[Federal Register Volume 65, Number 169 (Wednesday, August 30, 2000)]
[Notices]
[Pages 52715-52717]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-22086]



[[Page 52715]]

-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Defense Finance and Accounting Service


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DOD.

ACTION: Notice of New Systems of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service proposes to add two 
systems of records notices to its inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 29, 2000 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Privacy Act Officer, Defense Finance and Accounting Service, 
1931 Jefferson Davis Highway, ATTN: DFAS/PE, Arlington, VA 22240-5291.

FOR FURTHER INFORMATION CONTACT: Mrs. Pauline E. Korpanty at (703) 607-
3743.

SUPPLEMENTARY INFORMATION: The complete inventory of Defense Finance 
and Accounting Service records system notices subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended, have been published in the 
Federal Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, was submitted on August 16, 2000, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated:August 24, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T1300

System name:
    Disbursing Officer Establishment and Appointment Files.

System location:
    Defense Finance and Accounting Service-Cleveland Center, 1240 East 
9th Street, Cleveland, OH 44199-2055.
    Defense Finance and Accounting Service-Kansas City Center, 1500 
East 95th Street, Kansas City, MO 64197-0001.
    Defense Finance and Accounting Service-Indianapolis Center, 8899 
East 56th Street, Indianapolis, IN 46249-0001.
    Defense Finance and Accounting Service-Denver Center, 6760 East 
Irvington Place, Denver, CO 80279-5000.
    Defense Finance and Accounting Service-Columbus Center, 4280 East 
5th Avenue, Building 3, Columbus, OH 43218-2317.

Categories of individuals covered by the system:
    Military members and DoD civilians who are appointed as deputies 
and individuals appointed as accountable disbursing officers.

Categories of records in the system:
    Records include forms for designation and appointment of deputy and 
disbursing officer, letters to Federal Reserve banks, and requests for 
approval and appointment of accountable officers; appointment letters; 
commencement of disbursing duty letters; Financial Management Service 
Forms 3023, Specimen Signatures and 5583, Signature Card.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DoD 7000.14-R, DoD 
Financial Management Regulation; DFAS 005, Delegation of Statutory 
Authority; and E.O. 9397 (SSN).

Purpose(s):
    Information is used to determine whether an individual has held an 
accountable position in the past.
    To obtain data for the appointment or termination of deputies and 
the appointment or termination of other than finance officers as 
accountable officers.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal Reserve banks to verify authority of the accountable 
individual to issue Treasury checks.
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, optical disk systems, and computer 
databases.

Retrievability:
    By individual's name, Social Security Number and accounting and 
disbursing station number.

Safeguards:
    As a minimum, records are accessed by person(s) responsible for 
servicing, and are authorized to use, the record system in performance 
of their official duties who are properly screened and cleared for need 
to know. Additionally, at some Centers, records are in office buildings 
protected by guards and controlled by screening of personnel and 
registering of visitors.

Retention and disposal:
    Disposition pending. Until the National Archives and Records 
Administration has approved the disposition, records will be treated as 
permanent.

System manager(s) and address:
    Director of Network Operations, Defense Finance and Accounting 
Service-Cleveland Center, 1240 East 9th Street, Cleveland, OH 44199-
2055.
    Director of Accounting Operations, Defense Finance and Accounting 
Service-Kansas City Center, 1500 East 95th Street, Kansas City, MO 
64197-0001.
    Director of Network Operations, Defense Finance and Accounting 
Service-Indianapolis Center, 8899 East 56th Street, Indianapolis, IN 
46249-0001.
    Director of Accounting Operations, Defense Finance and Accounting 
Service-Denver Center, 6760 East Irvington Place, Denver, CO 80279-
5000.
    Director of Accounting Operations or Network Operations, Defense 
Finance and Accounting Service-Columbus Center, 4280 East 5th Avenue, 
Building 3, Columbus, OH 43218-2317.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer at the appropriate DFAS 
Center.
    Individuals should provide sufficient proof of identity, such as 
full name, Social Security Number, or other information verifiable from 
the record itself.

[[Page 52716]]

Record access procedure:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the records management officer or the Privacy Act Officer at the 
appropriate DFAS Center.
    Individual should provide sufficient proof of identity, such as 
full name, Social Security Number, or other information verifiable from 
the record itself.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    Finance and accounting officers.

Exemptions claimed for the system:
    None.
T7280

System name:
    Uniformed Services Savings Deposit Program (USSDP).

System location:
    Defense Finance and Accounting Service-Cleveland Center, 1240 East 
9th Street, Cleveland, OH 44199-2055.

Categories of individuals covered by the system:
    Military members on a permanent duty assignment outside the United 
States or its possessions, or members on a temporary duty assignment in 
support of a contingency operation outside the United States or its 
possessions, who choose to deposit their current pay and allowances, or 
a portion thereof, into an account administered by the Defense Finance 
and Accounting Service (DFAS).
    Members who are in a missing status and whose pay and allowances, 
or a portion thereof, are deposited into an account administered by 
DFAS are also included.
    Dependents, next-of-kin, survivors and former spouses of Uniformed 
Services Savings Deposit Program (USSDP) participants may be included.

Categories of records in the system:
    Records required to administer the account, and account for accrued 
interest which includes, but is not limited to, the master account 
records for each depositor, transaction records of monetary data 
(deposits, withdrawals and adjustments), allotment records, name and 
Social Security Number change record, settled records, check writing 
and voucher register data records, interest paid records, quarterly 
statements records, supplemental address for interest refund records. 
File also contains correspondence files covering requests for 
information from members, Federal agencies, spouses, former spouses, 
dependents, survivors, widows or widowers, next of kin, the American 
Red Cross, Congress, and other DoD components.

Authority for maintenance of the system:
    Pub.L. 89-538, Armed Forces Savings Deposits; 5 U.S.C. 301, 
Departmental Regulations; 10 U.S.C. 1035, Deposits of Savings; and E.O. 
9397 (SSN)

Purpose(s):
    Information is collected to facilitate account maintenance, 
including updating for deposits, withdrawals, interest accruals, 
adjustments and summary data, prior to clearing account when the 
account is terminated.
    All records in this system of records are subject to use in 
authorized computer matching programs with the Department of Defense 
and with other Federal agencies or non-Federal agencies as regulated by 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Veterans Affairs and the Social Security 
Administration to determine eligibility, entitlements, and addresses of 
Uniformed Services Deposit Program members.
    To the Federal Housing Agency (FHA) to verify eligibility for 
loans.
    To the American Red Cross to use in assisting the member or 
dependents in emergency situations.
    To the widow or widower, dependent, or next-of-kin of deceased 
members to settle the affairs of the former member.
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of record system notices also apply to this system.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act, 14 U.S.C. 1681a(f) or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3). The purpose of this disclosure is to aid 
in the collection of outstanding debts owed to the Federal government; 
typically to provide an incentive for debtors to repay delinquent 
Federal government debts by making these debts part of their credit 
records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in paper files, on computer magnetic tapes and computer 
paper printouts, and on microfiche.

Retrievability:
    By name and Social Security Number.

Safeguards:
    As a minimum, records are accessed by person(s) responsible for 
servicing, and authorized to use, the record system in performance of 
their official duties who are properly screened and cleared for need to 
know.

Retention and disposal:
    Disposition pending. Until the National Archives and Records 
Administration has approved the disposition, records will be treated as 
permanent.

System manager(s) and address:
    Deputy Director for Finance Operations, Code F, Defense Finance and 
Accounting Service-Cleveland Center, 1240 East Ninth Street, Cleveland, 
OH 44199-2055.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer, Defense Finance and 
Accounting Service-Cleveland Center, 1240 Ninth Street, Cleveland, OH 
44199-2055.
    Individuals should provide sufficient proof of identity, such as 
name, Social Security Number, or other information verifiable from the 
record itself.

Record Access procedures:
    Individuals seeking access to information about themselves 
contained

[[Page 52717]]

in this system of records should address written inquiries to the 
Privacy Act Officer, Defense Finance and Accounting Service-Cleveland 
Center, 1240 East Ninth Street, Cleveland, OH 44199-2055.
    Individuals should provide sufficient proof of identity, such as 
name, Social Security Number, or other information verifiable from the 
record itself.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    Information is obtained from the member, spouse, next-of-kin, 
survivors, and automated system interfaces with other pay systems.

Exemptions claimed for the system:
    None.
[FR Doc. 00-22086 Filed 8-29-00; 8:45 am]
BILLING CODE 5001-10-F