[Federal Register Volume 65, Number 169 (Wednesday, August 30, 2000)]
[Notices]
[Pages 52708-52712]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-22083]


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DEPARTMENT OF DEFENSE

National Reconnaissance Office


Privacy Act of 1974; System of Records

AGENCY: National Reconnaissance Office, DOD.

ACTION: Notice to Add Systems of Records.

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SUMMARY: The National Reconnaissance Office is adding four systems of 
records notices to its inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 29, 2000 unless comments are received which result in a 
contrary determination.

ADDRESSES: National Reconnaissance Office, 14675 Lee Road Chantilly, VA 
20151-1715.

FOR FURTHER INFORMATION CONTACT: Ms. Barbara Freimann at (703) 808-
5029.

SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems 
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 16, 2000, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 24, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
QNRO-13

System name:
    Training and Enrollment Support System (TESS).

System location:
    Office of Security, Office of Security Training and Education 
Division, National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 
20151-1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) civilian, military, and 
contractor personnel who have chosen to participate in the security 
training and education program.

Categories of records in the system:
    Name, Social Security Number, employer, date and place of birth, 
work addresses, work telephone numbers, facsimile numbers, company, 
organization, job position, activities (courses) with dates and status, 
sponsor, program access status, and (occasionally) security 
investigation date.

Authority for maintenance of the system:
    National Security Act of 1947, as amended, 50 U.S.C. 401 et seq; 5 
U.S.C.

[[Page 52709]]

301, Departmental Regulations; E.O. 12333; and E.O. 9397 (SSN).

Purpose(s):
    The Training and Enrollment Support System is used to manage the 
nomination and enrollment administrative process for training in 
security-related courses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Some records may be released to employing organizations to document 
training.
    The DoD `Blanket Routines Uses' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated information system, maintained in computers and computer 
output products

Retrievability:
    Name and Social Security Number.

Safeguards:
    Records are stored in secure, a gated facility, guard, badge, and 
password access protected. Access to the automated information system 
is limited to a small number of staff members. The system is restricted 
access and password protected. Use of the data in the records is 
limited to those of the training staff whose official duties require 
such access.

Retention and disposal:
    Records are temporary, to be destroyed when three years old. 
Earlier disposal is authorized if records are superseded, obsolete, or 
no longer needed. Records relating to training courses sponsored by 
other agencies or organizations are also temporary, destroyed when 
superseded, obsolete, or no longer needed.

System manager(s) and address:
    Chief, Office of Security Training and Education Division National 
Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by the individual on the course nomination 
forms. Some information is supplied from the Super Message Case 
Personnel data base.

Exemptions claimed for the system:
    None.
QNRO-14

System name:
    Automated Travel Information Processing System.

System location:
    Management Services and Operations, Travel Reservation and 
Accounting Center, National Reconnaissance Office, 14675 Lee Road, 
Chantilly, VA 20151-1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) military, and civilian 
personnel who make arrangements for official travel and training, or 
who have the responsibility to approve such travel and training 
arrangements.

Categories of records in the system:
    Name, Social Security Number, date of birth, employer, employee 
number, parent organization, office room number, work telephone number, 
grade or rank, accounting number, and travel orders to include travel 
dates, times, and locations

Authority for maintenance of the system:
    National Security Act of 1947, as amended, 50 U.S.C. 401 et seq; 5 
U.S.C. 301, Departmental Regulations; E.O. 12333; and E.O. 9397 (SSN).

Purpose(s):
    Records are used for automated travel preparation, approval, and 
accounting. Data occasionally may be used for the compilation of 
statistics and financial audits and accountability.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Records may, on occasion, be released to other government agencies 
for travel audits or oversight accountability.
    The DoD `Blanket Routines Uses' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

[[Page 52710]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated information system, maintained in computers and computer 
output products

Retrievability:
    Name, organization, travel order number, and accounting number.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Although all NRO personnel may access the 
Automated Travel Information Processing System to make their own 
individual travel arrangements, access to and use of different 
categories of records are partitioned and limited to Travel Reservation 
and Accounting Center staff whose official duties require such access.

Retention and disposal:
    Records are temporary and may be destroyed six years after the 
period of the account.

System manager(s) and address:
    Chief, Travel Reservation and Accounting Center, Management 
Services and Operations, National Reconnaissance Office, 14675 Lee 
Road, Chantilly, VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by the users of the system.

Exemptions claimed for the system:
    None.
QNRO-17

System name:
    NRO Alumni Database.

System location:
    Office of Policy, Center for the Study of National Reconnaissance, 
National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151-
1715.

Categories of individuals covered by the system:
    Current and former government, military, and contractor personnel, 
who have participated in certain National Reconnaissance Office (NRO) 
programs and projects.

Categories of records in the system:
    Name, Social Security Number, employer, work telephone number, home 
address and telephone number, date of birth, e-mail address, program 
association, organization or affiliation, dates of participation, and 
security-briefed status.

Authority for maintenance of the system:
    National Security Act of 1947, as amended, 50 U.S.C. 401 et seq; 5 
U.S.C. 301, Departmental Regulations; E.O. 12333; E.O. 9397 (SSN).

Purpose(s):
    The database will track the contributing alumni of national 
reconnaissance programs, particularly those programs retired or 
declassified. Data will be used for the activities of the 
declassification of post-Corona programs; the NRO's 40th Anniversary 
celebration; and as a resource for the NRO Historian's research.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Certain limited information concerning the alumni may be shared 
with other government agencies, the alumni's parent organizations, or 
with private persons, foundations or companies in order to recognize 
alumni contributions and achievements or, in some cases, to seek 
advice.
    The DoD `Blanket Routines Uses' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated information system, maintained in computers and computer 
output products

Retrievability:
    Data is retrieved by individual's name and program name.

Safeguards:
    Records are stored in secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
limited to NRO staff who are involved with the projects for which the 
database is maintained.

[[Page 52711]]

Retention and disposal:
    Records are historical and are permanent.

System manager(s) and address:
    Director, Center for the Study of National Reconnaissance, Office 
of Policy, National Reconnaissance Office, 4675 Lee Road, Chantilly, VA 
20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by the individual, by award nominators and 
fellow alumni, and by source documentation.

Exemptions claimed for the system:
    None.
QNRO-18

System name:
    Document On-line Control System.

System location:
    Management Services and Operations, Information Services Center, 
National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 20151-
1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) civilian, military, and 
contractor personnel who have custodianship of classified materials

Categories of records in the system:
    Name, office and document data such as title, (including series, 
revision, volume and copy number), security classification, type of 
media, origin date, security control channels, project codes, manifest 
information, package information and statistics

Authority for maintenance of the system:
    National Security Act of 1947, as amended, 50 U.S.C. 401 et seq; 5 
U.S.C. 301, Departmental Regulations; E.O. 12333; E.O. 12958; E.O. 
12968.

Purpose(s):
    The Document On-line Control System accounts for the accountable 
documents and tracks the non-accountable documents, and controls the 
record of the NRO personnel to whom the document is assigned.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be shared with other government agencies to track a 
specific document or identify the custodian of a particular document.
    The DoD `Blanket Routines Uses' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated information system, maintained in computers and computer 
output products.

Retrievability:
    Name, office, document title, control number, classification, type 
of media, transmittal package number, manifest number, date project 
codes, control channels, and statistics, as well as by scanning the 
document barcode.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
limited to Information Services Center staff whose official duties 
require such access. System access is pre-determined and restricted.

Retention and disposal:
    Records are permanent.

System manager(s) and address:
    Chief, Information Services Center, Management Services and 
Operations, National Reconnaissance Office, 14675 Lee Road, Chantilly, 
VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained

[[Page 52712]]

in this system should address written inquiries to the National 
Reconnaissance Office, Information Access and Release Center, 14675 Lee 
Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the 
United States of America that the foregoing is true and correct. 
Executed on (date). (Signature)'.
    If executed within the United States, its territories, 
possessions, or commonwealths: `I declare (or certify, verify, or 
state) under penalty of perjury that the foregoing is true and 
correct. Executed on (date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information entered into the system is supplied from the documents 
themselves and from the transmittal process of which the custodian's 
name is a part.

Exemptions claimed for the system:
    None.
[FR Doc. 00-22083 Filed 8-29-00; 8:45 am]
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