[Federal Register Volume 65, Number 181 (Monday, September 18, 2000)]
[Notices]
[Pages 56414-56449]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-23787]



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Part IV





Nuclear Regulatory Commission





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Privacy Act of 1974; Republication of Systems of Records; Notices

  Federal Register / Vol. 65, No. 181 / Monday, September 18, 2000 / 
Notices  

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NUCLEAR REGULATORY COMMISSION


Privacy Act of 1974; Republication of Systems of Records Notices

AGENCY: Nuclear Regulatory Commission.

ACTION: Republication of Systems of Records Notices.

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SUMMARY: The Nuclear Regulatory Commission (NRC) has conducted a 
comprehensive review of all its Privacy Act Systems of Records. The NRC 
is revising and republishing all its systems of records (systems) 
notices as a result of this review. Two of the system notices include 
proposed revisions that require an advance period for public comment. 
One new system is being set up with records previously noticed under an 
already existing system. The remaining systems revisions are minor 
corrective and administrative changes that do not meet the threshold 
criteria established by the Office of Management and Budget (OMB) for 
either a new or altered system of records. These changes are in 
compliance with OMB Circular No. A-130, Appendix I.

EFFECTIVE DATES: The revisions to systems NRC-26 and NRC-40 and 
establishment of new system NRC-1 will become effective without further 
notice on October 30, 2000, unless comments received on or before that 
date cause a contrary decision. If changes are made based on NRC's 
review of comments received, a new final notice will be published.
    All other revisions included in this republication are complete and 
accurate as of January 31, 2000.

ADDRESSES: Send comments to: Secretary, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001. Attention: Rulemakings and 
Adjudications staff. Hand deliver comments to 11555 Rockville Pike, 
Rockville, Maryland, between 7:30 a.m. and 4:15 p.m. on Federal 
workdays. Copies of comments received may be examined at the NRC Public 
Document Room at 2120 L Street NW. (Lower level), Washington, DC, and 
are also available at the NRC's rulemaking Web site at http://ruleforum.llnl.gov. This site also enables you to submit comments. 
Comments may be uploaded as files (any format), if your Web browser 
supports that function. For information about the interactive 
rulemaking Web site, contact Ms. Carol Gallagher, 301-415-5905; email: 
[email protected].

FOR FURTHER INFORMATION CONTACT: Sandra S. Northern, Privacy Program 
Officer, Freedom of Information/Privacy Act Section, Information 
Services Branch, Information Management Division, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001, telephone: 301-415-6879; email: [email protected].

SUPPLEMENTARY INFORMATION:

Republication of NRC's Revised Systems of Records Notices

    With the exception of 4 new and 6 revised systems of records, these 
notices were last published in the Federal Register on July 7, 1993 (58 
FR 36455-36482). The new systems of records are as follows: NRC-41, 
Tort Claims and Personal Property Claims, was published in the Federal 
Register on May 8, 1996 (61 FR 20865), and became effective on June 17, 
1996; NRC-42, Skills Assessment and Employee Profile Records, was 
published in the Federal Register on March 31, 1997 (62 FR 15207), and 
became effective on May 12, 1997; and, NRC-43, Employee Health Center 
Records, and NRC-44, Employee Fitness Center Records, were published 
together in the Federal Register on November 27, 1998 (63 FR 65620), 
and both became effective on January 6, 1999. The revised systems of 
records are as follows: NRC-3, Enforcement Actions Against Individuals, 
was published in the Federal Register on June 11, 1996 (61 FR 29578), 
and became effective on July 22, 1996; NRC-18, Office of the Inspector 
General (OIG) Investigative Records, was published in the Federal 
Register on July 26, 1995 (60 FR 38379), and became effective on 
September 5, 1995; NRC-21, Payroll Accounting Records, was published in 
the Federal Register on September 9, 1997 (62 FR 47525), and became 
effective on October 9, 1997; NRC-22, Personnel Performance Appraisals, 
was published in the Federal Register on October 30, 1997 (62 FR 
58758), and became effective on October 30, 1997; NRC-32, Office of the 
Chief Financial Officer Financial Transactions and Debt Collection 
Management Records, was published in the Federal Register on March 25, 
1998 (63 FR 14497), and became effective on May 4, 1998; and, NRC-40, 
Facility Security Access Control Records, was published in the Federal 
Register on August 23, 1995 (60 FR 43821), and became effective on 
October 2, 1995.
    Three systems of records have been revoked, NRC-1, Shared 
Information Network (SINET)-NRC, NRC-12, Government Motor Vehicle 
Operators License Files-NRC, and NRC-29, Nuclear Documents System 
(NUDOCS)-NRC.

Proposed Revisions to Existing Systems of Records

    NRC is proposing to amend the system notice for NRC-26, 
``Administrative Services Files-NRC,'' (renamed NRC-26, ``Full Share 
Program Records-NRC,'') to authorize the collection of social security 
numbers. A social security number will be collected when an employee 
uses their photo identification badge to record receipt of a metro 
check. The bar code on the identification badge, which is scanned, 
holds the employee's social security number. Employees, when badged, 
signed a Privacy Act Statement informing them that their badges may be 
used for tracking applications within the NRC for other than security 
access purposes.
    In addition, other minor changes are being made to sections of NRC-
26 to make it more accurate and current.
    NRC is also proposing to amend the system notice for NRC-40, 
``Facility Security Access Control Records-NRC,'' to add ``digital 
image (picture) and badge number'' to the categories of records in the 
system. These records have been maintained as part of the photo 
identification badge information, but never noticed.
    A new routine use is also being added to NRC-40 permitting the use 
of identification badge information for tracking applications within 
the NRC for other than security access purposes. This will allow the 
identification badge, which includes a bar code (social security 
number), to be scanned for not only access into secured areas, but also 
for tracking applications such as, but not limited to, systems that 
monitor the individual's receipt of government property or funds. 
Individuals who currently have the photo identification badge with a 
bar code have signed a Privacy Act Statement authorizing this use of 
the information.
    Another routine use is being added to state that the information in 
this system may be used to control access to NRC classified information 
and to NRC spaces by human or electronic means. This routine use was 
noticed in the Federal Register on July 7, 1993 (58 FR 36481). When the 
system notice was revised on August 23, 1995 (60 FR 43821), this use 
was inadvertently omitted.
    In addition, other minor changes are being made to sections of NRC-
40 to make it more accurate and current.
    NRC is establishing a new system of records entitled NRC-1, 
``Parking Permit Records--NRC,'' to maintain parking

[[Page 56415]]

permit records previously, but erroneously, included under NRC-24, 
``Government Property Accountability System--NRC.'' This system 
documents issuance of parking permits for NRC-controlled parking spaces 
at the headquarters garage. Information in this system is maintained to 
record amount paid and revenue collected for parking; determine 
priority for issuance of permits; and to contact permit holders in case 
of an emergency.
    A report on the proposed revisions to NRC-26 and NRC-40 and the new 
system NRC-1 is being sent to the Office of Management and Budget 
(OMB), the Committee on Governmental Affairs of the U.S. Senate, and 
the Committee on Government Reform and Oversight of the U.S. House of 
Representatives as required by the Privacy Act and OMB Circular No. A-
130, Appendix I, ``Federal Agency Responsibilities for Maintaining 
Records About Individuals.''

Privacy Act Systems Nuclear Regulatory Commission

NRC Systems of Records

    1. Parking Permit Records--NRC.
    2. Biographical Information Records--NRC.
    3. Enforcement Actions Against Individuals--NRC.
    4. Conflict of Interest Files--NRC.
    5. Contracts Records Files--NRC.
    6. Discrimination Cases--NRC.
    7. Telephone Call Detail Records--NRC.
    8. Employee Appeals, Grievances, and Complaints Records--NRC.
    9. Equal Employment Opportunity Discrimination Complaint Files--
NRC.
    10. Freedom of Information Act (FOIA) and Privacy Act (PA) Requests 
Records--NRC.
    11. General Personnel Records (Official Personnel Folder and 
Related Records)--NRC.
    12. (Revoked.)
    13. Incentive Awards Files--NRC.
    14. Employee Assistance Program Files--NRC.
    15. Employees on Standards Developing Bodies Files--NRC.
    16. Facility Operator Licensees Record Files (10 CFR Part 55)--NRC.
    17. Occupational Injuries and Illness Records--NRC.
    18. Office of the Inspector General (OIG) Investigative Records--
NRC.
    19. Official Personnel Training Records Files--NRC.
    20. Official Travel Records--NRC.
    21. Payroll Accounting Records--NRC.
    22. Personnel Performance Appraisals--NRC.
    23. Office of Investigations Indices, Files, and Associated 
Records--NRC.
    24. Government Property Accountability System--NRC.
    25. Oral History Program--NRC.
    26. Full Share Program Records--NRC.
    27. Radiation Exposure Information and Reports System (REIRS) 
Files--NRC.
    28. Recruiting, Examining, and Placement Records--NRC.
    29. (Revoked.)
    30. Manpower Resource Tracking System--NRC.
    31. Correspondence and Records, Office of the Secretary--NRC.
    32. Office of the Chief Financial Officer Financial Transactions 
and Dept Collection Management Records--NRC.
    33. Special Inquiry File--NRC.
    34. Advisory Committee on Reactor Safeguards (ACRS) and Advisory 
Committee on Nuclear Waste (ACNW) Correspondence Index, Text/Imaging 
Management System and Associated Records--NRC.
    35. Drug Testing Program Records--NRC.
    36. Employee Locator Records Files--NRC.
    37. Information Security Files and Associated Records--NRC.
    38. Mailing Lists--NRC.
    39. Personnel Security Files and Associated Records--NRC.
    40. Facility Security Access Control Records--NRC.
    41. Tort Claims and Personal Property Claims Records--NRC.
    42. Skills Assessment and Employee Profile Records--NRC.
    43. Employee Health Center Records--NRC.
    44. Employee Fitness Center Records--NRC.
    These systems of records are those systems maintained by the NRC 
that contain personal information about individuals, and from which 
personal information can be retrieved by reference to an individual 
identifier.
    The notice for each system of records states the name and location 
of the record system, the authority for and manner of its operation, 
the categories of individuals that it covers, the types of records that 
it contains, the sources of information in those records, and the 
proposed ``routine uses'' of each system of records. Each notice also 
includes the business address of the NRC official who will inform 
interested persons of the procedures whereby they may gain access to 
and correct records pertaining to themselves.
    One of the purposes of the Privacy Act, as stated in section 
2(b)(4) of the Act, is to provide certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to * * * disseminate any record of identifiable personal information in 
a manner that assures that such action is for a necessary and lawful 
purpose, that information is current and accurate for its intended use, 
and that adequate safeguards are provided to prevent misuse of such 
information.'' The NRC intends to follow these principles in 
transferring information to another agency or individual as a ``routine 
use,'' including assurance that the information is relevant for the 
purposes for which it is transferred.

Prefatory Statement of General Routine Uses

    The following routine uses apply to each system of records notice 
set forth below which specifically references this Prefatory Statement.
    1. If a system of records maintained by the NRC to carry out its 
functions indicates a violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rules, or order issued 
pursuant thereto, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
State, local, or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, or rule, regulation, or order issued 
pursuant thereto.
    2. A record from this system of records may be disclosed, as a 
routine use, to a Federal, State, local, or foreign agency, if 
necessary, to obtain information relevant to an NRC decision concerning 
the hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant, or other benefit.
    3. A record from this system of records may be disclosed, as a 
routine use, to a Federal, State, local, or foreign agency in response 
to its request, in connection with the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    4. A record from this system of records may be disclosed, as a 
routine use, in the course of discovery and in presenting evidence to a 
court,

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magistrate, administrative tribunal, or grand jury, including 
disclosures to opposing counsel in the course of settlement 
negotiations.
    5. Disclosure may be made, as a routine use, to a Congressional 
office from the record of an individual in response to an inquiry from 
the Congressional office made at the request of that individual.
    6. A record from this system of records may be disclosed, as a 
routine use, to NRC-paid experts, consultants, and others under 
contract with the NRC, on a ``need-to-know'' basis for a purpose within 
the scope of the pertinent NRC contract. This access will be granted to 
an NRC contractor by a system manager only after satisfactory 
justification has been provided to the system manager.
NRC-1

System Name:
    Parking Permit Records-NRC.

System Location:
    Office of Administration, Administrative Services Center, NRC, One 
White Flint North, 11555 Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    Employees and contractors who apply for parking permits for NRC-
controlled parking spaces.

Categories of Records in the System:
    These records consist of the applications and the revenue collected 
for the headquarters buildings garage. The application includes the 
applicant's name, address, telephone number, length of service and 
vehicle information.

Authority for Maintenance of the System:
    31 U.S.C. 3511, 41 CFR 101-20.104, Parking Facilities; Management 
Directive 13.4, ``Transportation Management,'' Part I, ``White Flint 
North Parking Procedures''.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To record amount paid and revenue collected for parking;
    b. To contact permit holder in case of an emergency;
    c. To determine priority for issue of permits; and
     d. For the routine uses specified in paragraph numbers 1, 4, 5, 
and 6 in the Prefatory Statement.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained on paper in file folders and on computer media.

Retrievability:
    Accessed by name, tag number and permit number.

Safeguards:
    Paper records and backup disks are maintained in locked file 
cabinets under visual control of the Administrative Services Center. 
Computer files are maintained on a hard drive, access to which is 
password protected. Access to and use of these records are limited to 
those persons whose official duties require access.

Retention and Disposal:
    Records are retained for up to 3 years after a permit holder ceases 
to purchase a permit, then they are destroyed by shredding or in the 
regular trash disposal system. The automated records are destroyed when 
no longer needed.

System Manager(S) and Address:
    Chief, Administrative Services Center, Division of Administrative 
Services, Office of Administration, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification procedure.''

Contesting Record Procedures:
    Same as ``Notification procedure.''

Record Source Categories:
    Applications submitted by NRC employees and contractors.
NRC-2

System Name:
    Biographical Information Records--NRC.

System Location:
    Office of Public Affairs, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    Commissioners, members of the Atomic Safety and Licensing Board 
Panel, Office of Commission Appellate Adjudication panel members, and 
senior NRC staff members.

Categories of Records in the System:
    These records contain information relating to education and 
training, employment history, and other general biographical data 
relating to the Commissioners, members of the Atomic Safety and 
Licensing Board Panel, Office of Commission Appellate Adjudication 
panel members, and senior NRC staff members. Photographs of 
Commissioners are also contained in this system.

Authority for Maintenance of the System:
    42 U.S.C. 2241, 5841, 5843(a), 5844(a), 5845(a), and 5849 (1994-
1996).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To provide information to the press;
    b. To provide information to other persons and agencies requesting 
this information; and
    c. For the routine uses specified in paragraph numbers 5 and 6 of 
the Prefatory Statement.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records are maintained in file folders.

Retrievability:
    Records are accessed by name.

Safeguards:
    Maintained in unlocked file cabinets. Access to and use of these 
records are limited to those persons whose official duties require such 
access.

Retention and Disposal:
    Retained until updated or association with NRC is discontinued, 
then destroyed through regular trash disposal system.

System Manager(s) and Address:
    Director, Office of Public Affairs, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of

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Information Act and Privacy Act (FOIA/PA) Officer, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001, and comply with the procedures contained in NRC's Privacy 
Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification procedure.''

Contesting Record Procedures:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records is provided by each 
individual and approved for use by the individual involved.
NRC-3

System Name:
    Enforcement Actions Against Individuals--NRC.

System Location:
    Primary system--Office of Enforcement, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems may exist, in whole or in 
part, at the NRC Regional Offices at the locations listed in Addendum 
I, Part 2, and in the Office of the General Counsel, NRC, One White 
Flint North, 11555 Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    Individuals involved in NRC-licensed activities who have been 
subject to NRC Enforcement Actions or who have been the subject of 
correspondence indicating that they are being, or have been, considered 
for enforcement action.

Categories of Records in the System:
    The system includes, but is not limited to, individual enforcement 
actions, including Orders, Notices of Violations with and without Civil 
Penalties, Orders Imposing Civil Penalties, Letters of Reprimand, 
Demands for Information, and letters to individuals who are being 
considered for enforcement action or have been considered. Also 
included are responses to these actions and letters. In addition, the 
files may contain other relevant documents directly related to those 
actions and letters that have been issued. Files are arranged 
numerically by Individual Action (IA) number, which is assigned as 
individual enforcement actions are issued. In instances where only 
letters are issued, these letters also receive IA numbers. The system 
includes a computerized database from which information is retrieved by 
names of the individuals subject to the action and IA numbers.

Authority for Maintenance of the System:
    42 U.S.C. 2114, 2167, 2201(i), and 2282 (1994-1996).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To respond to general information requests from the Congress;
    b. To deter future violations, certain information in this system 
of records may be routinely disseminated to the public by means such as 
publishing in the Federal Register certain enforcement actions issued 
to individuals; making the information available at the NRC Web Site 
and/or NRC Public Document Room; and listing all individuals currently 
subject to an order that affects their participation in licensed 
activities in NUREG-0940, Part I, ``Enforcement Actions: Significant 
Actions Resolved, Individual Actions'' published semiannually. Copies 
of NUREG-0940, Part I, are sent to all power reactor licensees and 
major materials licensees, and are made available to other licensees 
and the general public on request;
    c. When considered appropriate for disciplinary purposes, 
information in this system of records, such as enforcement actions and 
hearing proceedings, may be disclosed to a bar association, or other 
professional organization performing similar functions, including 
certification of individuals licensed by NRC or Agreement States to 
perform specified licensing activity;
    d. Where appropriate to ensure the public health and safety, 
information in this system of records, such as enforcement actions and 
hearing proceedings, may be disclosed to a Federal or State agency with 
licensing jurisdiction;
    e. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906; and
    f. For the routine uses specified in paragraphs 1, 2, 3, 4, and 5 
of the Prefatory Statement of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained on paper in file folders, on computer 
printouts, and on computer media.

Retrievability:
    Records are accessed by individual action file number or by the 
name of the individual.

Safeguards:
    Records are maintained in lockable file cabinets or computer 
databases. Access to and use of these records is limited to those NRC 
employees whose official duties require access. Access to automated 
records requires use of proper password and user identification codes. 
Paper files are under visual control during duty hours.

Retention and Disposal:
    Enforcement Action Case Files and related indexes are currently 
unscheduled and must be retained until a records disposition schedule 
for this material is approved by the National Archives and Records 
Administration.

System Manager(s) and Address:
    Director, Office of Enforcement, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification Procedure.''

Contesting Record Procedures:
    Same as ``Notification Procedure.''

Record Source Categories:
    Information in the records is primarily obtained from NRC 
inspectors and investigators and other NRC employees, individuals to 
whom a record pertains, authorized representatives for these 
individuals, and NRC licensees, vendors, other individuals regulated by 
the NRC, and persons making allegations to the NRC.
NRC-4

System Name:
    Conflict of Interest Files--NRC.

[[Page 56418]]

System Location:
    Primary system--Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by The System:
    Persons who are employees, special Government employees, former 
employees, advisory committee members, and consultants of NRC.

Categories of Records in The System:
    These records contain information relating to:
    a. General biographical data (i.e., name, birth date, home address, 
position title, home and business telephone numbers, citizenship, 
educational history, employment history, professional society 
memberships, honors, fellowships received, publications, licenses, and 
special qualifications);
    b. Financial status (i.e., nature of financial interests and in 
whose name held, creditors, character of indebtedness, interest in real 
property, monthly U.S. Civil Service Annuity, and status as Uniformed 
Services Retired Officer);
    c. Certifications by employees that they and members of their 
families are in compliance with the Commission's stock ownership 
regulations;
    d. Requests for approval of outside employment by NRC employees and 
NRC responses thereto;
    e. Advice and determinations (i.e., no conflict or apparent 
conflict of interest, questions requiring resolution, steps taken 
toward resolution); and
    f. Information pertaining to appointment (i.e., proposed period of 
NRC service, estimated number of days of NRC employment during period 
of service, proposed pay, clearance status, description of services to 
be performed and explanation of need for the services, justification 
for proposed pay, description of expenses to be reimbursed and dollar 
limitation, and description of Government-owned property to be in 
possession of appointee).

Authority for Maintenance of The System:
    5 CFR 2634-2640, 5801 (2000): 18 U.S.C. 201-209 (1999); Executive 
Order 12731 (October 17, 1990); Ethics in Government Act of 1978; as 
amended.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To provide the Department of Justice, Office of Personnel 
Management, Office of Government Ethics, Office of Special Counsel, 
and/or Merit Systems Protection Board with information concerning an 
employee in instances where this office has reason to believe a Federal 
law may have been violated or where this office desires the advice of 
the Department, Office, or Board concerning potential violations of 
Federal law; and b. For any of the routine uses specified in the 
Prefatory Statement.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System: Storage:
    Paper records are maintained in file folders. Records are also 
maintained on computer media.

Retrievability:
    Records are accessed by name.

Safeguards:
    Records are maintained in locked file cabinets and in computer 
files that can only be accessed by the appropriate personnel.

Retention and DisposaL:
    Records are destroyed when 6 years old; except that documents 
needed in an ongoing investigation will be retained until no longer 
needed in the investigation. Computer files are deleted after the 
expiration of the retention period authorized for the disposable hard 
copy file or when no longer needed, whichever is later.

System Manager(s) and Address:
    Assistant General Counsel for Legal Counsel, Legislation, and 
Special Projects, Office of the General Counsel, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification procedure.''

Contesting Record Procedures:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records either comes from the 
individual to whom it applies, or is derived from information he or she 
supplied, or comes from the office to which the individual is to be 
assigned, other NRC offices, or other persons such as attorneys.
NRC-5

System Name:
    Contracts Records Files--NRC.

System Location:
    Primary system--Division of Contracts and Property Management, NRC, 
Two White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    NRC employees substantially involved with contracting, such as 
Project Officers and Procurement Officials. Persons who are employed as 
NRC contractors.

Categories of Records in the System:
    These records contain personal information (such as technical 
qualifications, education, rates of pay, employment history) of 
contractors and their employees, and other contracting records. They 
also contain evaluations, recommendations, and reports of NRC 
procurement officials, assessment of contractor performance, Invoice 
Tracking Systems, and related information.

Authority for Maintenance of the System:
    44 U.S.C. 3301; 42 U.S.C. 205, et al.; 31 U.S.C. 3511; 48 CFR 
Subpart 4.8; 41 CFR Chapter 201, Subchapter B, Parts 1-20; NRC 
Management Directive 3.53, Records Management.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To provide information to the Federal Procurement Data Center, 
Department of Health and Human Services, Defense Contract Audit Agency, 
General Accounting Office, and other Federal agencies for audits and 
reviews; and
    b. For any of the routine uses specified in the Prefatory 
Statement.

[[Page 56419]]

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in file folders and computer media.

Retrievability:
    Paper records are accessed by contract number, taxpayer 
identification number (TIN) and purchase order number; and are cross-
referenced to the automated system that contains the name of the 
contractor, vendor, project officer, procurement official, or contract 
manager.

Safeguards:
    Maintained in unlocked conserver files. Access to and use of these 
records are limited to those persons whose official duties require such 
access. Computer files are password protected.

Retention and Disposal:
    Records for transactions of more than $25,000 are destroyed 6 years 
and 3 months after final payment. Transactions of $25,000 or less are 
destroyed 3 years after final payment. Records are destroyed through 
regular trash disposal system, except for confidential business 
(proprietary) information which is destroyed by shredding. Electronic 
records in the Contracts System are retained until no longer needed.

System Manager(s) and Address:
    Director, Division of Contracts and Property Management, Office of 
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal confidential business (proprietary) information.

Contesting Record Procedures:
    Same as ``Notification procedure.''

Record Source Categories:
    Information in this system of records comes from the contractor or 
potential contractor or NRC employee.

Systems Exempted from Certain Provisions of the Act:
    Pursuant to 5 U.S.C. 552a(k)(1) and (5), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-6

System Name:
    Discrimination Cases--NRC.

System Location:
    Primary system--Office of Enforcement, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems may exist, in whole or in part, 
in the Office of the General Counsel, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland, and in enforcement coordinators' 
offices at NRC Regional Offices at the addresses listed on Addendum I, 
Part 2. The duplicate systems in the Regional Offices would ordinarily 
be limited to the cases filed in each Region.

Categories of Individuals Covered by the System:
    Individuals who have filed complaints with the Department of Labor 
(DOL) concerning alleged acts of discrimination in violation of section 
211 of the Energy Reorganization Act.

Categories of Records in the System:
    The system consists of files arranged alphabetically by name to 
track complaints filed by individuals with DOL under section 211 of the 
Energy Reorganization Act. These files include documents related to, 
and provided by, the DOL including copies of complaints, correspondence 
between the parties, and decisions by the Regional Administrators of 
DOL's Occupational, Safety, and Health Administration, Administrative 
Law Judges, and the Administrative Review Board.

Authority for Maintenance of the System:
    42 U.S.C. 2201, 2282; 42 U.S.C. 5851 (1994-1996); 10 CFR 30.7, 
40.7, 50.7, 60.9, 61.9, 70.7, and 72.10 (2000).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used for any of the routine 
uses specified in the Prefatory Statement.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Information contained in this system is stored in hard copy and on 
computer media.

Retrievability:
    Information is retrieved by the name of the individual who has 
filed a complaint with DOL.

Safeguards:
    The files are maintained in an area for which access is controlled 
by keycard and limited to those with a need for access to the work 
area, and in a building to which access is controlled by a security 
guard force. These files are under visual control during duty hours. 
After duty hours, access to the building is controlled by a security 
guard force and access to each floor is controlled by keycard.

Retention and Disposal:
    Discrimination Case Files are currently unscheduled and must be 
retained until a records disposition schedule for this material is 
approved by the National Archives and Records Administration.

System Manager(s) and Address:
    Director, Office of Enforcement, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification Procedure.'' Information received from the 
Department of Labor is treated by DOL as public information and subject 
to disclosure under applicable laws.

Contesting Record Procedures:
    Same as ``Notification Procedure.''

Record Source Categories:
    Individuals to whom the record pertains, attorneys for these 
individuals, union representatives serving as advisors to these 
individuals, NRC licensees, NRC, and DOL.

[[Page 56420]]

NRC-7

System Name:
    Telephone Call Detail Records--NRC.

System Location:
    Office of the Chief Information Officer, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, MD.

Categories of Individuals Covered by the System:
    Individuals utilizing NRC telephones, including current and former 
NRC employees and contractors who make local or long-distance telephone 
calls and individuals who received telephone calls placed from NRC 
telephones.

Categories of Records in the System:
    Records relating to use of the agency telephones to place local or 
long-distance calls, records indicating assignment of telephone numbers 
to employees, and records relating to the location of telephones.

Authority for Maintenance of the System:
    44 U.S.C. 3101 et seq.; 41 CFR 101-35.1, Use of Government 
Telephones; 41 CFR 101, Subchapter B, Management and Use of Information 
and Records; NRC Management Directive 3.53, Records Management.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information ln these records may be used:
    a. By individual employees of the agency to determine their 
individual responsibility for telephone calls; and
    b. For the routine uses specified in paragraphs 1, 3, 5, and 6 of 
the Prefatory Statement.

Disclosures to Consumer Reporting Agencies:
    Disclosures under 5 U.S.C. 552a(b)(12) may be made from this system 
to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)(1996)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained in paper files and on computer media.

Retrievability:
    Accessed by name, office, or telephone number.

Safeguards:
    Maintained in locking file cabinets or locked rooms. Computer files 
are password protected. Access to and use of these records are limited 
to those persons whose official duties require such access.

Retention and Disposal:
    Records pertaining to employee phone use must be retained until 
scheduled under General Records Schedule 12-4, ``Telephone Use 
Records.'' Records pertaining to the location of telephone equipment, 
equipment requests, and phone service are destroyed when 3 years old. 
Records contained in the Telephone Directory System are destroyed when 
no longer needed.

System Manager(s) and Address:
    Director, Information Technology Infrastructure Division, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification procedure.''

Contesting Record Procedures:
    Same as ``Notification procedure.''

Record Source Categories:
    Telephone assignment calls, call detail listings, NRC Form 15 
``Employee Locator Form,'' results of administrative inquiries relating 
to assignment of responsibility for placement of specific telephone 
calls, and certification of telephone bills.
NRC-8

System Name:
    Employee Appeals, Grievances, and Complaints Records--NRC.

System Location:
    Primary system--Office of Human Resources, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Applicants for NRC employment, current and former NRC employees, 
and annuitants who have filed written complaints brought to the Office 
of Human Resource's attention or initiated grievances or appeal 
proceedings as a result of a determination made by the NRC, Office of 
Personnel Management, and/or Merit Systems Protection Board, or a Board 
or other entity established to adjudicate such grievances and appeals.

Categories of Records in the System:
    Includes all documents related to disciplinary actions, adverse 
actions, appeals, complaints, grievances, arbitrations, and negative 
determinations regarding within-grade salary increases. It contains 
information relating to determinations affecting individuals made by 
the NRC, Office of Personnel Management, Merit Systems Protection 
Board, arbitrators or courts of law. The records consist of the initial 
appeal or complaint, letters or notices to the individual, records of 
hearings when conducted, materials placed into the record to support 
the decision or determination, affidavits or statements, testimony of 
witnesses, investigative reports, instructions to an NRC office or 
division concerning action to be taken to comply with decisions, and 
related correspondence, opinions, and recommendations.

Authority for Maintenance of the System:
    5 U.S.C. 3591 et seq., 4303 et seq., 7501 et seq. (1994); 42 U.S.C. 
2201(d) (1996).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To furnish information to the Office of Personnel Management 
and/or Merit Systems Protection Board under applicable requirements 
related to grievances and appeals;
    b. To provide appropriate data to union representatives and third 
parties (that may include the Federal Services Impasses Panel and 
Federal Labor Relations Authority) in connection with grievances, 
arbitration actions, and appeals; and
    c. For any of the routine uses specified in the Prefatory 
Statement.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    These records are maintained in file folders, binders, index cards, 
floppy

[[Page 56421]]

disks, and a password-protected automated system.

Retrievability:
    These records are indexed annually by the names of the individuals 
on whom they are maintained.

Safeguards:
    Maintained in locked file cabinets and in a password-protected 
automated system available only to Labor Relations personnel. Access to 
and use of these records are limited to those persons whose official 
duties require such access.

Retention and Disposal:
    Records related to grievances, appeals, and adverse actions are 
destroyed seven years after the cases are closed, index cards are 
destroyed or deleted with the related records or sooner, if no longer 
needed, and computer files are destroyed after the period authorized 
for the related hard copy files or when no longer needed, whichever is 
later.

System Manager(s) and Address:
    Chief, Organization and Labor Relations, Office of Human Resources, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

Contesting Record Procedures:
    Same as ``Notification procedure.''

Record Source Categories:
    Individuals to whom the record pertains, NRC, Office of Personnel 
Management and/or Merit Systems Protection Board officials; affidavits 
or statements from employees, union representatives, or other persons; 
testimony of witnesses; official documents relating to the appeal, 
grievance, or complaint; Official Personnel Folder; and other Federal 
agencies.
NRC-9

System Name:
    Equal Employment Opportunity Discrimination Complaint Files--NRC.

System Location:
    Primary system--Office of Small Business and Civil Rights, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate system--Office of the General Counsel, NRC, One White 
Flint North, 11555 Rockville Pike, Rockville, Maryland.

Categories of Individuals Covered by the System:
    Applicants for NRC employment and current and former NRC employees 
who have initiated EEO counseling and/or filed a complaint of 
discrimination with the Office of Small Business and Civil Rights.

Categories of Records in the System:
    This system of records contains copies of written reports by 
counselors; the investigative file; administrative files including 
documentation of withdrawn and/or dismissed complaints; complainant's 
name, title, and grade; kind of discrimination alleged; description of 
action, decision, condition giving rise to the complaint and settlement 
agreements; description of remedial action; description of disciplinary 
action, if any; request for a hearing; procedural information regarding 
Alternative Dispute Resolution (ADR); record of hearing examiner's 
findings, analysis, and recommended decision; record of appeals 
examiner's finding, analysis, and recommended decision; final agency 
decision and notice of intent to file in Federal District Court, if 
any, and Federal court decisions.

Authority for Maintenance of the System:
    29 U.S.C. 206(d), as amended (1996); 29 U.S.C. 633a, as amended 
(1995); 29 U.S.C. 794(a) (1978); 42 U.S.C. 2000e-16, as amended (1998); 
42 U.S.C. 5891 (1974); Executive Orders 11246, September 24, 1965; 
11375, August 8, 1967; and 12086, October 5, 1978; 29 CFR part 1614 
(1999); 10 CFR part 4 (2000).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. To furnish information related to discrimination complaints to 
the Equal Employment Opportunity Commission and the Office of Personnel 
Management and/or Merit Systems Protection Board under applicable 
requirements; and
    b. For any of the routine uses specified in the Prefatory 
Statement.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained in file folders, binders, and on computer media.

Retrievability:
    Accessed by name and docket number.

Safeguards:
    Paper records are maintained in locked file cabinets. Computer 
records are password protected. Access to and use of these records are 
limited to those persons whose official duties require such access.

Retention and Disposal:
    Official Discrimination Complaint Case Files are destroyed four 
years after the resolution of the case. Computer files are destroyed 
after the period authorized for the related hard copy files or when no 
longer needed, whichever is later.

System Manager(s) and Address:
    Director, Office of Small Business and Civil Rights, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

Contesting Record Procedures:
    Same as ``Notification procedure.''

Record Source Categories:
    Individual to whom the record pertains, counselors, mediators, NRC, 
the Equal Employment Opportunity Commission, the Office of Personnel 
Management and/or Merit Systems Protection Board officials, affidavits 
or statements from employees, testimony of witnesses, and official 
documents relating to the complaints.

[[Page 56422]]

Systems Exempted from Certain Provisions of the Act:
    Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552(c)(3), (d), 
(e)(4)(G), (H), and (I), and (f). The exemption rule is contained in 10 
CFR 9.95 of the NRC regulations.
NRC-10

System Name:
    Freedom of Information Act (FOIA) and Privacy Act (PA) Requests 
Records--NRC.

System Location:
    Primary system--Freedom of Information/Privacy Act Section, 
Information Management Division, Office of the Chief Information 
Officer, NRC, Two White Flint North, 11545 Rockville Pike, Rockville, 
Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

Categories of Individuals Covered by the System:
    Persons who have made FOIA or PA requests for NRC records.

Categories of Records in the System:
    This system contains copies of the written requests from 
individuals or organizations made under the FOIA or PA, the NRC 
response letters, and related documents.

Authority for Maintenance of the System:
    5 U.S.C. 552 and 552a (2000); 42 U.S.C. 2201 (1996).

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information in these records may be used:
    a. If an appeal or court suit is filed with respect to any records 
denied;
    b. For preparation of reports required by 5 U.S.C. 552 and 5 U.S.C. 
552a; and
    c. For any of the routine uses specified in the Prefatory 
Statement. Some of the FOIA records are placed in the NRC Public 
Document Room and/or made available to the public on the NRC Web site, 
http://www.nrc.gov.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in file folders, on microfiche, and in 
electronic computer readable form.

Retrievability:
    Accessed by unique assigned number for each request and by 
requester's name.

Safeguards:
    Records are maintained in locked file cabinets that are kept in 
locked rooms. Access to and use of these records are limited to those 
persons whose official duties require such access.

Retention and Disposal:
    Records are retained in hard copy or electronic record format for 2 
years from date of reply if the request is granted, 6 years if denied, 
and 6 years from date of final determination, if appealed. The FOIA 
official files are on paper and in electronic form. FOIA/PA records are 
disposed of by placement in receptacles designated for classified and 
sensitive unclassified waste.

System Manager(s) and Address:
    Chief, Information Services Branch, Information Management 
Division, Office of the Chief Information Officer, U.S. Nuclear 
Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Requests are made by individuals or other requesters. The response 
to the request is based upon information contained in NRC records.
NRC-11

SYSTEM NAME:
    General Personnel Records (Official Personnel Folder and Related 
Records)--NRC.

SYSTEM LOCATION:
    Primary system--For Headquarters and all Senior Executive Service 
(SES) personnel, Office of Human Resources, NRC, One and Two White 
Flint North, 11555 and 11545 Rockville Pike, Rockville, Maryland. For 
Regional personnel, at Regional Offices I-IV listed in Addendum I, Part 
2.
    Duplicate systems--Duplicate systems exist, in whole or in part at 
the locations listed in Addendum I, Parts 1 and 2 , and at the National 
Institutes of Health Computer Facility, Bethesda, Maryland. The 
duplicate systems maintained in a particular office, division, or 
branch may contain information of specific applicability to employees 
in that organization in addition to that information contained in the 
primary system.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current NRC employees and those formerly employed by the NRC (and 
terminated through death, resignation, retirement, or separation).

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain Personal Qualifications Statement (SF-171) 
and related documents such as information about an individual's birth 
date, social security number, veteran preference status, tenure, 
physical handicaps, past and present salaries, grades, position titles, 
training, test performances, minority group designator, life insurance, 
health benefits, beneficiaries, academic letters of recommendation, 
probationary period appraisals, and awards. This system also contains 
notification of personnel action (SF-50) and documents supporting the 
action taken, letters of commendation and reprimand, employee 
suggestion and evaluation of suggestion forms, documentation of charges 
and decisions on charges, medical records related to initial 
appointment, notices of reductions-in-force, and locator files. Some 
duplicate records may contain office-specific applications, personnel 
qualification statements (SF-171), resumes, conflict of interest 
correspondence, and other related personnel records in addition to 
those contained in the primary system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901 (1996); 42 U.S.C. 290dd-2; 42 U.S.C. 290ee-1 (2000); 
42 U.S.C. 2201(d) (1996); Executive Order 9397, November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. By the Office of Personnel Management and/or Merit Systems 
Protection Board for making a decision when an NRC employee or former 
NRC employee questions the validity of a specific document in an 
individual's record;
    b. To provide information to a prospective employer of a Government 
employee. Upon transfer of the employee to another Federal agency, the

[[Page 56423]]

information is transferred to such agency;
    c. To update monthly the Office of Personnel Management systems 
concerning the Central Personnel Data File (CPDF), the Executive 
Inventory File, and security investigations index hires, and to update 
adverse actions and terminations records of the Merit Systems 
Protection Board;
    d. To provide statistical reports to Congress, agencies, and the 
public on characteristics of the Federal work force;
    e. To provide information to the Office of Personnel Management 
and/or Merit Systems Protection Board for review and audit purposes;
    f. To provide members of the public with the names, position 
titles, grades, salaries, appointments (temporary or permanent), and 
duty stations of employees;
    g. For medical records, to provide information to the Public Health 
Service in connection with Health Maintenance Examinations and to other 
Federal agencies responsible for Federal benefit programs administered 
by the Department of Labor (Office of Workmen's Compensation Programs) 
and the Office of Personnel Management; and
    h. For any of the routine uses specified in the Prefatory 
Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders, magnetic tape, and computer 
media.

RETRIEVABILITY:
    Records are indexed by any combination of name, birth date, social 
security number, or identification number.

SAFEGUARDS:
    Official Personnel Folders are maintained in locking cabinets and 
related documents may be in unlocked file cabinets or an 
electromechanical file organizer. Access to and use of these records 
are limited to those persons whose official duties require such access. 
Computer files are password protected.

RETENTION AND DISPOSAL:
    The Official Personnel Folder is sent to the next Federal employing 
office if the employee transfers, or to the National Personnel Records 
Center within 30 days of the date of the employee's separation from the 
Federal service. Correspondence and forms maintained on the left side 
of the Official Personnel Folder, such as letters of reprimand, 
indebtedness, and vouchers, are temporary records and are maintained 
for the periods of time specified in The Guide to Personnel 
Recordkeeping. Computer records are retained until no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    For Headquarters and all NRC SES employees--Chief, Human Resources 
Services and Operations Programs, Office of Human Resources, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.
    For Region I-IV non-SES employees--The appropriate Regional 
Personnel Officer at the locations listed in Addendum I, Part 2.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies; is derived from information supplied by that 
individual; or is provided by agency officials, other Federal agencies, 
universities, other academic institutions, or persons, including 
references, private and Federal physicians, and medical institutions.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(5) and (6), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(l), (e)(4)(G), (H), and (1), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-12 (Revoked.)
NRC-13

SYSTEM NAME:
    Incentive Awards Files--NRC.

SYSTEM LOCATION:
    Primary system--Office of Human Resources, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NRC employees who merit special recognition for 
achievements either within or outside the employee's job 
responsibilities and for length of service to the Government. Awards 
include both NRC awards and awards of other agencies and organizations 
for which NRC employees are eligible.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains employee's name, title, office, 
grade, and salary; justification to support recommendation and 
authorization for cash award; monetary amount of cash award; actions by 
approving officials; record of individuals receiving awards; 
suggestions and evaluations of suggestions; citation to be used; and 
related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 4501-4513, 5336 (1994-2000).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. By the Office of Personnel Management to process and approve 
nominations or awards;
    b. By the Office of the Attorney General and the President of the 
United States in reviewing recommended awards;
    c. To make reports to the Office of Personnel Management and/or 
Merit Systems Protection Board;
    d. By other Government agencies to recommend whether suggestions 
should be adopted in instances where the suggestion made by an NRC 
employee affects the functions or responsibilities of the agencies; and
    e. For any of the routine uses specified in the Prefatory 
Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper in file folders and computer media.

RETRIEVABILITY:
    Information is accessed by name, type of award, office, and year of 
award.

SAFEGUARDS:
    Maintained in locking file cabinets and in a password-protected 
computer

[[Page 56424]]

system. Access to and use of these records are limited to those persons 
whose official duties require such access.

RETENTION AND DISPOSAL:
    a. Records relating to meritorious and distinguished service awards 
made at the Commission level, excluding those in the Official Personnel 
Folder, are permanent;
    b. Case files pertaining to NRC-sponsored awards, excluding those 
for departmental-level awards, are destroyed 2 years after approval or 
disapproval;
    c. Correspondence pertaining to awards from other Federal agencies 
or non-Federal organizations are destroyed when 2 years old;
    d. Length of service files are destroyed when 1 year old;
    e. Letters of commendation and appreciation, excluding copies filed 
in the Official Personnel Folder, are destroyed when 2 years old;
    f. Lists and indexes to agency award nominations are destroyed when 
superseded or obsolete; and
    g. Computer files are continually updated and information deleted 
when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Services and Operations, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    NRC employees, other agencies and organizations, and Official 
Personnel Folders.
NRC-14

SYSTEM NAME:
    Employee Assistance Program Files--NRC.

SYSTEM LOCATION:
    Office of Human Resources, NRC, Two White Flint North, 11545 
Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees or family members who have been counseled by or 
referred to the Employee Assistance Program (EAP) for problems relating 
to alcoholism, drug abuse, job stress, chronic illness, family or 
relationship concerns, and emotional and other similar issues.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records of NRC employees or their families who 
have participated in the Employee Assistance Program and the results of 
any counseling or referrals which may have taken place. The records 
contain information as to the nature of each individual's problem, 
subsequent treatment, and progress.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 290dd-1 and 290dd-2 (2000).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. For statistical reporting purposes; and
    b. Any disclosure of information pertaining to an individual will 
be made in compliance with the Confidentiality of Alcohol and Drug 
Abuse Patient Records regulation, 42 CFR part 2, as authorized by 21 
U.S.C. 1175 and 42 U.S.C. 4582, as amended.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper in file folders and on computer media.

RETRIEVABILITY:
    Information accessed by the EAP identification number and name of 
the individual.

SAFEGUARDS:
    Files are maintained in a safe under the immediate control of the 
Employee Assistance Program Manager.

RETENTION AND DISPOSAL:
    Employee counseling files are destroyed 3 years after termination 
of counseling. Information contained in the related statistical 
database is destroyed when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Manager, Employee Assistance Program, Office of Human Resources, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information compiled by the Manager, Employee Assistance Program, 
during the course of counseling with an NRC employee or members of the 
employee's family.
NRC-15

SYSTEM NAME:
    NRC Employees on Standards Developing Bodies Files--NRC.

SYSTEM LOCATION:
    Office of Nuclear Regulatory Research, NRC, Two White Flint North, 
11545 Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees who participate on standards developing bodies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name of each NRC employee on a standards developing 
body, name of standards developing body, name of employee's NRC office, 
and specified term of employee on standards body.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2201(b) (1996).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To provide information to persons or agencies requesting this 
information;
    b. To satisfy the provision in OMB Circular A-119 for an agency-
wide directory of employee participation on standards developing 
bodies; and

[[Page 56425]]

    c. For the routine use specified in paragraph number 5 of the 
Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on computer disks for desktop computer and 
as computer printouts.

RETRIEVABILITY:
    Records are indexed by the employee's name, employee's office and 
standards body.

SAFEGUARDS:
    Computer disks and computer printouts are maintained in an unlocked 
file cabinet.

RETENTION AND DISPOSAL:
    Individual records are incorporated into system as received. 
Information is retained until the employee is no longer a member of the 
standards body or is no longer an NRC employee. Computer records are 
destroyed by computer deletion and paper copies are destroyed through 
regular trash disposal system.

SYSTEM MANAGER(S) AND ADDRESS:
    NRC Standards Executive, Office of Nuclear Regulatory Research, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the Director, 
Office of Nuclear Regulatory Research (RES), the employee to whom it 
applies, or from his or her supervisor.
NRC-16

SYSTEM NAME:
    Facility Operator Licensees Record Files (10 CFR Part 55)--NRC.

SYSTEM LOCATION:
    Primary system--For power reactors, at the appropriate Regional 
Office at the address listed in Addendum I, Part 2; for nonpower 
reactor facilities at the Operator Licensing and Human Performance 
Section, Operator Licensing, Human Performance and Plant Support 
Branch, Division of Inspection Program Management, Office of Nuclear 
Reactor Regulation, NRC, One White Flint North, 11555 Rockville Pike, 
Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, in 
the Operator Licensing and Human Performance Section, Operator 
Licensing, Human Performance and Plant Support Branch, Division of 
Inspection Program Management, Office of Nuclear Reactor Regulation, 
NRC, 11555 Rockville Pike, Rockville, Maryland and at the National 
Institutes of Health Computer Facility in Bethesda, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals licensed under 10 CFR part 55, new applicants whose 
applications are being processed, and individuals whose licenses have 
expired.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information pertaining to 10 CFR part 55 
applicants for a license, licensed operators, and individuals who 
previously held licenses. This includes applications for a license, 
license and denial letters, and related correspondence; correspondence 
relating to actions taken against a licensee; 10 CFR 50.74 
notifications; certification of medical examination and related medical 
information; fitness for duty information; examination results and 
other docket information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2137 and 2201(i) (1996).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To determine if the individual meets the requirements of 10 CFR 
part 55 to take an examination or to be issued an operator's license;
    b. To provide researchers with information for reports and 
statistical evaluations related to selection, training, and examination 
of facility operators;
    c. To provide for examination and testing material and obtain 
results from contractors;
    d. To provide facility management with sufficient information to 
enroll the individuals in the licensed operator requalification 
program; and
    e. For any of the routine uses specified in paragraph numbers 1, 2, 
4, 5, and 6 of the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper logs, paper in file folders, and computer 
media.

RETRIEVABILITY:
    Records are accessed by name and docket number.

SAFEGUARDS:
    Maintained in locked file cabinets or an area that is locked. 
Computer access requires password. Access to and use of these records 
are limited to those persons whose official duties require such access.

RETENTION AND DISPOSAL:
    a. Reactor Operator Licensees Records: When case files have been 
inactive (i.e., after latest license expiration/termination/revocation, 
application denial or withdrawal, or issuance of denial letter), 
retired after 3 years to the Federal Records Center; and destroyed 
after 10 years.
    b. Operator Licensing Tracking System: Retained as long as system 
is operational. Destroyed 2 years after system terminates.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Operator Licensing and Human Performance Section, Operator 
Licensing, Human Performance and Plant Support Branch, Division of 
Inspection Program Management, Office of Nuclear Reactor Regulation, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

[[Page 56426]]

RECORD SOURCE CATEGORIES:
    Information in this system comes from the individual applying for a 
license, the Part 50 licensee, a licensed physician, members of the 
Operator Licensing and Human Performance Section, Operator Licensing, 
Human Performance and Plant Support Branch or Regional Operator 
licensing branches, and other NRC and contractor personnel.
NRC-17

SYSTEM NAME:
    Occupational Injuries and Illness Records--NRC.

SYSTEM LOCATION:
    Primary system--For Headquarters personnel, Office of Human 
Resources, NRC, Two White Flint North, 11545 Rockville Pike, Rockville, 
Maryland.
    For Regional personnel, at each of the Regional Offices listed in 
Addendum I, Part 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees who report an occupational injury or illness.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information regarding the location and 
descriptions of the injury or illness, treatment, and disposition as 
well as copies of Workman's Compensation claim forms.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7902 (1996); 29 U.S.C. 657(c) (1994); Executive Orders 
12196, February 26, 1980; 12223, June 30, 1980; 12608, September 9, 
1987.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. By the Agency Safety and Health Officer and/or the Chief, Human 
Resources Services and Operations, Office of Human Resources, to 
prepare periodic statistical reports on employees' health and injury 
status for transmission to and review by the Department of Labor;
    b. For transmittal to the Secretary of Labor or an authorized 
representative under duly promulgated regulations;
    c. For transmittal to the Office of Personnel Management and/or 
Merit Systems Protection Board as required to support individual 
claims; and
    d. For any of the routine uses specified in the Prefatory 
Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper in file folders and on computer media.

RETRIEVABILITY:
    Indexed by assigned employee case number or name under report 
category.

SAFEGUARDS:
    Maintained in locked file cabinet under visual control of section 
employees. Access to and use of these records are limited to those 
persons whose official duties require such access.

RETENTION AND DISPOSAL:
    Employee case files are destroyed when 5 years old. Computer files 
are deleted after the expiration of the retention period authorized for 
the disposable hard copy file or when no longer needed, whichever is 
later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Human Resources, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    NRC Public Health Unit; NRC Headquarters and Regional Office feeder 
reports; and forms with original information largely supplied by 
employees concerned, supervisors, witnesses, medical personnel, etc.
NRC-18

SYSTEM NAME:
    Office of the Inspector General (OIG) Investigative Records--NRC.

SYSTEM LOCATION:
    Office of the Inspector General, NRC, Two White Flint North, 11545 
Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and entities referred to in complaints or actual 
investigative cases, reports, accompanying documents, and 
correspondence prepared by, compiled by, or referred to the OIG.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system comprises four parts: (1) An automated Text Management 
System containing reports of investigations and inspections closed 
since 1989 and brief descriptions of investigative cases open and 
pending in the OIG since 1989 that have not yet resulted, but will 
result, in investigative or inspection reports; (2) paper files of all 
OIG and predecessor Office of Inspector and Auditor (OIA) reports, 
correspondence, cases, matters, memoranda, materials, legal papers, 
evidence, exhibits, data, and work papers pertaining to all closed and 
pending investigations and inspections; (3) paper index card files of 
OIG and OIA cases closed from 1970 through 1989; and (4) an automated 
Allegations Tracking System that includes allegations referred to the 
OIG after 1985, whether or not the allegation progressed to an 
investigation or inspection, and dates that the investigation or 
inspection, if any, was opened and closed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended, 5 U.S.C. App. 3 (2000); 
42 U.S.C. 2035(c), 2201(c), and 5841(f) (1996).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, OIG may disclose information contained in a record in 
this system of records without the consent of the subject individual if 
the disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To any Federal, State, local, tribal, or foreign agency, or 
other public authority responsible for enforcing, investigating, or 
prosecuting violations of administrative, civil, or criminal law or 
regulation if that information is relevant to any enforcement, 
regulatory, investigative, or prosecutive responsibility of the 
receiving entity when records from this system of records, either by 
themselves or in combination with any other information, indicate a 
violation or potential violation of law, whether administrative, civil, 
criminal, or regulatory in nature.

[[Page 56427]]

    b. To public or private sources to the extent necessary to obtain 
information from those sources relevant to an OIG investigation, audit, 
inspection, or other inquiry.
    c. To a Federal, State, local, tribal, or foreign agency, or a 
public authority or professional organization if necessary to obtain 
information relevant to a decision by NRC or the requesting 
organization concerning the retention of an employee, the retention of 
a security clearance, the letting of a contract, or the issuance or 
retention of a license, grant, or other benefit, or other personnel 
action related to the record subject.
    d. To a court, adjudicative body before which NRC is authorized to 
appear, Federal agency, individual or entity designated by NRC or 
otherwise empowered to resolve disputes, counsel or other 
representative, or witness or potential witness when it is relevant and 
necessary to the litigation if any of the parties listed below is 
involved in the litigation or has an interest in the litigation:
    1. NRC, or any component of NRC;
    2. Any employee of NRC where the NRC or the Department of Justice 
has agreed to represent the employee; or
    3. The United States, where NRC determines that the litigation is 
likely to affect the NRC or any of its components.
    e. To a private firm or other entity that OIG or NRC contemplates 
it will contract or has contracted for the purpose of performing any 
functions or analyses that facilitate or are relevant to an 
investigation, audit, inspection, inquiry, or other activity related to 
this system of records. The contractor, private firm, or entity needing 
access to the records to perform the activity shall maintain Privacy 
Act safeguards with respect to information. A contractor, private firm, 
or entity operating a system of records under 5 U.S.C. 552a(m) shall 
comply with the Privacy Act.
    f. To another agency to the extent necessary for obtaining its 
advice on any matter relevant to an OIG investigation, audit, 
inspection, or other inquiry related to the responsibilities of the 
OIG.
    g. To a member of Congress or to a congressional staff member in 
response to his or her inquiry made at the written request of the 
subject individual.
    h. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
    Disclosure of information to a consumer reporting agency is not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    Information contained in this system is stored manually on index 
cards, in files, and in various ADP storage media.

RETRIEVABILITY:
    Information is retrieved from the Text Management System 
alphabetically by the name of an individual, by case number, or by 
subject matter. Information in the paper files backing up the Text 
Management System and older cases closed by 1989 is retrieved by 
subject matter and/or case number, not by individual identifier. 
Information is retrieved from index card files for cases closed before 
1989 by the name or numerical identifier of the individual or entity 
under investigation or by subject matter. Information in the 
Allegations Tracking System is retrieved by allegation number, case 
number, or name.

SAFEGUARDS:
    The automated Text Management System is accessible only on one 
terminal in the OIG, is password protected, and is accessible only to 
OIG investigative personnel. Paper files backing up the Text Management 
System and older case reports and work papers are maintained in 
approved security containers and locked filing cabinets in a locked 
room; associated indices, records, diskettes, tapes, etc., are stored 
in locked metal filing cabinets, safes, storage rooms, or similar 
secure facilities. Index card files for older cases (1970-1989) are 
under visual control during working hours and are available only to 
authorized investigative personnel who have a need to know and whose 
duties require access to the information. The Allegations Tracking 
System is double-password-protected and is available to only two OIG 
investigative employees on only one terminal.

RETENTION AND DISPOSAL:
    a. Investigative Case Files:
    1. Files containing information or allegations that are of an 
investigative nature but do not relate to a specific investigation--
Destroy when 5 years old.
    2. All other investigative files, except those that are unusually 
significant--Place in inactive file when case is closed. Cut off 
inactive file at end of fiscal year. Destroy 10 years after cutoff.
    3. Significant cases (those that result in national media 
attention, congressional investigation, or substantive changes in 
agency policy or procedures). PERMANENT. Cut off closed cases annually. 
Transfer to National Archives of the United States 20 years after cut 
off.
    b. Index/Indices. Destroy or delete with the related records or 
sooner if no longer needed.
    c. Text Management System. Delete after 10 years or when no longer 
needed, whichever is later.
    d. Allegation Tracking System. Destroy when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Inspector General, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.'' Information classified under 
Executive Order 12356 will not be disclosed. Information received in 
confidence will be maintained under the Inspector General Act, 5 U.S.C. 
App. 3, and the Commission's Policy Statement on Confidentiality, 
Management Directive 8.8, ``Management of Allegations.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    The information in this system of records is obtained from sources 
including, but not limited to, the individual record subject; NRC 
officials and employees; employees of Federal, State, local, and 
foreign agencies; and other persons.

[[Page 56428]]

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Under 5 U.S.C. 552a(j)(2), the Commission has exempted this system 
of records from subsections (c)(3) and (4), (d)(1)-(4), (e)(1)-(3), 
(5), and (8), and (g) of the Act. This exemption applies to information 
in the system that relates to criminal law enforcement and meets the 
criteria of the (j)(2) exemption. Under 5 U.S.C. 552a(k)(1), (k)(2), 
(k)(5), and (k)(6), the Commission has exempted portions of this system 
of records from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 
(I), and (f). The exemption rule is contained in 10 CFR 9.95 of the NRC 
regulations.
NRC-19

SYSTEM NAME:
    Official Personnel Training Records Files--NRC.

SYSTEM LOCATION:
    Primary system--Office of Human Resources, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have applied for or were selected for either NRC or 
other Government/non-Government training courses or programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to the individual's 
educational background and training courses, including applications for 
training, training requests, authorizations for training, evaluations, 
and other related personnel information (including, but not limited to, 
name, address, telephone number (home and office), social security 
number, position title, and grade) and correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3396 (1994); 5 U.S.C. 4103 (2000); Executive Order 9397, 
November 22, 1943; Executive Order 11348, April 20, 1967, as amended by 
Executive Order 12107, December 28, 1978.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be:
    a. Extracted from the records and made available to the Office of 
Personnel Management; other Federal, State, and local Government 
agencies; and educational institutions for use in training programs 
related to NRC employees; and
    b. Disclosed for the routine uses specified in paragraph numbers 5 
and 6 of the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Official forms are maintained on paper in file folders; 
computerized training data is maintained in the Automated Training 
System. The original training request and completion certifications are 
filed in the Official Personnel Folder (NRC-11).

RETRIEVABILITY:
    Information is accessed by name, or social security number, or 
course number.

SAFEGUARDS:
    Paper is maintained in locked file cabinets. Access to and use of 
these records is limited to those persons whose official duties require 
such access. Records are also maintained in a password-protected 
computer system.

RETENTION AND DISPOSAL:
    Paper forms are retained for 5 years, then destroyed by shredding. 
Information in the ADP training file is maintained until no longer 
needed for statistical and historical reference.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Development, Office of Human Resources, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information is provided by the individual to whom it applies, the 
employee's supervisor, and training groups, agencies, or educational 
institutions and learning activities.
NRC-20

SYSTEM NAME:
    Official Travel Records--NRC.

SYSTEM LOCATION:
    Primary system--Division of Accounting and Finance, Office of the 
Chief Financial Officer, NRC, Two White Flint North, 11545 Rockville 
Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NRC employees, prospective NRC employees, 
consultants, and invitational travelers for NRC programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain Request and Authorization for Official Travel 
forms and Travel Vouchers which include individual's name and social 
security number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 5701 (2000); 31 U.S.C. 1104, 1108, 3511, 716, 3512, 3701, 
3711, 3717, 3718 (1996-2000); Federal Travel Regulations, 41 CFR parts 
301-304; Federal Property Management Regulations, 41 CFR part 101-71; 
Executive Order 9397, November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. For transmittal to the U.S. Treasury for payment;
    b. For transmittal to the Department of State or an embassy for 
passports or visas; and
    c. For any of the routine uses specified in the Prefatory 
Statement.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

[[Page 56429]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper in file folders, on computer media, and on 
magnetic tape.

RETRIEVABILITY:
    Records are accessed by name, social security number, authorization 
number, and voucher payment schedule number.

SAFEGUARDS:
    Maintained in locked file cabinets in same room as users. For ADP 
records, an identification number, a password, and assigned access to 
specific programs are required in order to retrieve information.

RETENTION AND DISPOSAL:
    Paper records are retained for 6 years and 3 months after period 
covered by account, then destroyed through regular trash disposal 
system. Electronic records are deleted after the expiration of the 
retention period authorized for the disposable hard copy file or when 
no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Travel Management Branch, Division of Accounting and 
Finance, Office of the Chief Financial Officer, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information is provided by the individual, the organizational 
component approving the travel, outside transportation agents, and rate 
books for cost information.
NRC-21

SYSTEM NAME:
    Payroll Accounting Records--NRC.

SYSTEM LOCATION:
    Primary system--Division of Accounting and Finance, Office of the 
Chief Financial Officer, NRC, Two White Flint North, 11545 Rockville 
Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NRC employees, special Government Employees, and 
consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Pay, leave, and allowance histories, which includes, but is not 
limited to, an individual's name and social security number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Pub. L. 104-193, Personal Responsibility and Work Opportunity 
Reconciliation Act of 1996; 5 U.S.C. 6334 (1996); 31 U.S.C. 716, 1104, 
1108, 1114, 3325, 3511, 3512, 3701, 3711, 3717, 3718 (1996-2000); 
Executive Order 9397, November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. For transmittal of data to U.S. Treasury to effect issuance of 
paychecks to employees and consultants and distribution of pay 
according to employee directions for savings bonds, allotments, 
financial institutions, and other authorized purposes including the 
withholding and reporting of Thrift Savings Plan deductions to the 
Department of Agriculture's National Finance Center;
    b. For reporting tax withholding to Internal Revenue Service and 
appropriate State and local taxing authorities;
    c. For FICA deductions to the Social Security Administration;
    d. For dues deductions to labor unions;
    e. For withholding for health insurance to the insurance carriers 
and the Office of Personnel Management;
    f. For charity contribution deductions to agents of charitable 
institutions;
    g. For annual W-2 statements to taxing authorities and the 
individual;
    h. For transmittal to the Office of Management and Budget for 
review of budget requests;
    i. For withholding and reporting of retirement, re-employed 
annuitants, and life insurance information to the Office of Personnel 
Management;
    j. For transmittal of information to State agencies for 
unemployment purposes;
    k. For transmittal to the Office of Child Support Enforcement, 
Administration for Children and Families, Department of Health and 
Human Services Federal Parent Locator System and Federal Tax Offset 
System for use in locating individuals and identifying their income 
sources to establish paternity, establish and modify orders of support, 
and for enforcement action;
    l. For transmittal to the Office of Child Support Enforcement for 
release to the Social Security Administration for verifying social 
security numbers in connection with the operation of the Federal Parent 
Locator System by the Office of Child Support Enforcement;
    m. For transmittal to the Office of Child Support Enforcement for 
release to the Department of Treasury for purpose of administering the 
Earned Income Tax Credit Program (Section 32, Internal Revenue Code of 
1986) and verifying a claim with respect to employment in a tax return;
    n. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906; and
    o. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is maintained in computerized form, on microfiche, and 
in paper copy. Computerized form includes information stored in memory, 
on disk and magnetic tape, and on computer printouts.

[[Page 56430]]

RETRIEVABILITY:
    Information is accessed by name and social security number.

SAFEGUARDS:
    Records in the primary system of records are maintained in 
buildings where access is controlled by a security guard force. File 
folders, microfiche, tapes, and disks, including backup data, are 
maintained in secured locked rooms after working hours. All records are 
in areas where access is controlled by keycard and is limited to NRC 
and contractor personnel and to others who need the information to 
perform their official duties. Access to computerized records requires 
use of proper passwords and user identification codes.

RETENTION AND DISPOSAL:
    a. Individual employee pay record for each employee and consultant 
maintained in the electronic PAY/PERS system is updated as required 
under General Records Schedule (GRS) 2-1.a.
    b. Individual employee pay records containing pay data on each 
employee and consultant maintained in the Annual and Quarterly Employee 
History Records on microfiche are transferred to the National Personnel 
Records Center and destroyed when 56 years old.
    c. Copies of non-current payroll data maintained on microfiche are 
destroyed 15 years after close of pay year in which generated under GRS 
2-2.
    d. Employee and Consultant Payroll Records:
    1. U.S. savings bond authorizations are destroyed when superseded 
or after separation of employee under GRS 2-14.a.
    2. Combined Federal Campaign allotment authorizations are destroyed 
after Government Accounting Office (GAO) audit or when 3 years old, 
whichever is sooner, under GRS 2-15.a.
    3. Union dues and savings allotment authorizations are destroyed 
after GAO audit or when 3 years old, whichever is sooner, under GRS 2-
15.b.
    4. Payroll Change Files consisting of records used to change or 
correct an individual's pay transaction are destroyed after GAO audit 
or when 3 years old, whichever is sooner, under GRS 2-23.a.
    5. Tax Files consisting of State and Federal withholding tax 
exemption certificates, such as Internal Revenue Service (IRS) Form W-4 
and the equivalent State form are destroyed 4 years after the form is 
superseded or obsolete or upon separation of employee under GRS 2-13.a.
    6. Agency copy of employee wages and tax statements, such as IRS 
Form W-2 and State equivalents, are destroyed when 4 years old under 
GRS 2-13.b.
    7. Leave record prepared upon transfer or separation of employee 
maintained in the Payroll office is destroyed when 3 years old under 
GRS 2-9.b.
    e. Time and attendance source records maintained by Time and 
Attendance clerks and certifying officials are destroyed after GAO 
audit or when 6 years old, whichever is sooner, under GRS 2-7.
    f. Electronic time and attendance input records maintained in the 
PAY/PERS system are destroyed after GAO audit or when 6 years old, 
whichever is sooner, under GRS 2-8.
    g. Payroll system reports providing fiscal information on agency 
payroll consisting of hardcopy and microfiche reports generated by the 
PAY/PERS system are destroyed when 3 years old, excluding the long-term 
Employee History Reports, under GRS 2-22.c.
    h. Payroll system reports serving as error reports, ticklers, 
system operation reports are destroyed when related actions are 
completed or when no longer needed, not to exceed 2 years, under GRS 2-
22.a.
    i. Official notice of levy or garnishment (IRS Form 668A or 
equivalent), change slip, work papers, correspondence, release and 
other forms, and other records relating to charge against retirement 
funds or attachment of salary for payment of back income taxes or other 
debts of Federal employees are destroyed 3 years after garnishment is 
terminated under GRS 2-18.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Financial Operations Branch, Division of Accounting and 
Finance, Office of the Chief Financial Officer, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity contained in 10 CFR 
part 9.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity contained in 10 CFR 
part 9.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from sources, 
including but not limited to the individual to whom it pertains, the 
Office of Human Resources and other NRC officials, and other agencies 
and entities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
NRC-22

SYSTEM NAME:
    Personnel Performance Appraisals--NRC.

SYSTEM LOCATION:
    Primary system--Part A: For Headquarters personnel, Office of Human 
Resources, NRC, 11545 and 11555 Rockville Pike, Rockville, Maryland. 
For Regional personnel, at Regional Offices I-IV listed in Addendum I, 
Part 2.
    Part B: Office of Human Resources, NRC, 11545 and 11555 Rockville 
Pike, Rockville, Maryland.
    Duplicate systems: Duplicate systems exist in whole or in part at 
the locations listed in Addendum I, except for Part B, which is stored 
only at Headquarters.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees other than contractor employees, Commissioners, or 
temporary personnel employed for less than 1 year.
    Part A: Senior Level System employees, GG-1 through GG-15 
employees, hourly wage employees, scientific and technical schedule 
employees, and administratively determined rate employees.
    Part B: Senior Executive Service and equivalent employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains performance appraisals, including 
current elements and standards, and other related records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C 4301, et seq.; 5 U.S.C 4311 et seq. (1994-2000); 42 U.S.C. 
2201(d), 5841 (1994); and 5 CFR 293.404(a) (2000).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the

[[Page 56431]]

Privacy Act, the NRC may disclose information contained in this system 
of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. By agency management and the Office of Human Resources for 
personnel functions; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is maintained in computerized form and in paper copy in 
locking file cabinets. Computerized form includes information stored in 
memory, on disk and magnetic tape, and on computer printouts. Summary 
ratings are stored in a computer system protected by password and user 
identification codes.

RETRIEVABILITY:
    Records are accessed by name. Some computer records are accessed by 
name and social security number.

SAFEGUARDS:
    Records are maintained in areas where access is controlled by 
keycard and is limited to NRC and contractor personnel and to others 
who need the information to perform their official duties. Access to 
the two Headquarters buildings in Rockville, Maryland, is controlled by 
a security guard force. Paper records are maintained in folders in 
locking file cabinets. Access to computerized records requires use of 
proper passwords and user identification codes.

RETENTION AND DISPOSAL:
    Part A: Records are normally retained for 4 years, then destroyed 
by incineration under General Records Schedule (GRS) 1-23.a(4). If an 
employee separates, the records are forwarded to the next Government 
agency employer or to the National Personnel Records Center under GRS 
1-23.a(3)(a).
    Part B: Retained for 5 years, or until the fifth annual appraisal 
is completed, whichever is later, then destroyed by incineration under 
GRS 1-23.b(3). If the employee separates, the records are forwarded to 
the next Government agency employer or to the National Personnel 
Records Center under GRS 1-23.b(2)(a).
    Electronic records: Deleted after the expiration of the retention 
period authorized for the disposable hard copy file or when no longer 
needed, whichever is later under GRS 20-3.a.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Services and Operations, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001. For Regional personnel, at Regional Offices I-IV listed in 
Addendum I, Part 2.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity contained in 10 CFR 
part 9.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity contained in 10 CFR 
part 9.

RECORD SOURCE CATEGORIES:
    Part A: Individual to whom record pertains and employee's 
supervisors.
    Part B: Individual to whom record pertains and employee's 
supervisors and any documents and sources used to develop critical 
elements and performance standards for that Senior Executive Service 
position.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(1) and (5), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-23

SYSTEM NAME:
    Office of Investigations Indices, Files, and Associated Records--
NRC.

SYSTEM LOCATION:
    Primary system--Office of Investigations, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate system--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and entities referred to in potential or actual cases 
and matters of concern to the Office of Investigations and 
correspondents on subjects directed or referred to the Office of 
Investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of alphabetical and numerical index files 
bearing individual names and identifiers, and a numerical index of case 
numbers. These indices provide access to associated records that are 
arranged by subject matter, title, or identifying number(s) or 
letter(s). The system incorporates the records of all Office of 
Investigations correspondence, cases, memoranda, materials including, 
but not limited to, investigative reports, confidential source 
information, correspondence to and from the Office of Investigations, 
memoranda, fiscal data, legal papers, evidence, exhibits, technical 
data, investigative data, work papers, and management information data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2035(c), 2201(c) (1996), and 5841(f) (1994).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. A record in the system of records may be disclosed as a routine 
use to a Federal, State, local, or foreign agency or to an individual 
or organization if the disclosure is reasonably necessary to elicit 
information or to obtain the cooperation of a witness or an informant.
    b. A record in the system of records relating to a case or matter 
falling within the purview of the Office of Investigations may be 
disclosed as routine use to the referring agency, group, organization, 
or individual of the status of the case or matter or of any decisions 
or determinations that have been made.
    c. A record in the system of records relating to an individual held 
in custody pending arraignment, trial, or sentence, or after 
conviction, may be disclosed as a routine use to a Federal, State, 
local, or foreign prison, probation, parole, or pardon authority, to 
any agency or individual concerned with the maintenance, 
transportation, or release of such an individual.
    d. A record in the system of records relating to a case or matter 
may be disclosed as a routine use to a foreign country under an 
international treaty or convention entered into and ratified by the 
United States.

[[Page 56432]]

    e. A record in the system of records may be disclosed as a routine 
use to a Federal, State, local, or foreign law enforcement agency to 
assist in the general crime prevention and detection efforts of the 
recipient agency or to provide investigative leads to the agency.
    f. A record in the system of records may be disclosed for any of 
the routine uses specified in the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information contained in this system is manually stored on index 
cards, in files, and in various ADP storage media.

RETRIEVABILITY:
    Information is retrieved from indices by the name or identifier of 
the individual or entity, and from the files by number(s) and/or 
letter(s) assigned and appearing in the indices.

SAFEGUARDS:
    The index is maintained in approved security containers and locking 
filing cabinets; and the indices, associated records, disks, tapes, 
etc., are located in locking metal filing cabinets, safes, storage 
rooms, or similar secure facilities. All records are under visual 
control during duty hours and are available only to authorized 
personnel who have a need to know and whose duties require access to 
the information.

RETENTION AND DISPOSAL:
    a. Investigation Case Files:
    1. Significant headquarters official case files (received media 
attention, were of significant interest to Congress, involved extensive 
litigation, etc.) are retained by the Government permanently. Hold in 
office for 2 years after closing, then retire to the Office of the 
Chief Information Officer. Transfer closed case files in 10-year blocks 
to the National Archives.
    2. Other headquarters official case files--Hold in office 2 years 
after closing, then retire to the Office of the Chief Information 
Officer. Destroy 10 years after cases are closed.
    3. Regional office or investigator working files--Retained in 
regional files for 6 months. At the end 6 months, they are forwarded to 
headquarters and combined with the headquarters files.
    b. Index/Indices--Destroy or delete with related records or sooner 
if no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Investigations, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORDS ACCESS PROCEDURES:
    Same as ``Notification procedure.'' Information classified under 
Executive Order 12356 will not be disclosed. Information received in 
confidence will be maintained under the Commission's Policy Statement 
on Confidentiality, Management Directive 8.8, ``Management of 
Allegations'' (formerly NRC Manual Chapter 0517), and the procedures 
covering confidentiality in Chapter 7 of the Office of Investigations 
Procedures Manual and will not be disclosed to the extent that 
disclosure would reveal a confidential source.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    The information in this system of records is obtained from sources 
including, but not limited to, NRC officials and employees; Federal, 
State, local, and foreign agencies; and other persons.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(6), the Commission 
has exempted portions of this system of records from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The 
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.
NRC-24

SYSTEM NAME:
    Government Property Accountability System--NRC.

SYSTEM LOCATION:
    Primary System--Property and Acquisition Oversight Branch, Division 
of Contracts and Property Management, Office of Administration, NRC, 
Two White Flint North, 11545 Rockville Pike, Rockville, Maryland;
    Duplicate Systems--Duplicate systems exist, in whole or in part, at 
locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees and contractors who have custody of Government 
property.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information about Government property 
(including, but not limited to, supplies, furnishings, automobiles, 
audio/visual equipment, library materials, telecommunications 
equipment, record/nonrecord holdings, and computer hardware/software) 
such as type, make, model, tag number, serial number, stock number, 
location, title, etc. and information about the custodians of the 
property such as name, social security number, office, office location, 
etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 483(b), (c) and 487(a) (1992); Executive Order 9397, 
November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To maintain an inventory and accountability of Government 
property;
    b. To provide information for clearances of employees who separate 
from the NRC; and
    c. For any of the routine uses specified in paragraph numbers 1, 3, 
5, and 6 of the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper records, NRC forms, magnetic tape, automated 
systems, and in locked file cabinets, with history and audit files.

RETRIEVABILITY:
    Accessed by name, social security number, NRC tag number, office, 
office location, and stock number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Computer records are 
password protected.

RETENTION AND DISPOSAL:
    The hardcopy records are retained for up to 3 years after an 
individual's responsibility for the assigned equipment terminates; then 
they are destroyed by shredding or in the regular trash disposal 
system. The major automated records are destroyed when

[[Page 56433]]

no longer needed, or at the same time as the hardcopy records, 
whichever is later. Minor automated tracking systems are destroyed when 
no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Property and Acquisition Oversight Branch, Division of 
Contracts and Property Management, Office of Administration, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001;

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the NRC form 
signed by the individual having custody of the property, or from 
reports and memoranda received by the System Manager.
NRC-25

SYSTEM NAME:
    Oral History Program--NRC.

SYSTEM LOCATION:
    Office of the Secretary, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees, former employees, and other individuals who 
volunteer to be interviewed for the purpose of providing information 
for a history of the nuclear regulatory program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records consist of interviews on magnetic tape and transcribed 
scripts of the interviews.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2161(b) (1996).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. For incorporation in publications on the history of the nuclear 
regulatory program; and
    b. To provide information to historians and other researchers.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on magnetic tape and transcripts.

RETRIEVABILITY:
    Information is accessed by the name of the interviewee.

SAFEGUARDS:
    Maintained in locked file room. Access to and use of these records 
are limited to those authorized by the Historian or a designee.

RETENTION AND DISPOSAL:
    Transcripts are retained permanently. Tapes are retained until no 
longer needed then erased and reused.

SYSTEM MANAGER(S) AND ADDRESS:
    NRC Historian, Office of the Secretary, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from interviews 
granted on a voluntary basis to the Historian and his or her staff.
NRC-26

SYSTEM NAME:
    Full Share Program Records--NRC.

SYSTEM LOCATION:
    Office of Administration, Administrative Services Center, NRC, One 
White Flint North, 11555 Rockville Pike, Rockville, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC Federal Government employees who apply for subsidized mass 
transit costs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records consist of applications to participate in the program. 
This application includes the applicant's name, home address, duty 
station, duty telephone number, badge number, and information regarding 
employee's commuting schedule and mass transit system(s) used. The 
social security number is collected when an individuals photo 
identification badge is scanned to record receipt of their metro check.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 132; 31 U.S.C. 3511 (1996); 41 CFR 101-201.104-3(a) 
(1999); Executive Order 9397, November 22, 1943; Executive Order 13150, 
Federal Workforce Transportation; Qualified Transportation Fringe 
Benefits, 65 FR 4388, January 27, 2000; NRC Management Directive 3.53, 
Records Management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To provide statistical reports to the city, county, State, and 
Federal Government agencies;
    b. To provide the basis for program approval and issue monthly 
subsides; and
    c. For the routine uses specified in paragraph numbers 1, 4, 5, and 
6 in the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper in file folders and on computer disk.

RETRIEVABILITY:
    Accessed by name and NRC badge number.

SAFEGUARDS:
    Paper records and backup disks are maintained in locked file 
cabinets under visual control of the Administrative Services Center. 
Computer files are maintained on a hard drive, access to which is 
password protected. Access to and use of these records are limited to 
those persons whose official duties require access.

RETENTION AND DISPOSAL:
    Records are destroyed when 3 years old under General Records 
Schedule 9-

[[Page 56434]]

7. Paper copies are destroyed by shredding. Computer files are 
destroyed by deleting the record from the file.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Administrative Services Center, Division of Administrative 
Services, Office of Administration, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    NRC employees.
NRC-27

SYSTEM NAME:
    Radiation Exposure Information and Reports System (REIRS) Files--
NRC.

SYSTEM LOCATION:
    Primary system--Science Applications International Corporation 
(SAIC), 165 Mitchell Road, Oak Ridge, Tennessee 37830.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals monitored for radiation exposure while employed by or 
visiting or temporarily assigned to certain NRC-licensed facilities; 
individuals who are exposed to radiation or radioactive materials in 
incidents required to be reported under 10 CFR 20.2201-20.2204 and 
20.2206 by all NRC licensees; individuals who may have been exposed to 
radiation or radioactive materials offsite from a facility, plant 
installation, or other place of use of licensed materials, or in 
unrestricted areas, as a result of an incident involving byproduct, 
source, or special nuclear material.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to an individual's name, 
sex, social security number, birth date, period of employment, place 
and period date of exposure; name and license number of individual's 
employer; name and number of licensee reporting the information; 
radiation doses or estimates of exposure received during this period, 
type of radiation, part(s) or organ(s) exposed, and nuclide(s) 
involved.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2073, 2093, 2095, 2111, 2133, 2134, and 2201(o) (1996); 
10 CFR 20.2106, 20.2201-20.2204, and 20.2206 (2000); Executive Order 
9397, November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To provide data to other Federal and State agencies involved in 
monitoring and/or evaluating radiation exposure received by individuals 
as enumerated in the paragraph ``Categories of individuals covered by 
the system'';
    b. To return data provided by licensee upon request; and
    c. For any of the routine uses specified in the Prefatory 
Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are computerized and maintained in a centralized database 
management system. Backup tapes of the database are generated and 
maintained at a secure, off site location for disaster recovery 
purposes. During the processing and data entry, paper records are 
temporarily stored in designated business offices that are locked when 
not in use and are accessible only to authorized personnel. Upon 
completion of data entry and processing, the paper records are stored 
in an off site security storage facility accessible only to authorized 
personnel.

RETRIEVABILITY:
    Records are accessed by individual name, social security number, 
and by licensee name or number.

SAFEGUARDS:
    Information maintained at SAIC is accessible only to the Office of 
Nuclear Regulatory Research, individuals that have been authorized for 
access by NRC, and SAIC employees that are directly involved in the 
REIRS project. Reports kept by the Office of Nuclear Regulatory 
Research are in file cabinets and bookcases in a secured building. A 
log is maintained of both telephone and written requests for 
information.
    The data maintained in the REIRS database are protected from 
unauthorized access by several means. The database server resides in a 
protected environment with physical security barriers under key-card 
access control. Accounts authorizing access to the server and databases 
are maintained by the SAIC REIRS system administrator. In addition, 
SAIC maintains a computer security ``firewall'' that further restricts 
access to the SAIC computer network. Authorization for access must be 
approved by NRC, SAIC project management, and SAIC computer security. 
Transmittal of data via the Internet is protected by data encryption.

RETENTION AND DISPOSAL:
    a. Original paper documents from which all data are entered into 
REIRS are destroyed 2 years after input into REIRS;
    b. Original paper documents from which only selected data are 
entered into REIRS are retained permanently;
    c. Log books are retained permanently;
    d. Paper documents generated for QC purposes are destroyed 2 years 
after input into REIRS; and
    e. Floppy disks and compact disks are destroyed 2 years after input 
into REIRS.

SYSTEM MANAGER(S) AND ADDRESS:
    REIRS Project Manager, Radiation Protection & Health Effects 
Branch, Division of Regulatory Applications, Office of Nuclear 
Regulatory Research, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records either comes from licensees 
required to report radiation exposure information; the subject 
individual; the individual's employer; the person in charge of the

[[Page 56435]]

facility where the individual has been assigned; or NRC Form 5, 
Occupational Exposure Record for a Monitoring Period.
NRC-28

SYSTEM NAME:
    Recruiting, Examining, and Placement Records--NRC.

SYSTEM LOCATION:
    Primary system--For Headquarters personnel, Office of Human 
Resources, NRC, One and Two White Flint North, 11555 and 11545 
Rockville Pike, Rockville, Maryland. For Regional personnel, at each of 
the Regional Offices listed in Addendum I, Part 2.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who have applied for Federal employment with the NRC. NRC 
employees in the upward mobility and COOP program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain general application information relating to 
the education, training, employment history, earnings, past 
performance, criminal convictions, if any, honors, awards or 
fellowships, military service, veteran preference status, birth date, 
social security number, home address and telephone numbers of persons 
who have applied for Federal employment with the NRC (SF-171, resumes, 
and similar documents). The records also contain personnel 
qualification statements, job descriptions, self-evaluation forms, 
examination results, supervisory evaluation forms, performance 
appraisals, upward mobility counselor's reports, training guides, 
course plans, interviewer evaluation forms, and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3301, 5101, 7201 (1994-2000); 42 U.S.C. 2000e (1999); 42 
U.S.C. 2201(d) (1996); Executive Order 9397, November 22, 1943; 
Executive Order 11478, August 8, 1969 as amended by Executive Order 
11590, April 23, 1971; Executive Order 12106, December 28, 1978.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To furnish information to agencies related to transfer or 
consideration of employment;
    b. To prepare reports for transmittal to the Office of Personnel 
Management and/or Merit Systems Protection Board; and
    c. For any of the routine uses specified in the Prefatory 
Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained primarily on paper, forms, and lists in file 
folders. Also, certain data is maintained on computer media.

RETRIEVABILITY:
    Records are indexed by name and an identification number assigned 
to each individual.

SAFEGUARDS:
    Maintained in unlocked file cabinets and in a password- protected 
automated system. Access to and use of these records are limited to 
those persons whose official duties require such access.

RETENTION AND DISPOSAL:
    a. Applications and related correspondence are destroyed when 2 
years old;
    b. Registers of eligibles are destroyed 5 years after an 
individual's eligibility terminates;
    c. Canceled and ineligible applications are returned to the 
applicant or are destroyed 90 days after date of action;
    d. Eligible applications are destroyed upon termination of the 
register unless brought forward to new register or placed on inactive 
register;
    e. Electronic records contained in the Applicant Review System are 
destroyed when 2 years old or when no longer needed, whichever is 
later; and
    f. General correspondence records are destroyed when 3 years old.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Services and Operations, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001. For applicants to the Honor Law Graduate Program--Chief, Program 
Support Branch, Office of the General Counsel, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.'' Some information was received 
in confidence and will not be disclosed to the extent that disclosure 
would reveal a confidential source.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records either comes from the 
individual to whom it applies or is derived from information supplied 
by that individual, individual's current and previous supervisor within 
and outside NRC, upward mobility and COOP counselors and program 
coordinator, with the exception of reports from medical personnel on 
physical qualifications, results of examinations, preemployment 
evaluation data furnished by references and educational institutions 
whose names were supplied by applicant, and information from other 
Federal agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552a(c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-29 (Revoked.)
NRC-30

SYSTEM NAME:
    Manpower Resource Tracking System--NRC.

SYSTEM LOCATION:
    Primary system--Office of the Chief Information Officer, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2, and at the National 
Institutes of Health Computer Facility, Bethesda, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to the number of regular 
and

[[Page 56436]]

nonregular hours worked, the nature of the work, and work load 
projections, scheduling and project assignments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2201(d), 2201(p) (1996).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. As a project management tool in various management records 
throughout the NRC; and
    b. For the routine uses specified in paragraph numbers 5 and 6 of 
the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on paper and in computer files, computer records, on 
tapes, and disks.

RETRIEVABILITY:
    Accessed by name, project, program, or activity numbers; docket 
number; Technical Assignment Control System (TACS); or planned 
accomplishment numbers.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Automated system records are 
password protected.

RETENTION AND DISPOSAL:
    Retained until no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Applications Development Division, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it pertains, individual's supervisors, and NRC management.
NRC-31

SYSTEM NAME:
    Correspondence and Records, Office of the Secretary--NRC.

SYSTEM LOCATION:
    Primary system--Office of the Secretary, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The majority of records in this system consist of internal NRC 
memoranda between NRC employees and the Chairman, a Commissioner, or 
the Secretary in the ordinary course of carrying out the official 
business of the NRC. Records also include correspondence from Members 
of Congress and their staffs including constituent referrals and White 
House correspondence referred to the NRC for response as well as 
correspondence from representatives of industries and other groups 
affected by NRC regulations, and the general public. Correspondence may 
identify an individual's social security number, birth date, address, 
and employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information concerning all subjects which 
directly or indirectly relate to the fulfillment of NRC's statutory 
mandate. Records include information dealing with the policy, legal, 
administrative, and adjudicatory functions of the NRC.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 (1995).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Information in these records may be used for any of the routine 
uses specified in the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are maintained in file folders, on computer media, and 
on microfiche.

RETRIEVABILITY:
    Records may be accessed by subject matter headings, author's last 
name, addressee's last name, activity number, date of document, and 
date of receipt of document or file location.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Classified materials are 
maintained in approved safes, and unclassified records are maintained 
in file cabinets and rolling file equipment. Computer files are 
password protected.

RETENTION AND DISPOSAL:
    Paper records and the related computer indexes are retained 
permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant for Correspondence and Records, Office of the Secretary, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.'' Some information is classified 
under Executive Order 12356 and will not be disclosed.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from communications to 
the Commission and responses thereto.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(1), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552a(c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-32

SYSTEM NAME:
    Office of the Chief Financial Officer Financial Transactions and 
Debt Collection Management Records--NRC.

SYSTEM LOCATION:
    Primary system--Office of the Chief Financial Officer, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the

[[Page 56437]]

locations listed in Addendum I, Parts 1 and 2. Other NRC systems of 
records contain payment and/or collection transaction records and 
background information that may duplicate some of the records in this 
system. These other systems include, but are not limited to:
    NRC-5, Contracts Records Files--NRC;
    NRC-7, Telephone Call Detail Records--NRC;
    NRC-10, Freedom of Information Act (FOIA) and Privacy Act (PA) 
Requests--NRC;
    NRC-18, Office of the Inspector General Investigative Records--NRC;
    NRC-19, Official Personnel Training Records Files--NRC;
    NRC-20, Official Travel Records--NRC;
    NRC-21, Payroll Accounting Records--NRC;
    NRC-24, Government Property Accountability System--NRC; and
    NRC-41, Tort Claims and Personal Property Claims--NRC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals the NRC owes/owed money to or who receive/received a 
payment from NRC and those who owe/owed money to the United States. 
Individuals receiving payments include, but are not limited to, current 
and former employees, contractors, consultants, vendors, and others who 
travel or perform certain services for NRC. Individuals owing money 
include, but are not limited to, those who have received goods or 
services from NRC for which there is a charge or fee (NRC licensees, 
applicants for NRC licenses, Freedom of Information Act requesters, 
etc.) and those who have been overpaid and owe NRC a refund (current 
and former employees, contractors, consultants, vendors, etc.).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information in the system includes, but is not limited to, names, 
addresses, telephone numbers, Social Security Numbers (SSN), Taxpayer 
Identification Numbers (TIN), Individual Taxpayer Identification 
Numbers (ITIN), fee categories, application and license numbers, 
contract numbers, vendor numbers, amounts owed, background and 
supporting documentation, correspondence concerning claims and debts, 
credit reports, and billing and payment histories. The overall agency 
accounting system contains data and information integrating accounting 
functions such as general ledger, funds control, travel, accounts 
receivable, accounts payable, equipment, and appropriation of funds. 
Although this system of records contains information on corporations 
and other business entities, only those records that contain 
information about individuals that is retrieved by the individual's 
name or other personal identifier are subject to the Privacy Act.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(b)(12) (2000); 5 U.S.C. 5514 (2000); 15 U.S.C. 
1681a(f) (1993); 26 U.S.C. 6103(m)(2) (1999); 31 U.S.C. 37, subchapters 
I and II; 31 U.S.C. 3701(a)(3) (1996); 31 U.S.C. 3711; 31 U.S.C. 3716; 
31 U.S.C. 3717; 31 U.S.C. 3718; 31 U.S.C. 3720A (2000); 42 U.S.C. 2201 
(1996); 42 U.S.C. 5841 (1994); Cash Management Improvement Act 
Amendments of 1992 (Pub. L. 102-589); Debt Collection Improvement Act 
of 1996 (Pub. L. 104-134); 4 CFR parts 101-105; 10 CFR parts 15, 16, 
170, 171 (2000); Executive Order 9397, November 22, 1943; section 201 
of Executive Order 11222.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To debt collection contractors (31 U.S.C. 3718) or to other 
Federal agencies such as the Department of the Treasury (Treasury) for 
the purpose of collecting and reporting on delinquent debts as 
authorized by the Debt Collection Act of 1982 or the Debt Collection 
Improvement Act of 1996;
    b. To Treasury; the Defense Manpower Data Center, Department of 
Defense; the United States Postal Service; government corporations; or 
any other Federal, State, or local agency to conduct an authorized 
computer matching program in compliance with the Privacy Act of 1974, 
as amended, to identify and locate individuals, including Federal 
employees, who are delinquent in their repayment of certain debts owed 
to the U.S. Government, including those incurred under certain programs 
or services administered by the NRC, in order to collect debts under 
common law or under the provisions of the Debt Collection Act of 1982 
or the Debt Collection Improvement Act of 1996 which include by 
voluntary repayment, administrative or salary offset, and referral to 
debt collection contractors.
    c. To the Department of Justice, United States Attorney, Treasury, 
or other Federal agencies for further collection action on any 
delinquent account when circumstances warrant.
    d. To credit reporting agencies/credit bureaus for the purpose of 
either adding to a credit history file or obtaining a credit history 
file or comparable credit information for use in the administration of 
debt collection. As authorized by the DCIA, NRC may report current (not 
delinquent) as well as delinquent consumer and commercial debt to these 
entities in order to aid in the collection of debts, typically by 
providing an incentive to the person to repay the debt timely. Proposed 
revisions to the Federal Claims Collection Standards (FCCS) published 
in the Federal Register on December 31, 1997, direct agencies to report 
information on delinquent debts to the Department of Housing and Urban 
Development's Credit Alert Interactive Voice Response System (CAIVRS). 
NRC will report this information to CAIVRS if this requirement is 
contained in the final rule amending the FCCS.
    e. To any Federal agency where the debtor is employed or receiving 
some form of remuneration for the purpose of enabling that agency to 
collect a debt owed the Federal Government on NRC's behalf by 
counseling the debtor for voluntary repayment or by initiating 
administrative or salary offset procedures, or other authorized debt 
collection methods under the provisions of the Debt Collection Act of 
1982 or the Debt Collection Improvement Act of 1996. Under the DCIA, 
NRC may garnish non-Federal wages of certain delinquent debtors so long 
as required due process procedures are followed. In these instances, 
NRC's notice to the employer will disclose only the information that 
may be necessary for the employer to comply with the withholding order.
    f. To the Internal Revenue Service (IRS) by computer matching to 
obtain the mailing address of a taxpayer for the purpose of locating 
such taxpayer to collect or to compromise a Federal claim by NRC 
against the taxpayer under 26 U.S.C. 6103(m)(2) and under 31 U.S.C. 
3711, 3717, and 3718 or common law. Redisclosure of a mailing address 
obtained from the IRS may be made only for debt collection purposes, 
including to a debt collection agent to facilitate the collection or 
compromise of a Federal claim under the Debt Collection Act of 1982 or 
the Debt Collection Improvement Act of 1996, except that redisclosure 
of a mailing address to a reporting agency is for the limited purpose 
of obtaining a credit

[[Page 56438]]

report on the particular taxpayer. Any mailing address information 
obtained from the IRS will not be used or shared for any other NRC 
purpose or disclosed by NRC to another Federal, State, or local agency 
which seeks to locate the same taxpayer for its own debt collection 
purposes.
    g. To refer legally enforceable debts to the IRS or to Treasury's 
Debt Management Services to be offset against the debtor's tax refunds 
under the Federal Tax Refund Offset Program.
    h. To prepare W-2, 1099, or other forms or electronic submittals, 
to forward to the IRS and applicable State and local governments for 
tax reporting purposes. Under the provisions of the DCIA, NRC is 
permitted to provide Treasury with Form 1099-C information on 
discharged debts so that Treasury may file the form on NRC's behalf 
with the IRS. W-2 and 1099 Forms contain information on items to be 
considered as income to an individual, including certain travel related 
payments to employees, payments made to persons not treated as 
employees (e.g., fees to consultants and experts), and amounts written-
off as legally or administratively uncollectible, in whole or in part.
    i. To banks enrolled in the Treasury Credit Card Network to collect 
a payment or debt when the individual has given his or her credit card 
number for this purpose.
    j. To another Federal agency that has asked the NRC to effect an 
administrative offset under common law or under 31 U.S.C. 3716 to help 
collect a debt owed the United States. Disclosure under this routine 
use is limited to name, address, SSN, TIN, ITIN, and other information 
necessary to identify the individual; information about the money 
payable to or held for the individual; and other information concerning 
the administrative offset.
    k. To Treasury or other Federal agencies with whom NRC has entered 
into an agreement establishing the terms and conditions for debt 
collection cross servicing operations on behalf of the NRC to satisfy, 
in whole or in part, debts owed to the U.S. Government. Cross servicing 
includes the possible use of all debt collection tools such as 
administrative offset, tax refund offset, referral to debt collection 
contractors, and referral to the Department of Justice. The DCIA 
requires agencies to transfer to Treasury or Treasury-designated Debt 
Collection Centers for cross servicing certain nontax debt over 180 
days delinquent. Treasury has the authority to act in the Federal 
Government's best interest to service, collect, compromise, suspend, or 
terminate collection action under existing laws under which the debts 
arise.
    l. Information on past due, legally enforceable nontax debts more 
than 180 days delinquent will be referred to Treasury for the purpose 
of locating the debtor and/or effecting administrative offset against 
monies payable by the government to the debtor, or held by the 
government for the debtor under the DCIA's mandatory, government-wide 
Treasury Offset Program (TOP). Under TOP, Treasury maintains a database 
of all qualified delinquent nontax debts, and works with agencies to 
match by computer their payments against the delinquent debtor database 
in order to divert payments to pay the delinquent debt. Treasury has 
the authority to waive the computer matching requirement for NRC and 
other agencies upon written certification that administrative due 
process notice requirements have been complied with.
    m. For debt collection purposes, NRC may publish or otherwise 
publicly disseminate information regarding the identity of delinquent 
nontax debtors and the existence of the nontax debts under the 
provisions of the Debt Collection Improvement Act of 1996.
    n. To the Department of Labor (DOL) and the Department of Health 
and Human Services (HHS) to conduct an authorized computer matching 
program in compliance with the Privacy Act of 1974, as amended, to 
match NRC's debtor records with records of DOL and HHS to obtain names, 
name controls, names of employers, addresses, dates of birth, and TINs. 
The DCIA requires all Federal agencies to obtain taxpayer 
identification numbers from each individual or entity doing business 
with the agency, including applicants and recipients of licenses, 
grants, or benefit payments; contractors; and entities and individuals 
owing fines, fees, or penalties to the agency. NRC will use TINs in 
collecting and reporting any delinquent amounts resulting from the 
activity and in making payments.
    o. If NRC decides or is required to sell a delinquent nontax debt 
under 31 U.S.C. 3711(i), information in this system of records may be 
disclosed to purchasers, potential purchasers, and contractors engaged 
to assist in the sale or to obtain information necessary for potential 
purchasers to formulate bids and information necessary for purchasers 
to pursue collection remedies.
    p. If NRC has current and delinquent collateralized nontax debts 
under 31 U.S.C. 3711(i)(4)(A), certain information in this system of 
records on its portfolio of loans, notes and guarantees, and other 
collateralized debts will be reported to Congress based on standards 
developed by the Office of Management and Budget , in consultation with 
Treasury.
    q. To Treasury in order to request a payment to individuals owed 
money by the NRC.
    r. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    s. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    Disclosures Pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681(a)(f)) or the Federal Claims Collection 
Act of 1966, as amended (31 U.S.C. 3701(a)(3)(1996)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information in this system is stored on paper and microfiche, and 
in computer media.

RETRIEVABILITY:
    Information is retrieved a number of ways, including by name, SSN, 
TIN, license or application number, contract or purchase order number, 
invoice number, voucher number, and vendor code.

SAFEGUARDS:
    Records in the primary system are maintained in a building where 
access is controlled by a security guard force. Records are kept in 
lockable file rooms or at user's workstations in an area where access 
is controlled by keycard and is limited to NRC and contractor personnel 
who need the records to perform their official duties. The records are 
under visual control during duty hours. Access to automated data 
requires use of proper password and user identification codes by NRC or 
contractor personnel.

RETENTION AND DISPOSAL:
    Paper records are destroyed when six years and three months old 
under GRS 6-1.a except that administrative claims files, for which 
collection action is terminated without extension, are

[[Page 56439]]

destroyed when ten years and three months old under GRS 6-10.b. 
Computer files are deleted after the expiration of the retention period 
authorized under the GRS for the disposable hard copy file or when no 
longer needed, whichever is later.

SYSTEM MANAGER:
    Director, Division of Accounting and Finance, Office of the Chief 
Financial Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORDS ACCESS PROCEDURES:
    Same as ``Notification Procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedures.''

RECORD SOURCE CATEGORIES:
    Record source categories include, but are not limited to, 
individuals covered by the system, their attorneys, or other 
representatives; NRC; collection agencies or contractors; employing 
agencies of debtors; and Federal, State and local agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
NRC-33

SYSTEM NAME:
    Special Inquiry File--NRC.

SYSTEM LOCATION:
    Primary system--Special Inquiry Group, NRC, One White Flint North, 
11555 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals possessing information regarding or having knowledge of 
matters of potential or actual concern to the Commission in connection 
with the investigation of an accident or incident at a nuclear power 
plant or other nuclear facility, or an incident involving nuclear 
materials or an allegation regarding the public health and safety 
related to the NRC's mission responsibilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of an alphabetical index file bearing 
individual names. The index provides access to associated records which 
are arranged by subject matter, title, or identifying number(s) and/or 
letter(s). The system incorporates the records of all Commission 
correspondence, memoranda, audit reports and data, interviews, 
questionnaires, legal papers, exhibits, investigative reports and data, 
and other material relating to or developed as a result of the inquiry, 
study, or investigation of an accident or incident.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2201(c), (i) and (o) (1996).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. To provide information relating to an item which has been 
referred to the Commission or Special Inquiry Group for investigation 
by an agency, group, organization, or individual and may be disclosed 
as a routine use to notify the referring agency, group, organization, 
or individual of the status of the matter or of any decision or 
determination that has been made;
    b. To disclose a record as a routine use to a foreign country under 
an international treaty or convention entered into and ratified by the 
United States;
    c. To provide records relating to the integrity and efficiency of 
the Commission's operations and management and may be disseminated 
outside the Commission as part of the Commission's responsibility to 
inform the Congress and the public about Commission operations; and
    d. For any of the routine uses specified in paragraph numbers 1, 2, 
4, 5, and 6 of the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on microfiche, disks, tapes, and paper in file folders. 
Documents are maintained in secured vault facilities.

RETRIEVABILITY:
    Accessed by name (author or recipient), corporate source, title of 
document, subject matter, or other identifying document or control 
number.

SAFEGUARDS:
    These records are located in locking metal filing cabinets or safes 
in a secured facility and are available only to authorized personnel 
whose duties require access.

RETENTION AND DISPOSAL:
    Paper and microfiche records and related alphabetical indexes are 
retained permanently. Electronic records are also retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Records Manager, Special Inquiry Group, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.'' Information classified under 
Executive Order 12356 will not be disclosed. Information received in 
confidence will not be disclosed to the extent that disclosure would 
reveal a confidential source.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    The information in this system of records is obtained from sources 
including, but not limited to, NRC officials and employees; Federal, 
State, local, and foreign agencies; NRC licensees; nuclear reactor 
vendors and architectural engineering firms; other organizations or 
persons knowledgeable about the incident or activity under 
investigation; and relevant NRC records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Commission 
has exempted portions of this system of records from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The 
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.

[[Page 56440]]

NRC-34

SYSTEM NAME:
    Advisory Committee on Reactor Safeguards (ACRS) and Advisory 
Committee on Nuclear Waste (ACNW) Correspondence Index, Text/Imaging 
Management System and Associated Records--NRC.

SYSTEM LOCATION:
    Primary system--Advisory Committee on Reactor Safeguards and 
Advisory Committee on Nuclear Waste, NRC, Two White Flint North, 11545 
Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the National Institutes of Health Computer Facility, Bethesda, 
Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons providing information to or requesting information from the 
ACRS or ACNW, individuals who correspond with the ACRS and ACNW, and 
individuals who provide technical information to ACRS and ACNW.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to incoming requests and 
correspondence from individuals and replies thereto and a listing of 
technical information by authors' names.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 (1995).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used for any of the routine 
uses specified in the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Indexing is maintained on computer media and individual materials 
are located in ACRS and ACNW files in file folders, electronic text/
imaging system, and on microfilm.

RETRIEVABILITY:
    Indexed by one or more of the following categories: author and 
addressee's name, subject title using the Key Word Out of Context 
(KWOC) index, and issuing organization or agency; and documents are, in 
whole or in part, full-text indexed.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Automated records are 
password protected; paper records are located within a controlled area 
with door combination-lock access, or are stored in locked file 
containers.

RETENTION AND DISPOSAL:
    ACRS and ACNW program correspondence and project files are retained 
permanently. Computer indexes and related microfilm are retained until 
no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Information Systems Specialist, Operations Support Branch, Advisory 
Committee on Reactor Safeguards, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Records contain information prepared by private individuals or 
organizations, Government agencies and their contractors, companies, 
and other groups such as the American National Standards Institute 
(ANSI).
NRC-35

SYSTEM NAME:
    Drug Testing Program Records--NRC.

SYSTEM LOCATION:
    Primary system--Division of Facilities and Security, Office of 
Administration, Two White Flint North, 11545 Rockville Pike, Rockville, 
Maryland.
    Duplicate systems--Duplicate systems may exist, in whole or in 
part, at the locations listed in Addendum I, Parts 1 and 2; and at 
contractor testing laboratories at collection/evaluation facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons including NRC employees, applicants, consultants, 
licensees, and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information regarding the drug testing 
program; requests for and results of initial, confirmatory and followup 
testing, if appropriate; additional information supplied by NRC 
employees, employment applicants, consultants, licensees, or 
contractors in challenge to positive test results; and written 
statements or medical evaluations of attending physicians and/or 
information regarding prescription or nonprescription drugs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C 7301 (note) (2000); 42 U.S.C. 290dd-2 (2000); Executive 
Order 12564, September 15, 1986; Pub.L. 100-71, ``Supplemental 
Appropriations Act of 1987,'' Amendment No. 416, July 11, 1987; Pub.L. 
100-440, section 628, September 22, 1988; Executive Order 9397, 
November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used by the Division of 
Facilities and Security and NRC management:
    a. To identify substance abusers within the agency;
    b. To initiate counseling and/or rehabilitation programs;
    c. To take personnel actions;
    d. To take personnel security actions; and
    e. For statistical purposes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders, on index cards, and on 
computer media. Specimens are maintained in appropriate environments.

RETRIEVABILITY:
    Records are indexed and accessed by name, social security number, 
testing position number, specimen number, drug testing laboratory 
accession number, or a combination thereof.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access, with records maintained and 
used with the highest regard for personal privacy. Records in the 
Division of Facilities and Security are stored in an approved security 
container under the immediate control of the Director, Division of 
Facilities and Security, or designee. Records at other NRC locations 
and in laboratory/collection/evaluation facilities will be stored under 
appropriate security measures so that access is limited and controlled.

[[Page 56441]]

RETENTION AND DISPOSAL:
    Employee acknowledgment of notice forms are destroyed when employee 
separates from testing designated position. Selection and scheduling 
records, chain of custody records, and test results are destroyed when 
three years old, except for records used in disciplinary actions which 
are destroyed four years after the case is closed. Collection and 
handling record books are destroyed three years after date of last 
entry. Electronic records of the Employee Drug Testing System are 
deleted when no longer needed. Index cards are destroyed with related 
records or sooner if no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Facilities and Security, Office of 
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    NRC employees, employment applicants, consultants, and contractors 
who have been identified for drug testing who have been tested; 
physicians making statements regarding medical evaluations and/or 
authorized prescriptions for drugs; NRC contractors for processing 
including, but not limited to, specimen collection, laboratories for 
analysis, and medical evaluations; and NRC staff administering the drug 
testing program to ensure the achievement of a drug-free workplace.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(5), the Commission has exempted 
portions of this system of records from 5 U.S.C. 552a(c)(3), (d), 
(e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of the NRC regulations.
NRC-36

SYSTEM NAME:
    Employee Locator Records Files--NRC.

SYSTEM LOCATION:
    Primary system--Part 1: Office of Human Resources, NRC, Two White 
Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Part 2: Office of the Chief Information Officer, NRC, Two White 
Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Part 3: Office of Administration, NRC, One White Flint North, 11555 
Rockville Pike, Rockville, Maryland.
    Part 4: Office of the Chief Financial Officer, NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland.
    Part 5: Incident Response Operations, NRC, Two White Flint North, 
11545 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees, contractors, and consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to name, address (home 
and business), telephone numbers (home, business, and pager), social 
security number, organization, persons to be notified in case of 
emergency, and other related records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 (1995); Executive Order 9397, November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used for:
    a. Notification (of individual identified by employee) in case of 
an emergency;
    b. Notification of employee regarding matters of official business;
    c. Verification of accuracy of and update of payroll systems files 
on employee home addresses and zip codes;
    d. Conducting statistical studies, and
    e. The routine use specified in paragraph number 6 of the Prefatory 
Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained within computerized systems and on hardcopy listings.

RETRIEVABILITY:
    Indexed by name.

SAFEGUARDS:
    Electronic records are password protected. Paper copies of records 
are maintained in locked files. Access to and use of these records are 
limited to those persons whose official duties require such access.

RETENTION AND DISPOSAL:
    Retained until 3 months after association with NRC is discontinued, 
then destroyed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Part 1: Director, Office of Human Resources; Part 2: Chief 
Information Officer; Part 3: Director, Office of Administration; Part 
4: Chief Financial Officer; Part 5: Director, Incident Response 
Operations, U. S. Nuclear Regulatory Commission, Washington, DC 20555-
0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained, general personnel 
records, and other related records.
NRC-37

SYSTEM NAME:
    Information Security Files and Associated Records--NRC.

SYSTEM LOCATION:
    Primary system--Division of Facilities and Security, Office of 
Administration, NRC, One White Flint North, 11555 Rockville Pike, 
Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

[[Page 56442]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons including present or former NRC employees, contractors, 
consultants, licensees, and other cleared persons.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records include information regarding:
    a. Personnel who are authorized access to specified levels, 
categories and types of information, the approving authority, and 
related documents; and
    b. Names of individuals who classify and/or declassify documents 
(e.g., for the protection of information relating to the U.S. national 
defense and foreign relations) as well as information identifying the 
document.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C 2165 (2000) and 2201(i) (1996); Executive Order 12958, 
April 17, 1995.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in this system may be used for any of the routine uses 
specified in the Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained primarily in file folders, on index cards, and on 
computer media.

RETRIEVABILITY:
    Indexed and accessed by name and/or assigned number.

SAFEGUARDS:
    Maintained in locked buildings, containers, or security areas under 
guard and/or alarm protection, as appropriate. Records are processed 
only on systems approved for processing classified information or 
accessible through password protected systems for unclassified 
information. The classified systems are stand alone systems located 
within secure facilities or with removable hard drives that are either 
stored in locked security containers or in alarmed vaults cleared for 
open storage of TOP SECRET information.

RETENTION AND DISPOSAL:
    a. Classified documents, administrative correspondence, document 
receipts, destruction certificates, classified document inventories, 
and related records--retained 2 years, then destroyed by shredding;
    b. Top Secret Accounting and Control files: Registers--retained 5 
years after documents shown on form are downgraded, transferred, or 
destroyed by shredding; Accompanying forms--retained until related 
document is downgraded, transferred, or destroyed by shredding.
    c. Automated records are updated monthly and quarterly, and are 
maintained until no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Facilities and Security, Office of 
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.'' Some information is classified 
under Executive Order 12958 and will not be disclosed. Other 
information has been received in confidence and will not be disclosed 
to the extent that disclosure would reveal a confidential source.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Persons, including NRC employees, contractors, consultants, and 
licensees, as well as information furnished by other Government 
agencies or their contractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(1) and (5), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (H), and (I), and (f). The exemption rule is 
contained in 10 CFR 9.95 of NRC regulations.
NRC-38

SYSTEM NAME:
    Mailing Lists--NRC.

SYSTEM LOCATION:
    Primary System--Reproduction and Distribution Services Section, 
Publishing Services Branch, Information Management Division, Office of 
the Chief Information Officer, NRC, 11555 Rockville Pike, Rockville, 
Maryland.
    Duplicate systems--Duplicate systems exist in whole or in part, at 
the locations listed in Addendum I, Parts 1 and 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals with an interest in receiving information from the NRC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Mailing lists include primarily the individual's name and address. 
Some lists also include title, occupation, and institutional 
affiliation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 (1995).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used:
    a. For distribution of documents to persons and organizations 
listed on the mailing list; and
    b. For the routine use specified in paragraph number 6 of the 
Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on magnetic tape, paper, and microfiche.

RETRIEVABILITY:
    Records are accessed by company name, individual name, and file 
code identification number.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access. Automated records are 
password protected.

RETENTION AND DISPOSAL:
    Documents requesting changes are destroyed through the regular 
trash disposal system after appropriate revision of the mailing list or 
after 3 months, whichever is sooner; lists are retained until canceled 
or revised, then destroyed through the regular trash disposal system. 
Computer files are deleted after canceled or revised or when no longer 
needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Reproduction and Distribution Services Section, Publishing 
Services Branch, Information Management Division, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

[[Page 56443]]

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    NRC staff, NRC licensees, and individuals expressing an interest in 
NRC activities and publications.
NRC-39

SYSTEM NAME:
    Personnel Security Files and Associated Records--NRC.

SYSTEM LOCATION:
    Primary system--Division of Facilities and Security, Office of 
Administration, NRC, One White Flint North, 11555 Rockville Pike, 
Rockville, Maryland.
    Duplicate systems--Duplicate systems may exist, in whole or in 
part, at the locations listed in Addendum I, Parts 1 and 2; and the 
Department of Energy, Germantown, Maryland.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons including NRC employees, employment applicants, 
consultants, contractors, and licensees; other Government agency 
personnel (e.g., General Services Administration personnel), other 
persons who have been considered for a personnel clearance, special 
nuclear material access authorization, unescorted access to NRC 
buildings or nuclear power plants, NRC building access, access to 
Federal automated information systems or data, or participants in the 
criminal history program; aliens who visit NRC's facilities; and actual 
or suspected violators of laws administered by NRC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain information relating to personnel, including 
name, address, date and place of birth, social security number, 
citizenship, residence history, employment history, foreign travel, 
foreign contacts, education, personal references, organizational 
membership, and security clearance history. These records also contain 
copies of personnel security investigative reports from other agencies 
(primarily from the Office of Personnel Management or the Federal 
Bureau of Investigation), summaries of investigative reports, results 
of Federal agency indices checks, records necessary for participation 
in the criminal history program, reports of personnel security 
interviews, clearance actions information (e.g., grants and 
terminations), access approval/disapproval actions related to NRC 
building access or unescorted access to nuclear plants, or access to 
Federal automated information systems or data, violations of laws, 
reports of security infraction, ``Request for Visit or Access 
Approval'' (Form NRC-277), and other related personnel security 
processing documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 318 (1992); 42 U.S.C. 2165 (2000) and 2201(i) (1996); 
Executive Order 9397, November 22, 1943; Executive Order 10450, April 
27, 1953; Executive Order 12958, April 17, 1995; Executive Order 12968, 
August 2, 1995; Executive Order 10865, February 20, 1960; 10 CFR part 
11 (2000); Pub. L. 99-399, ``Omnibus Diplomatic Security and 
Antiterrorism Act of 1986''; OMB Circular No. A-130, December 12, 1985; 
5 CFR parts 731 and 732 and authorities cited therein; Pub. L. 99-500, 
October 18, 1986 (Continuing Appropriations).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used by the Division of 
Facilities and Security and on a need-to-know basis by appropriate NRC 
officials, Hearing Examiners, Personnel Security Review Panel members, 
Office of Personnel Management, Federal Bureau of Investigation, and 
other Federal agencies:
    a. To determine clearance or access authorization eligibility;
    b. To determine eligibility for access to NRC buildings or access 
to Federal automated information systems or data;
    c. To certify clearance or access authorization;
    d. To maintain the NRC personnel security program;
    e. To provide licensees criminal history information needed for 
their unescorted access or access to safeguard information 
determinations; and
    f. For any of the routine uses specified in the Prefatory 
Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained primarily in file folders, on tape, computer media, and 
microfiche.

RETRIEVABILITY:
    Indexed and accessed by name, social security number, docket 
number, or case file number or a combination thereof.

SAFEGUARDS:
    File folders and computer printouts are maintained in security or 
controlled areas under guard and/or alarm protection, as appropriate. 
Automated records are password protected.

RETENTION AND DISPOSAL:
    a. Personnel security clearance/access authorization files--destroy 
case files upon notification of death or 5 years from date of 
termination of access authorization or final administrative action;
    b. Request for Visit or Access Approval--maximum security areas 
retained 5 years after final entry or after date of document, as 
appropriate; Other areas: Retained 2 years after final entry or after 
date of document, then destroyed by approved method of destruction; and
    c. Other security clearance/access authorization administration 
files--retained 2 years after final entry or after date of document, 
then destroyed by approved method of destruction; and
    d. Criminal history record computer files are deleted when no 
longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Facilities and Security, Office of 
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification procedure.'' Some information is classified 
under Executive Order 12958 and will not be disclosed. Other 
information has been received in confidence and will not be disclosed 
to the extent the disclosure would reveal a confidential source.

[[Page 56444]]

CONTESTING RECORD PROCEDURES:
    Same as ``Notification procedure.''

RECORD SOURCE CATEGORIES:
    Persons including NRC applicants, employees, contractors, 
consultants, licensees, visitors and others, as well as information 
furnished by other Government agencies or their contractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (5), the Commission 
has exempted portions of this system of records from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). The 
exemption rule is contained in 10 CFR 9.95 of the NRC regulations.
NRC-40

SYSTEM NAME:
    Facility Security Access Control Records--NRC.

SYSTEM LOCATION:
    Primary system--Division of Facilities and Security, Office of 
Administration, NRC, One White Flint North, 11555 Rockville Pike, 
Rockville, Maryland.
    Duplicate systems--Duplicate systems may exist, in whole or in 
part, at the locations listed in Addendum I, Part 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons including current and former NRC employees, consultants, 
contractors, other Government agency personnel, and approved visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records include information regarding NRC personal 
identification badges for access to NRC-controlled space, which 
includes, but is not limited to, an individual's name, social security 
number, digital image, badge number, citizenship, employer, purpose of 
visit, person visited, and date and time of visit.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2165 (2000) and 2201(i), (k) and (p) (1996); 5 CFR part 
2634; Executive Order 9397, November 22, 1943; Executive Order 12958, 
April 20, 1995.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information in these records may be used to control access to NRC 
classified information and to NRC spaces by human or electronic means.
    Information (identification badge) may also be used for tracking 
applications within the NRC for other than security access purposes.
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, NRC may disclose information and digital image 
contained in a record in this system of records without the consent of 
the subject individual if the disclosure is compatible with the purpose 
for which the record was collected under any of the routine uses 
specified in the Prefatory Statement of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in paper forms, in logs, and files, and on 
computer media.

RETRIEVABILITY:
    Information is indexed and accessed by individual's name, social 
security number, identification badge number, employer's name, date of 
visit, or sponsor's name.

SAFEGUARDS:
    All records are maintained in NRC-controlled space that is secured 
after normal duty hours or in security areas under guard presence. 
Automated records are protected by password.

RETENTION AND DISPOSAL:
    a. Records and forms related to NRC identification badges are 
retained in files and destroyed when superseded or obsolete.
    b. Manual visitor logs are retained in cabinets and destroyed 2 
years after date of entry.
    c. The automated access control system reflects access to 
controlled areas and employee/contractor/visitor identification 
information. These records are disposed of after the retention period 
for those records identified in a. and b., or when no longer needed, 
whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Facilities and Security, Office of 
Administration, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure.''

RECORD SOURCE CATEGORIES:
    Persons including NRC employees, contractors, consultants, 
employees of other Government agencies, and visitors.
NRC-41

SYSTEM NAME:
    Tort Claims and Personal Property Claims--NRC.

SYSTEM LOCATION:
    Primary system--Office of the General Counsel, NRC, One White Flint 
North, 11555 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems exist, in whole or in part, in 
the Office of the Chief Financial Officer (OCFO), NRC, Two White Flint 
North, 11545 Rockville Pike, Rockville, Maryland, and at the locations 
listed in Addendum I, Parts 1 and 2. Other NRC systems of records, 
including but not limited to, NRC-18, ``Office of the Inspector General 
Investigative Records--NRC,'' and NRC-32, ``OCFO Financial Transactions 
and Debt Collection Management Records--NRC,'' may contain some of the 
information in this system of records.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed claims with NRC under the Federal Tort 
Claims Act or the Military Personnel and Civilian Employees' Claims Act 
and individuals who have matters pending before the NRC that may result 
in a claim being filed.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information relating to loss or damage to 
property and/or personal injury or death in which the U.S. Government 
may be liable. This information includes, but is not limited to, the 
individual's name, home address and phone number, work address and 
phone number, claim forms and supporting documentation, police reports, 
witness statements, medical records, insurance information, 
investigative reports, repair/replacement receipts and estimates, 
litigation documents, court decisions, and other information necessary 
for the evaluation and settlement of claims and pre-claims.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Tort Claims Act, 28 U.S.C. 2671 et seq.; The Military 
Personnel and

[[Page 56445]]

Civilian Employees' Claims Act of 1964, as amended, 31 U.S.C. 3721.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, NRC may disclose information contained in a record in 
this system of records without the consent of the subject individual if 
the disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To third parties, including claimants' attorneys, insurance 
companies, witnesses, potential witnesses, local police authorities 
where an accident occurs, and others who may have knowledge of the 
matter to the extent necessary to obtain information that will be used 
to evaluate, settle, refer, pay, and/or adjudicate claims.
    b. To the Department of Justice (DOJ) when the matter comes within 
their jurisdiction, such as to coordinate litigation or when NRC's 
authority is limited and DOJ advice or approval is required before NRC 
can award, adjust, compromise, or settle certain claims.
    c. To the appropriate Federal agency or agencies when a claim has 
been incorrectly filed with NRC or when more than one agency is 
involved and NRC makes agreements with the other agencies as to which 
one will investigate the claim.
    d. The Department of the Treasury to request payment of an award, 
compromise, or settlement of a claim.
    e. Information contained in litigation records is public to the 
extent that the documents have been filed in a court or public 
administrative proceeding, unless the court or other adjudicative body 
has ordered otherwise. This public information, including information 
concerning the nature, status, and disposition of the proceeding, may 
be disclosed to any person, unless it is determined that release of 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    f. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    g. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure Pursuant to 5 U.S.C. 552a(b)(12):
    Disclosure of information to a consumer reporting agency is not 
considered a routine use of records. Disclosures may be made from this 
system of records to ``consumer reporting agencies'' as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681(a)(f)) or the Federal Claims 
Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Information in this system of records is stored on paper, in log 
books, and on computer media.

Retrievability:
    Information is indexed and accessed by the claimant's name and/or 
claim number.

Safeguards:
    The paper records and log books are stored in locked file cabinets 
or locked file rooms and access is restricted to those agency personnel 
whose official duties and responsibilities require access. Automated 
records are protected by password.

Retention and Disposal:
    a. Tort claims and employee claims are destroyed six years and 
three months after payment or disallowance under General Records 
Schedule (GRS) 6-10.a.
    b. Claims affected by a court order or subject to litigation are 
destroyed after the related action is concluded, or when six years and 
three months old, whichever is later, under GRS 10-6.c.
    c. Log books are destroyed or deleted when no longer needed under 
GRS 23-8.
    d. Copies of memoranda contained on electronic media are deleted 
when no longer needed under GRS 20-13.
    e. Copies of tort claims and personal property claims that become 
part of NRC's Litigation Case File are retained by the Government 
permanently under NRC Schedule (NRCS) 2-13.4.

System Manager:
    Assistant General Counsel for Administration, Office of the General 
Counsel, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedures:
    Same as ``Notification Procedure.''

Contesting Record Procedures:
    Same as ``Notification Procedure.''

Record Source Categories:
    Information is obtained from a number of sources, including but not 
limited to, claimants, NRC employees involved in the incident, 
witnesses or others having knowledge of the matter, police reports, 
medical reports, investigative reports, insurance companies, and 
attorneys.
NRC-42

System Name:
    Skills Assessment and Employee Profile Records--NRC.

System Location:
    Primary system--Office of the Chief Information Officer, NRC, Two 
White Flint North, 11545 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems may exist, in whole or in 
part, at the NRC's Headquarters, regional, and other offices listed in 
Addendum I, Parts 1 and 2. This system of records may contain some of 
the information contained in other system of records. These other 
systems may include, but are not limited to:
    NRC-11, General Personnel Records (Official Personnel Folder and 
Related Records)--NRC;
    NRC-13, Incentive Awards Files--NRC;
    NRC-19, Official Personnel Training Records Files--NRC;
    NRC-22, Personnel Performance Appraisals--NRC; and
    NRC-28, Recruiting, Examining, and Placement Records--NRC.

Categories of Individuals Covered:
    Current, prospective, and former NRC employees, experts, 
consultants, contractors, and employees of other Federal agencies and 
State, local, and foreign governments and private entities.

Categories of Records in the System:
    Specific information maintained on individuals includes individual 
skills assessments that identify the knowledge

[[Page 56446]]

and skills possessed by the individual and the level of skills 
possessed, and may include a skills profile containing, but not limited 
to, their name; date of birth; social security number; service 
computation date; series and grade; address and phone number; 
education; training; work and skills experience; special 
qualifications; licenses and certificates held; honors and awards; 
career interests, goals and objectives; and availability for travel or 
geographic relocation. Individual training plans, when developed, may 
also be maintained in this system.

Authority for Maintenance of the System:
    Pub. L. 104-106, National Defense Authorization Act for Fiscal Year 
1996, sec. 5125, Agency Chief Information Officer, February 10, 1996; 5 
USC 3396 (1994); 5 USC 4103 (2000); 42 USC 2201 (1996); Executive Order 
9397, November 22, 1943; Executive Order 11348, February 20, 1967, as 
amended by Executive Order 12107, December 28, 1978.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    The primary use of the records will be to assess the knowledge and 
skills needed to perform the functions assigned to individuals and 
their organizations. It will specifically be used by the Chief 
Information Officer (CIO) to carry out the provisions of Section 
5125(c)(3) of the National Defense Authorization Act for Fiscal Year 
1996 that requires the CIO to assess the requirements established for 
agency personnel regarding knowledge and skill in information resources 
management and the adequacy of the requirements for achieving 
performance goals established for information resources management; 
assess the extent to which certain positions and personnel meet the 
requirements; develop strategies and specific plans for hiring, 
training, and professional development to rectify deficiencies in 
meeting the requirements; and report to the head of the agency the 
progress made in improving information resources management.
    Information in the system may be used by the CIO to prepare skills 
profiles of employees reporting to the CIO, including those in the 
Office of Information Resources Management; to assess the skills of the 
CIO staff in light of the functions performed by the CIO organization; 
to develop an organizational training plan/program; to prepare 
individual training plans; to develop recruitment plans; and to assign 
personnel. Other offices may maintain similar kinds of records relative 
to their specific duties, functions, and responsibilities.
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, which includes disclosure to other NRC employees who 
have a need for the information in the performance of their duties, NRC 
may disclose information contained in this system of records without 
the consent of the subject individual if the disclosure is compatible 
with the purpose for which the information was collected under the 
following routine uses:
    a. To employees and contractors of other Federal, State, local, and 
foreign agencies or to private entities in connection with joint 
projects, working groups, or other cooperative efforts in which the NRC 
is participating.
    b. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposition of Records in the System:
Storage:
    Information is maintained in computerized form and in paper copy. 
Computerized form includes information stored in memory, on disk, and 
on computer printouts.

Retrievability:
    Information may be retrieved in a number of ways, including but not 
limited to the individual's name, social security number, position 
title, office, or skill level; various skills, knowledge, training, 
education, or work experience; or subject or key words developed for 
the system.

Safeguards:
    Records are maintained in buildings where access is controlled by a 
security guard force. Records are maintained in areas where access is 
controlled by keycard and is limited to NRC and contractor personnel 
and to others who need the records to perform their official duties. 
Access to computerized records requires use of proper password and user 
identification codes.

Retention and Disposal:
    System input records are destroyed after the information is 
converted to electronic medium and verified under General Records 
Schedules 20-2.a and b. System data maintained electronically are 
currently unscheduled and must be retained until a records disposition 
schedule for this information is approved by the National Archives and 
Records Administration. Hard copy records documenting skills 
requirements, assessments, strategies, and plans for meeting the 
requirements are currently unscheduled and must be retained until a 
records disposition schedule for this information is approved by the 
National Archives and Records Administration.

System Manager and Address:
    Director, Planning and Resource Management Division, Office of the 
Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR part 9.

Record Access Procedure:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity and record access 
procedures contained in NRC's Privacy Act regulations, 10 CFR Part 9.

Contesting Record Procedure:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity and contesting 
record procedures contained in NRC's Privacy Act regulations, 10 CFR 
Part 9.

Record Source Categories:
    Information in this system of records is obtained from a number of 
sources, including but not limited to the individual to whom it 
pertains, information derived from that supplied by the individual, 
other systems of records, supervisors and other NRC officials, 
contractors, and other agencies or entities.
NRC-43

System Name:
    Employee Health Center Records--NRC.

System Location:
    Primary system--NRC Employee Health Center, One White Flint North,

[[Page 56447]]

11555 Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems may exist, in whole or in 
part, at the NRC's regional and other offices listed in Addendum I, 
Parts 1 and 2, and/or at any other health care facilities operating 
under a contract or agreement with NRC for health-related services. 
This system may contain some of the information maintained in other 
systems of records, including NRC-11, ``General Personnel Records 
(Official Personnel Folder and Related Records)--NRC,'' NRC-17, 
``Occupational Injuries and Illness Records--NRC,'' and, when in 
effect, NRC-44, ``Employee Fitness Center Records--NRC.''

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former NRC employees, consultants, contractors, other 
Government agency personnel, and anyone on NRC premises who requires 
emergency or first-aid treatment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system is comprised of records developed as a result of 
voluntary employee use of health services provided by the Health 
Center, and of emergency health services rendered by Health Center 
staff to individuals for injuries and illnesses suffered while on NRC 
premises. Specific information maintained on individuals includes, but 
is not limited to, their name, date of birth, and Social Security 
number; medical history and other biographical data; test reports and 
medical diagnoses based on employee health maintenance physical 
examinations or health screening programs (tests for single medical 
conditions or diseases); history of complaint, diagnosis, and treatment 
of injuries and illness rendered by the Health Center staff; 
immunization records; records of administration by Health Center staff 
of medications prescribed by personal physicians; medical consultation 
records; statistical records; daily log of patients; and medical 
documentation such as personal physician correspondence and test 
results submitted to the Health Center staff by the employee. Forms 
used to obtain or provide information include the following:
    (1) Employee Health Record.
    (2) Immunization/Health Profile.
    (3) Problem List.
    (4) Progress Notes.
    (5) Consent for Release of Medical Information.
    (6) Against Medical Advice (AMA) Release.
    (7) Patient Treatment Record.
    (8) Injection Record.
    (9) Allergy.
    (10) Respirator Certification Form.
    (11) Pre-travel Questionnaire.
    (12) Flu Vaccine Form.
    (13) Pneumonia Vaccine Form.
    (14) TB Test Form.
    (15) Office of Workers' Compensation Programs (OWCP) Occupational 
Injury Form.
    (16) Medical History.
    (17) Medical Examination.
    (18) Prostate Symptoms Questionnaire.
    (19) Proctosigmoidoscopy Form.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901 (1996); Executive Order 9397, November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To refer information required by applicable law to be disclosed 
to a Federal, State, or local public health service agency concerning 
individuals who have contracted certain communicable diseases or 
conditions in an effort to prevent further outbreak of the disease or 
condition.
    b. To disclose information to the appropriate Federal, State, or 
local agency responsible for investigation of an accident, disease, 
medical condition, or injury as required by pertinent legal authority.
    c. To disclose information to the Office of Workers' Compensation 
Programs in connection with a claim for benefits filed by an employee.
    d. To Health Center staff and medical personnel under a contract or 
agreement with NRC who need the information in order to schedule, 
conduct, evaluate, or follow up on physical examinations, tests, 
emergency treatments, or other medical and health care services.
    e. To refer information to private physicians designated by the 
individual when requested in writing.
    f. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    g. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in file folders, on microfiche, on computer 
media, and on file cards, logs, x-rays, and other medical reports and 
forms.

RETRIEVABILITY:
    Records are retrieved by the individual's name, date of birth, and 
Social Security number, or any combination of those identifiers.

SAFEGUARDS:
    Records in the primary system are maintained in a building where 
access is controlled by a security guard force and entry to each floor 
is controlled by keycard. Records in the system are maintained in 
lockable file cabinets with access limited to agency or contractor 
personnel whose duties require access. The records are under visual 
control during duty hours. Access to automated data requires use of 
proper password and user identification codes by authorized personnel.

RETENTION AND DISPOSAL:
    Records documenting an individual employee's medical history, 
physical condition, and visits to Government health facilities, for 
nonwork-related purposes, are maintained for six years from the date of 
the last entry as are records on consultants, contractors, other 
Government agency personnel, and anyone on NRC premises who requires 
emergency or first-aid treatment under Government Records Schedule 
(GRS) 1-19. Health Center control records such as logs or registers 
reflecting daily visits are destroyed three months after the last entry 
if the information is summarized on a statistical report under GRS 1-
20a and two years after the last entry if the information is not 
summarized under GRS 1-20b. Employees are given copies of their records 
if requested upon separation from the agency.

SYSTEM MANAGER(S) AND ADDRESSES:
    Employee Assistance Program Manager, Office of Human Resources, 
U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington,

[[Page 56448]]

DC 20555-0001; comply with the procedures contained in NRC's Privacy 
Act regulations, 10 CFR Part 9; and provide their full name, any former 
name(s), date of birth, and Social Security number.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedures.''

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from a number of 
sources including, but not limited to, the individual to whom it 
pertains; laboratory reports and test results; NRC Health Center 
physicians, nurses, and other medical technicians or personnel who have 
examined, tested, or treated the individual; the individual's coworkers 
or supervisors; other systems of records; the individual's personal 
physician(s); NRC Fitness Center staff; other Federal agencies; and 
other Federal employee health units.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
NRC-44

SYSTEM NAME:
    Employee Fitness Center Records--NRC.

SYSTEM LOCATION:
    Primary system--NRC Fitness Center, Two White Flint North, 11545 
Rockville Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems may exist, in whole or in 
part, at the NRC's regional and other offices listed in Addendum I, 
Parts 1 and 2, and/or at other facilities operating under a contract or 
agreement with NRC for fitness-related services. This system may 
contain some of the information maintained in other systems of records, 
including NRC-32, ``Office of the Chief Financial Officer Financial 
Transactions and Debt Collection Management Records-NRC.''

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees who apply for membership in the Fitness Center as 
well as current and inactive Fitness Center members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system includes employees' applications to participate in NRC's 
Fitness Center, information on individuals' degree of physical fitness 
and their fitness activities and goals, and various forms, memoranda, 
and correspondence related to Fitness Center membership and financial/
payment matters. Specific information contained in the application for 
membership includes the employee applicant's name, gender, age, Social 
Security number, height, weight, and medical information, including a 
history of certain medical conditions; the name of the individual's 
personal physician and any prescription or over-the-counter drugs taken 
on a regular basis; and the name and address of a person to be notified 
in case of emergency. Forms used to obtain or provide information 
include the following:
    (1) Application Package.
    (2) Release of Medical Information/Physician's Statement.
    (3) Fitness Assessment.
    (4) Pre-exercise Health Screening.
    (5) Account Logs.
    (6) Terminated Memberships.
    (7) New Memberships.
    (8) Monthly Dues Collected.
    (9) Accident Report.
    (10) ``Dear Participant'' Letter.
    (11) Refund Request.
    (12) Regional Employee Sign-in Log.
    (13) Member of the Month.
    (14) User Evaluation Form.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901(1996) ; Executive Order 9397, November 22, 1943.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. To the individual listed as an emergency contact, in the event 
of an emergency.
    b. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 or 2906.
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    Disclosures Pursuant to 5 U.S.C. 552a(b)(12):
    Disclosures of information to a consumer reporting agency are not 
considered a routine use of records. Disclosures may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681(a)(f)) or the Federal Claims Collection 
Act of 1966, as amended (31 U.S.C. 3701(a)(3) (1996)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on computer media and in paper form in logs 
and files.

RETRIEVABILITY:
    Information is indexed and accessed by an individual's name and/or 
Social Security number.

SAFEGUARDS:
    Records in the primary system are maintained in a building where 
access is controlled by a security guard force. Access to the Fitness 
Center is controlled by keycard and bar code verification. Records in 
paper form are stored alphabetically by individuals' names in lockable 
file cabinets maintained in the NRC Fitness Center where access to the 
records is limited to agency and Fitness Center personnel whose duties 
require access. The records are under visual control during duty hours. 
Automated records are protected by screen saver. Access to automated 
data requires use of proper password and user identification codes. 
Only authorized personnel have access to areas in which information is 
stored.

RETENTION AND DISPOSAL:
    Fitness Center records are currently unscheduled and must be 
retained until the National Archives and Records Administration 
approves a records disposition schedule for this material.

SYSTEM MANAGER(S) AND ADDRESS:
    Safety and Health Program Manager, Office of Human Resources, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office of 
the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
Washington, DC 20555-0001, and comply with the procedures contained in 
NRC's Privacy Act regulations, 10 CFR Part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedures.''

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedures.''

[[Page 56449]]

RECORD SOURCE CATEGORIES:
    Information in this system of records is principally obtained from 
the individuals upon whom the records are maintained. Other sources of 
information include, but are not limited to, the NRC Fitness Center 
Director and other staff, physicians retained by the NRC, the 
individuals' personal physicians, and other systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

Addendum I--List of U.S. Nuclear Regulatory Commission Locations

Part 1--NRC Headquarters Offices

    a. Gelman Building, 2120 L Street, NW., Washington, DC 20003-1527.
    b. One White Flint North, 11555 Rockville Pike, Rockville, Maryland 
20852-2738.
    c. Two White Flint North, 11545 Rockville Pike, Rockville, Maryland 
20852-2738.
    d. Warehouse, 5008 Boiling Brook Parkway, Rockville, Maryland 
20852-2738.

Part 2--NRC Regional Offices

    a. NRC Region I, 475 Allendale Road, King of Prussia, Pennsylvania 
19406-1415.
    b. NRC Region II, Atlanta Federal Center, 23 T85, 61 Forsyth 
Street, SW., Atlanta, Georgia 30303-3415.
    c. NRC Region III, 801 Warrenville Road, Lisle, Illinois 60532-
4351.
    d. NRC Region IV, 611 Ryan Plaza Drive, Suite 400, Arlington, Texas 
76011-8064.
    e. High-Level Waste Management Office, 1551 Hillshire Drive, Las 
Vegas, Nevada 89134.
    f. NRC Technical Training Center, 5746 Marlin Road, Suite 200, 
Chattanooga, Tennessee 37411-5677.

    Dated at Rockville, Maryland, this 11th day of September, 2000.

    For the Nuclear Regulatory Commission.
Stuart Reiter,
Acting Chief Information Officer.
[FR Doc. 00-23787 Filed 9-15-00; 8:45 am]
BILLING CODE 7590-01-P