[Federal Register Volume 65, Number 167 (Monday, August 28, 2000)]
[Notices]
[Pages 52119-52120]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-21854]


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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: General Services Administration.

ACTION: Notice of a new system of records subject to the Privacy Act of 
1974.

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SUMMARY: The General Services Administration (GSA) is providing notice 
of the establishment of a new record system, Transportation Benefits 
Records (GSA/Transit-1). The new system will collect information from 
employees applying for transportation benefits to be used on public 
transportation and vanpools to and from the workplace. System 
information will be used to determine employee eligibility for transit 
subsidies and to disburse monetary and non-monetary benefits to 
eligible employees. The new system implements measures that reduce 
traffic congestion and air pollution and expand commuting alternatives 
for employees.

DATES: Comments on the new system must be provided by September 27, 
2000. The new system will become effective without further notice on 
September 27, 2000, unless comments dictate otherwise.

ADDRESSES: Address comments to: John Hughes, General Services 
Administration, BEAP, 1800 F Street, NW, Washington, DC 20405; or to 
GSA Privacy Act Officer, General Services Administration, CAI, 1800 F 
Street, NW, Washington, DC 20405.

FOR FURTHER INFORMATION CONTACT: John Hughes at the above address, or 
telephone (202) 501-2162.
GSA/Transit-1

System name:
    Transportation Benefits Records.

System location:
    System records are maintained by the Office of Management Services, 
1800 F St. NW, Washington, DC 20405; by the GSA Finance Center in the 
Heartland Region, Kansas City, MO; and by each of GSA's regional 
offices.

Categories of individuals covered by the system:
    Employees applying for transit subsidies for use of public 
transportation and vanpools to and from the workplace.

Categories of records in the system:
    Record categories may include name, home address, Social Security 
Number,

[[Page 52120]]

work organization and location, mode of transportation, and commuting 
costs.

Authority for maintenance of the system:
    Pub. L. 101-509; E.O. 13150; 26 USC 132(f); 5 USC 5701-5733; and 
Federal Employees Clean Air Incentives Act (section 2(a) of Pub. L. 
103-172, found at 5 USC 7905.

Purpose:
    To establish and maintain systems for providing monetary and non-
monetary transportation fringe benefits to employees who use mass 
transportation and vanpools to commute to and from work.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    System information is used to determine the eligibility of 
applicants for transportation benefits and to disburse benefits to 
eligible employees through the Department of the Treasury. The 
information also may be disclosed as a routine use to:
    a. The Federal, State, or local agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, where the General Services Administration becomes 
aware of a violation or potential violation of civil or criminal law or 
regulation.
    b. A Member of Congress or to a congressional staff member in 
response to a request for assistance by the subject of record.
    c. Another Federal agency or to a court when the Government is 
party to a judicial proceeding before the court.
    d. The Office of Personnel Management or the General Accounting 
Office when the information is required for evaluation of the subsidy 
program.
    e. An expert, consultant, or contractor of GSA in the performance 
of a Federal duty to which the information is relevant.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    System records are stored electronically and on paper.

Retrievability:
    Records may be retrieved by name, mode of transportation, Social 
Security Number, or other identifier in the system.

Safeguards:
    Records are safeguarded in accordance with the Privacy Act and the 
Computer Security Act. Technical, administrative, and personnel 
security measures ensure confidentiality and integrity of system data. 
Access is limited to authorized individuals.

Retention and disposal:
    Applications will be maintained for as long as the applicant is an 
eligible participant in the subsidy program. System records are 
retained and disposed of according to GSA records maintenance and 
disposition schedules and the requirements of the National Archives and 
Records Administration (NARA).

System manager(s) and address:
    John Hughes, General Services Administration (BEAP), 1800 F Street, 
NW, Washington, DC 20405.

Notification procedures:
    Inquiries should be directed to the system manager at the above 
address.

Record access procedures:
    Requests for access to records should be directed to the system 
manager. GSA rules for accessing records under the Privacy Act are 
provided in 41 CFR part 105-64.

Record contesting procedures:
    Requests to correct records should be directed to the system 
manager. GSA rules for contesting record contents and for appealing 
determinations are provided in 41 CFR part 105-64.

Record source categories:
    Sources for information in the system are: employees submitting 
applications for parking permits, vanpool membership, ridesharing 
information, and transit subsidies; and other Federal agencies 
participating in the program.

    Dated: August 21, 2000.
Daniel K. Cooper,
Director, Information Management Division.
[FR Doc. 00-21854 Filed 8-25-00; 8:45 am]
BILLING CODE 6820-34-M