[Federal Register Volume 65, Number 173 (Wednesday, September 6, 2000)]
[Notices]
[Pages 53989-53991]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-22697]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend system of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
October 6, 2000 unless comments are received which result in a contrary 
determination.

ADDRESSES: Privacy Act System Notice Manager, Records Management 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: TAPC-PDD-RP, Stop 5603, Ft. Belvoir, VA 22060-5603.

[[Page 53990]]


FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 30, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0095-1a TRADOC

System name:
    Individual Flight Records Folder (February 1, 1996, 61 FR 3687).

Changes:
* * * * *

System location:
    Delete entry and replace with `The original record folder is 
maintained at the individual's unit of assignment. Upon transfer, the 
record folder is given to the individual to turn in at his/her new 
unit, except for personnel assigned to Fort Rucker.
    Individual flight records of personnel assigned to Fort Rucker are 
located at the Directorate of Plans, Training, Mobilization, and 
Security, Resident Training Management Division, Student Support 
Branch, Flight Records Section, Building 5700, Room 210, Fort Rucker, 
AL 36362-5000. Upon leaving the service, the folder is turned in with 
all other official military records (personnel, finance, medical, 
dental, etc.) at the Adjutant General transfer point.
    Individual flight records for contractor personnel are maintained 
by the designated Government Flight Representative at the contractor 
facility.'
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army; and Army Regulation 95-20, Contractor Flight Operations; and E.O. 
9397 (SSN).'
* * * * *

Retrievability:
    Delete entry and replace with `By name, Social Security Number or 
Army Serial Number.'

Retention and disposal:
    Delete entry and replace with `Active paper records are retained by 
the Flight Operations Facility until individual is transferred or 
separated. The records are transferred with the military personnel 
records jacket or civilian personnel folders, as appropriate. Upon 
separation or retirement of individual, the records are retired to the 
National Personnel Records Center (Civilian Personnel Records), 111 
Winnebago Street, St. Louis, MO 63118 and U.S. Army Personnel Center 
(Military Personnel Records), and U.S. Army Reserve Components 
Personnel and Administration Center (Reserve Personnel), 9700 Page 
Street, St. Louis, MO 63132-5200; retained for 20 years after date 
earliest document in the folder.
    Flight orders and Flight examinations are maintained until the end 
of the current calendar year for which they were conducted then 
destroyed 2 years and 1 year after the cutoff period of one year, 
respectively. Flight regulation violations are maintained until the 
case is closed then destroyed one year from the date of closure. 
Automated management information at system locations is retained until 
no longer needed for current operations.'

System manager(s) and address:
    Delete entry and replace with `Commander, U.S. Army Aviation 
Center, Privacy Act Officer, Fort Rucker, AL 36362-5000.'
* * * * *
A0095-1a TRADOC

System name:
    Individual Flight Records Folder.

System location:
    The original record folder is maintained at the individual's unit 
of assignment. Upon transfer, the record folder is given to the 
individual to turn in at his/her new unit, except for personnel 
assigned to Fort Rucker.
    Individual flight records of personnel assigned to Fort Rucker are 
located at the Directorate of Plans, Training, Mobilization, and 
Security, Resident Training Management Division, Student Support 
Branch, Flight Records Section, Building 5700, Room 210, Fort Rucker, 
AL 36362-5000. Upon leaving the service, the folder is turned in with 
all other official military records (personnel, finance, medical, 
dental, etc.) at the Adjutant General transfer point.
    Individual flight records for contractor personnel are maintained 
by the designated Government Flight Representative at the contractor 
facility.

Categories of individuals covered by the system:
    Army aviators who are members of the Active and Reserve Components 
and qualified and current in the aircraft to be flown; civilian 
employees of Government agencies and Government contractors who have 
appropriate certifications or ratings, flight surgeons or aeromedical 
physicians' assistants in aviation service, enlisted crew chief/crew 
members, aerial observers, personnel in non-operational aviation 
positions, and those restricted or prohibited by statute from taking 
part in aerial flights.

Categories of records in the system:
    DA Forms 759 and 759-1 (Individual Flight and Flight Certificate 
Army (Sections I, II, and III)); DA Form 4186 (Medical Recommendations 
for Flying Duty), DD Form 1821 (Contractor Crewmember Record); Name, 
Social Security Number, home address, date of birth, security clearance 
data, education, waivers, qualifications, disqualifications, re-
qualifications, training, proficiency, and experience data, medical and 
physiological data, approvals to operate Government aircraft, requests 
for approval or contractor flight crewmember and contractor 
qualification training, and similar relevant documents.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 95-20, 
Contractor Flight Operations; and E.O. 9397 (SSN).

Purpose(s):
    To record the flying experience and qualifications data of each 
aviator, crew member, and flight surgeon in aviation service; and to 
monitor and manage individual contractor flight and ground personnel 
records.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Federal Aviation Agency and/or 
the National Transportation Safety Board.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's

[[Page 53991]]

compilation of system of record notices apply to this record system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, notebooks, and selected data 
automated on computer tapes and discs for management purposes.

Retrievability:
    By name, Social Security Number or Army Serial Number.

Safeguards:
    Records are maintained in secure areas available only to designated 
persons having official need for the record.
    Automated systems employ computer hardware/software safeguard 
features and controls which meet the administrative, physical, and 
technical safeguards of Army Regulation 380-19, Information Systems 
Security.

Retention and disposal:
    Active paper records are retained by the Flight Operations Facility 
until individual is transferred or separated. The records are 
transferred with the military personnel records jacket or civilian 
personnel folders, as appropriate. Upon separation or retirement of 
individual, the records are retired to the National Personnel Records 
Center (Civilian Personnel Records), 111 Winnebago Street, St. Louis, 
MO 63118 and U.S. Army Personnel Center (Military Personnel Records), 
and U.S. Army Reserve Components Personnel and Administration Center 
(Reserve Personnel), 9700 Page Street, St. Louis, MO 63132-5200; 
retained for 20 years after date earliest document in the folder.
    Flight orders and Flight examinations are maintained until the end 
of the current calendar year for which they were conducted then 
destroyed 2 years and 1 year after the cutoff period of one year, 
respectively. Flight regulation violations are maintained until the 
case is closed then destroyed one year from the date of closure. 
Automated management information at system locations is retained until 
no longer needed for current operations.

System manager(s) and address:
    Commander, U.S. Army Aviation Center, Privacy Act Officer, Fort 
Rucker, AL 36362-5000.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Flight Operations Section of their current unit or contractor facility. 
If assigned to Fort Rucker and not on active duty, send written 
inquiries to addresses listed under System location: or to the system 
manager.
    Individual should provide the full name, Social Security Number, 
details which will help locate the records, current address, and 
signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system may visit or address written inquiries to the Flight 
Operations Section of their current unit or contractor facility. If 
assigned to Fort Rucker and not on active duty, send written inquiries 
to addresses listed under System location: or to the system manager.
    Individual should provide the full name, Social Security Number, 
details which will help locate the records, current address, and 
signature.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents, and 
appealing initial determinations are contained in Army Regulation 340-
21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From the individual, Federal Aviation Administration, flight 
surgeons, evaluation reports, proficiency and readiness tests, and 
other relevant records and reports.

Exemptions claimed for the system:
    None.
[FR Doc. 00-22697 Filed 9-5-00; 8:45 am]
BILLING CODE 5001-10-F