[Federal Register Volume 65, Number 199 (Friday, October 13, 2000)]
[Notices]
[Pages 60916-60918]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-26255]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration adds a 
routine use to permit disclosure of information to the National Academy 
of Sciences.

DATES: This action will be effective on November 13, 2000 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force Communications and Information Center/ITC, 1250 
Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 588-6187.

SUPPLEMENTARY INFORMATION: The Department of the Air Force notices for 
records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on September 25, 2000, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996, 
(61 FR 6427, February 20, 1996).

    Dated: October 5, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC C

System name:
    Military Personnel Records System (June 11, 1997, 62 FR 31793).

Changes:
* * * * *
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: Add a new paragraph 
as follows `To Federal agencies, their contractors and grantees, and to 
private organizations, such as the National Academy of Sciences, for 
the purposes of conducting personnel and/or health-related research in 
the interest of the Federal government and the public. When not 
considered mandatory, the names and other identifying data will be 
eliminated from records used for such research studies.'
* * * * *
F036 AF PC C

System name:
    Military Personnel Records System.

System location:
    Primary locations: Headquarters United States Air Force, 1040 Air 
Force Pentagon, Washington, DC 20330-1040.
    Headquarters Air Force Personnel Center, 550 C Street W, Randolph 
Air Force Base, TX 78150-4703.
    Air Reserve Personnel Center, 6760 East Irvington Place 4000, 
Denver, CO 80280-4000.

[[Page 60917]]

    National Personnel Records Center, Military Personnel records, 9700 
Page Boulevard, St. Louis, MO 63132-5100.
    Headquarters of major commands and field operating agencies; 
consolidated base personnel offices; State Adjutant General Office of 
each respective state, District of Columbia and Commonwealth of Puerto 
Rico, and Air Force Reserve and Air National Guard units. Official 
mailing addresses are published as an appendix to the Air Force 
compilation of records systems notices.
    Secondary locations: Officer Correspondence and Miscellaneous 
Document Group for active duty officers at Headquarters Air Force 
Personnel Center (HQ AFPC), and at Headquarters, United States Air 
Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF, 
General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel's 
Group; retired general officers Master Personnel Record Group (MPerRGp) 
at AFPC; Officer Command Selection Record Group (OCSRGp) at the 
respective Air Force base of assignment servicing Military Personnel 
Flight (MPF), and respective Air Force major command; Air Force active 
duty enlisted personnel MPerRGp and senior NCO selection folder at 
AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of 
assignment or servicing MPF or Consolidated Reserve Personnel Office 
(CRPO); personnel in Temporary Disability Retired List, Missing in 
Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp 
at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center 
(ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective 
unit of assignment or servicing MPF/CRPO; United States Air National 
Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State 
Adjutant General Office, and FPerRGp at the respective unit of 
assignment; ANGUS airmen MPerRGp at the respective State Adjutant 
General Office and FPerRGp at the respective unit of assignment; 
retired and discharged Air Force military personnel MPerRGp at National 
Personnel Records Center; and Air Force Academy cadets MPerRGp at unit 
of assignment MPF.

Categories of individuals covered by the system:
    Air Force active duty military, Air Force Reserve and Air National 
Guard personnel.

Categories of records in the system:
    System contains substantiating documents such as forms, 
certificates, administrative orders and correspondence pertaining to 
appointment as a commissioned officer, warrant officer, Regular AF, AF 
Reserve or ANGUS, enlistment/reenlistment/extension of enlistment, 
assignment, Permanent Change of Station, Temporary Duty (TDY), 
promotion and demotion; identification card requests; casualty; duty 
status changes--Absent Without Leave/MIA/POW/Missing/Deserter; military 
test administration/results; service dates; separation; discharge; 
retirement; security; training; Professional Military Education (PME); 
On-The-Job Training; Technical, General Military Training; 
commissioning; driver; academic education; performance/effectiveness 
reports; unfavorable communications in the OSRGp; records corrections; 
formal/informal medical or dental treatment/examination; flying/rated 
status administration; extended active duty; emergency data; line of 
duty determinations; human/personnel reliability; career counseling; 
records transmittal; AF reserve administration; Air National Guard 
administration; board proceedings; personnel history statements; 
Veterans Administration compensations; disciplinary actions; record 
extracts; locator information; personal clothing/equipment items; 
passport; classification; grade data; Career Reserve applications/
cancellations; traffic safety; Unit Military Training; travel voucher 
for TDY to Republic of Vietnam; dependent data; professional 
achievements; Geneva Convention card; Federal insurance; travel and 
duty restrictions; Conscientious Objector status; decorations and 
awards; badges; Favorable Communications (colonels only); Inter-Service 
transfers; pay and allowances; combat duty; leave; photographs, and 
Personnel Data System products.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; as implemented by Air 
Force Instruction 36-2608, and E.O. 9397 (SSN).

Purpose(s):
    Military personnel records are used at all levels of Air Force 
personnel management within the agency for actions/processes related to 
procurement, education and training, classification, assignment, career 
development, evaluation, promotion, compensation, sustentation, 
separation and retirement.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Records may be disclosed to the Department of Veterans Affairs for 
research, processing and adjudication of claims, and providing medical 
care.
    To dependents and survivors for determination of eligibility for 
identification card privileges.
    To the Civilian Health and Medical Program of the Uniformed 
Services (CHAMPUS) for determination of eligibility and benefits.
    To local Immigration/Naturalization Office for accountability and 
audit purposes.
    To State Unemployment Compensation offices for verification of 
military service related information for unemployment compensation 
claims; Respective local state government offices for verification of 
Vietnam `State Bonus' eligibility.
    To the Office of Personnel Management for verification of military 
service for benefits, leave, or Reduction in Force purposes, and to 
establish Civil Service employee tenure and leave accrual rate.
    To the Social Security Administration to substantiate applicant's 
credit for social security compensation; Local state office for 
verification of military service relative to the Soldiers and Sailors 
Civil Relief Act. Information as to name, rank, Social Security Number, 
salary, present and past duty assignment, future assignments that have 
been finalized, and office phone number may be provided to military 
financial institutions who provide services to DOD personnel. For 
personnel separated, discharged or retired from the Air Force, 
information as to last known address may be provided to the military 
financial institutions upon certification by a financial institution 
officer that the facility has a dishonored check or defaulted loan.
    To the Selective Service Agencies for computation of service 
obligation. To the American National Red Cross for emergency assistance 
to military members, dependents, relatives or other persons if 
conditions are compelling.
    To the Department of Labor for claims of civilian employees 
formerly in military service, verification of service-related 
information for unemployment compensation claims, investigations of

[[Page 60918]]

possible violations of labor laws and for pre-employment 
investigations.
    To the Armed Forces Retirement Home to determine eligibility. To 
Federal agencies, their contractors and grantees, and to private 
organizations, such as the National Academy of Sciences, for the 
purposes of conducting personnel and/or health-related research in the 
interest of the Federal government and the public. When not considered 
mandatory, the names and other identifying data will be eliminated from 
records used for such research studies.
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in visible file folders/binders, cabinets and on 
computer and computer output products.

Retrievability:
    Information in the system is retrieved by last name, first name, 
middle initial and Social Security Number.
    Records stored at National Personnel Records Center are retrieved 
by registry number, last name, first name, middle initial and Social 
Security Number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
records system in performance of their official duties and by 
authorized personnel who are properly screened and cleared for need-to-
know. Records stored in locked room, cabinets, and in computer storage 
devices protected by computer system software.

Retention and disposal:
    Those documents designated as temporary in the prescribing 
directive remain in the records until their obsolescence (superseded, 
member terminates status, or retires) when they are removed and 
provided to the individual. Unfavorable communications in the OSRGp are 
transferred to Air Reserve Component and retained for one year 
following an officer's termination of status, or destroyed if officer 
retires or dies. Those documents designated as permanent remain in the 
military personnel records system permanently and are retired with the 
master personnel record group.

System manager(s) and address:
    Commander, Headquarters Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
the Commander, Headquarters Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703.
    Individuals may also appear in person at the responsible official's 
office or the respective repository for records for personnel in a 
particular category during normal duty hours any day except Saturday, 
Sunday or national and local holidays. The Saturday and Sunday 
exception does not apply to Reserve and National Guard units during 
periods of training. The system manager has the right to waive these 
requirements for personnel located in areas designated as Hostile Fire 
Pay areas. Official mailing addresses are published as an appendix to 
the Air Force's compilation of systems of records notices.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address written requests to the Commander, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.
    Individuals may also appear in person at the responsible official's 
office or the respective repository for records for personnel in a 
particular category during normal duty hours any day except Saturday, 
Sunday or national and local holidays. The Saturday and Sunday 
exception does not apply to Reserve and National Guard units during 
periods of training. The system manager has the right to waive these 
requirements for personnel located in areas designated as Hostile Fire 
Pay areas. Official mailing addresses are published as an appendix to 
the Air Force's compilation of systems of records notices.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from the subject of the file, supervisors, 
correspondence generated within the agency in the conduct of official 
business, educational institutions, and civil authorities.

Exemptions claimed for the system:
    None.

[FR Doc. 00-26255 Filed 10-12-00; 8:45 am]
BILLING CODE 5001-10-P