[Federal Register Volume 65, Number 199 (Friday, October 13, 2000)]
[Notices]
[Pages 60921-60922]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-26257]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DOD.

ACTION: Notice to Amend Systems of Records.

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SUMMARY: The Defense Logistics Agency proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. In addition, DLA is 
making a global administrative change to all its Privacy Act systems of 
records notices.

DATES: This action will be effective without further notice on November 
13, 2000 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DSS-C, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The Department of the Navy proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The amendment is not within the 
purview of subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, which requires the submission of a new or altered system 
report.

    Dated: October 5, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
    DLA is revising the current entry called ``Contesting record 
procedures:'' for all its Privacy Act systems of records to read as 
follows:
    ``Contesting record procedures.'' The DLA rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are contained in DLA Regulation 5400.21, 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DSS-C, 8725 John J. Kingman Road, Suite 
2533, Fort Belvoir, VA 22060-6221.
* * * * *
S900.10 CA

SYSTEM NAME:
    Personnel Roster/Locator Files (September 21, 1999, 64 FR 51110).

Changes:
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Add to entry ``day and month of birth.''
* * * * *
S900.10 CA

SYSTEM NAME:
    Personnel Roster/Locator Files.

SYSTEM LOCATION:
    Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221, and the DLA Primary Level 
Field Activities (PLFAs). Official mailing addresses are published as 
an appendix to DLA's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current civilian employees, military personnel, and a select number 
of former employees of the DLA activity where records are maintained.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name, Social Security Number, organizational 
assignment, home address and telephone number, grade/rank, position 
title and job series, day and month of birth, and spouse or next-of-kin 
name, address, and telephone numbers.
    Security offices and police force records may also contain 
emergency medical and disability data, including information on special 
equipment or devices the individual requires, name and telephone number 
of medical practitioner, and medical alert data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 10 U.S.C. Chapter 31 
(Personnel); and E.O. 9397 (SSN).

[[Page 60922]]

PURPOSE(S):
    To notify DLA personnel of the arrival of visitors, to plan social 
and honorary recognition functions, to recall personnel to duty station 
when required, for use in emergency notification, and to perform 
relevant functions/requirements/actions consistent with managerial 
functions.
    Medical and disability data is used by security and police officers 
to identify and locate individuals during medical emergencies, facility 
evacuations, and similar threat situations.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: In addition to the 
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy 
Act, these records or information contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Security and police officers may relay medical and disability data 
to emergency medical treatment personnel, local fire fighters, and 
similar groups responding to calls for emergency assistance.
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in paper and electronic form.

RETRIEVABILITY:
    Retrieved by name, Social Security Number, organization, or grade/
rank.

SAFEGUARDS:
    Records are maintained in areas accessible only to DLA personnel 
who must use the records to perform their duties. The computer files 
are password protected with access restricted to authorize users. 
Records are secured in locked or guarded buildings, locked offices, or 
locked cabinets during nonduty hours.

RETENTION AND DISPOSAL:
    Records are destroyed upon termination/departure of DLA personnel 
or when no longer needed for notification of official or social Agency 
functions.

SYSTEM MANAGER(S) AND ADDRESS:
    Heads of HQ DLA principal staff elements and Heads of DLA field 
activities which maintain locator/roster files. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA PLFA involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Record subject.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 00-26257 Filed 10-12-00; 8:45 am]
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