[Federal Register Volume 65, Number 181 (Monday, September 18, 2000)]
[Notices]
[Pages 56344-56346]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-23819]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 2, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records.
    Many of these update previously approved schedules, and some 
include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records

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proposed for destruction). It also includes a brief description of the 
temporary records. The records schedule itself contains a full 
description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-00-8, 2 items, 
2 temporary items). Project case files relating to asbestos abatement 
activities. Records relate to such matters as asbestos location and 
type within facilities, abatement personnel, and potential health 
effects. Also included are electronic copies of documents created using 
electronic mail and word processing.
    2. Department of the Air Force, United States Air Force Europe (N1-
AFU-00-9, 2 items, 2 temporary items). Ration control accountability 
files, which include records relating to the management of ration 
control programs, ration cards, coupons, and control registers. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    3. Department of the Army, Agency-wide (N1-AU-00-23, 2 items, 2 
temporary items). Electronic copies of documents created using 
electronic mail and word processing that are associated with 
nonappropriated fund official personnel folders. This schedule also 
increases the retention period for recordkeeping copies of these files, 
which were previously approved for disposal.
    4. Department of the Army, U.S. Army Europe (N1-AU-00-26, 1 item, 1 
temporary item). Master file of the Automated Abbreviated Ground 
Reporting System, an electronic information system used to capture 
information about ground accidents involving Army personnel. This 
system includes personal identifying data, injury type, time, date, and 
location of accident, and the Army operation and equipment involved.
    5. Department of Commerce, National Telecommunications and 
Information Administration (N1-417-00-1, 16 items, 11 temporary items). 
Records of the Public Interest Obligations of Digital Television 
Broadcasters Advisory Committee. Included are such records as audio 
recordings of committee meetings, Federal Register notices, copy editor 
correspondence, meeting arrangement files, requests for information, 
video recordings submitted by speakers and the public, graphics 
pertaining to the Committee's final report, electronic copies of 
documents created using electronic mail and word processing, and 
electronic copies of documents located on the Committee's web site. 
Records proposed for permanent retention include recordkeeping copies 
of transcripts of the Committee's meetings, meeting files, the 
Committee's final report, and Committee member and charter files.
    6. Department of Defense, Office of the Secretary of Defense (N1-
330-00-3, 2 items, 1 temporary item). Electronic copies of business 
policy files created by the Business Policy Directorate using 
electronic mail and word processing. Included are electronic copies of 
records relating to accounting and finance systems, reports to Congress 
on financial matters, implementation of laws and regulations on 
financial management, and improvements in financial management 
processes. Reordkeeping copies of these files are proposed for 
permanent retention.
    7. Department of Defense, Office of the Secretary of Defense (N1-
330-00-4, 4 items, 4 temporary items). Records relating to the Combined 
Federal Campaign, savings bond campaigns, and blood donor programs. 
Included are such records as plans, statistical reports, directives, 
and minutes of meetings. Also included are electronic copies of 
documents created using electronic mail and word processing.
    8. Department of Health and Human Services, Office of Inspector 
General (N1-468-00-1, 33 items, 30 temporary items). Investigative, 
audit, litigation, administrative hearing, and legal advice case files 
accumulated by the Office of Inspector General, including its Office of 
Counsel. Also included are such records as draft legislation files, 
congressional testimony, regulations, correspondence with Members of 
Congress, schedules of daily activities, and electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of legal opinion 
precedent files, speeches, and records that relate to the 
organizational structure and policies of the office.
    9. Department of Justice, Bureau of Prisons (N1-129-99-15, 12 
items, 9 temporary items). Files of the Management and Specialty 
Training Center consisting of curriculum packages, job task analyses 
and validations, student training records, reference files, minutes of 
internal committees, and electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of 
supplements to directives and videotapes and related production files 
are proposed for permanent retention. This schedule was published in 
the Federal Register on March 15, 1999. It is being published again 
because curriculum packages and job task analyses and validations, 
which were previously proposed for permanent retention, are now 
proposed for disposal.
    10. Department of Justice, United States Marshals Service (N1-527-
00-2, 4 items, 4 temporary items). Records relating to threats made 
against Federal judges and other officials that do not warrant 
investigation, including electronic copies of documents created using 
electronic mail and word processing. Selected records relating to 
threats that result in investigations are proposed for permanent 
retention in a separate records disposition schedule that is pending.
    11. Department of the Navy, Agency-wide (N1-NU-00-2, 5 items, 5 
temporary items). Ship and ship system safety records accumulated below 
the Naval Sea Systems Command level that pertain to submarine safety. 
This schedule increases the retention period for these records, which 
were previously approved for disposal. Also included are electronic 
copies of documents created using electronic mail and word processing 
that relate to ship and ship system safety. Recordkeeping copies of 
safety records accumulated at the Naval Sea Systems Command level were 
previously approved for permanent retention.
    12. Department of the Treasury, Bureau of Alcohol, Tobacco and 
Firearms (N1-436-00-2, 6 items, 6 temporary items). Records relating to 
training. Included are course instructions, texts, lesson plans, 
training requests, course evaluations, schedules, and rosters. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    13. Advisory Commission on Electronic Commerce, Agency-wide (N1-
220-00-4, 7 items, 7 temporary items). Records relating to the 
Commission's web site. Included are periodic printouts of web pages, 
change control records including electronic mail and word processing 
documents, migration records, feedback and statistical reports, 
electronic code, and web design records.
    14. Federal Labor Relations Authority, Member Offices (N1-480-00-1, 
2 items, 2 temporary items). Working case files for cases dealing with 
arbitration, negotiability, representation, and unfair labor practices 
that are assigned for

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merits review by Member Offices. Included are such documents as copies 
of pleadings filed by parties in a case, copies of documents created by 
other Federal Labor Relations Authority offices, routing documents, 
internal memorandums, and drafts of decisions. The recordkeeping copies 
of case files dealing with these matters that are accumulated by the 
Office of Case Control have previously been scheduled for disposition, 
with significant files selected for permanent retention on a case-by-
case basis by the agency.
    15. General Accounting Office, Office of General Counsel (N1-411-
00-1, 5 items, 1 temporary item). Electronic copies of documents 
created using electronic mail and word processing that are associated 
with records relating to the review of presidential proposals to 
withhold funds from obligation or expenditure in accordance with the 
Impoundment Act of 1974. Proposed for permanent retention are 
recordkeeping copies of impoundment case files and a related card 
index, statistical reports and analyses, and congressional testimony 
files.

    Dated: September 11, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-23819 Filed 9-15-00; 8:45 am]
BILLING CODE 7515-01-P