[Federal Register Volume 65, Number 163 (Tuesday, August 22, 2000)]
[Notices]
[Pages 50973-50974]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-21272]


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DEPARTMENT OF DEFENSE

Defense Finance and Accounting Service


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice of a new system of records.

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SUMMARY: The Defense Finance and Accounting Service proposes to add a 
system of records notice to its inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 21, 2000 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Privacy Act Officer, Defense Finance and Accounting Service, 
1931 Jefferson Davis Highway, ATTN: DFAS/PE, Arlington, VA 22240-5291.

FOR FURTHER INFORMATION CONTACT: Mrs. Pauline E. Korpanty at (703) 607-
3743.

SUPPLEMENTARY INFORMATION: The complete inventory of Defense Finance 
and Accounting Service record system notices subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on August 11, 2000, to the House Committee on 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: August 16, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7333

System name:
    Travel Payment System.

System location:
    Defense Finance and Accounting Service, Finance Directorate (Travel 
Programs and Services Division), 1931 Jefferson Davis Highway, Room 
416, Arlington, VA 22240-5291.

Categories of individuals covered by the system:
    DoD civilian personnel; active, former, and retired military 
members; military reserve personnel; Army and Air National Guard 
personnel; Air Force Academy nominees, applicants, and cadets; 
dependents of military personnel; and foreign nationals residing in the 
United States all in receipt of competent government travel orders.

Categories of records in the system:
    Travel vouchers and subvouchers; travel allowance payment lists; 
travel voucher or subvoucher continuation sheets; vouchers and claims 
for dependent travel and dislocation or trailer allowances; certificate 
of non-availability of government quarters and mess; multiple travel 
payments list; travel payment card; requests for fiscal information 
concerning transportation requests; bills of lading; meal tickets; 
public vouchers for fees and claim for reimbursement for expenditures 
on official business; claim for fees and mileage of witness; 
certifications for travel under classified orders; travel card 
envelopes; and statements of adverse effect utilization of government 
facilities.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DoD 7000.14-R, Volume 9; 
and E.O. 9397 (SSN).

Purpose(s):
    To provide a basis for reimbursing individuals for expenses 
incident to travel for official Government business purposes and to 
account for such payments.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: 
    To the Internal Revenue Service to provide information concerning 
the pay of travel allowances which are subject to federal income tax.
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices apply to this system.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3). The purpose of the disclosure is to aid 
in the collection of outstanding debts owed to the Federal Government; 
typically, to provide an incentive for debtors to repay delinquent 
Federal Government debts by making these debts part of their credit 
records.
    The disclosure is limited to information necessary to establish the

[[Page 50974]]

identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in file folders, card files, notebooks, 
binders, visible file binders, cabinets, magnetic tape, cassettes, and 
computer printouts.

Retrievability:
    Retrieved by individual's name and/or Social Security Number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record, and who are authorized to use the record system in the 
performance of their official duties. All individuals are properly 
screened and cleared for need-to-know. Additionally, at some Centers, 
records are in office buildings protected by guards and controlled by 
screening of personnel and registering of visitors.

Retention and disposal:
    Disposition pending (until NARA disposition is approved, treat as 
permanent).

System manager(s) and address:
    Director, Financial Services Directorate, Defense Finance and 
Accounting Service, Finance Directorate, 1931 Jefferson Davis Highway, 
Arlington, VA 22240-5291.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Director, Financial Services Directorate, 
Defense Finance and Accounting Service-Columbus Center, 4280 E. 5th 
Avenue, Building 6, Columbus, OH 43218-2317.
    Individuals should furnish full name, Social Security Number, 
current address, and other information verifiable from the record 
itself.

Record access procedures:
    Individuals seeking access to information about themselves in this 
system of records should address written inquiries to the Director, 
Financial Services Directorate, Defense Finance and Accounting Service-
Columbus Center, 4280 E. 5th Avenue, Building 6, Columbus, OH 43218-
2317.
    Individuals should furnish full name, Social Security Number, 
current address, and other information verifiable from the record 
itself.

Contesting record procedures:
    The DFAS rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    Information is obtained from the individual traveler, related 
voucher documents, Defense Accounting Officers; and other DoD 
Components.

Exemptions claimed for the system:
    None.

[FR Doc. 00-21272 Filed 8-21-00; 8:45 am]
BILLING CODE 5001-10-F