[Federal Register Volume 65, Number 169 (Wednesday, August 30, 2000)]
[Notices]
[Pages 52706-52708]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-22082]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary proposes to alter a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 29, 2000 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Section, Directives and Records Division, Washington Headquarters 
Services, Correspondence and Directives, 1155 Defense Pentagon, 
Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. David Bosworth at (703) 588-0159.

SUPPLEMENTARY INFORMATION: The Office of the Secretary systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 21, 2000 to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining

[[Page 52707]]

Records About Individuals,' dated February 8, 1996 (February 20, 1996, 
61 FR 6427).

    Dated: August 24, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS SPM002

SYSTEM NAME:
    Pentagon and Federal Building #2 Carpool Locator (February 22, 
1993, 58 FR 10227).

CHANGES:
* * * * *

SYSTEM NAME:
    Delete entry and replace with `Pentagon Parking/National Capital 
Region Transit Subsidy Program'.

SYSTEM LOCATION:
    Delete entry and replace with `Primary location: Parking Management 
Office, Directorate for Real Estate and Facilities, Washington 
Headquarters Services, Department of Defense, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
    Decentralized location: Department of Transportation, 
Transportation Administrative Service Center, TASC, Facilities Service 
Center, Parking Management Office, 400 Seventh Street, SW, Room P2-
0327, Washington, DC 20590.'

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Delete entry and replace with `All Federal or other personnel 
currently holding DoD parking permits, participating in DoD carpools, 
or are otherwise authorized to park at the Pentagon or Federal Office 
Building No. 2 (FOB2). DoD personnel applying for and/or obtaining a 
public fare transportation subsidy in the National Capital Region.'

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with `Name, Social Security Number, 
organizational affiliation of the individual, home address, office work 
number, home zip code, vehicle tag number, applications for a public 
fare transportation subsidy, and documentation on vehicular compliance 
with Federal and state environmental and maintenance standards.'

PURPOSE(S):
    Delete entry and replace with `To administer the Pentagon parking 
permit program where individuals in a carpool are allocated parking 
spaces, to manage the DoD National Capital Region Public Transportation 
Benefit Program involving DoD personnel who are eligible for public 
fare subsidies, and to operate vehicular environmental compliance and 
maintenance programs involving certain vehicles which are operating on 
the Pentagon Reservation or FOB2.'

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 2674(c)(1); 42 U.S.C. 7418(d); 5 U.S.C. 7905; 
E.O. 12191; E.O. 13150; and E.O. 9397 (SSN).'

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Delete entry and replace with `In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To other Federal agencies for purposes of administering the DoD 
National Capital Region Public Transportation Benefit Program and/or 
verifying the eligibility of individuals to receive a fare subsidy 
pursuant to a transportation benefit program operated by the DoD or 
other Federal agencies.
    To the Environmental Protection Agency for purposes of certifying 
that certain vehicles operating on the Pentagon Reservation and FOB2 
are in compliance with Clean Air Act requirements.
    To state and local governmental authorities for the purpose of 
reporting vehicular compliance with statutory/regulatory maintenance 
standards.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system of 
records.'
* * * * *

RETRIEVABILITY:
    Delete entry and replace with `Information is retrieved by 
individual's name and Social Security Number, parking permit number, 
vehicle tag number.'
* * * * *

RECORD SOURCE CATEGORIES:
    Applications submitted by individuals for private vehicle and 
carpool parking permits and transit subsidies; applications submitted 
through DoD component parking control representatives for individual 
parking permits for cards; information provided by other federal 
agencies regarding parking permits and fare subsidies; and from 
periodic certifications and reports regarding fare subsidies.
* * * * *
DWHS SPM002

SYSTEM NAME:
    Pentagon Parking/National Capital Region Transit Subsidy Program.

SYSTEM LOCATION:
    Primary location: Parking Management Office, Directorate for Real 
Estate and Facilities, Washington Headquarters Services, Department of 
Defense, 1155 Defense Pentagon, Washington, DC 20301-1155.
    Decentralized location: Department of Transportation, 
Transportation Administrative Service Center, TASC, Facilities Service 
Center, Parking Management Office, 400 Seventh Street, SW, Room P2-
0327, Washington, DC 20590.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Federal or other personnel currently holding DoD parking 
permits, participating in DoD carpools, or are otherwise authorized to 
park at the Pentagon or Federal Office Building No. 2 (FOB2). DoD 
personnel applying for and/or obtaining a public fare transportation 
subsidy in the National Capital Region.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, Social Security Number, organizational affiliation of the 
individual, home address, office work number, home zip code, vehicle 
tag number, applications for a public fare transportation subsidy, and 
documentation on vehicular compliance with Federal and state 
environmental and maintenance standards.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 2674(c)(1); 42 
U.S.C. 7418(d); 5 U.S.C. 7905; E.O. 12191; E.O. 13150; and E.O. 9397 
(SSN).

PURPOSE(S):
    To administer the Pentagon parking permit program where individuals 
in a carpool are allocated parking spaces, to manage the DoD National 
Capital Reigon Public Transportation Benefit Program involving DoD 
personnel who are eligible for public fare subsidies, and to operate 
vehicular environmental compliance and maintenance programs involving 
certain vehicles which are operating on the Pentagon Reservation or 
FOB2.

[[Page 52708]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To other Federal agencies for purposes of administering the DoD 
National Capital Region Public Transportation Benefit Program and/or 
verifying the eligibility of individuals to receive a fare subsidy 
pursuant to a transportation benefit program operated by the DoD or 
other Federal agencies.
    To the Environmental Protection Agency for purposes of certifying 
that certain vehicles operating on the Pentagon Reservation and FOB2 
are in compliance with Clean Air Act requirements.
    To state and local governmental authorities for the purpose of 
reporting vehicular compliance with statutory/regulatory maintenance 
standards.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    Electronic file storage, computer print-out reports, and paper 
forms.

RETRIEVABILITY:
    Information is retrieved by individual's name and Social Security 
Number, parking permit number, vehicle tag number.

SAFEGUARDS:
    Records are stored in a secured area accessible only to authorized 
personnel. Records are accessed by the custodian of the record system 
and by persons responsible for using or servicing the system, who are 
properly screened and have a need-to-know. Computer hardware is located 
in controlled areas with access limited to authorized personnel.

RETENTION AND DISPOSAL:
    Disposition pending (until NARA has approved the disposition 
schedule for these records, treat as permanent).

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Defense Protective Service, Real Estate and Facilities 
Directorate, Washington Headquarters Service, 1155 Defense Pentagon, 
Washington, DC 20301-1155.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Defense Protective Service, Real Estate and Facilities 
Directorate, Washington Headquarters Services, 1155 Defense Pentagon, 
Washington, DC 20301-1155.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief, 
Defense Protective Service, Real Estate and Facilities Directorate, 
Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Written requests for information should contain the full name of 
the individual, Social Security Number, current address and telephone 
number. For personal visits, acceptable identification must be provided 
such as a driver's license or DoD building pass.

CONTESTING RECORD PROCEDURES:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    Applications submitted by individuals for private vehicle and 
carpool parking permits and transit subsidies; applications submitted 
through DoD component parking control representatives for individual 
parking permits for cards; information provided by other federal 
agencies regarding parking permits and fare subsidies; and from 
periodic certifications and reports regarding fare subsidies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 00-22082 Filed 8-29-00; 8:45 am]
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