[Federal Register Volume 65, Number 169 (Wednesday, August 30, 2000)]
[Notices]
[Pages 52717-52718]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-22084]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended. The alteration adds a 
routine use to the system of records notice to permit the disclosure of 
information to news media.

DATES: This proposed action will be effective without further notice on 
September 29, 2000 unless comments are received which result in a 
contrary determination.

ADDRESSES: Privacy Act System Notice Manager, Records Management 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: TAPC-PDD-RP, Stop 5603, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 18, 2000, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 24, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0360-5 SAPA

SYSTEM NAME:
    Biography Files (February 22, 1993, 58 FR 10002).

CHANGES:
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with ``Biographical material including 
name, position, rank, educational degrees/grade, summary of service, 
photographs, newspaper clippings, speeches, outstanding achievements 
may also be included and related documents.''
* * * * *

PURPOSE:
    Delete entry and replace with ``To respond to queries from the news 
Media, and Army agencies/commands relating to individuals concerned.''

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Add to entry ``Records may be released to the news media to use for 
informational purposes.''
* * * * *
A0360-5 SPA

SYSTEM NAME:
    Biography Files.

SYSTEM LOCATION:
    Military records are located at General Officer Management Office, 
Office to the Chief of Staff, Army, 200 Army Pentagon, Washington, DC 
20310-0200.
    Civilian records are located at U.S. Army, Senior Executive Service 
Office, 111 Army Pentagon, Washington, DC 20310-0111.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Senior Department of the Army military and civilian personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographical material including name, position, rank, educational 
degrees/grade, summary of service, photographs, newspaper clippings, 
speeches, outstanding achievements may also be included and related 
documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 360-5, 
Public Information; Army Regulation 690-900, Chapter 920, Civilian 
Personnel-Senior Executive Service.

PURPOSE(S):
    To respond to queries from the news media, and Army agencies/
commands relating to individuals concerned.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Records may be released to the news media to use for informational 
purposes.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic media and paper records in file folders.

RETRIEVABILITY:
    By individual's surname.

SAFEGUARDS:
    Records are accessed only by designated officials having need 
therefor in the performance of their assigned duties. Storage areas are 
locked during non-duty hours.

RETENTION AND DISPOSAL:
    Disposition pending. Until the National Archives and Records 
Administration approve the retention and disposal schedule, treat 
records as permanent.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, General Officer Management Office, Office of the Chief of 
Staff, Army, 200 Army Pentagon, Washington, DC 20310-0200 for military 
records.

[[Page 52718]]

    Chief, Office of the Secretary of the Army, U.S. Army Senior 
Executive Service Office, 111 Army Pentagon, Room 2C600 Washington, DC 
20310-0111 for civilian records.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, General Officer Management Office, Office to the Chief of 
Staff, Army, 200 Army Pentagon, Washington, DC 20310-0200 for military 
records or to the Chief, U.S. Army, Senior Executive Service Office, 
111 Army Pentagon, Washington, DC 20310-0111 for civilian records.
    For verification purposes, individual should provide full name, 
current address and telephone number, and signature.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in the system should address written inquiries to the Chief, 
General Officer Management Office, Office to the Chief of Staff, Army, 
200 Army Pentagon, Washington, DC 20310-0200 for military records or to 
the Chief, U.S. Army, Senior Executive Service Office, 111 Army 
Pentagon, Washington, DC 20310-0111 for civilian records.
    For verification purposes, individual should provide full name, 
current address and telephone number, and signature.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    From the individual; clippings from published media; published 
media; published biographical data from Army records and reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 00-22084 Filed 8-29-00; 8:45 am]
BILLING CODE 5001-10-M