[Federal Register Volume 65, Number 211 (Tuesday, October 31, 2000)]
[Notices]
[Pages 64952-64953]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-27909]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: General Services Administration.

ACTION: Notice of a new system of records subject to the Privacy Act of 
1974.

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SUMMARY: The General Service Administration (GSA) is providing notice 
of the establishment of a new system of records, Personal Property 
Sales Program (GSA/FSS-13). The new system will collect information for 
use in soliciting bids and awarding contracts on sales of Federal 
personal property. Information in the system will be provided 
voluntarily by individuals who wish to buy Federal personal property 
through sales and auctions conducted by GSA.

DATES: Comments on the new system must be provided November 30, 2000. 
The new system will become effective without further notice on November 
30, 2000 unless comments dictate otherwise.

ADDRESSES: Address comments to: Director, Personal Property Division 
(FBP), Federal Supply Service, General Services Administration, 1941 
Jefferson Davis Highway, Crystal Mall Building 4, Arlington, VA 22202.

FOR FURTHER INFORMATION CONTACT: Personal Property Division, Federal 
Supply Service, at the above address, or telephone (703) 305-7240.
GSA/FSS-13

System name:
    Personal Property Sales Program.

System location:
    System records are maintained by the General Services 
Administration (GSA) at several locations. A complete list of the 
locations is available from the System Manager.

Individuals covered by the system:
    The system will include those individuals who request to be added 
to GSA bidders' mailing lists, register to bid on GSA sales, and enter 
into contracts to buy Federal personal property at sales conducted by 
GSA.

Records in the system:
    The system contains information needed to identify potential and 
actual bidders and awardees, and transaction information involving 
personal property sales. System records include:
    a. Personal information provided by bidders and buyers, including 
names, phone numbers, addresses, Social Security Numbers, and credit 
card numbers or other banking information; and
    b. Contract information on Federal personal property sales, 
including whether payment was received, the form of the payment, 
notices of default, and contract claim information.

Authority for maintaining the system:
    Sections 201 and 203 of the Federal Property and Administrative 
Services Act of 1949, as amended (40 U.S.C. 481 and 484), which assign 
responsibility for the disposition of property to the Administrator of 
General Services.

Purpose(s):
    To establish and maintain a system of records for conducting public 
sales of Federal personal property by GSA.

Routine uses of the system records, including categories of users and 
their purposes for using the system:
    System information may be accessed and used by authorized GSA 
employees or contractors to prepare for and conduct personal property 
sales, administer sales contracts, perform oversight or maintenance of 
the GSA electronic systems and, when necessary, for sales contract 
litigation or non-procurement suspension or debarment purposes.
    Information from this system also may be disclosed as a routine 
use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation.
    c. To duly authorized officials engaged in investigating or 
settling a grievance, complaint, or appeal filed by an individual who 
is the subject of the record.
    d. To the Office of Personnel Management (OPM) or the General 
Accounting Office when the information is required for evaluation of 
the program.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the GSA Office of Finance for debt collection purposes (see 
GSA/PPFM-7).
    h. To the National Archives and Records Administration (NARA) for 
records management inspection conducted under 44 U.S.C. 2904 and 2906.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of system records:
Storage:
    Information may be collected on paper or electronically and may be 
stored on paper or on electronic media, as appropriate.

Retrievability:
    Records are retrievable by a personal identifier or by other 
appropriate type of designation approved by GSA.

Safeguards:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and OMB Circular A-130. 
Technical, administrative, and personnel security measures are 
implemented to ensure confidentiality and integrity of the system data 
stored, processed, and transmitted. Paper records are stored in secure 
cabinets or rooms. Electronic records are protected by passwords and 
other appropriate security measures.

Retention and disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the handbook, 
GSA Records Maintenance and Disposition System (OAD P 1820.2), and 
authorized GSA records schedules.

System manager and address:
    Director, Personal Property Division (FBP), Federal Supply Service, 
General Services Administration, 1941 Jefferson Davis Highway, Crystal 
Mall Building 4, Arlington VA 22202.

Notification procedure:
    Individuals may submit a request on whether a system contains 
records about them to the system manager at the above address.

[[Page 64953]]

Record access procedures:
    Requests from individuals for access to their records should be 
addressed to the system manager.

Contesting record procedures:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published in the Federal Register, 41 CFR part 105-64.

Record source categories:
    Information is provided by individuals who wish to participate in 
the GSA personal property sales program, and system transactions 
designed to gather and maintain data and to manage and evaluate the 
Federal personal property disposal program.

    Dated: October 18, 2000.
Daniel K. Cooper,
Director, Information Management Division.
[FR Doc. 00-27909 Filed 10-30-00; 8:45 am]
BILLING CODE 6820-34-M