities as well as forms used in connection with 
issuing identification badges for employees. Also included are records 
relating to certain Government investment loans, which are proposed for 
permanent retention.
    17. Department of the Treasury, Bureau of the Public Debt (N1-53-
00-5, 3 items, 1 temporary item) Video masters and duplicates of public 
service announcements used by the Savings Bond Marketing Office to 
promote the sale of Savings Bonds. Original film, film transfers, and a 
video copy of each announcement are proposed for permanent retention.
    18. Department of the Treasury, Bureau of the Public Debt (N1-53-
01-2, 12 items, 11 temporary items). Government Account Series (GAS) 
system and related records, including such records as the GAS master 
file, systems documentation, and hardcopy inputs and outputs used to 
initiate transactions, confirm requests, summarize daily or monthly 
activities, detect and correct accounting errors, and reconcile account 
balances. The GAS Daily Principal Outstanding Report--End of Year is 
proposed for permanent retention in hard copy. Data from GAS is 
imported into the agency's Public Debt Accounting and Reporting System, 
which was previously approved for permanent retention.
    19. Department of the Treasury, Under Secretary (Domestic Finance) 
(N1-56-00-3, 19 items, 15 temporary). Records relating to the Office of 
the Assistant Secretary for Financial Institutions, Office of 
Government Sponsored Enterprise Policy, and Office of Financial 
Institutions Policy. The records include chronological files, 
administrative files, schedules of daily activities, and news clips and 
periodicals. Also included are electronic copies of records created 
using electronic mail and word processing. Recordkeeping copies of 
office subject files and schedules of daily activities of the Under 
Secretary and the Assistant Secretary are proposed for permanent 
retention.
    20. Department of the Treasury, Under Secretary (Domestic Finance) 
(N1-56-01-1, 7 items, 7 temporary items). Records of the Office of 
Market Finance relating to the processing of requests from the Bureau 
of the Public Debt for securities pricing information, including the 
electronic master file, inputs, outputs, and system documentation. Also 
included are the Noon Investment Package, which consists of information 
exchanged with the Bureau of the Public Debt, as well as electronic 
copies of documents created using electronic mail and word processing.
    21. Department of the Treasury, Financial Management Service (N1-
425-01-1, 20 items, 19 temporary items). Electronic systems with 
related inputs, outputs, and system documentation relating to 
Government-wide accounting, including summary financial and budgetary 
operations of the Government and the collection of data on the 
Government's assets, liabilities, and the cost of Government 
operations. Also included are office chronological files and electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of the annual report of the Central Accounting 
System are proposed for permanent retention.
    22. Department of the Treasury, Financial Management Service (N1-
425-01-2, 8 items, 8 temporary items). Records of the Office of the 
Assistant Commissioner for Federal Finance relating to the management 
of the Government's cash and credit programs, including bank master and 
bank operating records concerning the management and operation of 
financial services provided by banks for the Government and bank 
operating records for accounts pertaining to Individual Indian Monies. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    23. Department of the Treasury, Financial Management Service (N1-
425-01-3, 22 items, 22 temporary items). Electronic systems with 
related inputs, outputs, and system documentation relating to the 
disbursement of Federal payments, including social security payments 
and tax refunds, and the collection of debt owed the Federal 
Government. Also included are paper copies of returned checks, office 
chronological files, and electronic copies of documents created using 
electronic mail and word processing.
    24. Department of the Treasury, Financial Management Service (N1-
425-01-4, 67 items, 67 temporary items). Electronic systems with 
related inputs, outputs, and system documentation pertaining to Federal 
payments, claims, collections, and financial transactions, including 
check payment and reconciliation, debt recovery and accounting, 
collecting Government funds, and managing Individual Indian Money 
checks. Also included are electronic copies of documents created using 
electronic mail and word processing, copies of checks in all media, and 
paper records relating to check disbursement.
    25. Inter-American Foundation, Office of Programs (N1-454-00-1, 7 
items, 5 temporary items). Working papers, monitoring reports, and 
audits relating to grants. Also included are electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of grant project files, including rejected 
proposals, are proposed for permanent retention.
    26. Tennessee Valley Authority, Chief Operating Officer (N1-142-00-
7, 4 items, 4 temporary items). Records relating to the operation of 
fuel plants, including temperature charts, pressure charts, and turbine 
supervisory charts. Also included are electronic copies of records 
created using electronic mail and word processing.

    Dated: October 25, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-28245 Filed 11-2-00; 8:45 am]
BILLING CODE 7515-01-P