[Federal Register Volume 65, Number 184 (Thursday, September 21, 2000)]
[Notices]
[Pages 57215-57222]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-24220]


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SELECTIVE SERVICE SYSTEM


Privacy Act of 1974; Publication of Notice of Systems of Records

AGENCY: Selective Service System.

ACTION: Notice: publication of systems of records.

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SUMMARY: The purpose of this notice is to meet the requirement of the 
Privacy Act of 1974 regarding the annual publication of the agency's 
notice of systems of records. The complete text of all Selective 
Service System notices appears below. Authority: 5 U.S.C. 552a.

Systems of Records

SSS-2  General Files (Registrant Processing)
SSS-3  Reconciliation Service Records
SSS-4  Registrant Information Bank (RIB) Records
SSS-5  Registrant Processing Records
SSS-6  Reserve and National Guard Personnel Records
SSS-7  Uncompensated Personnel Records
SSS-8  Suspected Violator Inventory System
SSS-9  Master Pay Record
SSS-10  Registrant Registration Records
SSS-2

System name:
    General Files--(Registrant Processing) SSS.

Security classification:
    None.

System location:
    National Headquarters, Selective Service System, 1515 Wilson 
Boulevard, Arlington, VA 22209-2425.

Categories of individuals covered by the system:
    Registrants of the Selective Service System and other individuals 
and organizations.

Categories of records in the system:
    Contains current and previous correspondence with individual 
registrants, private individuals and Government agencies, requesting 
information or resolution of specific problems related to registrant 
processing or agency operations.

Authority for maintenance of the system:
    Section 10(b)(3), Military Selective Service Act (50 U.S.C. App. 
460(b)(3)).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Department of Justice--Refer to reports received as to possible 
violations of the Military Selective Service Act.
    Federal Bureau of Investigation--Refer reports received as to 
possible violations of the Military Selective Service Act.
    Department of Defense--Exchange of information respecting status of 
individuals subject to the provisions of the Military Selective Service 
Act.
    Immigration and Naturalization Service--Response to inquiries 
concerning aliens.
    Department of Health and Human Services--for locations of parents 
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.)

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper copies maintained in routine filing equipment.

RETRIEVABILITY:
    Records are indexed alphabetically by last name.

SAFEGUARDS:
    Measures that have been taken to prevent unauthorized disclosures 
of records are:
    a. Records maintained by authorized personnel only, who have been 
trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty.
    b. Periodic security checks and other emergency planning.
    c. Records transferred for storage are boxed and taped; records in 
transit for temporary custody of another office are sealed. Records 
eligible for destruction are destroyed by maceration, shredding or 
burning.

RETENTION AND DISPOSAL:
    Hold file intact for five years from date of latest correspondence.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.

RECORD ACCESS PROCEDURES:
    An individual desiring to obtain information on the procedures for 
gaining access to and contesting records may write to: Director of 
Selective Service, Selective Service System, 1515 Wilson Boulevard, 
Arlington, VA 22209-2425, Attn: Records Manager.
    It is necessary to furnish the following information in order to 
identify the individual whose records are requested:
    a. Full name of the individual.
    b. Date of birth.
    c. Selective Service Number (if available).
    d. Mailing address to which the reply should be mailed.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Individual registrants and private individuals and organizations, 
Members of the Congress acting on behalf of constituents.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.
SSS-3

System name:
    Reconciliation Service Records--SSS.

Security classification:
    None.

System location:
    National Headquarters, Selective Service System, 1515 Wilson 
Boulevard, Arlington, VA 22209-2425.

[[Page 57216]]

Categories of individuals covered by the system:
    Vietnam era draft evaders and military deserters (whose surnames 
begin with A through R) who have qualified for a period of alternate 
service as a condition for reconciliation under Presidential 
Proclamation 4313, signed September 16, 1974.

Categories of records in the system:
    Registration Card: Individual's name, address, telephone number, 
personal description, date of birth, Social Security Account Number, 
former military service, date of registration, reconciliation service 
required, date of reconciliation service started and terminated, total 
reconciliation service, individual's signature.

Authority for maintenance of the system:
    Presidential Proc. 4313; E.O. 11804; 5 U.S.C. 553; 50 U.S.C. App. 
460(b)(3).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Referral to the Department of Justice for appropriate action in 
cases involving unsatisfactory participation.
    Referral to the appropriate military referring authority, upon 
request, in cases involving the updating of military discharges.
    Referral to the Presidential Clemency Board, upon request, in cases 
necessitating additional review.
    Referral to Office of Management and Budget, upon request, in cases 
undergoing investigative review in conjunction with specific functions 
of these agencies.
    Exchange of information with Reconciliation Services employers 
regarding the placement, supervision of and performance of 
Reconciliation Service by returnees who have agreed to perform such 
service.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    All registration cards and microfiche of registration cards are 
stored in either metal or wood filing cabinets.

RETRIEVABILITY:
    The system is alphabetically indexed by last name.

SAFEGUARDS:
    Measures that have been taken to prevent unauthorized disclosures 
of records are:
    a. Records maintained by authorized personnel only, who have been 
trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty.
    b. Periodic security checks and other emergency planning.
    c. Records transferred for storage are boxed and taped; records in 
transit for temporary custody of another office are sealed. Records 
eligible for destruction are destroyed by maceration, shredding or 
burning.

RETENTION AND DISPOSAL:
    Registration Cards or microfilm thereof will be retained until the 
enrollee reaches 85 years of age.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.

RECORD ACCESS PROCEDURES:
    An individual desiring to obtain information on the procedures for 
gaining access to and contesting records may write to: Director of 
Selective Service, Selective Service System, 1515 Wilson Boulevard, 
Arlington, VA 22209-2425, Attn: Records Manager.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Sources of records in the system are primarily established by the 
individual at the time and place of enrollment, based on oral and 
written information given by the enrollee. Other sources of information 
include the Report of Separation From Active Duty (DD Form 214), 
referral documents from the referring authority and information 
provided by an enrollee's employer.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.
SSS-4

System name:
    Registrant Information Bank (RIB) Records--SSS

Security classification:
    None.

System location:
    Data Management Center/Joint Computer Center, Great Lakes, Illinois 
60088.

Categories of individuals covered by the system:
    Registrants of the Selective Service System after 1979.

Categories of records in the system:
    The Registrant Information Bank (RIB) is an automated data 
processing system which stores information concerning registration, 
classification, examination, assignment and induction of Selective 
Service registrants.

Authority for maintenance of the system:
    Section 10(b)(3) of the Military Selective Service Act (50 U.S.C. 
App. 460(b)(3)).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Department of Defense--exchange of information concerning 
registration classification, enlistment, examination and induction of 
individuals, and for recruiting (prior to April 1, 1982 only on request 
of the registrant).
    Alternative service employers--for exchange of information with 
employers regarding a registrant who is a conscientious objector for 
the purpose of placement in and supervision of performance of 
alternative service in lieu of induction into the military service.
    Department of Justice--for review and processing of suspected 
violations of the Military Selective Service Act, or for perjury, and 
for defense of a civil action arising from administrative processing 
under such Act.
    Federal Bureau of Investigation--for location of an individual when 
suspected of violation of the Military Selective Service Act.
    Immigration and Naturalization Service--to provide information for 
use in determining an individual's eligibility for re-entry into the 
United States and United States citizenship.
    Department of State--to provide information for use in determining 
an individual's eligibility for possible entry into the United States 
and United States citizenship.
    Office of Veterans' Reemployment Rights, United States Department 
of Labor--to assist veterans in need of information concerning 
reemployment rights.
    Department of Health and Human Services--for locations of parents 
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.) 
and for determining the individual's proper Social Security Account 
Number when there appears to be a discrepancy.
    Bureau of the Census--for the purposes of planning or carrying out 
a census or survey or related activity pursuant to the provisions of 
Title 13.
    State and local government agencies--to provide information which 
may constitute evidence of a violation of State or local law, for law 
enforcement purposes.

[[Page 57217]]

    General Public--Registrant's Name, Selective Service Number, Date 
of Birth and Classification.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    The records are maintained on tape, disk, computer printouts and 
microfilm.

RETRIEVABILITY:
    The system is indexed primarily by Selective Service Number.

SAFEGUARDS:
    a. On-line access to RIB from terminals is available to authorized 
personnel, and is controlled by User Identification and password. Batch 
access controlled via standard data processing software and hardware 
techniques.
    b. Records are handled by authorized personnel only, who have been 
trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty and protected by an electronic security access system at all 
times.
    c. Premises are locked and patrolled when authorized personnel are 
not on duty.
    d. Periodic security checks and other emergency planning.

RETENTION AND DISPOSAL:
    When eligible for disposal, the computer tapes are erased. The 
records stored in the Registrant Information Bank (RIB) are retained 
until the registrant reaches 85 years of age.
    The computer printouts are distributed to National Headquarters and 
destroyed when they have served their purpose by maceration, shredding, 
or burning. Computer printouts used at the Data Management Center are 
destroyed by maceration after they have served their purpose or upon 
records appraisal action.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.

RECORD ACCESS PROCEDURES:
    An individual desiring to obtain information on the procedures for 
gaining access to and contesting records may write to: Director of 
Selective Service, Selective Service System, 1515 Wilson Boulevard, 
Arlington, VA 22209-2425, Attn: Records Manager.
    It is necessary to furnish the following information in order to 
identify the individual whose records are requested:
    a. Full name of the individual.
    b. Date of birth.
    c. Selective Service Number (if known), Social Security Account 
Number.
    d. Mailing address to which the reply should be mailed.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Information submitted by the registrant, Department of Education or 
Department of Defense create the input information recorded in the
SSS--Registrant Information Bank (RIB) Records.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.

SSS-5
System name:
    Registrant Processing Records--SSS.

Security classification:
    None.

System location:
    Records are stored in the Federal Records Center serving the State 
in which the registrant resided at the time of registration with the 
Selective Service System.

Categories of individuals covered by the system:
    Registrants of the Selective Service System before 1976.

Categories of records in the system:
    Individual Processing Records:
    a. Registration Card--a locator card identifying the registrant.
    b. Classification Record--a listing of the classes in which the 
registrant was placed and the dates of the classifications.

Authority for maintenance of the system:
    Sections 3, 10(b)(3) and 15(b) of the Military Selective Service 
Act (50 U.S.C. App. 453, 460(b)(3), 465(b)).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Department of Defense--for exchange of information concerning 
registration, classification, enlistment, examination and induction of 
individuals.
    Alternative service employers--for exchange of information with 
employers regarding a registrant who is a conscientious objector for 
the purpose of placement in and supervision of performance of 
alternative service in lieu of induction into the military service.
    Department of Justice--for review and processing of suspected 
violations of the Military Selective Service Act, or for perjury, and 
for defense of a civil action arising from administrative processing 
under such Act.
    Federal Bureau of Investigation--for location of an individual when 
suspected of violation of the Military Selective Service Act.
    Immigration and Naturalization Service--to provide information for 
use in determining an individual's eligibility for re-entry into the 
United States.
    Department of State--for determination of an alien's eligibility 
for possible re-entry into the United States and United States 
citizenship.
    Office of Veterans' Reemployment Rights, United States Department 
of Labor--to assist veterans in need of information concerning 
reemployment rights.
    Department of Health and Human Services--for locations of parents 
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.) 
And for determining the individual's proper Social Security Account 
Number when there appears to be a discrepancy.
    State and local government agencies--to provide information which 
may constitute evidence of a violation of State or local law, for law 
enforcement purposes.
    General Public--Registrant's Name, Selective Service Number, Date 
of Birth and Classification.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on manually prepared forms and 
correspondence files.

RETRIEVABILITY:
    Records are indexed by name (within local board) and Selective 
Service Number.

SAFEGUARDS:
    Measures that have been taken to prevent unauthorized disclosures 
of records are:
    a. Records maintained by authorized personnel only, who have been 
trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty.
    b. Periodic security checks and other emergency planning.
    c. Records transferred for storage are boxed and taped; records in 
transit for temporary custody of another office are sealed. Records 
eligible for destruction

[[Page 57218]]

are destroyed by maceration, shredding or burning.
    d. Only photostatic copies of records copies of records are 
withdrawn from Federal Records Centers. Withdrawals are requested by 
authorized personnel only.

RETENTION AND DISPOSAL:
    Individual Processing Records:
    1. Registration Card--Retained until registrant reaches age 85, 
records active to age 35.
    2. Classification Record--Retained until registrant reaches age 85, 
record active to age 35.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.

RECORD ACCESS PROCEDURES:
    An individual desiring to obtain information on the procedures for 
gaining access to and contesting records may write to: Director of 
Selective Service, Selective Service System, 1515 Wilson Boulevard, 
Arlington, VA 22209-2425, Attn: Records Manager.
    It is necessary to furnish the following information in order to 
identify the individual whose records are requested:
    a. Full name of the individual.
    b. Date of birth.
    c. Selective Service Number, Order/Serial Number, or date of birth 
and address at the time of registration if Selective Service Number or 
Order/Serial Number is not known.
    d. Mailing address to which the reply should be mailed.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Information contained in the Registrant Processing Records System 
is obtained from the individual and supporting documents from other 
persons, federal, state and local government agencies and institutions.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.
SSS-6

System name:
    Reserve and National Guard Personnel Records--SSS

Security classification:
    None.

System location:
    National Headquarters, Selective Service System, 1515 Wilson 
Boulevard, Arlington, VA 22209-2425.

Categories of individuals covered by the system:
    Officers and Warrant Officers of the Reserve and National Guard 
currently assigned to the Selective Service System, and Officers and 
Warrant Officers formerly so assigned.

Categories of records in the system:
    The records contain information relating to selection, placement 
and utilization of military personnel, such as name, rank, Social 
Security Account Number, date of birth, physical profile, residence and 
business, addresses, and telephone numbers. Information is also 
recorded on unit of assignment, occupational codes and data pertaining 
to training, cost factors, efficiency ratings and mobilization 
assignments and duties, and other information relating to the status of 
the member.

Authority for maintenance of the system:
    Section 10(b)(2) of the Military Selective Service Act (50 U.S.C. 
App. 460(b)(2)).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    To provide information to the individual member's branch of the 
Armed Forces as required in connection with their assignment to the 
Selective Service System.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Records are maintained in file folders and on magnetic tape or 
disk.

RETRIEVABILITY:
    Records are indexed by name and Service Number.

SAFEGUARDS:
    Records are maintained in lockable file containers. Measures that 
have been taken to prevent unauthorized disclosures of records are:
    a. Use of the records or any information contained therein is 
limited to Selective Service System employees or Reserve Forces Members 
whose official duties require access.
    b. Records maintained by authorized personnel only, who have been 
trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty.
    c. Periodic security checks and other emergency planning.
    d. Records transferred for storage are boxed and taped; records in 
transit for temporary custody of another office are sealed. Records 
eligible for destruction are destroyed by maceration, shredding or 
burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.

RETENTION AND DISPOSAL:
    Personnel records for Selective Service Reserve Forces are retained 
for one (1) year after separation and then disposed of in accordance 
with procedures provided by each Branch of Service.

RECORD ACCESS PROCEDURES:
    SSS Reserve Forces Members or former members who wish to gain 
access to their records should make their request in writing addressed 
to: Director of Selective Service, Selective Service System, 1515 
Wilson Boulevard, Arlington, VA 22209-2425, Attn: Military Personnel.
    It is necessary to include the Member's full name, rank, branch of 
service, address, and Social Security Account Number.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained directly from the individual 
to whom it applies or is derived from information supplied or is 
provided by the individual Branch of the Armed Forces.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.
SSS-7

System name:
    Uncompensated Personnel Records--SSS.

Security classification:
    None.

System location:
    National Headquarters, Selective Service System, 1515 Wilson 
Boulevard, Arlington, VA 22209-2425.

Categories of individuals covered by the system:
    Currently appointed uncompensated local board and appeal board 
members, other persons appointed in advisory or administrative 
capacity, and former appointees in an uncompensated capacity.

Categories of records in the system:
    The records contain information relating to selection, appointment 
and separation of appointees, such as name,

[[Page 57219]]

date of birth, mailing address, residence and organization location, 
position title, minority group code, sex, weight, etc. length of 
service and occupational title.

Authority for maintenance of the system:
    Section 10(b)(3) of the Military Selective Service Act (50 U.S.C. 
App. 460(b)(3)).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Department of Justice--for exchange of information when required in 
connection with processing of alleged violations of the Military 
Selective Service Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Records are maintained in file folders and on magnetic tape or 
disk.

RETRIEVABILITY:
    Records are indexed by name of individual record identification 
number and location.

SAFEGUARDS:
    Records are maintained in lockable file containers. Measures that 
have been taken to prevent unauthorized disclosures of records are:
    a. Use of the records or any information contained therein is 
limited to Selective Service System employees whose official duties 
require such access.
    b. Records maintained by authorized personnel only, who have been 
trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty.
    c. Periodic security checks and other emergency planning.
    d. Records transferred for storage are boxed and taped; records in 
transit for temporary custody of another office are sealed. Records 
eligible for destruction are destroyed by maceration, shredding or 
burning.

RETENTION AND DISPOSAL:
    Personnel record for uncompensated personnel are maintained for one 
(1) year after separation at the servicing personnel office.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.

RECORD ACCESS PROCEDURES:
    Appointees who wish to gain access to their records should make 
requests in writing, including their full name, address (state in which 
appointed), date of birth and Social Security Account Number for former 
appointees, or record Identification Number for current appointees. 
Requests should be addressed to: Director of Selective Service, 
Selective Service System, 1515 Wilson Boulevard, Arlington, VA 22209-
2425, Attn: Civilian Personnel (Uncompensated).

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained directly from the individual 
or is derived from information he/she has supplied or is provided by 
the agency official with authority to appoint the individual.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.
SSS-8

System name:
    Suspected Violator Inventory System--SSS.

Security classification:
    None.

System location:
    Data Management Center/Joint Computer Center, Great Lakes, Illinois 
60088.

Categories of individuals covered by the system:
    Alleged violators of the Military Selective Service Act (50 U.S.C. 
App. 451 et seq.).

Categories of records in the system:
    Automated records created by matches between records contained in 
SSS-10 and other computer files, and other records related to non-
registrants. Each record may contain the name, address, Selective 
Service Number (if any), Social Security Account Number (if any), date 
of birth, status, and disposition data relating to possible violations 
of the Military Selective Service Act.

Authority for maintenance of the system:
    Section 10(b)(3) of the Military Selective Service Act (50 U.S.C. 
App. 460(b)(3)).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The names of individuals identified as alleged violators of the 
Military Selective Service Act will be checked against the SSS-10 
registrant file. If the individual has registered, the incoming 
communication will be destroyed and no further action will be taken. If 
the individual is not listed in the registrant file or cannot be 
identified therein where the incoming communication contains sufficient 
identifying information on the alleged violator to permit sending 
correspondence to him under the automated tracking system, the name and 
associated information will be added to that system and the incoming 
communication will be used to attempt to correspond with the alleged 
violator, giving him an opportunity to register. After a reasonable 
attempt is made to register the individual, and he neither registers 
nor provides documented evidence supporting exemption or where there is 
insufficient information to add the alleged violator to the automated 
tracking system, the incoming communication may be forwarded to the 
Department of Justice for investigation and, if applicable, return to 
Selective Service with sufficient information for adding to the 
automated tracking system or comparison with the registrant file. When 
computer matches of Selective Service files result in production of a 
list of possible non-registrants, that list may be provided to the 
Department of Defense and the Department of Transportation to eliminate 
from the list individuals not required to register. The names, dates of 
birth, Social Security Account Numbers, and home addresses of possible 
non-registrants who also have been identified as members of the Reserve 
components of the U.S. military services, including the U.S. Coast 
Guard, may be provided to the Department of Defense, including the 
military services, and the U.S. Coast Guard, Department of 
Transportation, to obtain current addresses. The names, dates of birth, 
Social Security Account Numbers, home addresses, and disposition data 
on possible non-registrants who have been identified as Federal student 
aid recipients by the Department of Education, may be provided to the 
Department of Education, after processing by Selective Service, for 
investigation and, if applicable, forwarding to the Department of 
Justice for prosecution. The list may also be provided to the Internal 
Revenue Service to obtain current addresses of suspected non-
registrants. After processing the information pertaining to suspected 
non-registrants will be forwarded to the Department of Justice for 
investigation and, if applicable, prosecution.
    Where Selective Service determines that information as originally 
submitted

[[Page 57220]]

appears to have contained a discrepancy, the names, dates of birth, 
Social Security Account Numbers, and home addresses of individuals may 
be returned to the original sources together with information 
concerning the discrepancy. Information concerning the discrepancy may 
include correspondence from the individual concerned.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Upon receipt of unsolicited communications regarding alleged 
violators of the Military Selective Service Act who are not listed in 
the SSS registrant file, a computer record will be created. This is an 
automated tracking system which contains the nature of the alleged 
violator, his Social Security Account Number if available, the date 
sent to the Department of Justice, the final disposition when received 
and the case control number. The document is microfilmed, and can be 
retrieved by a Document Locator Number recorded in the computer record. 
The original document is destroyed.
    When computer matches between Selective Service and other files 
produce lists of possible non-registrants, the computer file will be 
produced and maintained. As the list is processed the paper file will 
be produced from the microfilm records, containing correspondence 
between possible non-registrants and Selective Service. A computerized 
tracking file of cases will be maintained.

RETRIEVABILITY:
    Indexed by Selective Service Number, Social Security Account 
Number, name and case number (if any).

SAFEGUARDS:
    a. Records are available to authorized Selective Service personnel 
only.
    b. Paper records are converted to microfilm. A microfilm copy is 
kept in a locked file cabinet accessible only to authorized personnel. 
The microfilm original is transferred to a Federal Records Center. The 
paper records are destroyed after microfilming.
    c. Building is secured and patrolled after normal business hours. 
Access is controlled by an electronic security access system.
    d. Computer files will be maintained at the Joint Computer Center 
at Great Lakes, Illinois.
    (1) Security guards for the building will allow access to 
authorized personnel only.
    (2) Computer room will be secured with cipher locks.
    (3) Terminal access to the computer system will be restricted to 
those with valid user ID and password.
    (4) A Customer Information Control system will require additional 
password for interactive access to data base information.
    (5) A software security package will protect access to data in the 
system.
    (6) Access to the violator section of the data base will not be 
possible without specific authorization by the Data Base Administrator.

RETENTION AND DISPOSAL:
    Upon receipt of unsolicited information regarding an alleged 
violation of the Military Selective Service Act, SSS will check the 
registrant file for the individual's name. If the individual has 
registered, the incoming correspondence will be destroyed and no record 
will be made or retained by SSS. If the individual is not listed in the 
registrant file, the individual will be entered into the automated 
tracking system, and the incoming correspondence will be used to 
attempt to correspond with the alleged violator, giving him an 
opportunity to register. After a reasonable attempt is made to register 
the individual, and he neither registers nor provides documented 
evidence supporting exemption, the communication may be sent to the 
Department of Justice. SSS will not retain copies of the incoming 
correspondence or any record identifying the source of the unsolicited 
information regarding an alleged violation. When the computer matches 
identify persons as possible non-registrants, processing may result in 
the production of a paper file of correspondence and/or other 
information. SSS will not retain paper copies of this information when 
cases are referred to the Department of Justice, but will retain 
microfilm copies. Once the Department of Justice has disposed of the 
case, as it deems appropriate, the Department of Justice will notify 
SSS, and the individual's name and related data will be deleted from 
the tracking system list of possible non-registrants.
    All paper forms and correspondence will be destroyed by maceration, 
shredding or burning after the appropriate information has been 
recorded. Computer printouts distributed to SSS National Headquarters 
are destroyed when they have served their temporary purpose by 
maceration, shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425.

RECORD ACCESS PROCEDURES:
    If information in the system is desired, write to: Director of 
Selective Service, Selective Service System, 1515 Wilson Boulevard, 
Arlington, VA 22209-2425, Attn: Records Manager and furnish the 
following information in order to identify the individual whose records 
are requested:
    a. Full name.
    b. Date of birth.
    c. Selective Service Number or Social Security Account Number.
    d. Mailing address to which the reply should be mailed.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    The information in the system of records regarding alleged 
violators of the Military Selective Service Act is received via 
correspondence, telephone calls and computer matches of list of 
potential registrants.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(2) and 32 CFR 1665.6, the Selective 
Service System will not reveal to the suspected violator the 
informant's name or other identifying information relating to the 
informant.
SSS-9

System name:
    Master Pay Record--SSS.

Security classification:
    None.

System location:
    Data Management Center/Joint Computer Center, Great Lakes, Illinois 
60088.

Categories of individuals covered by the system:
    Currently assigned civilian employees and former civilian employees 
who have separated during the current year and first prior calendar 
year.

Categories of records in the system:
    Contains payroll information such as name, grade, annual salary, 
hourly rate, address, Social Security Account Number, birth date, date 
of hire, service computation date, annual leave category, life 
insurance and health benefits deductions, savings bond data and other 
information relating to the status of the employee.

[[Page 57221]]

Authority for maintenance of the system:
    Section 10(b)(2) of the Military Selective Service Act (50 U.S.C. 
App. 460(b)(2) and Title 5, U.S.C.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Selected information by name and Social Security Account Number is 
furnished the Internal Revenue Service and State and City taxing 
authorities.
    Selected information by name, date of birth, Social Security 
Account Number is furnished the Office of Personnel Management for 
retirement, life insurance and health benefit accounts.
    Department of Health and Human Services--for locations of parents 
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.)

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    Disclosures may be made from this system to ``consumer reporting 
agencies'' as defined in the Fair Credit Report Act (15 U.S.C. 
1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in binders, on microfiche and magnetic tape.

RETRIEVABILITY:
    Records are indexed by Social Security Account Number.

SAFEGUARDS:
    The records are maintained in lockable file cabinets.
    Measures that have been taken to prevent unauthorized disclosures 
of records are:
    a. Use of the records or any information contained therein is 
limited to employees whose official duties require such access.
    b. Records maintained by authorized personnel only, who have been 
trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty.
    c. Periodic security checks and other emergency planning.
    d. Records transferred for storage are boxed and taped; records in 
transit for temporary custody of another office are sealed. Records 
eligible for destruction are destroyed by maceration, shredding or 
burning.

RETENTION AND DISPOSAL:
    The information on the magnetic tapes will be retained for two (2) 
years, then erased. The microfiche copies will be retained for one (1) 
year, then destroyed by burning. The computer printouts are retained 
until updated, then destroyed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.

RECORD ACCESS PROCEDURES:
    Current employees or former employees who wish to gain access to 
their records should make their request in writing, including their 
full name, address and Social Security Account Number and duty station. 
Former employees should indicate last duty station with this agency. 
Inquiries should be mailed to: Director of Selective Service, Selective 
Service System, 1515 Wilson Boulevard, Arlington, VA 22209-2425, Attn: 
Civilian Personnel.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Information in the system is obtained from the individual to whom 
it applies or is derived from information the individual supplied, or 
is provided by the agency official with authority to appoint the 
individual.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.
SSS-10

System name:
    Registrant Registration Records--SSS.

Security classification:
    None.

System location:
    Data Management Center/Joint Computer Center, Great Lakes, 
Illinois, 60088.

Categories of individuals covered by the system:
    Registrants of the Selective Service System after 1979.

Categories of records in the system:
    Individual Registration Records:
    a. Registration Form.
    b. Computer tape and microfilm copies containing information 
provided by the registrant on Registration Form.

Authority for maintenance of the system:
    Section 3, 10(b)(3) and 15(b) of the Military Selective Service Act 
(50 U.S.C. App. 453, 460(b)(3)).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Department of Defense--for exchange of information concerning 
registration classification, enlistment, examination and induction of 
individuals and identification of individuals, availability of Standby 
Reserves and identification of prospects for recruiting.
    Department of Justice--for review and processing of suspected 
violations of the Military Selective Service Act, or for perjury, and 
for defense of a civil action arising from administrative processing 
under such Act.
    Federal Bureau of Investigation--for location of an individual when 
suspected of violation of the Military Selective Service Act.
    Immigration and Naturalization Service--to provide information for 
use in determining an individual's eligibility for re-entry into the 
United States.
    Department of State--for determination of an alien's eligibility 
for possible entry into the United States and United States 
citizenship.
    Office of Veterans' Re-employment Rights, United States Department 
of Labor--to assist veterans in need of information concerning re-
employment rights.
    Department of Health and Human Services--for locations of parents 
pursuant to the Child Support Enforcement Act (42 U.S.C. 651 et seq.) 
And for determining the individual's proper Social Security Account 
Number when there appears to be a discrepancy.
    Bureau of the Census--for the purposes of planning or carrying out 
a census or survey or related activity pursuant to the provisions of 
Title 13.
    State and local government agencies--to provide information which 
may constitute evidence of a violation of State or local law, for law 
enforcement purposes.
    Alternative service employers--for exchange of information with 
employers regarding a registrant who is a conscientious objector for 
the purpose of placement in and supervision of performance of 
alternative service in lieu of induction into the military service.
    General Public--Registrant's Name, Selective Service Number, Date 
of Birth and Classification.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on microfilm and in the computer system. 
Microfilm records are indexed by Document

[[Page 57222]]

Locator Number, which is stored in the computer record.

RETRIEVABILITY:
    The system is indexed by Selective Service Number, but records can 
be located by searching for specific demographic data.

SAFEGUARDS:
    Measures that have been taken to prevent unauthorized disclosures 
of records are:
    a. Records are maintained by authorized personnel only, who have 
been trained in the rules and regulations concerning disclosures of 
information; offices are locked when authorized personnel are not on 
duty, and are protected by an electronic security access system at all 
times.
    b. Periodic security checks and other emergency planning.
    c. Microfilm records transferred to a Federal Records Center for 
storage are boxed and taped; records in transit for temporary custody 
of another office are sealed.
    d. On-line access to RIB from terminals is controlled by User 
Identification and password. Batch access controlled via standard data 
processing software and hardware techniques.
    Records eligible for destruction are destroyed by maceration, 
shredding or burning.

RETENTION AND DISPOSAL:
    Individual Processing Records:
    1. Registration Form--Destroyed by maceration when its information 
has been transferred onto microfilm and into the computer system. 
Original microfilm is stored at a Federal Records Center. A microfilm 
copy is retained at the Data Management Center, in locked steel 
cabinets. The copies are retained until no longer needed for reference 
purposes.
    2. The record copy of microfilm and computer tape will be retained 
until the registrant reaches 85 years of age.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Selective Service, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.

RECORD ACCESS PROCEDURES:
    The agency office address to which inquiries should be addressed 
and the location at which an individual may present a request as to 
whether the Registrant Registration Records System (after 1979) 
contains records pertaining to himself is: Director of Selective 
Service, Selective Service System, 1515 Wilson Boulevard, Arlington, VA 
22209-2425, Attn: Records Manager.
    It is necessary to furnish the following information in order to 
identify the individual whose records are requested:
    a. Full name of the individual.
    b. Selective Service Number or Social Security Account Number, date 
of birth and address at the time of registration if Selective Service 
Number is not known.
    d. Mailing address to which the reply should be mailed.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures, above.

RECORD SOURCE CATEGORIES:
    Information contained in the Registrant Registration Records System 
is obtained from the individual.

SYSTEMS EXEMPTED FOR CERTAIN PROVISIONS OF THE ACT:
    None.

FOR FURTHER INFORMATION CONTACT: Rudy Sanchez, Office of the General 
Counsel, Selective Service System, 1515 Wilson Boulevard, Arlington, 
Virginia 22209-2425.

Gil Coronado,
Director.
[FR Doc. 00-24220 Filed 9-20-00; 8:45 am]
BILLING CODE 8015-01-P