[Federal Register Volume 65, Number 170 (Thursday, August 31, 2000)]
[Notices]
[Pages 53083-53085]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-22260]


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DEPARTMENT OF THE TREASURY


Departmental Offices; Privacy Act of 1974, as Amended; Systems of 
Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of proposed new privacy act system of records.

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SUMMARY: The Department of the Treasury proposes to add a new Treasury-
wide system of records to its inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended. This action is 
necessary to meet the requirements of the Privacy Act to publish in the 
Federal Register notice of the existence and character of records 
systems maintained by the agency (5 U.S.C. 552a(e)(4)).

DATES: The new system will be effective without further notice October 
10, 2000, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Comments should be sent to Director, Office of Personnel 
Policy, Room 6018 Metropolitan Square, Department of the Treasury, 
Washington, DC 20220.

FOR FURTHER INFORMATION CONTACT: Hank Reddick, Office of Personnel 
Policy, (202) 622-0735.

SUPPLEMENTARY INFORMATION: The Department of the Treasury Child Care 
Tuition Assistance Records system will collect family income data from 
Department of the Treasury employees for the purpose of determining 
their eligibility for child care tuition assistance. It also will 
collect

[[Page 53084]]

information from the employee's child care provider(s) for verification 
purposes; e.g., that the provider is licensed. Collection of data will 
be by tuition assistance application forms submitted by employees.
    The new system of records report as required by 5 U.S.C. 552a(r) of 
the Privacy Act has been submitted to the Committee on Government 
Operations of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget, pursuant to Appendix I to OMB Circular A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996.
    The proposed Treasury Child Care Tuition Assistance Records--
Treasury/DO .006 is published in its entirety below.

    Dated: August 15, 2000.
Shelia Y. McCann,
Deputy Assistant Secretary (Administration).
Treasury/DO .006

System name:
    Treasury Child Care Tuition Assistance Records.

System location:
    Department of the Treasury,1500 Pennsylvania Ave., NW, Washington, 
DC 20220. The locations at which the system is maintained by Treasury 
components are:
    1. a. Departmental Offices (DO):
    1500 Pennsylvania Ave., NW, Washington, DC 20220.
    b. The Office of Inspector General (OIG): 740 15th Street, NW, 
Washington, DC 20220.
    c. Treasury Inspector General for Tax Administration (TIGTA): 1111 
Constitution Ave., NW, Washington, DC 20224.
    2. Bureau of Alcohol, Tobacco and Firearms (ATF): 650 Massachusetts 
Avenue, NW, Washington, DC 20226.
    3. Office of the Comptroller of the Currency (OCC): 250 E Street, 
NW, Washington, DC 20219-0001.
    4. United States Customs Service (CS): 1301 Constitution Avenue, 
NW, Washington DC 20229.
    5. Bureau of Engraving and Printing (BEP): 14th & C Streets, SW, 
Washington, DC 20228.
    6. Federal Law Enforcement Training Center (FLETC): Glynco, Ga. 
31524.
    7. Financial Management Service (FMS): 401 14th Street, SW, 
Washington, DC 20227.
    8. Internal Revenue Service (IRS): 1111 Constitution Avenue, NW, 
Washington, DC 20224.
    9. United States Mint (MINT): 801 9th Street, NW, Washington, DC 
2022.
    10. Bureau of the Public Debt (BPD): 200 Third Street, Parkersburg, 
WV 26101.
    11. United States Secret Service (USSS): 950 H Street, NW, 
Washington, DC 20001.
    12. Office of Thrift Supervision (OTS): 1700 G Street, NW, 
Washington, DC 20552.

Categories of individuals covered by the system:
    Employees of the Department of the Treasury who voluntarily apply 
for child care tuition assistance, the employee's spouse, their 
children and their child care providers.

Categories of records in the system:
    Records may include application forms for child care tuition 
assistance containing personal information, including employee (parent) 
name, Social Security Number, pay grade, home and work numbers, 
addresses, telephone numbers, total family income, names of children on 
whose behalf the parent is applying for tuition assistance, each 
child's date of birth, information on child care providers used 
(including name, address, provider license number and State where 
issued, tuition cost, and provider tax identification number), and 
copies of IRS Form 1040 and 1040A for verification purposes. Other 
records may include the child's social security number, weekly expense, 
pay statements, records relating to direct deposits, verification of 
qualification and administration for the child care tuition assistance.

Authority for maintenance of the system:
    Pub. L. 106-58, section 643 and E.O. 9397.

Purpose:
    To establish and verify Department of the Treasury employees' 
eligibility for child care subsidies in order for the Department of the 
Treasury to provide monetary assistance to its employees. Records are 
also maintained so the Department can make payments to child care 
providers on an employee's behalf.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to: (1) Disclose pertinent information to 
the appropriate Federal, State, or local agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, where the Department of the Treasury becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual;
    (3) Disclose information to another Federal agency, to a court, or 
a party in litigation before a court or in an administrative proceeding 
being conducted by a Federal agency, when the Government is a party to 
the judicial or administrative proceeding. In those cases where the 
Government is not a party to the proceeding, records may be disclosed 
if a subpoena has been signed by a judge;
    (4) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (5) Disclose information to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the Department of the Treasury is authorized to 
appear, when: (a) The Department of the Treasury, or any component 
thereof; or (b) any employee of the Department of the Treasury in his 
or her official capacity; or (c) any employee of the Department of the 
Treasury in his or her individual capacity where the Department of 
Justice or the Department of the Treasury has agreed to represent the 
employee; or (d) the United States, when the Department of the Treasury 
determines that litigation is likely to affect the Department of the 
Treasury or any of its components; is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice or the Department of the Treasury is deemed by 
the Department of the Treasury to be relevant and necessary to the 
litigation; provided, however, that the disclosure is compatible with 
the purpose for which records were collected;
    (6) Provide records to the Office of Personnel Management, Merit 
Systems Protection Board, Equal Employment Opportunity Commission, 
Federal Labor Relations Authority, the Office of Special Counsel, and 
General Accounting Office for the purpose of properly administering 
Federal personnel systems or other agencies' systems in accordance with 
applicable laws, Executive Orders, and regulations;
    (7) Disclose information to contractors, grantees, or volunteers 
performing or working on a contract, service, grant, or cooperative 
agreement, or job for the Federal Government;
    (8) Disclose information to a court, magistrate, or administrative 
tribunal when necessary and relevant in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil

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discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena;
    (9) Disclose information to unions recognized as exclusive 
bargaining representatives under 5 U.S.C. chapter 71, and other parties 
responsible for the administration of the Federal labor-management 
program if needed in the performance of their authorized duties.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

Retrievability:
    By name; may also be cross-referenced to Social Security Number.

Safeguards:
    When not in use by an authorized person, paper records are stored 
in lockable file cabinets or secured rooms. Electronic records are 
protected by the use of passwords.

Retention and disposal:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines.

System manager(s) and address:
    Treasury official prescribing policies and practices: Director, 
Office of Personnel Policy, Room 6018-Metropolitan Square, Department 
of the Treasury, Washington, DC 20220. Officials maintaining the system 
and records for the Treasury components are:
    1. a. DO: Director, Office of Personnel Resources, Department of 
the Treasury, Room 1462-MT, Washington, DC 20220.
    b. Office of General Counsel: Administrative Officer, Department of 
the Treasury, Room 1417-MT, Washington, DC 20220.
    c. OIG: Personnel Officer, 740 15th St., NW, Suite 510, Washington, 
DC 20220.
    d. TIGTA: Director, Management Resources & Support, 1111 
Constitution Ave., NW, TIGTA: IG:NS:HR, Room 6402, Washington, DC 
20224.
    2. ATF: Chief, Personnel Division 650 Massachusetts Ave., NW, Room 
4100, Washington, DC 20226.
    3. OCC: Director, Human Resources Division Independence Square, 250 
E St., SW, 4th Floor, Washington, DC 20219.
    4. USCS: Personnel Director, HRM, 1300 Pennsylvania Ave., NW Room 
2.4a, International Trade Center, Washington, DC 20229.
    5. BEP: Chief, Office of Human Resources. 14th & C St., SW, Room 
202-13a, Washington, DC 20228.
    6. FLETC: Human Resources Officer, Bldg 94, Room E-2, Glynco, GA 
31524.
    7. FMS: Director, Human Resources Division, PG Center II Bldg, Rm. 
114f, 3700 East West Highway, Hyattsville, MD 20782.
    8. IRS: Director Personnel Policy Division, 1111 Constitution Ave., 
Building CP6--M:S:P, Washington, DC 20224.
    9. MINT: Assistant Director, Human Resources 801 9th Street, NW, 
Room 6S34, Washington, DC 20220.
    10. BPD: Child Care Assistance Program (CCAP) Coordinator P.O. Box 
1328, Room 302, Parkersburg, W. VA 26106-1328.
    11. USSS: Chief, Personnel Division 950 H St., NW, 7th Floor, 
Washington, DC 20223.
    12. OTS: Director, Human Resources Division, 1700 G St., NW, 2nd 
Floor, Washington, DC 20552.

Notification procedure:
    Individuals seeking access to any record contained in the system of 
records, or seeking to contest its content, may inquire in accordance 
with instructions given in the appendix for each Treasury component 
appearing at 31 CFR part 1, subpart C.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information is provided by Department of the Treasury employees who 
apply for child care tuition assistance.

Exemptions claimed for the system:
    None.

[FR Doc. 00-22260 Filed 8-30-00; 8:45 am]
BILLING CODE 4810-25-P