[Federal Register Volume 65, Number 195 (Friday, October 6, 2000)]
[Notices]
[Pages 59877-59879]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-25662]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 20, 2000. Once the appraisal

[[Page 59878]]

of the records is completed, NARA will send a copy of the schedule. 
NARA staff usually prepare appraisal memorandums that contain 
additional information concerning the records covered by a proposed 
schedule. These, too, may be requested and will be provided once the 
appraisal is completed. Requesters will be given 30 days to submit 
comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Office of the Air Staff (N1-341-00-
1, 9 items, 4 temporary items). Older records accumulated between 1951 
and 1983 relating to medical research and experiments and to routine 
construction projects. Proposed for permanent retention are records 
documenting such subjects as significant military base construction 
projects, aircraft and equipment modifications, intelligence reporting, 
and expenditures relating to civilian injuries in Laos and U.S. 
operations in the Congo and Berlin.
    2. Department of the Army, U.S. Army Security Affairs Command (N1-
AU-00-18, 2 items, 2 temporary items). Case files pertaining to 
international logistics programs for materiel and services. Included 
are documents relating to individual foreign country requirements, 
fiscal records, and copies of programs, offers, and acceptances. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    3. Department of Health and Human Services, Health Care Financing 
Administration (N1-440-00-01, 5 items, 5 temporary items). Paper and 
electronic copies of questionnaires completed by newly enrolled 
Medicare beneficiaries containing information concerning the 
individual's coverage under a primary insurance plan, including the 
name, address, and identifying number of the plan. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    4. Department of the Interior, Bureau of Land Management (N1-49-00-
4, 6 items, 6 temporary items). Records relating to Computer Century 
Conversion (Y2K) activities. Included are policy and planning 
documents, administrative records, and files summarizing the actions 
taken for specific systems. Also included are electronic copies of 
documents created using electronic mail and word processing.
    5. Department of Justice, Federal Bureau of Investigation (N1-65-
00-6, 8 items, 8 temporary items). Year 2000 (Y2K) conversion records. 
Included are such records as plans, lists of applications or systems, 
testing documentation, reviews of Y2K programs, contracts, 
correspondence with vendors, and correspondence with Congress, the 
Office of Management and Budget, and the General Accounting Office. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    6. Department of Justice, Bureau of Prisons (N1-129-99-12, 34 
items, 21 temporary items). Files accumulated by component offices of 
the Information, Policy, and Public Affairs Division. Included are such 
records as chronological and subject files, files on proposed 
legislation and other aspects of congressional relations, research 
proposals, background materials compiled for tours of facilities, files 
on media contacts, and electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of files 
documenting overall Bureau activities and programs are proposed for 
permanent retention, including briefing books, newsletters, 
publications, photographs, videotapes, speeches and directives.
    7. Department of Justice, Bureau of Prisons (N1-129-00-8, 6 items, 
6 temporary items). Records of correctional facilities relating to 
inmate education programs. Included are such files as attendance 
records, general equivalency diploma test scores, lesson plans, 
certificates, and minutes of vocational training advisory committees. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    8. Department of Justice, Federal Bureau of Prisons (N1-129-00-28, 
4 items, 4 temporary items). Records of the Trust Fund, which handles 
commissaries, telephone systems, and warehouse and clothing operations. 
Included are records relating to such matters as daily operations, 
financial management reviews, funding of overtime, position 
descriptions, and

[[Page 59879]]

annual reports. Also included are electronic copies of documents 
created using electronic mail and word processing.
    9. Department of Justice, Federal Bureau of Prisons (N1-129-00-29, 
3 items, 3 temporary items). Records of the Budget Development Branch, 
including the agency's official budget files, subject files, and 
electronic copies of documents created using electronic mail and word 
processing.
    10. Department of Justice, Federal Bureau of Prisons (N1-129-00-31, 
5 items, 5 temporary items). Records of the Budget Execution Branch, 
including such files as budget execution correspondence, financial 
reports, forms and other records relating to personnel positions within 
the agency, and reports that identify operating costs for individual 
facilities on a per-capita basis. Also included are electronic copies 
of documents created using electronic mail and word processing.
    11. Department of Justice, Federal Bureau of Prisons (N1-129-00-32, 
5 items, 5 temporary items). Records of the Capacity Planning Branch. 
Included are such files as requests for data, statistical summaries, 
subject files relating to population projections and capacity planning, 
and daily printouts of statistical data by institution. Also included 
are electronic copies of documents created using electronic mail and 
word processing.
    12. Department of Justice, Federal Bureau of Prisons (N1-129-00-33, 
2 items, 2 temporary items). Records of the Facilities Management 
Branch. Records relate to such subjects as the cleanup of polluted 
sites, violations of the Clean Water Act, and the identification of 
environmental hazards and the procedures for their removal. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    13. Department of Justice, Federal Bureau of Prisons (N1-129-00-34, 
2 items, 2 temporary items). Records of the Finance Branch consisting 
of financial statements and related records as well as electronic 
copies of documents created using electronic mail and word processing.
    14. Department of Justice, Federal Bureau of Prisons (N1-129-00-35, 
5 items, 5 temporary items). Records of the Procurement and Property 
Branch, including Branch copies of controlled correspondence, 
agreements with other agencies and with state and local governments, 
and electronic copies of documents created using electronic mail and 
word processing.
    15. Department of State (N1-59-00-3, 16 items, 16 temporary items). 
Files identified as lacking historical value during the review of 
office files with terminal dates from 1967 through 1975. Included are 
subject files, country files, and other files that either are 
fragmentary, duplicative of records included in series previously 
approved for permanent retention, deal with housekeeping matters, or 
were maintained for convenience of reference. Records were accumulated 
by the Bureau of Administration, the Bureau of Inter-American Affairs, 
the Bureau of African Affairs, the Bureau of East Asian and Pacific 
Affairs, the Bureau of Economic and Business Affairs, the Bureau of 
European Affairs, the Inspector General of the Foreign Service, the 
Bureau of Intelligence and Research, the Bureau of International 
Organization Affairs, the Office of the Legal Adviser, the Deputy Under 
Secretary of State for Administration/Management, the Bureau of Near 
Eastern and South Asian Affairs, the Bureau of Oceans and International 
Environmental and Scientific Affairs, the Bureau of Security and 
Consular Affairs, the Executive Secretariat, and the Bureau of 
International Scientific and Technological Affairs.
    16. Department of State, Moscow Embassy Control Office (N1-59-00-
20, 20 items, 15 temporary items). Records of the Moscow Embassy 
Control Office, including shipping files, contractor files, security 
logs and videotapes, and outdated copies of design drawings. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Recordkeeping copies of subject files, 
special studies, counter-intelligence files, slides, videotapes, and 
photographs are proposed for permanent retention.
    17. Federal Aviation Administration, Office of the Chief Counsel 
(N1-237-00-1, 6 items, 6 temporary items). Civil penalty hearing docket 
records pertaining to alleged violations of Federal Aviation 
Regulations. Files include such documents as complaints, transcripts of 
hearings, decisions and opinions, and materials submitted as evidence. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of most 
docket records dated after December 1, 1997, are maintained on optical 
disks. The agency will submit separate schedules for any files that may 
warrant permanent retention for appraisal on a case-by-case basis.
    18. National Archives and Records Administration, Agency-wide (N1-
64-00-9, 4 items, 4 temporary items). Records relating to projects to 
provide records management assistance to Federal agencies and to public 
comments submitted to the National Archives and Records Administration 
as a result of the publication in the Federal Register of notices of 
pending disposition schedules. Electronic copies of documents created 
using electronic mail and word processing are included.
    19. U.S. Tax Court, Agency-wide (N1-308-97-1, 206 items, 188 
temporary items). Paper, electronic, microform, and photographic 
records relating to the resolution of disputed tax deficiencies. 
Included are such records as petitions, findings of fact and opinions, 
calendars, case files, depositions, files relating to attorney 
admissions to practice, and logs and tracking systems. Also included 
are records relating to agency personnel, building maintenance, and 
other administrative and housekeeping matters. Records proposed for 
permanent retention include rules of practice and procedure, published 
opinions, administrative orders, transcripts and other records of 
judicial conferences, statistical reports, press releases, and 
photographs.

    Dated: September 28, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-25662 Filed 10-5-00; 8:45 am]
BILLING CODE 7515-01-P