[Federal Register Volume 65, Number 205 (Monday, October 23, 2000)]
[Notices]
[Pages 63468-63500]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-27037]



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Part IV





Federal Communications Commission





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Privacy Act of 1974, As Amended; System of Records; Notice

  Federal Register / Vol. 65, No. 205 / Monday, October 23, 2000 / 
Notices  

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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act of 1974, As Amended; System of Records

AGENCY: Federal Communications Commission (FCC or Commission)

ACTION: Notice; one proposed new system of records, 24 proposed new 
routine uses, 30 altered systems of records, and elimination of three 
systems of records.

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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a(e)(4), 
as amended, this document sets forth notice of the existence of all 
systems of records maintained by the FCC. This notice also proposes to 
establish one new system of records, to alter 30 existing systems, and 
to eliminate three systems of records that are no longer used by the 
Commission. For the convenience of the reader, the agency eliminated 
using ``Blanket Routine Uses'' and listed the routine uses in the body 
of the notice itself. This notice provides and makes readily available 
in one issue of the Federal Register an accurate and complete text, 
with administrative and editorial changes, of the FCC's systems of 
records for use by individuals and by agency Privacy Act officials.

DATES: Any interested person may submit written comments concerning the 
routine uses of this system on or before November 22, 2000. The Office 
of Management and Budget (OMB), which has oversight responsibility 
under the Privacy Act to review the system, may submit comments on or 
before December 4, 2000. This proposed system will be effective on 
December 4, 2000 unless the FCC receives comments that require a 
contrary determination. The Commission will publish a document in the 
Federal Register notifying the public if any changes are necessary.

ADDRESSES: Address comments to Les Smith, Performance Evaluation and 
Record Management (PERM), Room 1-A804, Federal Communications 
Commission, 445 12th Street, SW., Washington, DC 20554, or via the 
Internet at [email protected], or to Edward Springer, FCC Desk Officer, 
Office of Information and Regulatory Affairs, Office of Management and 
Budget, Docket Library, Room 10236, NEOB, 725 17th Street, NW., 
Washington, DC 20503, or via the Internet at Edward C. 
[email protected].

FOR FURTHER INFORMATION CONTACT: Les Smith, Performance Evaluation and 
Record Management (PERM), Room 1-A804, Federal Communications 
Commission (FCC), 445 12th Street, SW., Washington, DC 20554, or via 
the Internet at [email protected] or Laurence Schecker, Attorney Advisor, 
Office of General Counsel, at (202) 418-1720 or via the Internet at 
[email protected].

SUPPLEMENTARY INFORMATION: The FCC previously gave complete notice of 
all of its systems of records by publication in the Federal Register, 
May 18, 1992, 57 FR 21091. Since that publication, the Commission has 
added and deleted systems of records, and has made non-substantive 
changes to many existing systems of records. Therefore, a complete copy 
of the Commission's systems of records presently can be obtained only 
by referring to several Federal Register notices. The Commission is 
publishing the complete text of all of its systems notices to provide a 
current, easily accessible compilation.
    The proposed changes in this notice result from editorial changes 
to the existing systems of records; notices to update, simplify, or 
clarify, as necessary, these systems of records; the application of new 
technology; and the transfer of duties and responsibilities between 
bureaus, including the creation of the Wireless Telecommunication 
Bureau (WTB) in 1994, and the most recent Commission reorganization, 
the creation of the Enforcement Bureau (EB) and the Consumer 
Information Bureau (CIB), and the elimination of the Compliance and 
Information Bureau (CIB) in 1999.
    The transfer, updating, or renaming of seven systems of records 
between bureaus:
    1. FCC/CCB-1 to new FCC/CIB-1, ``Informal Complaints and Inquiries 
Files (Broadcast, Common Carrier, and Wireless Telecommunications 
Bureau Radio Services);''
    2. Old FCC/CIB-4 to new FCC/CIB-4, ``Telephone and Electronic 
Contacts;''
    3. Old FCC/FOB-2 to new FCC/EB-1, ``Violators File;''
    4. Old FCC/FOB-3 to new FCC/EB-2, ``State and Operational Areas 
Emergency Commissions Committee Membership;''
    5. FCC/OGC-7 to FCC/Central-12, ``Garnishment and Levy of Wages;''
    6. Old FCC/PRB-5 to FCC/WTB-5, ``Application Review List for 
Present or Former Licensees, Operators, or Unlicensed Persons Operating 
Radio Equipment Improperly;'' and
    7. Old FCC/FOB-1 to FCC/WTB-6, ``Radio Operator Records.''
    The addition of one new system of records:
    FCC/Central-11, ``Interoffice (GroupWise) and Internet E-mail 
Systems;'' and
    The purging of three systems of records:
    1. FCC/Central-3, ``Employee Assistance Program Case Files;''
    2. FCC/OGC-1, ``Alleged Violators File (Ex Parte Rules);'' and
    3. FCC/OGC-4, ``Parties Involved in Current Litigation before 
Federal Courts.''
    The alteration of nine systems of records to make various editorial 
changes to the existing systems notices: FCC/Central-5, ``Alcoholism 
and Drug Case Files; FCC/Central-6, ``Personnel Investigative 
Records;'' FCC/Central-7, ``Freedom of Information Act Case Files;'' 
FCC/OGC-2, ``Attorney Misconduct Files; FCC/OGC-2, ``Employee Complaint 
Adjudication;'' FCC/OGC-6, ``Private or Civil Injury Claimants;'' FCC/
OIG-1, ``Criminal Investigative Files;'' FCC/OIG-2, ``General 
Investigative Files;'' and FCC/OMB-4, ``Security Office Control 
Files.''
    The expansion of 15 systems of records to include additional 
components and updates:
    FCC/Central-1, ``Pay and Leave,'' was modified to remove the travel 
component, which was transferred to FCC/OMD-6, and to add the ``leave 
transfer'' program. The records in this system of records were also 
expanded to include Social Security Numbers, which are required to 
administer the Commission's pay and leave requirements.
    FCC/Central-2, ``Employee Locator Card Files,'' the purpose of this 
system of records was modified to address its use for administrative 
offices only. The system of records was also as expanded to add five 
routine uses, as follows:
     Routine use (1) allows disclosure where there is an 
indication of a violation or potential violation of a statute, 
regulation, rule, or order, records may be referred to the appropriate 
Federal, state, or local agency responsible for investigating or 
prosecuting a violation or for enforcing or implementing the statute, 
rule, regulation, or order;
     Routine use (2) allows disclosure to a Federal agency, in 
response to its request, in connection with the hiring or retention of 
an employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit;
     Routine use (3) allows a record on an individual in this 
system of records to be disclosed to a Congressional office in response 
to an inquiry the individual has made to the Congressional office;

[[Page 63469]]

     Routine use (4) allows a record from this system of 
records to be disclosed to an FCC officer in the case where an 
emergency of a medical or other nature involving the employee may occur 
while on the job; and
     Routine use (5) permits a record in this system of records 
to be disclosed to the Office of Personnel Management in order for it 
to carry out its legally authorized Government-wide functions and 
duties.
    FCC/Central-8, ``Telephone Call Detail and Equipment Loan 
Records,'' the categories of individuals and the categories of records 
covered by this system were expanded to include those individuals who 
are loaned electronic equipment to use when their work requires them to 
work outside the office or to maintain close contact with the 
Commission staff, i.e., laptop computers, pagers/beepers, and cellular 
telephone equipment, etc. These records include the individual's name, 
FCC I.D. badge number, bureau/office, loaned equipment's barcode 
number, serial number, model number, and modem number.
    FCC/Central-9, ``Denial of Federal Benefits (Drug Debarment 
List),'' the categories of records in this system were expanded to 
include the person's Taxpayer Identification Number (TIN).
    FCC/Central-10, ``Access Control System,'' the categories of 
records in the system were modified to limit the data elements in the 
``visitors database'' to just the person's first and last names and 
their numerical identifier. (The person's telephone number, 
destination, agency or firm name, and the photographic identification 
elements were removed as required fields.)
    FCC/CIB-1, ``Informal Complaints and Inquiries Files (Broadcast, 
Common Carrier, and Wireless Telecommunications Bureau Radio 
Services),'' was expanded to include other telecommunications service 
complaints and inquiries as noted in the title change. The Commission 
now redacts information which could identify the complainant or 
correspondent, i.e., name, address, and/or telephone number, before it 
allows the public to inspect the records. Several routine uses were 
added as follows:
     Routine use (1) permits a record from this system to be 
disclosed when a complaint against a common carrier is involved, the 
complaint is forwarded to the defendant carrier who must, within a 
prescribed time frame, either satisfy the complaint or explain to the 
Commission and the complainant its failure to do so;
     Routine use (3) permits a record from this system to be 
disclosed to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit;
     Routine use (6) permits a record on an individual in this 
system of records to be disclosed to a Congressional office in response 
to an inquiry the individual has made to the Congressional office; and
     Routine use (7) permits a record from this system of 
records to be disclosed to GSA and NARA for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906. Such disclosure shall not be used to make a determination about 
individuals.
    FCC/EB-1, ``Violators File,'' the categories of individuals covered 
by this system were expanded to include licensees, applicants, and 
unlicensed persons under parts 80, 87, 90, 94, 95, and 97 of the rules 
about whom there were questions of compliance with the Commission's 
rules or the Communications Act of 1934, as amended. One routine use 
was also added as follows:
     Routine use (4) was modified so that a record from this 
system of records may be disclosed in response to a request for 
information from a Federal, state, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as licenses, if necessary to obtain information 
relevant to a Commission decision concerning the hiring or retention of 
an employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit.
    FCC/OET-1, ``Experimental Radio Station License Files,'' the 
categories of records in this system have been expanded to include the 
applicant's FCC Registration Number (FRN), FCC Form 702, Application 
for Consent to Assignment of Radio Station Construction Authorization 
or License; and FCC Form 703, Application for Consent to Transfer 
Control of Corporation Holding Station License. A routine use was added 
as follows:
     Routine use (1) in this system was modified to restrict 
disclosure of information if it is not routinely available for public 
inspection under Sec. 0.457 of the Commission's rules, 47 CFR 0.459, or 
a request that the information be given confidential treatment is 
granted under Sec. 0.459 of the Commission's rules, 47 CFR 0.459.
    FCC/OGC-5, ``Parties with Pending Civil Cases that Affect the 
Commission before any District Court; before any Court of Appeals; and 
before the Supreme Court,'' the name of this system was modified to 
include additional courts.
    FCC/OMD-2, ``Labor and Employee Relations Case Files,'' has been 
modified to add a routine use as follows:
     Routine use (1) permits disclosure to FCC officials when 
such officials have a ``need to know'' in carrying out their official 
duties.
    FCC/OMD-3, ``Federal Advisory Committee Membership File (FACA),'' 
the categories of records in this system have been expanded to include 
copies or originals of financial disclosure forms, whenever they must 
be filed by the committee members, may be kept by the members' 
respective advisory committees. Specific information on Advisory 
Committees is generally stored with each Advisory Committee Official 
while the more general information about the committees is the Office 
of the Managing Director. In addition the routine uses were also 
modified or expanded as follows:
     Routine use (2) which allows for disclosure of information 
to the public, upon request, has been modified to make these records 
available in both hardcopy and electronic;
     Routine use (3) which permits disclosure to the General 
Services Administration (GSA) has been expanded to permit disclosure, 
if necessary, to the Office of Management and Budget (OMB), for use in 
compiling an annual report; and
     Routine use (4) has been added which may permit a record 
in this system to be disclosed to furnish information to Congress in 
response to periodic Congressional inquiries.
    FCC/OMB-6, ``Records of Money Owed, Received, Refunded, and 
Returned,'' was modified to add ``Owed'' to the title of this system of 
records. A travel component was transferred from FCC/Central-1 to this 
system of records. The categories of records in this system were also 
expanded to include the Taxpayer Information Number (TIN), the FCC 
Registration Number (FRN), and loan payment information;
    FCC/OMD-7, ``FCC Employee Transit Benefit and Parking Permit 
Programs,'' has added a mass transit component and handicap provisions 
which has expanded the number of routine uses applicable to this system 
of records. These are as follows:
     Routine use (4) which allows a record in this system to be 
disclosed to

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a FCC employee in his/her individual capacity when inquiring about his/
her application that was submitted for the Transit Benefit and/or 
Parking Permit Programs. Employees may do so by supplying their full 
name and FCC ID Badge Number (Identification Number must match number 
in the system);
     Routine use (5) which allows record in this system to be 
disclosed where there is an indication of misrepresentation to obtain, 
or misuse of, a transit benefit; and/or parking permit, records from 
this system may be referred to the appropriate FCC official responsible 
for revoking the transit benefit and/or parking permit, and recovering 
the unauthorized amount of used transit benefit, suspending employee 
participation in the programs, and/or may result in disciplinary 
action;
     Routine use (6) which allows record in this system to be 
disclosed to GSA/GAO for the purposes of records management inspections 
conducted. Such disclosure shall not be used to make a determination 
about an individual;
     Routine use (7) which allows a record in this system to be 
used for administrative purposes by authorized personnel for production 
of listings and reports. This system may be used for periodic review of 
re-certification, and to ensure eligibility for, and receipt of, 
transit benefit and parking privileges;
     Routine use (8) which allows a record from this system to 
be disclosed for a request for information from a Federal, state, or 
local agency in connection with the approval/disapproval of an 
application for special parking assignment; and
     Routine use (9) which allows a record in this system to be 
disclosed to agency contractors, who have been engaged by the agency to 
assist in the performance of a service related to this system of 
records and who need to have access to the records in order to perform 
the necessary activity. Recipients will be required to comply with the 
requirements of the Privacy Act of 1974, as amended, pursuant to 5 
U.S.C. 552a(m).
    FCC/WTB-1, ``Wireless Services Licensing Records,'' the categories 
of records has been expanded to include the Taxpayer Identification 
Number (TIN) which appears on all FCC forms listed under this system of 
records.
    FCC/WTB-5, ``Application Review List for Present or Former 
Licensees, Operators, or Unlicensed Persons Operating Radio Equipment 
Improperly,'' was expanded to include seven routine uses. These are as 
follows:
     Routine use (1) allows a record from this system of 
records to be disclosed where there is an indication of a violation or 
potential violation of a statute, regulation, rule, or order, records 
from this system may be referred to the appropriate Federal, state, or 
local agency responsible for investigating or prosecuting a violation 
or for enforcing or implementing the statute, rule, regulations or 
order;
     Routine use (2) allows record from this system to be 
disclosed to request information from a Federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, such as licenses, if necessary to 
obtain information relevant to a Commission decision concerning the 
issuance of a license, grant or other benefit or enforcement 
proceedings;
     Routine use (3) allows a record from this system to be 
disclosed to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant or other 
benefit;
     Routine use (4) allows a record on an individual in this 
system of records to be disclosed to a Congressional office in response 
to an inquiry the individual has made to the Congressional office.
     Routine use (5) allows a record from this system of 
records to be disclosed to GSA and NARA for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906. Such disclosure shall not be used to make a determination about 
individuals;
     Routine use (6) allows a record on an individual in this 
system of records to be disclosed, where pertinent, in any legal 
proceeding to which the Commission is a party before a court or 
administrative body;
     Routine use (7) allows a record from this system of 
records to be disclosed to the Department of Justice or in a proceeding 
before a court or adjudicative body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when arising from his employment, an employee of the 
Commission is a party to litigation or anticipated litigated or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    A complete list of all FCC systems of records is published below. 
The complete text of the notices follows:

Table of Contents

    1. FCC/Central-1, Pay and Leave Records.
    2. FCC/Central-2, Employee Locator Card Files.
    3. FCC/Central-5, Drug-Free Federal Workplace Program.
    4. FCC/Central-6, Personnel Investigation Records.
    5. FCC/Central-7, Freedom of Information Act (FOIA) Case File.
    6. FCC/Central-8, Telephone Call Detail and Equipment Loan 
Records.
    7. FCC/Central-9, Denial of Federal Benefits (Drug Debarment 
List).
    8. FCC/Central-10, Access Control System.
    9. FCC/Central-11, Interoffice (GroupWise) and Internet E-mail 
Systems.
    10. FCC/Central-12, Garnishment and Levy of Wages.
    11. FCC/CIB-1, Informal Complaints and Inquiries Files 
(Broadcast, Common Carrier, and Wireless Telecommunications Bureau 
Radio Services).
    12. FCC/CIB-4, Telephone and Electronic Contacts.
    13. FCC/EB-1, Violators File.
    14. FCC/EB-2, State and Operational Areas Emergency Commissions 
Committee Membership.
    15. FCC/OET-1, Experimental Radio Station License Files.
    16. FCC/OGC-2, Attorney Misconduct Files.
    17. FCC/OGC-3, Employee Complaint Adjudication.
    18. FCC/OGC-5, Parties with Pending Civil Cases that affect the 
Commission before any District Court; before any Court of Appeals; 
and before the Supreme Court.
    19. FCC/OGC-6, Private or Civil Injury Claimants.
    20. FCC/OIG-1, Criminal Investigative Files.
    21. FCC/OIG-2, General Investigative Files.
    22. FCC/OMD-2, Labor and Employee Relations Case Files.
    23. FCC/OMD-3, Federal Advisory Committee Membership Files 
(FACA).
    24. FCC/OMD-4, Security Office Control Files.
    25. FCC/OMD-6, Records of Money Owed, Received, Refunded, and 
Returned.
    26. FCC/OMD-7, FCC Employee Transit Benefit and Parking Permit 
Program.
    27. FCC/OMD-8, Revenue Accounting Management Information System 
(``RAMIS'').
    28. FCC/OMD-9, Commission Registration System (``CORES'').
    29. FCC/WTB-1, Wireless Services Licensing Records.
    30. FCC/WTB-5, Application Review List for Present or Former 
Licensees, Operators, or Unlicensed Persons Operating Radio 
Equipment Improperly.
    31. FCC/WTB-6, Radio Operator Records.

Federal Communications Commission.
Magalie Roman Salas,
Secretary.
FCC/Central-1

SYSTEM NAME:
    Pay and Leave Records.

SYSTEM LOCATION:
    Associate Managing Director, Human Resources Management, Office of

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Managing Director, Federal Communications Commission (FCC), 445 12th 
Street, SW, Room 1-B104, Washington, DC 20554. See FCC telephone 
directory for field office addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Federal Communications Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains various records, including Social Security 
Numbers, which are required to administer the pay and leave 
requirements of the Commission.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101, 3102, and 3309; 5 U.S.C. 6331-6340; Pub. L. 100-
566, Leave Transfer Program; Executive Order 9397 (November 22, 1943), 
which authorizes the use of the Social Security Number; and Pub. L. 
104-193, Personal Responsibility and Work Opportunity Reconciliation 
Act of 1996.

PURPOSE(S):
    1. To authorize payroll deductions for allotments, savings bonds, 
charitable contributions, union dues, health benefits, and life 
insurance; collect indebtedness for overpayment of salary and unpaid 
Internal Revenue taxes; pay income tax obligations to Internal Revenue 
Service; authorize issuing of salary checks by Treasury Department; 
report gross wages and separation information for unemployment 
compensation; pay any uncollected compensation due a deceased employee; 
provide for a periodic summary of employee payroll data and retirement 
contributions; and determine eligibility for and/or authorize donations 
for the leave transfer program.
    2. As a data source for management information for production of 
summary descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related personnel management functions or manpower studies; may also be 
utilized to respond to general requests for statistical information 
(without personal identification of individuals) under the Freedom of 
Information Act or to locate specific individuals for personnel 
research or other personnel management functions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation, or order.
    2. A record from this system may be disclosed to request 
information from a federal, state, or local agency maintaining civil, 
criminal, or other relevant information enforcement information or 
other pertinent information, such as licenses, if necessary to obtain 
information relevant to a Commission decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    4. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    5. A record from this system of records may be disclosed to GAO and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    6. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    7. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    8. A record in this system of records may be disclosed to the 
Office of Personnel Management in order for it to carry out its legally 
authorized Government-wide functions and duties.
    9. The names, social security numbers, home addresses, dates of 
birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees may be disclosed to the 
Office of Child Support Enforcement, Administration for Children and 
Families, Department of Health and Human Services for the purposes of 
locating individuals to establish paternity, establishing and modifying 
orders of child support, identifying sources of income, and for other 
child support enforcement actions as required by the Personal 
Responsibility and Work Opportunity Reconciliation Act (Welfare Reform 
Law, Pub. L 104-193).
    In each of these cases, the FCC will determine whether disclosure 
of the record is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in an automated personnel and payroll system 
and in files in folders, cards, magnetic tapes, and loose leaf binders.

RETRIEVABILITY:
    Records are indexed by name and social security number.

SAFEGUARDS:
    Records are maintained in filing cabinets in an office that is 
locked when not occupied by staff. Automated and manual records are 
available only to authorized personnel whose duties require access. 
Data resident on network servers are backed-up daily to magnetic media. 
One week's worth of back-up tapes is stored on-site in fireproof saves. 
Each week, the previous week's backup tapes are sent to an off-site 
storage location. A maximum of ten week's tapes are kept and cycled in 
this fashion.

RETENTION AND DISPOSAL:
    Records are maintained for varying periods of time from one year to 
permanently in accordance with General Records Schedules issued by the 
National Archives and Records Administration. Disposal is by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director, Human Resources Management, Office of 
the Managing Director, Federal Communications Commission (FCC), 445 
12th Street, SW., Room 1-B104, Washington, DC 20554, or the appropriate 
administrative office in which the individual is employed.

[[Page 63472]]

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager. It is necessary to furnish 
the following information in order to identify the individual whose 
records are requested: Full name; Date of Birth; Social Security 
Number; and Mailing address to which the reply should be mailed.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager. Requesters should 
reasonably specify the record contents being contested.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager. Requesters should 
reasonably specify the record contents being contested.

RECORD SOURCE CATEGORIES:
    Information is provided by management officials and by the 
individuals on whom the record is maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/Central-2

SYSTEM NAME:
    Employee Locator Card Files.

SYSTEM LOCATION:
    Mailroom and administrative offices of the Federal Communications 
Commission (FCC), 445 12th Street, SW, Room TW-C201, Washington, DC 
20554, and FCC field offices. See FCC telephone directory for field 
office addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees of the Federal Communications Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. This system contains information regarding the employee's 
office, organizational location, telephone number, home telephone 
number and address.
    2. This system also contains the home address and telephone number 
of the employee, and the name, address, and telephone number of an 
individual to contact in the event of a medical or other emergency 
involving the employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    Information in this system of records is collected for use of the 
administrative offices. The records in this system serve to identify an 
individual for office officials to contact, should an emergency of a 
medical or other nature involving the employee occur while the employee 
is on the job.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records in this system of records may be used:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system of records may be referred to the appropriate Federal, state, or 
local agency responsible for investigating or prosecuting a violation 
or for enforcing or implementing the statute, rule, or regulation, or 
order.
    2. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    3. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    4. A record from this system of records may be disclosed to an FCC 
officer in the case where an emergency of a medical or other nature 
involving the employee may occur while on the job.
    5. A record in this system of records may be disclosed to the 
Office of Personnel Management in order for it to carry out its legally 
authorized Government-wide functions and duties.
    In each of these cases, the FCC will determine whether disclosure 
of the record is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on cards or 3" x 5" paper.

RETRIEVABILITY:
    Records are retrieved by the employee's name.

SAFEGUARDS:
    Records are maintained in secured areas and are available only to 
authorized personnel whose duties require access.

RETENTION AND DISPOSAL:
    Records are maintained as long as the individual is an employee of 
the Federal Communications Commission. Expired records are destroyed by 
shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Appropriate personnel or administrative office in which the 
employee is employed.

NOTIFICATION PROCEDURE:
    FCC employees wishing to inquire whether this system contains 
information about them should contact the appropriate FCC 
administrative officer where employed. Individuals must supply their 
full name in order for records to be located and identified.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/Central-5

SYSTEM NAME:
    Drug-Free Federal Workplace Program.

SYSTEM LOCATION:
    Associate Managing Director--Administrative Operations, Office of 
Managing Director, Federal Communications Commission (FCC), 445 12th 
Street, SW., Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    FCC employees who seek guidance and counseling through the agency 
Drug-Free Federal Workplace Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes information on an employee's personal history 
as it relates to his/her problem. The system also contains records on 
employees referred for counseling.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C.

PURPOSE(S):
    Reference material for the use of the Program Administrator and 
Counselors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records in this system of records contain reference material(s) for 
the use of the Program Administrator and Counselors. In each case, the 
FCC will determine whether disclosure of the

[[Page 63473]]

records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in locked metal cabinets in the Program 
Administrator's Office.

RETRIEVABILITY:
    Records are filed and retrieved by name of the employee.

SAFEGUARDS:
    Records are maintained in an office that is locked when not 
occupied by the Program Administrator. They are maintained in strict 
confidence and are accorded the same security and accessibility 
restrictions provided for medical records.

RETENTION AND DISPOSAL:
    Records are kept indefinitely or until the employee leaves the FCC, 
at which time they are destroyed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--Administrative Operations, Office of 
the Managing Director, Federal Communications Commission (FCC), 445 
12th Street, SW., Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Employee, employee's supervisor, and counselors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/Central-6

SYSTEM NAME:
    Personal Investigation Records.

SECURITY CLASSIFICATION:
    None for the system; however, items or records within the system 
may have national defense/foreign policy classifications up through 
secret.

SYSTEM LOCATION:
    Security Operations Center, Assistant Managing Director--
Administrative Offices (AMD-AO), Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Current and former FCC employees or applicants for employment in 
the Federal service.
    2. Individuals considered for access to classified information or 
restricted areas and/or security determinations such as contractors, 
experts, instructors, and consultants to Federal programs.
    3. Individuals who are neither applicants nor employees of the 
Federal Government, but who are or were involved in Federal programs 
under a co-operative agreement.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. These records contain investigative information regarding an 
individual's character, conduct, and behavior in the community where he 
or she lives or lived; arrests and convictions for violations against 
the law; reports of interviews with present and former supervisors, co-
workers, associates, educators, etc.; reports about the qualifications 
of an individual for a specific position; reports of inquiries with law 
enforcement agencies, employers, educational institutions attended; 
reports of action after OPM or FBI Section 8(d) Full Field 
Investigation; Notices of Security Investigation and other information 
developed from the above described Certificates of Clearance; and in 
some instances a photograph of the subject.
    2. Also contained are investigative data concerning allegations of 
misconduct by an FCC employee; miscellaneous complaints not covered by 
the FCC's formal or informal grievance procedure; and inquiries 
conducted under the President's Program to eliminate waste and fraud in 
Government.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 CFR part 5; 5 U.S.C. 1303, 1304, and 3301; Executive Orders 10450 
and 11222; and 47 CFR 19.735-107.

PURPOSE(S):
    The records in this system are used to provide investigative 
information for determinations concerning compliance with Federal 
regulations and for individual personal determinations including 
suitability and fitness for Federal employment, access to classified 
information or restricted areas, security clearances, evaluations of 
qualifications, loyalty to the U.S., and evaluations of qualifications 
and suitability for performance of contractual services for the U.S. 
Government; to document such determinations; to take action on or 
respond to a complaint or inquiry concerning an FCC employee or to 
counsel the employee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation, or order.
    2. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    3. A record for this system of records maybe disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C.2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    4. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    5. Information from this system may be disclosed to designated 
officers and employees of agencies, offices, and other establishments 
in the executive, legislative, and judicial branches of the Federal 
Government, and the District of Columbia Government, when such agency, 
office, or establishment conducts an investigation of the individual of 
the purpose of granting a security clearance, making a determination of 
qualifications, suitability, or loyalty to the United States 
Government, or access to classified information or restricted areas.
    6. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudication 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or when represented by the government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    In each of these cases, the FCC will determine whether disclosure 
of the

[[Page 63474]]

records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are stored in file folders.

RETRIEVABILITY:
    Records are retrieved by name of the individual subject.

SAFEGUARDS:
    Records are maintained within a secure, access-controlled area, and 
stored in approved security containers. Access is limited to cleared 
Security Officer personnel and to Commission officials on a ``need to 
know'' basis when required.

RETENTION AND DISPOSAL:
    Records are retained during employment or while individual is 
actively involved in federal programs. As appropriate, records are 
returned to investigating agencies after employment terminates. Records 
are retained for five years from the date that the employee departs 
from the Commission. Records are destroyed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Security Operations Center, Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW, Room 1-B458, 
Washington, DC 20554.

NOTIFICATION, RECORD ACCESS AND CONTESTING RECORD PROCEDURES:
    This system is exempt from the requirement that the agency publish 
the procedures for notifying an individual, at his or her request, if 
the system contains a record pertaining to him/her, for gaining access 
to such record, and for contesting the contents of the record.

RECORD SOURCE CATEGORIES:
    This system is exempt from the requirement that the agency publish 
the categories of sources of records in this system.

EXEMPTION FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from subsections (c)(3), (d), 
(e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 
552(a), and from 47 CFR 0.554-0.557 of the Commission's rules. These 
provisions concern the notification, record access, and contesting 
procedures described above, and also the publication of record sources. 
The system is exempt from these provisions because it contains the 
following types of information:
    1. Investigative material compiled for law enforcement purposes as 
defined in section (k)(2) of the Privacy Act.
    2. Properly classified information, obtained from another Federal 
agency during the course of a personnel investigation, which pertains 
to national defense and foreign policy, as stated in section (k)(1) of 
the Privacy Act.
    3. Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, as described in section (k)(5) of the Privacy Act, 
as amended.
FCC/Central-7

SYSTEM NAME:
    Freedom of Information Act (FOIA) Case Files.

SYSTEM LOCATION:
    FOIA Office, Federal Communications Commission (FCC), 445 12th 
Street, SW, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or organizations requesting access to inspect and/or 
copy records of the Commission under provisions of the FOIA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, and other information about the requester and the 
records sought.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Freedom of Information Act (1994 and Supp. II 1996), 5 U.S.C. 552.

PURPOSE(S):
    Records are available to FOIA staff involved in correspondence and 
investigative processes, including appeals officials and members of the 
FCC General Counsel staff.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. In the event the Commission deems it desirable or necessary, in 
determining whether particular records are required to be disclosed 
under the FOIA, disclosure may be made to the Department of Justice for 
the purpose of obtaining its advice.
    2. Where the appropriate official of the Commission, pursuant to 
the Commission's FOIA Regulation determines that it is in the public 
interest to disclose a record which is otherwise exempt from mandatory 
disclosure, disclosure may be made from the system of records.
    3. The Commission contracts with a private firm for the purpose of 
searching, duplicating, and distributing to the public the documents 
maintained by the Commission and available for inspection under the 
Act. The contractor is required to maintain Privacy Act safeguards on 
such records.
    4. A record on an individual in this system may be disclosed to a 
Congressional office in response to an inquiry the individual has made 
to the Congressional office.
    5. In the event of litigation where the defendant is:
    (a) The Commission, or any employee of the Commission in his or her 
official capacity;
    (b) The United States where the Commission determines that the 
claim, if successful, is likely to directly the Commission's 
operations; or
    (c) Any Commission employee in his or her individual capacity where 
the Justice Department has agreed to represent such employee, the 
Commission may disclose such records as it deems desirable or necessary 
to the Department of Justice to enable that Department to present an 
effective defense.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Paper records maintained in case files (original or copy of 
incoming request and written response). Electronic records are 
maintained in an electronic database.

RETRIEVABILITY:
    Records are indexed by FOIA control number of individual requester.

SAFEGUARDS:
    Paper records are maintained in locked file cabinets in the office 
of FOIA officer, with limited access. Electronic records are secured 
through controlled access and passwords to restricted office personnel. 
Data resident on network servers are backed-up daily to magnetic media. 
One week's worth of back-up tapes is stored on-site in fireproof saves. 
Each week, the previous week's backup tapes are sent to an off-site 
storage location. A maximum of ten week's tapes are kept and cycled in 
this fashion.

RETENTION AND DISPOSAL:
    Individual case files are maintained for two years after the date 
of reply. Denied requests and appeals of denials may be retained for 
longer periods (up to six years after final action) in

[[Page 63475]]

accordance with FOIA and FCC records control schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    FOIA Officer, Federal Communications Commission (FCC), 445 12th 
Street, SW, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the FOIA Officer.

RECORD ACCESS PROCEDURES:
    Address inquiries to the FOIA Officer.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the FOIA Officer.

RECORD SOURCE CATEGORIES:
    Individuals and organizations making requests under FOIA or from 
bureaus or offices of the Commission reporting on the handling of such 
requests for inclusion in the annual report to Congress.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/Central-8

SYSTEM NAME:
    Telephone Call Detail and Equipment Loan Records.

SYSTEM LOCATION:
    Office of the Managing Director, Information Technology Center, 
Operations Group, Federal Communications Commission (FCC), 445 12th 
Street, SW., Room 1-C361, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. This system of records contains information concerning the 
following actions:
    (a) Individuals originating calls from FCC telephones and 
individuals receiving such calls;
    (b) Individuals placing calls to or charging calls to FCC 
telephones (including cellular telephones);
    (c) Individuals receiving such calls, or accepting the charges; and
    (d) Individuals who are loaned electronic equipment to use when 
their work requires them to work outside the office or to maintain 
close contact with the Commission staff, i.e., laptops, pagers and 
cellular telephones.
    2. The primary record subjects are current and former FCC 
employees, as well as individuals employed under any employment 
arrangement such as a contract or cooperative agreement; grantees; or 
other persons performing on behalf of the FCC.
    3. Incidental to the coverage of the primary record subjects are 
non-employees who may be identified by telephone number during an 
inquiry or investigation relating to a potential improper or unofficial 
use of Government telephones or other illegal or improper activity by 
the primary record subject.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Records in the system of records related to telephone calls 
placed to and from FCC phones, and the assignment of telephone numbers 
to employees and the location of the telephone in the FCC. Since this 
system includes cellular telephones, any local call to or from a 
cellular telephone would be included.
    2. The records may include such information as the number called 
from, the number called, time and date of the call, duration, 
disposition, and the cost of the call and/or charges accepted, and the 
FCC component to which the relevant telephone numbers are assigned.
    3. The system may also include copies of related records, e.g., any 
periodic summaries which may have been compiled to reflect the total 
number of long distance calls.
    4. The database(s) from which telephone numbers are retrieved 
contains the names of employees and their office locations, but no 
other personal identifiers such as social security numbers.
    5. The CD-ROM files contain the agency telephone bills which 
provide details on all calls to and from the FCC telephones.
    6. The paper files consist of a combination of the database and CD-
ROM files.
    7. Records in this system also include records of electronic 
equipment loaned to staff to use when their work requires them to work 
outside the office or to maintain close contact with the Commission 
staff, i.e., laptops, cellular telephones, and pagers.
    8. These records would contain the following information:
    (a) Individual's name, FCC I.D. badge number, and Bureau/Office;
    (b) Loaned equipment's barcode number; serial number; model number; 
and modem number.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    1. 44 U.S.C. 3101, which authorizes agencies to create and preserve 
records documenting agency organizations, functions, procedures, and 
transactions;
    2. 31 U.S.C. 1348b., which authorizes the use of appropriated funds 
to pay for long distance calls only if required for official business 
or necessary in the interests of the Government;
    3. 47 U.S.C. 154(I), which authorizes the FCC to take actions 
necessary to execute its functions;
    4. 5 CFR 2635.704a., which prohibits use of Government property for 
other than authorized purposes; and
    5. 41 CFR 201-21.601 and 201-21.602, which require that the 
Government telecommunications systems be used for official purposes 
only, and authorizing agencies to collect for unauthorized calls.

PURPOSE(S):
    1. This system of records is used to keep track of local and long-
distance telephone calls placed to and from FCC phones, including 
cellular telephones and the records of the equipment loaned out and 
those who have borrowed it.
    2. The telephone records may include such information as the number 
called from, the number called, time and date of the call, duration, 
disposition, the cost of the call and/or charges accepted, and the FCC 
component to which the relevant telephone numbers are assigned. By 
maintaining these records, the FCC can monitor the charges for long 
distance or cellular calls and also determine if such calls are being 
made for other than Commission-related purposes.
    3. When wireless instruments are loaned, the individual staff must 
sign the FCC Wireless Telecommunications Statement of Understanding and 
fill out FCC Form A-476, Custodial Receipt for Sensitive FCC Property 
when the equipment loan is made.
    4. The equipment loan records include the type of equipment 
borrowed, the borrower, and the duration of the loan.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The FCC does not normally disclose records from this system of 
records. However, in the event it is appropriate, disclosure of 
relevant information may be made in accordance with the provisions of 5 
U.S.C. 552(a)(b). Records and data may be disclosed as necessary 
pursuant to 5 U.S.C. 552(a)(b):
    1. A record in this system of records may be disclosed to a member 
of Congress or to a Congressional staff member in response to an 
inquiry of the Congressional office made at the written request of the 
constituent about whom the record is maintained;
    2. A record in this system of records may be disclosed to 
representatives of the General Services Administration or

[[Page 63476]]

the National Archives and Records Administration who are conducting 
records management inspections under the authority of 44 U.S.C. 2904 
and 2906;
    3. A record in this system of records may be disclosed to the 
Department of Justice (DOJ) when:
    (a) The agency or any component thereof; or any employee of the 
agency in his or her official capacity where the DOJ has agreed to 
represent the employee; or
    (b) The United States Government is a party to litigation or has an 
interest in such litigation, and by careful review, the agency 
determines that the records are both relevant and necessary to the 
litigation and the use of such records by the DOJ is therefore deemed 
by the agency to be for a purpose that is compatible with the purpose 
for which the agency collected the records.
    4. A record in this system of records may be disclosed to a court 
or adjudicative body in a proceeding when:
    (a) The agency or any component thereof; any employee of the agency 
in his or her official capacity; or any employee of the agency in his 
or her official capacity where the agency has agreed to represent the 
employee; or
    (b) The United States Government is a party to litigation or has an 
interest in such litigation, and by careful review, the agency 
determines that the records are both relevant and necessary to the 
litigation and the use of such records is therefore deemed by the 
agency to be for a purpose that is compatible with the purpose for 
which the agency collected the records.
    5. A record in this system of records may be disclosed to law 
enforcement agencies when a record on its fact, or in conjunction with 
other records, indicates a violation or potential violation of the law, 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute or particular program statute, or by regulation, 
rule, or order issued pursuant thereto, disclosure may be made to the 
appropriate agency, whether Federal, foreign, state, local, or tribal, 
or other public authority responsible for enforcing, investigating, or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto, if 
the information disclosed is relevant to any enforcement, regulatory, 
investigative, or prospective responsibility of the receiving entity;
    6. A record in this system of records may be disclosed to agency 
contractors, grantees, experts, consultants, or volunteers who have 
been engaged by the agency to assist in the performance of a service 
related to this system of records and who need to have access to the 
records in order to perform the activity. Recipients shall be required 
to comply with the requirements of the Privacy Act of 1974, as amended, 
pursuant to 5 U.S.C. 552a (m);
    7. A record in this system of records may be disclosed to the 
National Finance Center (the FCC's designated payroll office), the 
Department of the Treasury Debt Management Services and/or a current 
employer to effect a salary, IRS tax refund, or administrative offset 
to satisfy an indebtedness incurred for unofficial telephone and 
cellular calls; and to Federal agencies to identify and locate former 
employees for the purposes of collecting such indebtedness, including 
through administrative, salary, or tax refund offsets. Identifying and 
locating former employees, and the subsequent referral to such agencies 
for offset purposes, may be accomplished through authorized computer 
matching programs. Disclosures will be made only when all procedural 
steps established by the Debt Collection Act of 1982 and the Debt 
Collection Improvement Act of 1996 or the Computer Matching and Privacy 
Protection Act of 1988 as appropriate, have been taken;
    8. A record in this system of records may be disclosed to a 
Federal, State, local, or foreign agency maintaining civil, criminal, 
or other relevant enforcement records, or other pertinent records, or 
to another public authority or professional organization, if necessary 
to obtain information relevant to an investigation concerning the 
retention of an employee or other personnel action (other than hiring), 
the retention of a security clearance, the letting of a contract, or 
the issuance or retention of a grant, or other benefit; and
    9. A record in this system of records may be disclosed to a 
Federal, State, local, foreign, or tribal or other information relevant 
to the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire record if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained electronically in one of three databases 
(PCS, cellular telephones, and pagers), on paper, and on CD-ROM. The 
databases are password protected and updated daily. Authorized 
individuals can check the current databases during sign out when 
individuals leave the FCC to ensure that the departing staff has 
returned any loaned equipment.

RETRIEVABILITY:
    Telephone call records are retrieved by bureau or office name, the 
employee name, name of recipient of telephone call, telephone number. 
Equipment loan records are retrieved by the employee name, equipment 
barcode number, serial number, and model or modem numbers.

SAFEGUARDS:
    Paper and CD-ROM records are maintained in file cabinets in offices 
which are locked at the end of the business day. Information in the 
database is secured through controlled access and passwords restricted 
to administrative office personnel. Data resident on network servers 
are backed-up daily to magnetic media. One week's worth of back-up 
tapes is stored on-site in fireproof safes. Each week, the previous 
week's backup tapes are sent to an off-site storage location. A maximum 
of ten week's tapes are kept and cycled in this fashion.

RETENTION AND DISPOSAL:
    Records are disposed of in accordance with General Records Schedule 
12, National Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:
    Appropriate bureau or office chief and first line supervisors in 
the Federal Communications Commission, 445 12th Street, SW., 
Washington, DC 20554. See FCC telephone directory for a list of field 
office telephone numbers or the commercial telephone directory under 
``U.S. Government.''

NOTIFICATION PROCEDURE:
    Ask for ``Records Access Procedures'' in making inquiries regarding 
this system. The inquiries should be addressed to the system manager, 
Office of Managing Director, Information Technology Center, Operations 
Group,

[[Page 63477]]

Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Telephone assignment records; call detail listings; results of 
administrative inquiries relating to assignment of responsibility for 
placement of specific long distance calls.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/Central-9

SYSTEM NAME:
    Denial of Federal Benefits (Drug Debarment List).

SYSTEM LOCATION:
    Financial Operations Center, Associate Managing Director--Financial 
Operations (AMD-FO), Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals convicted of offenses concerning the distribution or 
possession of controlled substances, who have been denied all Federal 
benefits or FCC benefits as part of their sentence pursuant to Section 
5301 of the Anti-Drug Abuse Act of 1988, and who have also filed 
applications for any FCC professional or commercial license.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records within this system will consist of a database provided 
to the FCC from the Department of Justice (DOJ) regarding individuals 
who have been denied all Federal benefits or FCC benefits pursuant to 
section 5301 of the Anti-Drug Abuse Act of 1988.
    1. The data elements to be used by the FCC are: DOJ identification 
number (ID) for the person denied Federal benefits, Person's name, 
Taxpayer Identification Number (TIN), and Starting and ending date of 
the denial of Federal benefits.
    2. All other data elements in the database will be immediately 
discarded.
    3. When there is a match of name and TIN from the database with the 
name and address of an application on file with the FCC, the FCC will 
then obtain from DOJ additional data elements: Person's name, address, 
and zip code. If also required by the FCC application, the person's 
date of birth.
    4. If manual comparison of the application information with the 
information obtained from DOJ confirms a match, the FCC will prepare a 
confirmation report to be attached to the application. The confirmation 
report will reflect the identifying information obtained from the DOJ 
debarment entry, but it will not include the DOJ ID number for that 
debarment entry. Upon such a match, the FCC will initiate 
correspondence with the applicant, which will also be associated with 
the application. The confirmation report and any correspondence with 
the applicant will be among the records found in this system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 5301 of the Anti-Drug Abuse Act of 1988, Pub. L. 100-690, 
as amended by section 1002(d) of the Crime Control Act of 1990, Pub. L. 
101-647 (21 U.S.C. 862), and sections 4(i) and 4(j) of the 
Communications Act of 1934 (47 U.S.C. 154(i) and 154(j)).

PURPOSE(S):
    The records within the system will be used for the exchange of 
information between DOJ and the FCC in connection with the 
implementation of section 5301 of the Anti-Drug Abuse Act of 1988. This 
exchange of information permits the FCC to perform the General Services 
Administration (GSA) Debarment List check as provided for in the Office 
of National Drug Control Policy plan for implementation of section 5301 
through use of information generated by DOJ. The automated records 
obtained from DOJ will only be used by the FCC to make an initial 
determination of whether an individual applicant is subject to a denial 
of all Federal benefits or FCC benefits imposed under section 5301 of 
the Anti-Drug Abuse Act of 1988.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    This system contains the following information: Department of 
Justice database provided to the FCC; the database retained by the FCC 
for use in the automated system; and the match reports; and any copies 
of the confirmation report that include the Department of Justice ID 
number will be routinely available for use or inspection by appropriate 
FCC officials.
    The confirmation report (not including the DOJ ID Number) and any 
correspondence with the applicant will be associated with the 
applicant's application and will thus be made routinely available for 
public inspection.
    In each case the FCC will determine whether disclosure of the 
records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained electronically on a computer database.

RETRIEVABILITY:
    Records are retrieved by supplying the following information: Name 
of applicant, TIN, address (in some instances) and zip code, date of 
birth (in some instances), and FCC fee control number for the 
application.

SAFEGUARDS:
    The data are provided to the FCC by the U.S. Department of Justice 
(DOJ) and will be protected from tampering, unauthorized disclosure, 
and will follow these procedures:
    1. The database will be processed to extract the information to be 
used in the automated system, and the data elements not being used in 
the automated system will be electronically erased. The remaining data 
will be maintained at the main FCC building with a low risk of 
unauthorized access.
    2. Access points are photo-monitored by security personnel; all 
employees are required to display photo ID badges; and all visitors 
must register and wear a visitor's badge. Access to the computer system 
on which the extracted database is stored requires use of a unique user 
ID with personal identifier, which is controlled through application 
and operating system security.
    3. The extracted database is stored in a separate file in that 
system, and a separate password is required for entry to that file. The 
password is available to a limited number of persons based strictly on 
a ``need to know'' basis.
    4. The reports of any automated matches containing the DOJ ID 
number will be made available only to the appropriate FCC officials.

RETENTION AND DISPOSAL:
    1. The match reports will be retained by the FCC for only as long 
as it is necessary to obtain the debarment entry information and 
corresponding application for manual confirmation of the match. 
Thereafter, they will be destroyed. However, periodically, a match 
report will be randomly retained for a period of an additional 90 to 
120 days to provide a quality check of the verification process.

[[Page 63478]]

    2. Where the verification process establish that a match does not 
indicate that the applicant has been denied Federal benefits under 
section 5301, the debarment entry information used in that 
determination will be retained by the FCC for 30 days after the 
application has cleared the debarment check. However, as noted above, 
debarment entry information relating to match reports that are retained 
for quality control purposes will be retained until that quality check 
is completed.
    3. Where a match is confirmed by the manual verification process, 
the debarment entry information will be retained for a period of at 
least 90 days after the date of the letter referred to above. If the 
application contests the determination that a section 5301 denial of 
Federal benefits bars a grant of the application, the debarment entry 
information will be retained until such time as the FCC's action on the 
application is no longer subject to review in any court.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director-Financial Operations (AMD-FO), Managing 
Director, Office of Managing Director, Federal Communications 
Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the AMD-FO.

RECORD ACCESS PROCEDURES:
    Address inquiries to the AMD-FO.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the AMD-FO.

RECORD SOURCE CATEGORIES:
    Individuals making applications who have been convicted of certain 
drug offenses and who have been denied all Federal benefits or FCC 
benefits as part of their sentence.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/Central-10

SYSTEM NAME:
    Access Control System.

SYSTEM LOCATION:
    Office of the Managing Director, Security Operations Center, 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
B458, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current FCC employees, current contractors, frequent visitors, 
visitors, temporary hires, special parking access and day contractor.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of computer databases, with all records 
containing the last and first name, filed alphabetically by last name, 
with a corresponding Badge Number.
    1. The FCC employee/temporary hire database will include: First and 
last name, Telephone number, Bureau/Office, (Supervisor--delete), Room 
number, Date of issuance, and Parking (permit--delete) privilege 
(number--delete), if applicable, and property pass privilege if 
applicable.
    2. The contractor database will include: First and last name, 
Contractor company name, Telephone number, FCC point of contact, 
Telephone number, and Date of issuance.
    3. The Frequent Visitor's database will include: First and last 
name, Employer's name, Address, Telephone number, Point of contact at 
the employer, and Date of issuance.
    4. The Visitor/day contractor database will include: First and last 
name along with numerical identifier.
    5. The Special Parking Access database will include: First and last 
name, Telephone number, Employer, and Date of issuance.

    Note: Proof of identity required through photographic 
identification is necessary prior to issuance of the contractor 
badge and the frequent visitor's badge and visitor's badge.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Presidential Directive based on Department of Justice report 
entitled ``Vulnerability Assessment of Federal Facilities.''

PURPOSE(S):
    This system provides a method by which the FCC can control and 
account for all persons entering the Commission's facilities and by 
which the FCC may ascertain the times persons were in these facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential of a 
statute, regulation, rule, or order, records from this system may be 
referred to the appropriate Federal, state, or local agency responsible 
for investigating or prosecuting a violation or for enforcing or 
implementing the statute, rule, regulation, or order.
    2. A record from this system may be disclosed to a request for 
information from a Federal, state, or local agency maintaining civil, 
criminal, or other relevant information or other pertinent information 
if necessary to obtain information relevant to an investigation.
    3. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    4. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    5. Records from this system may be disclosed to FCC supervisors or 
management representatives to ascertain (either confirm or refute) the 
times employees were in the facility.
    In each of these cases the FCC will determine whether disclosure of 
the records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Records are maintained in a password protected computer database.

RETRIEVABILITY:
    Records are retrieved by the name of the individual on whom they 
are maintained by a limited number of authorized individuals.

SAFEGUARDS:
    The computer terminals are stored within a secured area. The 
Security Office staff performs a backup operation on these files on a 
weekly--monthly basis on \1/4\" data cartridge, which are stored/
safeguarded in the Security Office.

RETENTION AND DISPOSAL:
    1. When an employee/contractor/temporary hire/special parking 
access leaves the FCC, the file in the database is deleted.
    2. Frequent visitor badges are given a two-year valid period, after 
which the card will automatically deactivate.
    3. All returned visitor/day contractor cards will be reused on a 
daily basis.
    4. Transaction data for all cards will be placed on backup discs 
and stored for one year in the FCC Security Office which is locked and 
alarmed.

SYSTEM MANAGER(S) AND ADDRESS:
    Security Operations Center, Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains

[[Page 63479]]

information about them should contact the system manager indicated 
above. Individuals must furnish their ``Full Name'' for their records 
to be located and identified.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records about them should 
contact the system manager indicated above. Individuals must furnish 
their ``Full Name'' for their record to be located and identified. An 
individual requesting access must also follow FCC Privacy Act 
regulations regarding verification of identify and access to records. 
See 47 CFR 0.554-0.555.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records should 
contact the system manager indicated above. Individuals must furnish 
their ``Full Name'' for their record to be located and identified. An 
individual requesting amendment must also follow the FCC Privacy Act 
regulations regarding verification of identity and amendment of 
records. See 47 CFR 0.556-0.557.

RECORD SOURCE CATEGORIES:
    The individual to whom the information applies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/Central-11

SYSTEM NAME:
    Inter-office (GroupWise) and Internet E-mail Systems.

SYSTEM LOCATION:
    Information Technology Center, Office of the Managing Director, 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
C266, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and contractors of the Federal Communications Commission 
in Washington, DC and the field offices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system of records include the names, e-mail 
addresses, and passwords of all FCC employees and contractors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    1. Executive Orders 10450 and 12065;
    2. 44 U.S.C. 3101, which authorizes agencies to create and preserve 
records documenting agency organizations, functions, procedures, and 
transactions;
    3. 47 U.S.C. 154(i), which authorizes the FCC to take actions 
necessary to execute its functions;
    4. 5 CFR 2635.704a., which prohibits use of Government property for 
other than authorized purposes; and
    5. 41 CFR 201-21.601 and 201-21.602, which require that the 
Government Radio systems be used for official purposes only.

PURPOSE(S):
    These records are maintained by the Information Technology Center 
staff to identify all users on the FCC's Inter-office and Internet E-
mail systems, their locations, and their passwords. This information is 
necessary to insure that all users abide by the FCC's Intranet and 
Internet regulations and to identify possible abusers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in this system of records may be disclosed for the 
following reasons:
    1. For disclosure to a Federal agency or the District of Columbia 
Government, in response to its request, in connection with the hiring 
or retention of an employee, the issuance of a security clearance, the 
conducting of a security or suitability investigation of an individual, 
the classifying of jobs, the letting of a contract, or the issuance of 
a license, grant, or other benefit by the requesting agency.
    2. For disclosure to the security officer of an agency in the 
executive, legislative, or judicial branch, or the District of Columbia 
Government, in response to its request for verification of security 
clearances, of FCC employees/contractors to have access to classified 
data or areas where their official duties require such access.
    3. Where there is an indication or a violation or potential 
violation of a statute, regulation, rule, order may be referred to the 
appropriate Federal, state, or local agency responsible for 
investigating or prosecuting a violation or for enforcing or 
implementing the statute, rule, regulation or order.
    4. A record from this system may be disclosure to request 
information from a Federal, state, local or foreign agency maintaining 
civil, criminal, or other relevant enforcement information, or other 
pertinent information records, or to another public authority or 
professional organization, if necessary to obtain information relevant 
to an investigation concerning the retention of an employee or other 
personnel action (other than hiring), the retention of a security 
clearance, the letting of a contract, or the issuance of a grant or 
other benefit.
    5. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to a Congressional office.
    6. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Records are maintained in an electronic database.

RETRIEVABILITY:
    Records are retrieved by bureau or office name and the employee 
name and log-in name.

SAFEGUARDS:
    Information in the database is secured through controlled access 
and passwords restricted to administrative office personnel. Data 
resident on network servers are backed-up daily to magnetic media. One 
week's worth of back-up tapes is stored on-site in fireproof safes. 
Each week, the previous week's backup tapes are sent to an off-site 
storage location. A maximum of ten week's tapes are kept and cycled in 
this fashion.

RETENTION AND DISPOSAL:
    Records are until the employee or contract retires or leaves the 
FCC. The records are then disposed of in accordance with General 
Records Schedule 12, National Archives and Records Administration 
(NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Operations Group, Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-C734, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Ask for ``Records Access Procedures'' in making inquiries regarding 
this system. The inquiries should be addressed to the system manager, 
Office of Managing Director, Information Technology Center, Operations 
Group, Federal Communications Commission (FCC), 445 12th Street, SW., 
1-C266, Washington, DC 20554.

RECORD ACCESS PROCEDURES:
    Same as above.

[[Page 63480]]

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Same as above.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/Central-12

SYSTEM NAME:
    Garnishment and Levy of Wages.

SYSTEM LOCATION:
    Associate Managing Director, Human Resources Management, Office of 
the Managing Director, Federal Communications Commission (FCC), 445 
12th Street, SW., Room 1-B104, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any Commission employee who is the subject of a garnishment or levy 
order issued by a court of competent jurisdiction or by another 
government entity authorized to issue such order.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Garnishment of levy orders served upon the agency for 
implementation, correspondence, memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    Records are used by staff attorneys in the General Counsel's office 
in directing the agency's implementation of garnishment and levy 
orders.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule regulation, or order.
    2. A record on an individual in this system or records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    3. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    4. A record in this system of records which concerns information on 
pay and leave, benefits, retirement deductions, and any other pertinent 
information may be disclosed to the Office of Personnel Management in 
order for it to carry out its legally authorized Government-wide 
functions and duties.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are stored in file folders.

RETRIEVABILITY:
    Records are maintained by the name of the individual subject to 
garnishment or levy order.

SAFEGUARDS:
    Records are kept in file cabinets in offices that are secured at 
the end of each business day. Because only one or two office persons 
have need to routinely access this system, unauthorized examinations 
would be easily detected.

RETENTION AND DISPOSAL:
    Records are normally retained as long as the Commission remains 
under the obligation to implement the particular garnishment or levy 
order.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director, Human Resources Management, Office of 
the Managing Director, Federal Communications Commission (FCC), 445 
12th Street, SW Room 1-B104, Washington, DC. 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Bankruptcy courts, state domestic relations courts, state public 
health and welfare departments or agencies, Internal Revenue Service, 
and intra-agency memoranda.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/CIB-1

SYSTEM NAME:
    Informal Complaints and Inquiries File (Broadcast, Common Carrier, 
and Wireless Telecommunications Bureau Radio Services).

SYSTEM LOCATION:
    Chief, Consumer Information Bureau, Room 5-C345, Federal 
Communications Commission (FCC), 445 12th Street, SW Washington, DC. 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and groups who have made written complaints and/or 
general inquiries to, and/or are parties to informal complaints 
proceedings on matters under the Communications Act of 1996.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records in this system include both computerized information 
contained in a database and paper copies of inquiries, informal 
complaints, and related supporting information, company replies to 
complaints, letters of inquiry, and Commission letters regarding such 
complaints made by individuals, groups, or other entities pertaining to 
the FCC's bureaus and offices.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 206, 208, 301, 303, 309(e), 312, 362, 364, 386, 507, and 
51; and 47 CFR 1.711 et seq.

PURPOSE(S):
    The records in this system of records are used by Commission 
personnel to handle and process complaints and inquiries received from 
individuals, groups, and other entities pertaining to FCC related 
matters. Records in this system are available for public inspection 
after redaction of information which could identify the complainant or 
correspondent, i.e., name, address and/or telephone number.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    This system of records is used by Commission personnel to handle 
and process complaints received from individuals and companies.
    1. When a record in this system involves a complaint against a 
common carrier, the complaint is forwarded to the defendant carrier who 
must, within a prescribed time frame, either satisfy the complaint or 
explain to the

[[Page 63481]]

Commission and the complainant its failure to do so.
    2. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation, or order.
    3. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant or other benefit.
    4. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    5. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    6. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    7. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper copies of records in this system of records are maintained in 
file folders and electronic files are located in computer databases on 
the FCC network.

RETRIEVABILITY:
    Records are retrieved by individual name, party name, licensee, 
applicant or unlicensed individual, call sign, or file number.

SAFEGUARDS:
    Records are stored in unlocked files which are secured in the 
office at the close of the business day. Access to computer records is 
controlled by password. Data resident on network servers are backed-up 
daily to magnetic media. One week's worth of back-up tapes is stored 
on-site in fireproof safes. Each week, the previous week's backup tapes 
are sent to an off-site storage location. A maximum of ten week's tapes 
are kept and cycled in this fashion.

RETENTION AND DISPOSAL:
    The records are retained in the Commission and then destroyed five 
years after final action in accordance with the appropriate records 
retention schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Consumer Information Bureau, Federal Communications 
Commission, 445 12th Street, Room 5-C345, SW., Washington, DC. 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager. An individual requesting 
access must follow FCC Privacy Act regulations regarding verification 
of identity and amendment of records. See 47 CFR 0.556-0.557.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Complaints and subject carriers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/CIB-4

SYSTEM NAME:
    Telephone and Electronic Contacts.

SYSTEM LOCATION:
    Consumer Information Network Division, Consumer Information Bureau, 
Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554 and 1270 Fairfield Road, Gettysburg, Pennsylvania 
17325.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system of records includes individuals or entities who have 
made complaints or inquiries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records includes complaints and related information, 
company or business replies to complaints, letters of inquiry, and 
Commission letters regarding or responding to such complaints and 
inquiries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sec. 4(i) and (j) of the Communications Act of 1934, as amended, 47 
U.S.C. 154 (i) and (j).

PURPOSE(S):
    These records are used by the FCC staff to handle, respond, and 
process inquiries and complaints received from individuals, companies, 
and other entities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of any statute, regulation, rule, or order, records from this 
system may be referred and disclosed to the appropriate Federal, state, 
or local agency responsible for investigating or prosecuting a 
violation or for enforcing or implementing the statute, rule, 
regulation, or order.
    2. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the FCC is 
a party before a court or any other administrative body.
    3. A record from this system of records may be referred and 
disclosed to the Department of Justice or in a proceeding before a 
court or any adjudicative body when:
    (a) The United States, the FCC, a component of the FCC, or, when 
represented by the government, an employee of the FCC, is a party to 
litigation or anticipated litigation or has an interest in such 
litigation, and
    (b) the FCC determines that the disclosure is relevant or necessary 
to the litigation.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in computer databases on the FCC's internal 
network.

[[Page 63482]]

RETRIEVABILITY:
    Records are retrieved by telephone number, name of caller, address, 
subject, or reason for call.

SAFEGUARDS:
    The computer systems are stored within secured areas. Data resident 
on network servers are backed-up daily to magnetic media. One week's 
worth of back-up tapes is stored on-site in fireproof safes. Each week, 
the previous week's backup tapes are sent to an off-site storage 
location. A maximum of ten week's tapes are kept and cycled in this 
fashion.

RETENTION AND DISPOSAL:
    The records are retained in the FCC and then destroyed according to 
the appropriate records schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Consumer Information Network Division, Consumer Information 
Bureau, Federal Communications Commission (FCC), 1270 Fairfield Road, 
Gettysburg, Pennsylvania 17325, and 445 12th Street, SW., Room 5-C345, 
Washington, DC.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager. An individual requesting 
access must follow FCC Privacy Act regulations regarding verification 
of identity and amendment of records. See 47 CFR 0.556-0.557.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager. Individuals requesting 
access must also follow FCC Privacy Act regulations regarding 
verification of identity and access to records. See 47 CFR 0.554-0.555.

RECORD SOURCE CATEGORIES:
    The individual to whom the information applies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/EB-1

SYSTEM NAME:
    Violators File (records kept on individuals who have been subjects 
of FCC field enforcement actions).

SYSTEM LOCATION:
    Primary: Enforcement Bureau, Room 7-C732, Federal Communications 
Commission (FCC), 445 12th Street, SW., Washington, DC 20554.
    Secondary: Various field facilities (See FCC telephone directory 
for field office addresses, or locate local office in commercial 
telephone directory under ``U.S. Government.'').

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Individuals who have been subjects of FCC field enforcement 
actions (monitoring, inspection, and/or investigation) for violations 
of radio law, FCC Rules and Regulations, or International Treaties.
    2. Licensees, applicants, and unlicensed persons under parts 80, 
87, 90, 94, 95, and 97 of the rules about whom there are questions of 
compliance with the Commission's rules or the Communications Act of 
1934, as amended.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Inspection reports, complaints, monitoring reports, investigative 
cases, referral memos, correspondence, discrepancy notifications, 
warning notices and forfeiture actions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 101, 102, 104, 301, 303, 309(e), 312, 315, 318, 362, 364, 
386, 401, 404, 501, 502, 503, 507, and 510.

PURPOSE(S):
    1. For use in connection with the Commission's field enforcement 
programs to determine levels of compliance among radio users; to issue 
marine certificates of compliance; to document Commission monitoring 
inspections and investigations for enforcement purposes; to provide a 
basis for various administrative, civil, or criminal sanction actions 
taken against violators by the EB or other appropriate Commission 
bureaus or offices.
    2. Limited information elements are transferred to the Commission's 
central computer facility and to EB field facilities to maintain a 
cross-reference, which prevents duplication of enforcement actions, and 
to track the progress of enforcement cases. Copies of Commission 
sanction actions are available for public inspection.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. If the records indicate a possible violation of law, they may be 
referred, as a routine use, to the appropriate agency charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing the applicable statutes or rules.
    2. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation or order.
    3. A record from this system may be disclosed to request 
information from a Federal, state, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as licenses, if necessary to obtain information 
relevant to a Commission decision concerning the hiring or retention of 
an employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant or other benefit.
    4. A record from this system may be disclosed to a Federal state, 
or local agency maintaining civil, criminal, or other relevant 
enforcement information or other pertinent information, such as 
licenses, if necessary to obtain information relevant to a Commission 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation of 
an employee, the letting of a contract, or the issuance of a license, 
grant, or other benefit.
    5. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    6. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    7. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    8. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to litigation.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

[[Page 63483]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored in file folders, a computer database, and 
computer printout.

RETRIEVABILITY:
    All records are retrievable by name or by FCC-issued call sign.

SAFEGUARDS:
    Paper records are kept in file cabinets in offices that are secured 
at the end of each business day. Access to information in the computer 
database is restricted by use of passwords and location of terminals in 
rooms which are designated non-public areas. The rooms are secured 
outside of business hours. Data resident on network servers are backed-
up daily to magnetic media. One week's worth of back-up tapes is stored 
on-site in fireproof saves. Each week, the previous week's backup tapes 
are sent to an off-site storage location. A maximum of ten week's tapes 
are kept and cycled in this fashion.

RETENTION AND DISPOSAL:
    The documentation portions of these records are retained for three 
years after the case is closed, and then destroyed. All violation 
notices are maintained for a period of four years, then destroyed. 
(Classified material is destroyed by burning or shredding.)

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Enforcement Bureau, Room 7-C732, Federal Communications 
Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

NOTIFICATION, RECORD ACCESS AND CONTESTING PROCEDURES:
    This system is exempt from the requirement that the agency publish 
the procedures for notifying an individual, at his or her request, if 
the system contains a record pertaining to him/her, for gaining access 
to such record, and for contesting the contents of the record.

RECORD SOURCE CATEGORIES:
    This system is exempt from the requirement that the agency publish 
the categories of sources of records in this system.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system of records is exempt from subsections (c)(3), (d), 
(e)(1), (e)(4), (G), (H), (I), and (f) of the Privacy Act and from 
Secs. 0.544-0.567 of FCC rules. Those provisions concern the 
notification, access, and contesting procedures described above as well 
as the publication of record sources. The system is exempt from these 
provisions because it is maintained in connection with the provision of 
protective services to certain individuals as defined in section (k)(3) 
of the Privacy Act and for law enforcement purposes as defined in 
section (k)(2) of the Privacy Act.
FCC/EB-2

SYSTEM NAME:
    State and Operational Areas Emergency Commission Committee 
Membership.

SYSTEM LOCATION:
    Enforcement Bureau, Federal Communications Commission (FCC), 445 
12th Street, SW., Room 7-C732, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Chairman and Vice Chairman of State and Operational Area Emergency 
Communications Committees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information showing individual name, business address, business 
telephone number, and title.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Advisory Committee Act, 5 U.S.C. appendix 2.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    (1) Records in this system are used to forward the appropriate 
information to State Committee members, each broadcast station in the 
State, and to Federal, State, and local government officials for 
Emergency Communications planning. All information in this system will 
be available for public inspection.
    In each case, the FCC will determine whether disclosure of the 
records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    File folders.

RETRIEVABILITY:
    Records are filed by state and by name of committee member within 
the state.

SAFEGUARDS:
    Records are maintained in file cabinets which are locked at the end 
of each business day.

RETENTION AND DISPOSAL:
    Records are retained indefinitely while the individual is a member 
of the committee; when member resigns, individual file materials are 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Enforcement Bureau, Federal Communications Commission (FCC), 
445 12th Street, SW., Room 7-C732, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager. Name of the state must be 
provided with any request for information.

RECORD ACCESS PROCEDURE:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Committee member.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OET-1

SYSTEM NAME:
    Experimental Radio Station License Files.

SYSTEM LOCATION:
    Office of Engineering and Technology, Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 7-A303, NW., Washington, 
DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Those who have been granted a license to operate an experimental 
radio station under part 5 of the Commission's rules.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. This system includes the following FCC Forms, any supporting 
exhibits submitted by the applicant(s), and related documentation:
    (a) FCC Form 422, Application for a New or Modified Station;
    (b) FCC Form 405, Application for Renewal of Station License;
    (c) FCC Form 702, Application for Consent to Assignment of Radio 
Station Construction Authorization or License;
    (d) FCC Form 703, Application for Consent to Transfer Control of 
Corporation Holding Station License; and
    (e) Any supporting exhibits submitted by the applicant(s).
    2. This system of records may include experimental project reports 
submitted by the applicant as required by FCC rules, part 5.
    3. The system also includes comments from other Commission bureaus 
on interference potential of operation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 308; 47 CFR part 5.

[[Page 63484]]

PURPOSE(S):
    To make a determination of applicant's eligibility to operate a 
station in the experimental radio service; to determine interference 
potential to other radio services within the Commission, to determine 
if the project of experimentation is valid, as well as possible use in 
rulemakings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Information from this system may be disclosed to other FCC 
bureaus, Federal agencies, or to the public, in response to a request, 
in connection with new experimentation being conducted and the impact 
that this experimentation may have on the public. The information may 
not be disclosed if it is not routinely available for public inspection 
under Sec. 0.457 of the Commission's rules, 47 CFR 0.459, or a request 
that the information be given confidential treatment is granted under 
Sec. 0.459 of the Commission's rules, 47 CFR 0.459.
    In each case the FCC will determine whether disclosure of the 
records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders, electronically scanned images of 
paper records, electronic records of data elements of both paper-file 
and electronically filed applications, and electronic copies of 
licenses granted after November 16, 1998.

RETRIEVABILITY:
    1. Paper files are retrieved by license name. If there are more 
than one station per licensee, then the files may also be retrieved by 
call sign.
    2. Scanned images, electronic records of data elements and 
electronic copies of licenses may be retrieved from the OET 
Experimental Licensing Branch Reports World Wide Web site, accessed 
from the main FCC Web page: http://www.fcc.gov, by clicking the link 
labeled ``Electronic Filing,'' and then clicking the link labeled ``OET 
Experimental Licensing Branch Reports.''

SAFEGUARDS:
    All files are available to the public except classified files and 
files that have been granted confidentiality under 47 CFR 0.457 of the 
Commission rules. Classified files are kept in locked cabinets in 
accordance with security regulations. Files which have been granted 
confidentiality under 47 CFR 0.457 are marked ``NOT FOR PUBLIC 
INSPECTION'' and may only be accessed by Commission employees who have 
a need to know the information. Files which have been granted 
confidentiality under 47 CFR 0.457 are not accessible over the 
Internet. Data resident on network servers are backed-up daily to 
magnetic media. One week's worth of back-up tapes is stored on-site in 
fireproof saves. Each week, the previous week's backup tapes are sent 
to an off-site storage location. A maximum of ten week's tapes are kept 
and cycled in this fashion.

RETENTION AND DISPOSAL:
    Records are maintained in the office. They are destroyed two years 
after expiration of the license.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Experimental Licensing Branch, Office of Engineering and 
Technology, Federal Communications Commission, 445 12th Street, SW., 
Room 7-A267, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORDS ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    The majority of information in these records comes from the 
individual. Other information comes from coordination with other FCC 
bureaus and from that which is generated with the Spectrum Coordination 
Branch during the normal processing of the application.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OGC-2

SYSTEM NAME:
    Attorney Misconduct Files.

SYSTEM LOCATION:
    Office of General Counsel, Federal Communications Commission (FCC), 
445 12th Street, SW., Room 8-C743, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any attorney who appears in a representative capacity before the 
FCC and who is charged with attorney misconduct.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records in this system of records include correspondence, 
briefs, related FCC agenda items, bar association recommendations, 
investigative findings, complaints of attorney misconduct, memoranda, 
and pleadings.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 500(d).

PURPOSE(S):
    Record information is used by staff attorneys to prosecute a case 
for attorney misconduct before FCC administrative law judges or before 
the Commission.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Where there is an indication of a violation or potential violation 
of a statute, regulation, rule, or order, records from this system of 
records may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation or order.
    In each case the FCC will determine whether disclosure of the 
records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The information is stored in file folders.

RETRIEVABILITY:
    Records are retrieved by the name of the attorney charged with 
misconduct.

SAFEGUARDS:
    Records are kept in file cabinets in offices that are secured at 
the end of each business day. Since only one or two staff persons 
routinely access this record system, unauthorized examination during 
business hours would be easily detected.

RETENTION AND DISPOSAL:
    Destroyed five years after case closure.

SYSTEM MANAGER(S) AND ADDRESS:
    General Counsel, Office of General Counsel, Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 
20554.

[[Page 63485]]

NOTIFICATION, RECORD ACCESS AND CONTESTING RECORD PROCEDURES:
    This system is exempt from the requirement that the agency publish 
the procedures for notifying an individual, at his or her request, if 
the system contains a record pertaining to him/her, for gaining access 
to such record, and for contesting the contents of the record.

RECORD SOURCE CATEGORIES:
    This system is exempt from the requirement that the agency publish 
the categories of sources of records in this system.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system of records is exempt from Subsections (c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I) and (f) of the Privacy Act of 1974, 5 
U.S.C. 552a, and from Secs. 0.554-0.557 and 0.559 of the Commission's 
rules. These provisions concern notification, record access, and 
contesting procedures, as well as publication of record sources. The 
system is exempt from these provisions because it is maintained for law 
enforcement purposes pursuant to subsection (k)(2) of the Act.
FCC/OGC-3

SYSTEM NAME:
    Employee Complaint Adjudication.

SYSTEM LOCATION:
    Office of General Counsel, Federal Communications Commission (FCC), 
445 12th Street, SW., Room 8-C743, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any Commission employee who is the subject of a complaint 
investigation involving internal personnel actions or activities, i.e., 
discrimination, grievance, political activity, separation, or adverse 
action.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system of records involve internal personnel 
disputes that have reached the hearing stage, and may include 
correspondence, memoranda, transcripts of hearings, briefs, pleadings, 
investigative reports, decisions of hearing examiners, and 
Commissioners.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    1. These records are used by staff attorneys in the General 
Counsel's office in settlement negotiations with opposing parties; 
records are also used in preparation for hearings before an 
administrative body or a court of appropriate jurisdiction.
    2. A record on an individual in a system of records may be 
disclosed where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court of adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or when represented by the government, an employee of the 
FCC is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    2. A record from this system of records which concerns information 
on pay and leave, benefits, retirement deductions, and any other 
pertinent information may be disclosed to the Office of Personnel 
Management in order for it to carry out its legally authorized 
Government-wide functions and duties.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The information is stored in file folders.

RETRIEVABILITY:
    Records are retrieved by the name of the subject individual in the 
investigation.

SAFEGUARDS:
    Records are maintained in file cabinets in an office that is 
secured at the end of each business day. Since only one or two staff 
persons routinely access this record system, unauthorized examination 
during business hours would be easily detected.

RETENTION AND DISPOSAL:
    Destroyed five years after case closure.

SYSTEM MANAGER(S) AND ADDRESS:
    General Counsel, Office of General Counsel, Federal Communications 
Commission, 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

NOTIFICATION PROCESS:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Same as above.

CONTESTING RECORD PROCEDURE:
    Same as above.

RECORD SOURCE CATEGORIES:
    Co-workers of subject individual, other supervisors, classification 
experts, other persons involved in the case.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OGC-5

SYSTEM NAME:
    Parties with Pending Civil Cases that Affect the Commission before 
any District Court; before any Court of Appeals; and before the Supreme 
Court.

SYSTEM LOCATION:
    Office of General Counsel, Federal Communications Commission (FCC), 
445 12th Street, SW., Room 8-C743, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any individual who has a miscellaneous case involving the 
Commission before any District Court; before any Court of Appeals; and 
before the Supreme Court.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters, memoranda, pleadings, briefs, and bankruptcy papers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 402.

PURPOSE(S):
    Information in this system of records is used by Commission 
attorneys to update information or furnish additional data for the 
Government agency handling the case. The records contained in this 
system are available for public inspection to the extent that they do 
not contain information usually exempt from mandatory disclosure under 
Exemption 5 of the FOIA, 5 U.S.C. 552(b)(5).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    2. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding

[[Page 63486]]

before a court or adjudicative body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    3. A record in this system of records which concerns information on 
pay and leave, benefits, retirement deductions, and any other pertinent 
information may be disclosed to the Office of Personnel Management in 
order for it to carry out its legally authorized Government-wide 
functions and duties.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Data are stored in file folders.

RETRIEVABILITY:
    Records are retrieved by the name of the individual filing the 
claim.

SAFEGUARDS:
    Records are maintained in file cabinets in an office that is 
secured at the end of each business day.

RETENTION AND DISPOSAL:
    The records are destroyed when no longer needed or after five 
years, whichever occurs first.

SYSTEM MANAGER(S) AND ADDRESS:
    General Counsel, Office of General Counsel, Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 
20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Justice Department: U.S. Attorneys; other Federal agencies: U.S. 
District Courts; and parties to the proceedings.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OGC-6

SYSTEM NAME:
    Private or Civil Injury Claimants.

SYSTEM LOCATION:
    Office of General Counsel, Federal Communications Commission (FCC), 
445 12th Street, SW., Room 8-C743, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any individual who files a damage claim against the Commission or 
commits a tort against a Commission employee.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information in this system of records includes accident reports, 
tort claim vouchers, correspondence, memoranda, medical and payment 
receipts, repair and payment receipts, and pictures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Tort Claims Act, 28 U.S.C. 2672.

PURPOSE(S):
    Record information is used by attorneys in the Office of General 
Counsel to determine whether a damage claim filed against the 
Commission should be paid and for reference purposes when similar cases 
arise. If it is determined that the claim should not be paid or if the 
Commission cannot make the final determination whether or not to pay a 
claim, the record is routinely transferred to the appropriate agency 
charged with the responsibility of disposition. The records contained 
in this system are available for public inspection to the extent that 
they do not contain information usually exempt from mandatory 
disclosure under Exemption 5 of the FOIA, 5 U.S.C. 552(b)(5).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    2. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, or, when an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    In each of these cases, the FCC will determine whether the 
disclosure of the records is compatible with the purpose for which the 
records were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    File folders.

RETRIEVABILITY:
    Records are retrieved by the name of the individual who filed the 
claim.

SAFEGUARDS:
    Records are kept in a file cabinet in an office that is locked at 
the end of each business day. Since only one or two office persons 
routinely access this system, unauthorized examination during business 
hours would be easily detected.

RETENTION AND DISPOSAL:
    Records are destroyed five years after case closure.

SYSTEM MANAGER(S) AND ADDRESS:
    General Counsel, Office of General Counsel, Federal Communications 
Commission, 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Same as above.

CONTESTING RECORD PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Witnesses: Office of General Counsel; Office of Managing Director: 
claimants; and employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    The records contained in this system are available for public 
inspection to the extent that they do not contain information usually 
exempt from mandatory disclosure under Exemption 5 of the FOIA, 5 
U.S.C. 552(b)(5).
FCC/OIG-1

SYSTEM NAME:
    Criminal Investigative Files.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    Office of Inspector General (OIG), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 2-C762, Washington, DC 
20554.

[[Page 63487]]

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    This system of records is limited to records on individuals, 
including present and former FCC employees, who are or have been the 
subjects of investigations conducted by the OIG in accordance with the 
Inspector General's (IG) authority derived from the Inspector General 
Act of 1978, as amended, 5 U.S.C. appendix 3. These investigations 
arise within the context of alleged violations of criminal laws which 
proscribe fraud, waste, and abuse in the execution of the Commission's 
programs and operations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Case files developed during investigations of known or alleged 
fraud, waste, and abuse, or other irregularities or violations of 
criminal laws and regulations;
    2. Case files related to programs and operations administered or 
financed by the FCC, including contractors and others doing business 
with the FCC;
    3. Investigative files relating to FCC employees' hotline 
complaints and other miscellaneous complaint files; and
    4. Investigative reports and related documents, such as 
correspondence, notes, attachments, and working papers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended by Pub. L. 100-504, 
October 18, 1988.

PURPOSE(S):
    This action is required in order to reflect the creation of the OIG 
in March 1989, and its statutory authorization to perform 
investigations, see 54 FR 15194, April 17, 1989. This system consists 
of the OIG's Investigative Files compiled for criminal investigation 
purposes:
    1. For the purpose of preventing or detecting fraud, waste, or 
abuse;
    2. Conducting and supervising audits and investigations relating to 
programs and operations in the Commission; and
    3. Informing the Chairman about problems and deficiencies in the 
Commission's programs and operations or suggesting corrective action in 
reference to identified irregularities, problems, or deficiencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records maintained by the OIG to carry out its functions may be 
disclosed, as routine use, as follows:
    1. Where there is an indication of violation or potential violation 
of statute, regulation, rule or order, records from this system may be 
referred to the appropriate Federal, foreign, state or local agency 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation, or order.
    2. To any source, either private or government, to the extent 
necessary to secure from such source information relevant to and sought 
in furtherance of an investigation or audit to be conducted by the OIG.
    3. To private contractors for the purpose of collating, analyzing, 
aggregating, or otherwise refining records pertaining to an OIG 
investigation or audit. Disclosure will also be made to independent 
auditors who by contract carry out audits on behalf of the OIG. Such 
contractors will be required to maintain Privacy Act safeguards with 
respect to such records.
    4. To the U.S. Department of Justice in order to obtain that 
department's advice regarding disclosure obligations under the Freedom 
of Information Act within the context of investigations and audits 
conducted by the OIG.
    5. To the Office of Management and Budget in order to obtain that 
office's advice regarding obligations under the Privacy Act within the 
context of investigations and audits conducted by the OIG.
    6. To the Department of Justice or the Office of General Counsel of 
the Commission or independent counsel retained by OIG when the 
defendant in litigation is:
    (a) Any component of the Commission or any employee of the 
Commission in his or her official capacity;
    (b) The United States where the Commission determines that the 
claim, if successful, is likely to directly affect the operations of 
the Commission;
    (c) Any Commission employee in his or her individual capacity where 
the Department of Justice and/or the Office of the General Counsel of 
the Commission agree to represent such employee.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records are 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The OIG Investigative Files consist either of paper records 
maintained in file folders or an automated database maintained on 
computer diskettes or on a computer network. All records are stored 
under secure conditions.

RETRIEVABILITY:
    Records are filed alphabetically by name of the subject of the 
investigation or by a unique file number assigned to each 
investigation.

SAFEGUARDS:
    Paper and diskette records are kept in locked file cabinets in 
offices that are further secured at the end of each business day. 
Limited access of these records is permitted by those persons whose 
official duties require such access, thus unauthorized examination 
during business hours would be easily detected. Data resident on 
network servers are backed-up daily to magnetic media. One week's worth 
of back-up tapes is stored on-site in fireproof safes. Each week, the 
previous week's backup tapes are sent to an off-site storage location. 
A maximum of ten week's tapes are kept and cycled in this fashion.

RETENTION AND DISPOSAL:
    The Investigative Files are kept by the specified periods of five 
to ten years from the date the files are closed, in accordance with the 
National Archives and Records Schedule 22. Disposition of records shall 
be in accordance with FCC Records Maintenance and Disposition System.

SYSTEM MANAGER(S) AND ADDRESS:
    Inspector General, Office of Inspector General, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 2-C762, 
Washington, DC 20554.

NOTIFICATION, RECORD ACCESS AND CONTESTING PROCEDURES:
    Pursuant to section (j)(2) of the Privacy Act, the publication of 
notification, access and contesting procedures for records contained in 
this system is not necessary. Under certain circumstances, however, a 
determination as to the availability of these procedures shall be made 
at the time a request for notification, access, or contesting is 
received. Such inquiries should be addressed to the System Manager at 
the above address. Written requests should be clearly marked, ``Privacy 
Act Request'' on the envelope and letter, and include the full name of 
the individual, some type of appropriate personal identification, and 
the current address.

RECORD ACCESS PROCEDURES:
    See statement in the notification procedures section above.

CONTESTING RECORD PROCEDURES:
    See statement in the notification procedures section above.

RECORD SOURCE CATEGORIES:
    Pursuant to section (j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), 
the

[[Page 63488]]

Commission is not required to publish the categories of the sources 
from which records contained in this system are obtained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to section (j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), 
this system is exempt from all of the provisions of the Privacy Act 
except subsections (b), (c)(1) and (c)(2), (e)(4)(A) through (F), 
(e)(6), (e)(7), (e)(9), (e)(10) (e)(11) and (i). The Commission's rules 
implementing the Privacy Act will state that this system of records is 
exempt from the Privacy Act provisions referred to in this paragraph. 
See 47 CFR 0.561.
FCC/OIG-2

SYSTEM NAME:
    General Investigative Files.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    Office of Inspector General (OIG), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 2-C762, Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    This system of records contains records on individuals, including 
present and former FCC employees, who are or have been the subjects of 
general investigations conducted by the OIG relating to allegations 
raised pertaining to fraud, waste, and abuse with respect to programs 
and operations of the Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Case files developed during investigations of known or alleged 
fraud, waste, and abuse, or other irregularities or violations of laws 
and regulations. Case files related to programs and operations 
administered or financed by the FCC, including contractors and others 
doing business with the FCC. Investigative files relating to FCC 
employee's hotline complaints, and other miscellaneous complaint files. 
Investigative reports and related documents, such as correspondence, 
notes, attachments, and working papers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended by Pub. L. 100-504, 
October 18, 1988.

PURPOSE(S):
    For the purpose of preventing or detecting waste, fraud, or abuse, 
conducting and supervising audits and investigations relating to 
programs and operations, informing the Chairman about problems and 
deficiencies in the Commission's programs and operations or suggesting 
corrective action in reference to identified irregularities, problems 
or deficiencies, the Commission's Inspector General is establishing 
this system of records. This action is required in order to reflect the 
creation of the OIG in March 1989, and its statutory authorization to 
perform investigations, see 54 FR 15194, April 17, 1989. This system 
consists of the OIG's Investigative Files compiled for law enforcement 
purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records maintained by the OIG to carry out its functions may be 
disclosed, as routine uses, as follows:
    1. Where there is an indication of violation or potential violation 
of a statute, regulation, rule, or order, records from this system may 
be referred to the appropriate Federal, foreign, state or local agency 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation or order.
    2. To any source, either private or governmental, to the extent 
necessary to secure from such source information relevant to and sought 
in furtherance of an investigation or audit to be conducted by the OIG.
    3. To private contractors for the purpose of collating, analyzing, 
aggregating, or otherwise refining records pertaining to an OIG 
investigation or audit. Disclosure will also be made to independent 
auditors who by contract carry out audits on behalf of the OIG. Such 
contractors will be required to maintain Privacy Act safeguards with 
respect to such records.
    4. To the Department of Justice in order to obtain that 
department's advice regarding disclosure obligations under the Freedom 
of Information Act within the context of investigations and audits 
conducted by the OIG.
    5. To the Office of Management and Budget in order to obtain that 
office's advice regarding obligations under the Privacy Act within the 
context of investigations and audits conducted by the OIG.
    6. To the Department of Justice or the Office of General Counsel of 
the Commission or independent counsel retained by OIG when the 
defendant in litigation is:
    (a) Any component of the Commission or any employee of the 
Commission in his or her official capacity;
    (b) The United States where the Commission determines that the 
claim, if successful, is likely to directly affect the operations of 
the Commission;
    (c) Any Commission employee in his or her individual capacity where 
the Department of Justice and/or the Office of the General Counsel of 
the Commission agree to represent such employee.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were recorded.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The OIG Investigative Files consist either of paper records 
maintained in file folders or an automated database maintained on 
computer diskettes or on a computer network. All records are stored 
under secure conditions.

RETRIEVABILITY:
    Records are filed alphabetically by name of subject of the 
investigation or by a unique file number assigned to each 
investigation.

SAFEGUARDS:
    Paper and diskette records are kept in locked file cabinets in 
offices that are further secured at the end of each business day. 
Limited access of these records is permitted by those persons whose 
official duties require such access, thus unauthorized examination 
during business hours would be easily detected. Data resident on 
network servers are backed-up daily to magnetic media. One week's worth 
of back-up tapes is stored on-site in fireproof safes. Each week, the 
previous week's backup tapes are sent to an off-site storage location. 
A maximum of ten week's tapes are kept and cycled in this fashion.

RETENTION AND DISPOSAL:
    The Investigative Files are kept by the specified periods of 5 to 
10 years from the date the files are closed, in accordance with the 
National Archives and Records Schedule 22. Disposition of records shall 
be in accordance with FCC Records Maintenance and Disposition System.

SYSTEM MANAGER(S) AND ADDRESS:
    Inspector General, Office of Inspector General, Federal 
Communications Commission, 445 12th Street, SW., Room 2-C762, 
Washington, DC.

NOTIFICATION, RECORD ACCESS AND CONTESTING RECORD PROCEDURES:
    Pursuant to section (k)(2) of the Privacy Act the publication of

[[Page 63489]]

notification, access and contesting procedures for records contained in 
this system is not necessary. Under certain circumstances, however, a 
determination as to the availability of these procedures shall be made 
at the time a request for notification, access, or contesting is 
received. Such inquiries should be addressed to the System Manager at 
the above address. Written requests should be clearly marked, ``Privacy 
Act Request'' on the envelope and letter. Include full name of the 
individual, some type of appropriate personal identification, and 
current address.

RECORD SOURCE CATEGORIES:
    Pursuant to section (k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), 
the Commission is not required to publish the categories of the sources 
from which records contained in this system are obtained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Pursuant to section (k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), 
this system is exempt from all of the provisions of the Privacy Act: 
(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f). The 
Commission's rules implementing the Privacy Act will state that this 
system of records is exempt from the Privacy Act provisions referred to 
in this paragraph. See 47 CFR 0.561.
FCC/OMD-2

SYSTEM NAME:
    Labor and Employee Relations Case Files.

SYSTEM LOCATION:
    Labor Relations and Workforce Effectiveness Service Center, Office 
of Associate Managing Director-Human Resources Management, Office of 
Managing Director, Federal Communications Commission (FCC), 445 12th 
Street, SW., Room 1-B104, Washington, DC. 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCC employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. This system contains a variety of records relating to formal and 
informal actions based on conduct or performance and also includes the 
files dealing with: Grievances filed under the negotiated or 
administrative grievance procedures, Requests for reconsideration, 
Arbitrations, Appeals, and Miscellaneous inquiries and complaints.
    2. The records may include information such as case number, 
employee name, Social Security Number, grade, job title, and employment 
history.
    3. The records may also include copies of notices of proposed 
actions; materials relied on by the agency to support the proposed 
action; statements of witnesses; employee responses or appeals; 
transcripts; and agency decisions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 33, 35, 43, 61, 63, 71, 73, 75, and 77; 5 CFR parts 315, 
359, 432, 531, 532, 610, 630, 715, 733, 735, 752, and 771.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USE:
    1. A record from this system of records may be disclosed to FCC 
officials when such officials have a ``need to know'' in carrying out 
their officials duties.
    2. A record from this system may be disclosed to officials of labor 
organizations recognized under 5 U.S.C. chapter 71 when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions.
    3. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation or order.
    4. A record from this system may be disclosed to those sources from 
which additional information is requested in order to process personnel 
actions, to the extent necessary to identify the individual, inform the 
source or the purpose(s) of the request, and to identify the type of 
information requested.
    5. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the conducting of 
a security or suitability investigation of an individual, or the 
classifying of jobs, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the hiring or 
retention of an employee or the issuance of a security clearance.
    6. A record from this system may be disclosed to a Congressional 
office in response to an inquiry the individual has made to the 
Congressional office.
    7. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    8. A record from this system may be disclosed in response to a 
request for discovery or for appearance of a witness or when the 
information is relevant to a subject matter involved in a pending 
judicial or administrative proceeding.
    9. A record from this system may be disclosed to officials of the 
Merit Systems Protection Board, including the Office of the Special 
Counsel, when requested in connection with appeals, special studies of 
the civil service and other merit systems, review of OPM rules and 
regulations, investigations of alleged or possible prohibited personnel 
practices, and such other functions; e.g., as promulgated in 5 U.S.C. 
1205-1206, or as may be authorized by law.
    10. A record from this system may be disclosed to the Equal 
Employment Opportunity Commission when requested in connection with 
investigations into alleged or possible discrimination practices in the 
Federal sector, examination of Federal affirmative employment programs, 
compliance by Federal agencies with applicable laws and regulations, or 
other functions vested in the Commission by applicable law.
    11. A record from this system may be disclosed to the Federal Labor 
Relations Authority or its General Counsel when requested in connection 
with investigations of allegations of unfair labor practices or matters 
before the Federal Service Impasses Panel.
    12. A record from this system may be disclosed to other Federal 
agencies needed for the performance of their official duties related to 
reconciling or reconstructing data files, in relating to personnel 
actions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in file folders.

RETRIEVABILITY:
    These records are retrieved preliminarily by case number. An 
examination of case logs will disclose the name of an employee 
associated with a case number.

SAFEGUARDS:
    These records are maintained in secured metal filing cabinets to 
which only authorized personnel have access.

[[Page 63490]]

RETENTION AND DISPOSAL:
    1. Records pertaining to the following matters are disposed of at 
the end of the first fiscal year following completion of the fiscal 
year in which the action was taken: Informal actions based on conduct 
or performance; Oral admonishments confirmed in writing; and Written 
reprimands.
    2. Records pertaining to the following matters are disposed of at 
the end of the third fiscal year following completing of the fiscal 
year in which the action was taken: Grievances processed under the 
negotiated or administrative grievance procedures; Appeals; Request for 
restoration of annual leave; and Requests for admission to the agency's 
leave transfer program.
    3. Records pertaining to the following matters are disposed of at 
the end of the fourth fiscal year following completion of the fiscal 
year in which the action was taken: Within-grade increase denials/
postponements; Suspensions, removals, and furloughs taken under 
authority of 5 U.S.C. chapters 35 and 75; and Requests for 
reconsideration/review.
    4. Records pertaining to the following matters are disposed of at 
the end of the fifth fiscal year following completion of the fiscal 
year in which the action was taken: Removals, demotions, and 
reassignments based on unacceptable performance; Arbitrations; and 
Unfair labor practices.
    Disposal is by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Managing Director, Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-B104, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Individuals subject to an action governed by this system of records 
will be provided access to the record upon request, subject to 
applicable law and regulation. Individuals should contact the System 
Manager for access. They must furnish the following information in 
writing for their records to be located and identified: Name, Date of 
birth, Approximate opening and closing dates of the case and the kind 
of action involved, and Organizational component involved.

RECORD ACCESS PROCEDURES:
    Same as notification procedure.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records to 
correct factual errors should contact the System Manager in writing. 
The following information must be provided: Name, Date of birth, 
Approximate opening and closing date of the case and the kind of action 
involved, and Organizational component involved.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by:
    Individual on whom the record is maintained, Testimony of 
witnesses, Supervisors and managers, Union officials, and Arbitrators 
and other third-parties, such as the Department of Labor, Federal Labor 
Relations Authority, and Merit System Protection Board.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-3

SYSTEM NAME:
    Federal Advisory Committee Membership File (FACA).

SYSTEM LOCATION:
    Associate Managing Director-PERM, Office of Managing Director, 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
A836, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    Members of Federal advisory committees sponsored or co-sponsored by 
the FCC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Current information regarding individual advisory committee 
members' names, business addresses, business telephone numbers, and 
occupations or titles is kept with the members' respective advisory 
committee.
    2. Copies or original financial disclosure forms, whenever they are 
necessary to be filed by committee members, are kept by the members' 
respective advisory committees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Pub. L. 92-463, Federal Advisory Committee Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record in this system may be used to distribute information to 
members of each committee for purposes of conducting meetings and 
general committee business.
    2. A record in this system may be used to provide information to 
the public upon request, in both hardcopy and in electronic form.
    3. A record in this system may be disclosed to furnish information 
to the General Services Administration (GSA), and if necessary, to the 
Office of Management and Budget (OMB), for use in compiling an annual 
report.
    4. A record in this system may be disclosed to furnish information 
to Congress in response to periodic Congressional inquiries.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on 8\1/2\ x 11 and 8\1/2\ x 5 papers in file 
folders; on computer diskettes, or in the computer database system. 
Storage is in the Office of the Managing Director at the FCC. Specific 
information on Advisory Committees is generally stored with the 
individual Advisory Committee Official, while more general information 
about the committees is stored in the Office of the Managing Director.

RETRIEVABILITY:
    Records are grouped by name of committee and filed and retrieved 
thereunder by name of committee member.

SAFEGUARDS:
    Paper records are maintained in file cabinets in offices that are 
locked at the end of each business day, on computer diskettes, or on 
the computer hard drive.

RETENTION AND DISPOSAL:
    Records are generally retained until the Committee is terminated, 
and then transferred to the Federal Records Center. In certain 
instances, when space is not available, records may be transferred to 
the Federal Records Center prior to when the Committee is terminated.

SYSTEM MANAGER(S) AND ADDRESS:
    Managing Director, Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-C144, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager. The name of advisory 
committee should be included in the inquiry.

RECORD ACCESS PROCEDURES:
    Same as in notification procedures.

CONTESTING RECORD PROCEDURES:
    Same as in notification procedure.

[[Page 63491]]

RECORD SOURCE CATEGORIES:
    Committee members.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-4

SYSTEM NAME:
    Security Office Control Files.

SYSTEM LOCATION:
    Security Operations Center, Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCC employees and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system contain the following information: 
Individual's last, first, and middle names (filed alphabetically by 
last name), Social Security Number, Date of birth, Place of birth, 
Classification as to position sensitivity, Types and dates of 
investigations, Investigative reports, and Dates and levels of 
clearance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Orders 10450 and 12968.

PURPOSE(S):
    These records are used by FCC Security Officer and the Personnel 
Security Specialist of the Security Office for reference in connection 
with the control of position sensitivity and security clearances.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. For disclosure to a Federal agency or the District of Columbia 
Government, in response to its request, in connection with the hiring 
or retention of an employee, the issuance of a security clearance, the 
conducting of a security or suitability investigation of an individual, 
the classifying of jobs, the letting of a contract, or the issuance of 
a license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision on the firing or retention of an employee, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    2. For disclosure to the security officer of an agency in the 
executive, legislative, or judicial branch, or the District of Columbia 
Government, in response to its request for verification of security 
clearances, of FCC employees to have access to classified data or areas 
where their official duties require such access.
    3. Where there is an indication or a violation or potential 
violation of a statute, regulation, rule, order may be referred to the 
appropriate Federal, state, or local agency responsible for 
investigating or prosecuting a violation or for enforcing or 
implementing the statute, rule, regulation or order.
    4. A record from this system may be disclosure to request 
information from a Federal, state, local or agency maintaining civil, 
criminal, or other relevant enforcement information, or other pertinent 
information records, such as licenses, if necessary to obtain 
information relevant to a Commission decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a grant or other benefit.
    5. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to a Congressional office.
    6. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in the stand alone computer database.

RETRIEVABILITY:
    Records are retrieved by the name and Social Security Number of the 
individuals on whom they are maintained.

SAFEGUARDS:
    The stand alone computer is stored within a secured area. A back up 
copy of these records is made weekly using 3.5 diskettes.

RETENTION AND DISPOSAL:
    When an employee/contractor leaves the agency, the file in the 
database is deleted. If there is an investigative file on an employee/
contractor, the file is kept for five years after the employee/
contractor leaves the agency.

SYSTEM MANAGER(S) AND ADDRESS:
    Security Operations Center, Office of Managing Director, Federal 
Communications Commission, 445 12th Street, SW., Room 1-B458, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish the following information for 
their records to be located and identified: Full name, Date of birth, 
and Social Security Number.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records about them should 
contact the system manager indicated above. Individuals must furnish 
the following information for their record to be located and 
identified: Full name and Social Security Number. An individual 
requesting access must also follow FCC Privacy Act regulations 
regarding verification of identity and access to records. See 47 CFR 
0.554-0.555.

CONTESTING RECORD PROCEDURES:
    1. Individuals wishing to request amendment of their records should 
contact the system manager indicated above.
    2. Individuals must furnish the following information for their 
record to be located and identified: Full name and Social Security 
Number.
    3. An individual requesting amendment must also follow the FCC 
Privacy Act regulations regarding verification of identity and 
amendment of records, 47 CFR 0.556-0.557.

RECORD SOURCE CATEGORIES:
    Records in this system include the individual to whom the 
information applies; investigative files maintained by the OPM Division 
of Personnel Investigations Processing Center; and employment 
information maintained by the Personnel officer of the FCC.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OMD-6

SYSTEM NAME:
    Records of Money Owed, Received, Refunded, and Returned.

SYSTEM LOCATION:
    Financial Operations Center, Associate Managing Director-Financial 
Operations, Office of Managing Director, Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 
1-A625, Washington, DC 20554, and

[[Page 63492]]

Licensing Division, Wireless Telecommunications Bureau, Federal 
Communications Commission (FCC), 1270 Fairfield Road, Gettysburg, 
Pennsylvania 17325.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Records in this system include the following information:
    1. Individuals making payments to cover forfeitures assessed, fees 
collected, services rendered, and direct loans; refunds for incorrect 
payments or overpayments (including application processing fees, travel 
advances, advanced sick leave and advanced annual leave);
    2. Billing and collection of bad checks; and
    3. Miscellaneous monies received by the Commission (including 
reimbursement authorized under the Travel Reimbursement Program).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record categories for this system include: Names, Social Security 
Numbers (SSN), Taxpayer Information Numbers (TIN), FCC Registration 
Numbers (FRN), Telephone numbers, Addresses of individuals, Records of 
services rendered, Loan payment information, Forfeitures assessed and 
collected, Amounts, Dates, Check numbers, Locations, Bank deposit 
information, Transaction type information, United States Treasury 
deposit numbers, Ship name and call sign, and Information 
substantiating fees collected, refunds issued, and interest, penalties, 
and administrative charges assessed to individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Budget and Accounting Act of 1921; Budget and Accounting Procedures 
Act of 1950; Federal Communications Authorization Act of 1989; and 31 
U.S.C. 525.

PURPOSE(S):
    The primary uses of the records are: (a) To account for all monies 
received by the FCC from the public and refunded to the public; (b) To 
compute vouchers to determine amounts claimed and reimbursed; and (c) 
To account for all advances given to employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, State, or local 
agency responsible for investigating or prosecuting a violation, or for 
enforcing or implementing the statute, rule, regulation or order.
    2. A record from this system may be disclosed to request 
information from a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement such as licenses, if necessary, 
to obtain information relevant to a FCC decision concerning the hiring 
or retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant or other benefit.
    4. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    5. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    6. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    7. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the Government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) the Commission determines that the disclosure is relevant or 
necessary to the litigation.
    8. A record from this system of records which concerns information 
on pay and leave, benefits, retirement deductions, and any other 
pertinent information may be disclosed to the Office of Personnel 
Management in order for it to carry out its legally authorized 
Government-wide functions and duties.
    9. Records from this system may be disclosed to ``consumer 
reporting agencies'' as defined in the Fair Credit Reporting Act (15 
U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)).
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, computer printout, microfilm, microfiche, magnetic disc, and 
magnetic tape.

RETRIEVABILITY:
    By name and/or type of transaction; call sign; processing number, 
Social Security number, Taxpayer Information Number, FCC Registration 
Number (FRN), employer identification number, soundex number, fee 
control number, payment ID number, or sequential number.

SAFEGUARDS:
    Records are located in secured metal file cabinets, metal vaults, 
and in metal file cabinets in secured rooms or secured premises, with 
access limited to those individuals whose official duties required 
access. Electronic record files are secured by passwords which are 
available only to authorized personnel whose duties require access.

RETENTION AND DISPOSAL:
    Retained for two years following the end of the current fiscal 
year; then transferred to the Federal Records Center and destroyed when 
6 years and 3 months old.

SYSTEM MANAGER(S) AND ADDRESS:
    Managing Director, Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Subject individual; Federal Reserve Bank; agent of subject; 
Attorney-at-Law of the subject individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[[Page 63493]]

FCC/OMD-7

SYSTEM NAME:
    FCC Employee Transit Benefit and Parking Permit Programs.

SYSTEM LOCATION:
    Associate Managing Director--Administrative Operations, ASC, Office 
of the Managing Director, Federal Communications Commission (FCC), 445 
12th Street, SW., Room TW-C201, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    FCC employees who apply for and participate in the FCC Transit 
Benefit and Parking Permit Programs, such as: holders of parking 
permits and members of carpools and vanpools; recipients with handicap 
status for parking assignments; and applicants and recipients of fare 
subsidies issued by FCC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains various records required to administer the 
Transit Benefit and Parking Permit Programs and serves to determine the 
applicant's qualification based on handicap status, mode of 
transportation to and from work, and to certify their monthly commuting 
cost to and from work. These records include the following information:
    1. Employee Transit Benefit Program applications, Transit Benefit 
certification forms, change of information on Employee Transit Benefit 
Program application of the transit benefit recipients, parking 
applications, vanpool and carpool verification, employee parking 
rosters, employee handicap verification, and executive staff 
information.
    2. Data regarding the organizational location, telephone number, 
FCC badge number, home address, vehicle make/model, license plate 
number, handicap status documents, van/carpool information, executive 
status, mode of transportation and monthly cost of transportation of 
any applicant who has submitted an application for the Transit Benefit 
and/or Parking Permit Programs.
    3. Records and reports of disbursements to transit benefit 
recipients, parking permit recipients, handicap status, and information 
on local public mass transit facilities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Statutory authority to provide public transportation, parking 
records, and handicap parking services is derived from:
    1. The Federal Employees Clean Air Incentives Act, Sec. 2(a) of 
Pub. L. 103-172, at 5 U.S.C. 7905;
    2. Sec. 629 of Pub. L. 101-509, ``State or Local Government 
Programs Encouraging Employee Use of Public Transportation, Federal 
Agency Participation,'' at 5 U.S.C. note prec. section 7901; and in 47 
CFR 101-20.104-2; and
    3. The Federal Property and Administrative Services Act of 1949, as 
amended, at 5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record in this system may be disclosed to a member of Congress 
or to a Congressional staff member in response to an inquiry of the 
Congressional office made at the written request of the constituent 
about whom the record is maintained;
    2. A record in this system may be disclosed to the Department of 
Justice when: (a) The agency or any component thereof; (b) any employee 
of the agency in his or her official capacity where the Department of 
Justice has agreed to represent the employee; or (c) the United States 
Government, is a party to litigation or has an interest in such 
litigation, and by careful review, the agency determines that the 
records are both relevant and necessary to the litigation and the use 
of such records by the Department of Justice is therefore deemed by the 
agency to be for a purpose that is compatible with the purpose for 
which the agency collected the records;
    3. A record in this system may be disclosed to the National Finance 
Center (the Commission's designated payroll office), the Department of 
Treasury Debt Management Services and/or a current employer to effect a 
salary, IRS tax refund or administrative offset to satisfy an 
indebtedness incurred for unofficial use of transit benefits; and to 
Federal agencies to identify and locate former employees for the 
purpose of collecting such indebtedness, including through 
administrative, salary or tax refund offsets. Identifying and locating 
former employees, and the subsequent referral to such agencies for 
offset purposes, may be accomplished through authorized computer 
matching programs. Disclosures will be made only when all procedural 
steps established by the Debt Collection Act of 1982, and the Debt 
Collection Improvement Act of 1996 or the Computer Matching and Privacy 
Protection Act of 1988 as appropriate, have been taken;
    4. A record in this system may be disclosed to a FCC employee in 
his/her individual capacity when inquiring about his/her application 
that was submitted for the Transit Benefit and/or Parking Permit 
Programs. Employees may do so by supplying their full name and FCC ID 
Badge Number (Identification Number must match number in the system);
    5. A record in this system may be disclosed where there is an 
indication of misrepresentation to obtain, or misuse of, a transit 
benefit; and/or parking permit, records from this system may be 
referred to the appropriate FCC official responsible for revoking the 
transit benefit and/or parking permit, and recovering the unauthorized 
amount of used transit benefit, suspending employee participation in 
the programs, and/or may result in disciplinary action;
    6. A record in this system may be disclosed to GSA/GAO for the 
purposes of records management inspections conducted. Such disclosure 
shall not be used to make a determination about an individual;
    7. A record in this system may be used for administrative purposes 
by authorized personnel for production of listings and reports. This 
system may be used for periodic review of re-certification, and to 
ensure eligibility for, and receipt of, transit benefit and parking 
privileges;
    8. A record from this system may be disclosed to a request for 
information from a Federal, state, or local agency in connection with 
the approval/disapproval of an application for special parking 
assignment; and
    9. A record in this system may be disclosed to agency contractors, 
who have been engaged by the agency to assist in the performance of a 
service related to this system of records and who need to have access 
to the records in order to perform the necessary activity. Recipients 
will be required to comply with the requirements of the Privacy Act of 
1974, as amended, pursuant to 5 USC 552a(m).
    In each cases the FCC will determine whether disclosure of the 
records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on 8\1/2\ x 11 and 8\1/2\ x 5 papers in file 
folders and in the transit benefit and parking permit computer 
databases. Storage will be in the Office of Managing Director, AMD--
Administrative Operations, ASC, Federal Communications Commission 
(FCC), 445 12th Street, SW., Room TW-C201, Washington, DC 20554.

[[Page 63494]]

RETRIEVABILITY:
    Records are retrieved by the employee's name, or by the FCC Badge 
identification number, tag, and/or permit number

SAFEGUARDS:
    Records are maintained in a secured area and are available only to 
authorized personnel responsible for implementing these programs and 
whose duties require access. Computer databases are setup with a 
secured password. File cabinets where the records are stored will be 
controlled by on-site personnel when unlocked and locked when not in 
use. All transit benefits and parking permits are kept in a locked cash 
box contained in a (cylinder lock) drawer. At close of business the 
cash box is to be secured in a government issued safe with a 
combination lock.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with appropriate 
General Records Schedule 6, National Archives and Records 
Administration.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--Administrative Operations, ASC, Office 
of the Managing Director, Federal Communications Commission (FCC), 445 
12th Street, SW., Room TW-C201, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Anyone inquiring about an employee record under the Transit Benefit 
and Parking Permit Programs should contact the Transit Benefit and 
Parking Permit Programs Coordinator. Individuals must supply their full 
name and/or FCC Badge Number (Identification Number must match what is 
in the system) in order for records to be located and identified.

RECORD ACCESS PROCEDURES:
    Same as Notification Procedure.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedure.

RECORD SOURCE CATEGORIES:
    Information in these systems of records is obtained from 
applications submitted by individuals for the Transit Benefit and 
Parking Permit Programs.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-8

SYSTEM NAME:
    Revenue Accounting Management Information System (``RAMIS'').

SYSTEM LOCATION: Financial Operations Center, Associate Managing 
Director--Financial
    Operations (AMD-FO), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A625, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Records in this system include: Entities (acting on their own 
behalf or on behalf of a corporate entity) making payments to cover 
forfeitures assessed, application and regulatory fees covered, services 
rendered, and direct loans; refunds for incorrect payments or 
overpayments (including application processing fees and travel 
advances); billing and the collection of bad debts; and miscellaneous 
monies received by the Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include the following: Names; Social 
Security Numbers (SSN); Taxpayer Identification Numbers (TIN); FCC 
Registration Numbers (FRN); Telephone numbers; Addresses of 
individuals; Records of services rendered; Loan payment information; 
Forfeitures assessed and collected; Amounts; Dates; Check numbers; 
Locations; Bank deposit information; Transaction type information; 
United States Treasury deposit numbers; Ship name and call sign; and 
Information substantiating fees collected, refunds issued, and 
interest, penalties, and administrative charges assessed to 
individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Budget and Accounting Act of 1921; Budget and Accounting Procedures 
Act of 1950; Federal Communications Authorization Act of 1989; and 31 
U.S.C. 525.

PURPOSE(S):
    The primary uses of the records are to account for all monies 
received by the FCC from the public and refunded to the public.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, State, or local 
agency responsible for investigating or prosecuting a violation, or for 
enforcing or implementing the statute, rule, regulation or order.
    2. A record from this system may be disclosed to request 
information from a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement such as licenses, if necessary, 
to obtain information relevant to a FCC decision concerning the hiring 
or retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant or other benefit.
    4. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    5. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    6. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    7. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the Government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    8. A record from this system of records which concerns information 
on past due debts to the Federal Government may be disclosed to the 
Department of the Treasure, Financial Management Service, other federal 
agencies and/or your employer to offset your salary, IRS tax refund, or 
other payments to collect that debt.
    9. Records from this system of records which concerns information 
on pay and leave, benefits, retirement deductions, and any other 
pertinent information may be disclosed to the Office of Personnel 
Management in order for it to carry out its legally authorized 
Government-wide functions and duties.

[[Page 63495]]

    10. Records from this system may be disclosed to ``consumer 
reporting agencies'' as defined in the Fair Credit Reporting Act (15 
U.S.C. 1681a(f) of the Federal Claims Collection Act of 1996 (31 U.S.C. 
3701(a)(3)).
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Records are maintained in paper files, computer printout, 
microfiche, magnetic disc, and magnetic tape.

RETRIEVABILITY:
    By name and/or type of transaction, call sign, processing number, 
Social Security Number, Taxpayer Identification Number (TNN), FCC 
Registration Number (FRN), employee identification number, fee control 
number, payment ID number, or sequential number.

SAFEGUARDS:
    Records are located in secured metal file cabinets, metal vaults, 
and in metal file cabinets in secured rooms or secured premises, with 
access limited to those individuals whose official duties required 
access. Electronic record files are secured by passwords which are 
available only to authorized personnel whose duties require access. 
Data resident on network servers are backed-up daily to magnetic media. 
One week's worth of back-up tapes is stored on-site in fireproof safes. 
Each week, the previous week's backup tapes are sent to an off-site 
storage location. A maximum of ten week's tapes are kept and cycled in 
this fashion.

RETENTION AND DISPOSAL:
    Retained for two years following the end of the current fiscal 
year; then transferred to the Federal Records Center and destroyed when 
6 years and 3 months old.

SYSTEM MANAGER(S) AND ADDRESS:
    Managing Director, Office of Managing Director, Federal 
Communications Commission (FCC), 445 12th Street, SW, Room 1-A625, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Subject individual; Federal Reserve Bank; FCC RAMIS forms files; 
Agent of subject; and Attorney-at-Law of the subject individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-9

SYSTEM NAME:
    Commission Registration System (``CORES'').

SYSTEM LOCATION:
    Financial Operations Group, Associate Managing Director-Financial 
Operations (AMD-FO), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW, Room 1-A625, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Records in this system include information on individuals (acting 
on their own behalf or on behalf of a corporate entity) who are doing 
business with the Federal Communications Commission. The FCC 
Registration Number (FRN) will be assigned by the Commission 
Registration System (CORES). The Registration Number will be required 
for anyone doing business with the Commission (feeable) after December 
31, 2000 to ensure that they receive any refunds due, to service public 
inquiries, and to comply with the Debt Collection Improvement Act of 
1996.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include: Names; Address(es); Social Security 
Numbers (SSN); Taxpayer Identification Numbers (TIN); FCC Registration 
Numbers (FRN); Business entity type (person or company); Telephone 
number(s); Fax number(s); E-mail address(es); and Addresses of 
individuals or entities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Communications Act of 1934, as amended, sections 8 and 9 and the 
Debt Collection Improvement Act of 1996, Pub.L. 104-134.

PURPOSE(S):
    The primary uses of the records contained on this form are to 
maintain required accounts receivable, and collect fines and debts due 
the Federal Communications Commission. This information also assures 
that the individuals, or the entities which they represent, receive any 
refunds due.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, State, or local 
agency responsible for investigating or prosecuting a violation, or for 
enforcing or implementing the statute, rule, regulation or order.
    2. A record from this system may be disclosed to request 
information from a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement such as licenses, if necessary, 
to obtain information relevant to a FCC decision concerning the hiring 
or retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant or other benefit.
    4. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    5. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    6. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the Government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    7. A record from this system of records which concerns information 
on past due debts to the Federal Government may be disclosed to the 
Department of the Treasure, Financial Management Service, other federal 
agencies and/or your employer to offset your salary, IRS tax refund, or 
other payments to collect that debt.

[[Page 63496]]

    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Records are maintained in paper files, computer printout, and 
magnetic tape.

RETRIEVABILITY:
    By name and/or type of transaction; Processing number; Social 
Security Number; Taxpayer Identification Number; FCC Registration 
Number (FRN); Employer Identification Number; or Sequential number.

SAFEGUARDS:
    Records are located in secured metal file cabinets, metal vaults, 
and in metal file cabinets in secured rooms or secured premises, with 
access limited to those individuals whose official duties required 
access. Electronic record files are secured by passwords which are 
available only to authorized personnel whose duties require access. 
Data resident on network servers are backed-up daily to magnetic media. 
One week's worth of back-up tapes is stored on-site in fireproof saves. 
Each week, the previous week's backup tapes are sent to an off-site 
storage location. A maximum of ten week's tapes are kept and cycled in 
this fashion.

RETENTION AND DISPOSAL:
    Retained for two years following the end of the current fiscal 
year; then transferred to the Federal Records Center and destroyed when 
6 years and 3 months old.

SYSTEM MANAGER(S) AND ADDRESS:
    Financial Management Division, Associate Managing Director-
Financial Operations (AMD-FO), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
A625, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Subject individual; Federal Reserve Bank; FCC CORES forms files; 
and Attorney-at-Law of the subject individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/WTB-1

SYSTEM NAME:
    Wireless Services Licensing Records.

SYSTEM LOCATION:
    Wireless Telecommunications Bureau, Room 3-C122, Federal 
Communications Commission (FCC), 445 12th Street, SW., Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Licensees and applicants (including persons or entities with 
attributable interests therein as described below);
    2. Tower owners; and
    3. Contact persons relating to radio systems licensed or processed 
by the Wireless Telecommunications Bureau under parts 13, 22, 24, 26, 
27, 74, 80, 87, 90, 95, 97, and 101 of the Commission's Rules (Wireless 
Services).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The scope of records includes applications, licenses and pleadings 
relating to such applications, and correspondence relating to 
authorizations, and requests for authorizations in the Wireless 
Services. The current application forms will include the collection of 
Taxpayer Identification Numbers (TINs).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 301, 303, 309, 312, 362, 364, 386, 507, and 510. The use 
of the Taxpayer Identification Numbers (TINs) is defined by 26 U.S.C. 
6109. Authority to collect TINs under the Debt Collection Improvement 
Act of 1996 is found at 31 U.S.C. 7701. Licensing disclosure 
requirements, etc. are found under 47 CFR 1.2112 and the Biennial 
Regulatory Review--Amendment of Parts 0, 1, 13, 22, 24, 26, 27, 80, 87, 
90, 95, 97, and 101 of the Commission's Rules to Facilitate the 
Development and Use of the Universal Licensing System in the Wireless 
Telecommunications Services, Report and Order, WT Docket No. 98-20, FCC 
98-234, 13 FCC Rcd 21027 Paras. 132-42.

PURPOSE(S):
    Records are kept to administer the FCC's regulatory 
responsibilities including licensing, enforcement, rulemaking, and 
other actions necessary to perform spectrum management duties. The 
system will also be maintained to provide public access to pending 
requests for authorizations and information regarding current 
licensees.
    1. License records are routinely used to determine the availability 
of spectrum for licensing.
    2. The records are also used to determine when compliance filings, 
renewal applications and fees are due from licensees.
    3. FCC licensee records are used to resolve disputes between radio 
operators regarding who has certain rights to use particular frequency 
bands in particular geographic areas. The records may also be used to 
resolve cross border disputes e.g., disputes with entities operating in 
Canada and Mexico.
    4. Records will be used to allow licensees to transfer or assign 
their interests in particular licenses or portions of licenses as the 
rules permit (after agency approval).
    5. Records will be used to evaluate the completeness and 
sufficiency of requests for new or modified authorizations.
    6. Public access to license data (except TIN numbers) will promote 
the economically efficient allocation of spectrum and the resolution of 
radio interference problems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The licensee records will be publicly available and routinely used 
in accordance with subsection b. of the Privacy Act. TIN Numbers and 
material which is afforded confidential treatment pursuant to a request 
made under 47 CFR Sec. 0.459 will not be available for Public 
inspection. However, these and all other records may also be disclosed 
for the following purposes:
    1. A Record from this system may be disclosed where there is an 
indication of a violation or potential violation of a statute, 
regulation or order, records from this system may be used to conduct 
enforcement proceedings within the agency, or may be referred to 
Federal, state, or local law enforcement personnel responsible for 
investigating, prosecuting or for enforcing or implementing the 
statute, regulation or order.
    2. Records may be utilized to report to the President, NTIA and 
other federal agencies regarding the current uses and utilization of 
the spectrum that the FCC manages.
    3. A record on an individual may be used where pertinent in any 
legal proceeding to which the Commission is a party before a court or 
administrative body.
    4. A record from this system may be disclosed to the Department of 
Justice or in a proceeding before a court or adjudicative body when:

[[Page 63497]]

    (a) The United States, the Commission, a component of the 
Commission, or, when arising from his employment, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation; and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    5. A Record from this system may be disclosed to debt collection 
contractors (31 U.S.C. 3718) or to other Federal agencies such as the 
Department of the Treasury (Treasury) for the purpose of collecting and 
reporting on delinquent debts as authorized by the Debt Collection Act 
of 1982 or the Debt Collection Improvement Act of 1996;
    6. A Record from this system may be disclosed to Treasury; the 
Defense Manpower Data Center, Department of Defense; the United States 
Postal Service; government corporations; or any other Federal, State, 
or local agency to conduct an authorized computer matching program in 
compliance with the Privacy Act of 1974, as amended, to identify and 
locate individuals, including Federal employees, who are delinquent in 
their repayment of certain debts owed to the U.S. Government, including 
those incurred under certain programs or services administered by the 
FCC, in order to collect debts under common law or under the provisions 
of the Debt Collection Act of 1982 or the Debt Collection Improvement 
Act of 1996 which include by voluntary repayment, administrative or 
salary offset, and referral to debt collection contractors.
    7. A Record from this system may be disclosed to the Department of 
Justice, United States Attorney, Treasury, or other Federal agencies 
for further collection action on any delinquent account when 
circumstances warrant.
    8. A Record from this system may be disclosed to credit reporting 
agencies/credit bureaus for the purpose of either adding to a credit 
history file or obtaining a credit history file or comparable credit 
information for use in the administration of debt collection. As 
authorized by the DCIA, the FCC may report current (not delinquent) as 
well as delinquent consumer and commercial debt to these entities in 
order to aid in the collection of debts, typically by providing an 
incentive to the person to repay the debt timely. Proposed revisions to 
the Federal Claims Collection Standards (FCCS) published in the Federal 
Register on December 31, 1997, direct agencies to report information on 
delinquent debts to the Department of Housing and Urban Development's 
Credit Alert Interactive Voice Response System (CAIVRS). The FCC will 
report this information to CAIVRS if the proposed requirement is 
contained in the final rule amending the FCCS.
    9. A Record from this system may be disclosed to any Federal agency 
where the debtor is employed or receiving some form of remuneration for 
the purpose of enabling that agency to collect a debt owed the Federal 
government on the FCC's behalf. The FCC may counsel the debtor for 
voluntary repayment or may initiate administrative or salary offset 
procedures, or other authorized debt collection methods under the 
provisions of the Debt Collection Act of 1982 or the Debt Collection 
Improvement Act of 1996. Pursuant to the DCIA, the FCC may garnish non-
Federal wages of certain delinquent debtors so long as required due 
process procedures are followed. In these instances, the FCC's notice 
to the employer will disclose only the information that may be 
necessary for the employer to comply with the withholding order.
    10. A Record from this system may be disclosed to the Internal 
Revenue Service (IRS) by computer matching to obtain the mailing 
address of a taxpayer for the purpose of locating such taxpayer to 
collect or to compromise a Federal claim by the FCC against the 
taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance with 31 
U.S.C. 3711, 3717, and 3718 or common law. Disclosure of a mailing 
address obtained from the IRS may be made only for debt collection 
purposes, including to a debt collection agent to facilitate the 
collection or compromise of a Federal claim under the Debt Collection 
Act of 1982 or the Debt Collection Improvement Act of 1996, except that 
disclosure of a mailing address to a reporting agency is for the 
limited purpose of obtaining a credit report on the particular 
taxpayer. Any mailing address information obtained from the IRS will 
not be used or shared for any other FCC purpose or disclosed by the FCC 
to another Federal, State, or local agency which seeks to locate the 
same taxpayer for its own debt collection purposes.
    11. A Record from this system may be disclosed to refer legally 
enforceable debts to the IRS or to Treasury's Debt Management Services 
to be offset against the debtor's tax refunds under the Federal Tax 
Refund Offset Program.
    12. A Record from this system may be disclosed to prepare W-2, 
1099, or other forms or electronic submittals, to forward to the IRS 
and applicable State and local governments for tax reporting purposes. 
Under the provisions of the DCIA, the FCC is permitted to provide 
Treasury with Form 1099-C information on discharged debts so that 
Treasury may file the form on the FCC's behalf with the IRS. W-2 and 
1099 Forms contain information on items to be considered as income to 
an individual, including payments made to persons not treated as 
employees (e.g., fees to consultants and experts), and amounts written-
off as legally or administratively uncollectible, in whole or in part.
    13. A Record from this system may be disclosed to banks enrolled in 
the Treasury Credit Card Network to collect a payment or debt when the 
individual has given his or her credit card number for this purpose.
    14. A Record from this system may be disclosed to another Federal 
agency that has asked the FCC to effect an administrative offset under 
common law or under 31 U.S.C. 3716 to help collect a debt owed the 
United States. Disclosure under this routine use is limited to name, 
address, TIN, and other information necessary to identify the 
individual; information about the money payable to or held for the 
individual; and other information concerning the administrative offset.
    15. A Record from this system may be disclosed to Treasury or other 
Federal agencies with whom the FCC has entered into an agreement 
establishing the terms and conditions for debt collection cross-
servicing operations on behalf of the FCC to satisfy, in whole or in 
part, debts owed to the U.S. government. Cross-servicing includes the 
possible use of all debt collection tools such as administrative 
offset, tax refund offset, referral to debt collection contractors, and 
referral to the Department of Justice. The DCIA requires agencies to 
transfer to Treasury or Treasury-designated Debt Collection Centers for 
cross-servicing certain nontax debt over 180 days delinquent. Treasury 
has the authority to act in the Federal government's best interest to 
service, collect, compromise, suspend, or terminate collection action 
in accordance with existing laws under which the debts arise.
    16. Information on past due, legally enforceable nontax debts more 
than 180 days delinquent will be referred to Treasury for the purpose 
of locating the debtor and/or effecting administrative offset against 
monies payable by the government to the debtor, or held by the 
government for the debtor under the DCIA's mandatory, government-wide 
Treasury Offset Program (TOP). Under TOP, Treasury maintains a database 
of all qualified delinquent nontax debts, and works with agencies to 
match by computer their payments against the

[[Page 63498]]

delinquent debtor database in order to divert payments to pay the 
delinquent debt. Treasury has the authority to waive the computer 
matching requirement for the FCC and other agencies upon written 
certification that administrative due process notice requirements have 
been complied with.
    17. For debt collection purposes, the FCC may publish or otherwise 
publicly disseminate information regarding the identity of delinquent 
nontax debtors and the existence of the nontax debts under the 
provisions of the Debt Collection Improvement Act of 1996.
    18. A Record from this system may be disclosed to the Department of 
Labor (DOL) and the Department of Health and Human Services (HHS) to 
conduct an authorized computer matching program in compliance with the 
Privacy Act of 1974, as amended, to match the FCC's debtor records with 
the records of DOL and HHS to obtain names, name controls, names of 
employers, addresses, dates of birth, and TINs. The DCIA requires all 
Federal agencies to obtain taxpayer identification numbers from each 
individual or entity doing business with the agency, including 
applicants and recipients of licenses, grants, or benefit payments; 
contractors; and entities and individuals owing fines, fees, or 
penalties to the agency. The FCC will use TINs in collecting and 
reporting any delinquent amounts resulting from doing business with 
applicants and licensees.
    19. If the FCC decides or is required to sell a delinquent nontax 
debt pursuant to 31 U.S.C. 3711(i), information in this system of 
records may be disclosed to purchasers, potential purchasers, and 
contractors engaged to assist in the sale or to obtain information 
necessary for potential purchasers to formulate bids and information 
necessary for purchasers to pursue collection remedies.
    20. If the FCC has current and delinquent collateralized nontax 
debts pursuant to 31 U.S.C. 3711(i)(4)a., certain information in this 
system of records on its portfolio of loans, notes and guarantees, and 
other collateralized debts will be reported to Congress based on 
standards developed by the Office of Management and Budget, in 
consultation with Treasury.
    21. A Record from this system may be disclosed to Treasury in order 
to request a payment to individuals owed money by the FCC.
    22. A Record from this system may be disclosed to the National 
Archives and Records Administration or to the General Services 
Administration for records management inspections conducted under 44 
U.S.C. 2904 and 2906.
    In each of these cases the FCC will determine whether such use of 
the records is compatible with the purpose for which the records were 
collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    All records will be stored and accessed electronically. Records 
that are submitted to the FCC on paper will be scanned or keyed into 
the computer system as appropriate. Paper records submitted to the FCC 
will be archived after being entered into ULS. Tape backups of records 
will be periodically created. Records of prior licensees will be 
archived.

RETRIEVABILITY:
    A primary purpose of the system is to provide easy access to the 
information. Records may be retrieved by searching electronically using 
a variety of parameters including name, a licensee's unique identifier, 
call sign, file number, etc. However, paper records which contain TINs 
will not be available for Public Inspection.

SAFEGUARDS:
    1. Records (other than TINs and materials which are afforded 
confidential treatment under 47 CFR 0.459) are accessible to the 
public.
    2. Access to certain records may be available on the Internet. 
Access to other records will be available using a web browser on the 
Commission wide area network.
    3. The ability to enter and change individual records will be 
protected by passwords issued to applicants and licensees. Records will 
be protected from unauthorized changes by passwords and other computer 
security measures within the agency.
    4. TINs reported to the agency as requested on appropriate forms 
will not be available to the public. (The agency cannot be responsible 
for the disclosure of TINs by applicants in attachments to applications 
or pleadings in situations where confidentiality is not requested.)
    5. Each applicant or licensee will be given a unique identifier 
generated by the ULS after such applicant or licensee provides its TIN 
to the agency. These identifiers will be used within the agency and by 
the public to obtain information on the licenses held by particular 
individuals or entities. These identifiers will be used in lieu of 
tracking by TINs so that the agency can avoid unnecessary disclosure of 
TINs. Within the agency, access to TINs will be available only to those 
persons whose jobs require such access (e.g., FCC staff who report debt 
information to the U.S. Department of Treasury).
    6. Data resident on network servers are backed-up daily to magnetic 
media. One week's worth of back-up tapes is stored on-site in fireproof 
saves. Each week, the previous week's backup tapes are sent to an off-
site storage location. A maximum of ten week's tapes are kept and 
cycled in this fashion.

RETENTION AND DISPOSAL:
    Records will be actively maintained as long as an individual 
remains a licensee. Paper records will be archived after being keyed or 
scanned into the system. Electronic records will be backed up on tape. 
Electronic and paper records will be maintained for at least eleven 
years.

SYSTEMS MANAGER(S) AND ADDRESS:
    Chief, Wireless Telecommunications Bureau (WTB), Room 3-C122, 
Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager. In order to identify a 
specific record please indicate name, address, type of record as well 
as file number or call sign where applicable.

RECORD ACCESS PROCEDURES:
    Information regarding procedures for accessing records can be found 
at the FCC Web site at www.fcc.gov or by calling 888-CALL-FCC.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records should 
contact the system manager indicated above. An individual requesting 
amendment must also follow the FCC Privacy Act regulations regarding 
verification of identity and amendment of records. See 47 CFR 0.556-
0.557.

RECORD SOURCE CATEGORIES:
    The individual to whom the information applies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/WTB-5

SYSTEM NAME:
    Application Review List for Present or Former Licensees, Operators, 
or Unlicensed Persons Operating Radio Equipment Improperly.

SYSTEM LOCATION:
    Wireless Telecommunications Bureau (WTB), Room 3-C122, Federal

[[Page 63499]]

Communications Commission (FCC), 445 12th Street, SW., Room 3-C122, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Individuals who are or have been licensed under parts 13, 80, 
87, 95, or 97 of the Rules who have operated in violation of the 
Commission's rules or the Communications Act of 1934, as amended.
    2. Unlicensed persons who have operated radio transmitting 
equipment.
    3. Persons who have had a license revoked or have had an 
application dismissed or denied, and are prohibited from filing another 
application within one year.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include: Name; Address; Date of birth (if 
known) of individual; Authorization code of staff member who placed 
name in the file; and Date the name was placed in the file.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 301, 303, 309(e), and 312.

PURPOSE(S):
    This system of records is used by selected staff and field 
employees to determine whether the application of these individuals 
should be granted, dismissed or set for hearing.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule, or order, records from this 
system may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulations or order.
    2. A record from this system may be disclosed to request 
information from a Federal, state, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as licenses, if necessary to obtain information 
relevant to a Commission decision concerning the issuance of a license, 
grant or other benefit or enforcement proceedings.
    3. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant or other benefit.
    4. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    5. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    6. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    7. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when arising from his employment, an employee of the 
Commission is a party to litigation or anticipated litigated or has an 
interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    On magnetic tape and computer printout.

RETRIEVABILITY:
    Information is filed alphabetically by name of individual in a 
computer and is retrieved periodically through computer printout.

SAFEGUARDS:
    Access to computer is controlled by password in a secured office 
and the printouts are available only to selected staff personnel.

RETENTION AND DISPOSAL:
    The printouts are destroyed by machine shredding or by tearing into 
pieces when a new list is distributed. The computer tapes are retained 
for four back-up cycles, and on the fifth update, the oldest tape is 
destroyed. Individual names are removed from the file when retention is 
no longer appropriate. The entire list of names is reviewed quarterly.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Wireless Telecommunications Bureau, Room 3-C122, SW., 
Federal Communications Commission, 445 12th Street, SW., Washington, 
DC. 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Applicants and FCC Field Engineers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/WTB-6

SYSTEM NAME:
    Radio Operator Records.

SYSTEM LOCATION:
    Wireless Telecommunications Bureau (WTB), Federal Communications 
Commission (FCC), 1270 Fairfield Road, Gettysburg, Pennsylvania 17325.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have applied and/or received radio operator 
licenses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Applications for commercial radio operator licenses, records of 
documents issued, and correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Geneva Radio Regulations; 47 U.S.C. 303(l), 303(m), and 318.

PURPOSE(S):
    1. For use in connection with the administration of the 
Commission's radio operator program including applications, and 
determinations of license applicant qualifications. Limited file 
materials concerning licensed radio operators is maintained in the 
agency's computer database. The information in the license database 
will be available for public inspection.
    2. If the records indicate a possible violation of law, they may be 
referred to the FCC's Enforcement Bureau, Office of General Counsel, 
and to the appropriate agency charged with the responsibility of 
investigating or prosecuting such violation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a

[[Page 63500]]

statute, regulation, rule, or order, records from this system may be 
referred to the appropriate Federal, state, or local agency responsible 
for investigating or prosecuting a violation or for enforcing or 
implementing the statute, rule, regulation, or order.
    2. A record from this system may be disclosed to request 
information from a Federal, state, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as licenses, if necessary to obtain information 
relevant to a Commission decision concerning the hiring or retention of 
an employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit.
    3. A record from this system may be disclosed to a Federal agency, 
in response to its request, in connection with the hiring or retention 
of an employee, the issuance of a security clearance, the reporting of 
an investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    4. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    5. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 4 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    6. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or administrative body.
    7. A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or adjudicative 
body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the government, an employee of the 
Commission is a party to litigation or anticipated litigation or has an 
interest in such litigation, and
    (b) the Commission determines that the disclosure is relevant or 
necessary to the litigation.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored on microfilm and a computer database.

RETRIEVABILITY:
    All records are retrievable by applicant name.

SAFEGUARDS:
    The microfilm is stored in file cabinets in offices that are 
secured at the close of the business day. Access to the database is 
secured by passwords. Data resident on network servers are backed-up 
daily to magnetic media. One week's worth of back-up tapes is stored 
on-site in fireproof safes. Each week, the previous week's backup tapes 
are sent to an off-site storage location. A maximum of ten week's tapes 
are kept and cycled in this fashion.

RETENTION AND DISPOSAL:
    Commercial applications are destroyed when 11 years old. Both 
General and Restricted Permit applications are retained for 75 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Database Management Division, Wireless Telecommunications 
Bureau, Federal Communications Commission (FCC), 1270 Fairfield Road, 
Gettysburg, PA 17325

NOTIFICATION, RECORD ACCESS AND CONTESTING RECORD PROCEDURES:
    This system is exempt from the requirement that the agency publish 
the procedures for notifying an individual, at his or her request, if 
the system contains a record pertaining to him/her, for gaining access 
to such record, and for contesting the contents of the record.

RECORD SOURCE CATEGORIES:
    This system is exempt from the requirement that the agency publish 
the categories of sources of records in this system.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    This system of records is exempt from subsections (c)(3), (d), 
(e)(1), (e)(4), (G), (H), and (I), and (f) of the Privacy Act. These 
provisions concern the notification, record access, and contesting 
procedures described above and also the publication of record sources. 
The system is exempt from these provisions because it contains 
investigative material compiled for law enforcement purposes as defined 
in section (k)(2) of the Privacy Act.

[FR Doc. 00-27037 Filed 10-20-00; 8:45 am]
BILLING CODE 6712-01-U