[Federal Register Volume 65, Number 169 (Wednesday, August 30, 2000)]
[Notices]
[Pages 52712-52714]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-22085]


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DEPARTMENT OF DEFENSE

National Reconnaissance Office


Privacy Act of 1974; System of Records

AGENCY: National Reconnaissance Office, DOD.

ACTION: Notice to Add Systems of Records.

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SUMMARY: The National Reconnaissance Office is adding three systems of 
records notices to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 29, 2000 unless comments are received which result in a 
contrary determination.

ADDRESSES: National Reconnaissance Office, 14675 Lee Road, Chantilly, 
VA 20151-1715.

FOR FURTHER INFORMATION CONTACT: Ms. Barbara Freimann at (703) 808-
5029.

SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems 
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 16, 2000, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 24, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
QNRO-5

System name:
    Freedom of Information Act Reading Room Visitors Log.

System location:
    Management Services and Operations, Information Access and Release 
Center, National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 
20151-1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) Freedom of Information Act 
(FOIA) Reading Room visitors, to include requesters, researchers, 
historians, and news media personnel. Visitors may be U.S. citizens or 
foreign nationals.

Categories of records in the system:
    Visitor name, Social Security Number, number of hours spent in the 
reading room, number of photocopies made, and visitors' duplication 
charges, if any.

Authority for maintenance of the system:
    5 U.S.C. 552, Freedom of Information Act; National Security Act of 
1947, as amended, 50 U.S.C. 401 et seq; 5 U.S.C. 301, Departmental 
Regulations; E.O. 12333; E.O. 12958; E.O. 12968; and E.O. 9397 (SSN).

Purpose(s):
    Information is used to compile data needed in the annual 
statistical report to Congress, and to assess duplication charges, if 
any.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The fact of a FOIA requester's visit can be disclosed in a 
subsequent FOIA release; however, no other personal information will be 
released.
    The DoD `Blanket Routines Uses' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files and automated information system, maintained in 
computers and computer output products.

Retrievability:
    Visitor's name and Social Security Number, and date of visit.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
limited to Information Access and Release Center (IARC) staff whose 
official duties require such access. Computer file access is 
electronically limited; paper files are stored in the reading room 
which is locked when unattended by IARC staff.

Retention and disposal:
    Records are temporary, destroyed when two years old or sooner if no 
longer needed for administrative use.

System manager(s) and address:
    Chief, Information Access and Release Center, Management Services 
and Operations, National Reconnaissance Office, 14675 Lee Road, 
Chantilly, VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social

[[Page 52713]]

Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by the reading room visitors and by 
Information Access and Release Center staff.

Exemptions claimed for the system:
    None.
QNRO-7

System name:
    Cub Run Elementary School Volunteers Database.

System location:
    Cub Run Outreach Program, National Reconnaissance Office, 14675 Lee 
Road, Chantilly, VA 20151-1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) civilian, military, and 
contractor personnel who have chosen to participate in the school 
sponsorship program.

Categories of records in the system:
    Name, work telephone number, government or contractor affiliation, 
number of hours worked at the school or on school projects, the 
volunteers' interest areas or fields of expertise, and community 
service awards for volunteer activities

Authority for maintenance of the system:
    National Security Act of 1947, as amended, 50 U.S.C. 401 et seq; 5 
U.S.C. Departmental Regulations; E.O. 12820; and E.O. 12333.

Purpose(s):
    This database records the hours of community service and provides a 
list of volunteers and their specialties from which the coordinator 
fills the requests from the school. The system also records the 
community service awards that volunteers have earned.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information will be shared with the Cub Run Elementary School 
personnel for the assignment of volunteers and for the school's 
recognition of their contributions.
    The DoD `Blanket Routines Uses' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated information system, maintained in computers and computer 
output products.

Retrievability:
    Name, area of expertise, dates of service, and type of award.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
electronically limited by password to staff whose official duties 
require such access.

Retention and disposal:
    Records are temporary, deleted when obsolete or no longer needed. 
The system will not be maintained should the program be discontinued.

System manager(s) and address:
    Cub Run Outreach Program Coordinator, National Reconnaissance 
Office, 14675 Lee Road, Chantilly, VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing

[[Page 52714]]

is true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by each volunteer; the school provides a 
sign-in log which tracks the hours of service of each volunteer.

Exemptions claimed for the system:
    None.
QNRO-12

System name:
    Technical Library Administration System.

System location:
    Technical Library, Management Services and Operations, National 
Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151-1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) civilian, military, and 
contractor personnel who are entitled to use the NRO's technical 
library services

Categories of records in the system:
    Name, work telephone number, office address, patron identification 
number and the last four digits of the patron's Social Security Number.

Authority for maintenance of the system:
    National Security Act of 1947 as amended, 50 U.S.C. 401 et seq; 5 
U.S.C. 301, Departmental Regulations; E.O. 12333; and E.O. 9397 (SSN).

Purpose(s):
    The collected information supports administrative, circulation, and 
inventory functions of the Technical Library.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routines Uses' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated information system, maintained in computers and computer 
output products

Retrievability:
    The Library staff retrieves patron information by name and patron 
identification number. A patron may check his own circulation data by 
using the last four digits of his Social Security Number. A patron, 
however, may substitute any non-used four digit numbers rather than 
those of his Social Security Number.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
limited to library staff whose official duties require such access. The 
automated information system is on a protected network and the system 
itself is password protected.

Retention and disposal:
    Patron information is retained for the duration of NRO assignment 
and is electronically deleted as part of out-processing. Information 
regarding the status of an individual's library material(s) is retained 
for the checkout period only, normally three weeks. Circulation data is 
retained beyond return of the item(s) only for administrative purposes; 
at this point the data can be retrieved only by item title.

System manager(s) and address:
    Chief, Technical Library, Management Services and Operations, 
National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151-
1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Employee names are initially populated from an employee database; 
library users subsequently provide information when checking out 
library materials.

Exemptions claimed for the system:
    None.
[FR Doc. 00-22085 Filed 8-29-00; 8:45 am]
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