[Federal Register Volume 65, Number 163 (Tuesday, August 22, 2000)]
[Notices]
[Pages 50969-50973]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-21270]


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DEPARTMENT OF DEFENSE

National Reconnaissance Office


Privacy Act of 1974; System of Records

AGENCY: National Reconnaissance Office, DOD.

ACTION: Notice to add three systems of records.

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SUMMARY: The National Reconnaissance Office is adding three systems of 
records notices to its inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 21, 2000 unless comments are received which result in a 
contrary determination.

ADDRESSES: National Reconnaissance Office, 14675 Lee Road Chantilly, VA 
20151-1715.

FOR FURTHER INFORMATION CONTACT: Ms. Barbara Freimann at (703) 808-
5029.

SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems 
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 11, 2000, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 16, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

National Reconnaissance Agency

Requesting Records

    Records are retrieved by name or by some other personal identifier. 
It is therefore especially important for expeditious service when 
requesting a record that particular attention be provided to the 
Notification and/or Access Procedures of the particular record system 
involved so as to furnish the required personal identifiers, or any 
other pertinent personal information as may be required to locate and 
retrieve the record.

Blanket Routine Uses

    Certain `blanket routine uses' of the records have been established 
that are applicable to every record system maintained within the 
Department of Defense unless specifically stated otherwise within a 
particular record system. These additional blanket routine uses of the 
records are published below only once in the interest of simplicity, 
economy and to avoid redundancy.

Law Enforcement Blanket Routine Use

    In the event that a system of records maintained by this component 
to carry out its functions indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or by regulation, rule or order issued 
pursuant thereto, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
state, local, or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute, rule, regulation or order issued pursuant 
thereto.

Disclosure When Requesting Information Blanket Routine Use

    A record from a system of records maintained by this component may 
be disclosed as a routine use to a Federal, state, or local agency 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, such as current licenses, if necessary 
to obtain information relevant to a component decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant or other benefit.

Disclosure of Requested Information Blanket Routine Use

    A record from a system of records maintained by this component may 
be disclosed to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant or other 
benefit by the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.

Congressional Inquiries Blanket Routine Use

    Disclosure from a system of records maintained by this component 
may be

[[Page 50970]]

made to a Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual.

Private Relief Legislation Blanket Routine Use

    Relevant information contained in all systems of records of the 
Department of Defense published on or before August 22, 1975, may be 
disclosed to the Office of Management and Budget in connection with the 
review of private relief legislation as set forth in OMB Circular A-19 
at any stage of the legislative coordination and clearance process as 
set forth in that Circular.

Disclosures Required by International Agreements Blanket Routine 
Use

    A record from a system of records maintained by this component may 
be disclosed to foreign law enforcement, security, investigatory, or 
administrative authorities in order to comply with requirements imposed 
by, or to claim rights conferred in, international agreements and 
arrangements including those regulating the stationing and status in 
foreign countries of Department of Defense military and civilian 
personnel.

Disclosure to State and Local Taxing Authorities Blanket Routine 
Use

    Any information normally contained in IRS Form W-2 which is 
maintained in a record from a system of records maintained by this 
component may be disclosed to state and local taxing authorities with 
which the Secretary of the Treasury has entered into agreements 
pursuant to Title 5 U.S.C., Sections 5516, 5517, 5520, and only to 
those state and local taxing authorities for which an employee or 
military member is or was subject to tax regardless of whether tax is 
or was withheld. This routine use is in accordance with Treasury Fiscal 
Requirements Manual Bulletin Number 76-07.

Disclosure to the Office of Personnel Management Blanket Routine 
Use

    A record from a system of records subject to the Privacy Act and 
maintained by this component may be disclosed to the Office of 
Personnel Management concerning information on pay and leave, benefits, 
retirement deductions, and any other information necessary for the 
Office of Personnel Management to carry out its legally authorized 
Government-wide personnel management functions and studies.

Disclosure to the Department of Justice for Litigation Blanket 
Routine Use

    A record from a system of records maintained by this component may 
be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.

Disclosure to Military Banking Facilities Overseas Blanket Routine 
Use

    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged, or retired from 
the Armed Forces, information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual, the U.S. Government will be liable for the losses 
the facility may incur.

Disclosure of Information to the General Services Administration 
Blanket Routine Use

    A record from a system of records maintained by this component may 
be disclosed as a routine use to the General Services Administration 
for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906.

Disclosure of Information to the National Archives and Records 
Administration Blanket Routine Use

    A record from a system of records maintained by this component may 
be disclosed as a routine use to the National Archives and Records 
Administration for the purpose of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906.

Disclosure to the Merit Systems Protection Board Blanket Routine 
Use

    A record from a system of records maintained by this component may 
be disclosed as a routine use to the Merit Systems Protection Board, 
including the Office of the Special Counsel for the purpose of 
litigation, including administrative proceedings, appeals, special 
studies of the civil service and other merit systems, review of OPM or 
component rules and regulations, investigation of alleged or possible 
prohibited personnel practices; including administrative proceedings 
involving any individual subject of a DOD investigation, and such other 
functions, promulgated in 5 U.S.C. 1205 and 1206, or as may be 
authorized by law.

Counterintelligence Purposes Blanket Routine Use

    A record from a system of records maintained by this component may 
be disclosed as a routine use outside the DOD or the U.S. Government 
for the purpose of counterintelligence activities authorized by U.S. 
Law or Executive Order or for the purpose of enforcing laws which 
protect the national security of the United States.
QNRO-1

System name:
    Health and Fitness Evaluation Records.

System location:
    Management Services and Operations, Environmental Safety Health and 
Fitness Office, Fitness Unit, National Reconnaissance Office, 14675 Lee 
Road, Chantilly, VA 20151-1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) civilian, military, and 
contractor personnel who have chosen to participate in a wellness and 
fitness program.

Categories of records in the system:
    Name, Social Security Number, employer, date of birth, parent 
organization, and health history to include such items as blood 
pressure and cholesterol levels, orthopedic problems, and exercise 
restrictions, participants' program goals from which the health staff 
design individual fitness programs, a physician's referral when it has 
been required for participation in the program.

Authority for maintenance of the system:
    National Security Act of 1947, as amended, 50 U.S.C. 401 et seq; 5 
U.S.C. 301, Departmental Regulations; E.O. 12333; and E.O. 9397 (SSN).

Purpose(s):
    The Environmental Safety Health and Fitness staff use these records 
to provide fitness assessments and design wellness programs for 
participants. Each participant is given a paper copy of the assessment 
and program goals.

[[Page 50971]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: 
    The `Blanket Routines Uses' published at the beginning of the NRO 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated information system, maintained in computers and computer 
output products.

Retrievability:
    Name, Social Security Number, and parent organization.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
limited to fitness staff whose official duties require such access. 
Records are stored on a standalone computer; paper files are stored in 
a locked filing cabinet. Office access is restricted to a limited 
number of personnel.

Retention and disposal:
    Records are destroyed six years after date of the last entry. 
Electronic records are deleted; paper records are shredded.

System manager(s) and address:
    Chief, Environmental Safety Health and Fitness Division, Management 
Services and Operations, National Reconnaissance Office, 14675 Lee 
Road, Chantilly, VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the NRO Privacy Act Coordinator, National Reconnaissance Office, 
14675 Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by the participants; the ESFH staff, and 
occasionally the participant's physician.

Exemptions claimed for the system:
    None.
QNRO-2

System name:
    Patient Medical Records.

System location:
    Management Services and Operations, Environmental Safety Health and 
Fitness Office Medical Unit, National Reconnaissance Office, 14675 Lee 
Road, Chantilly, VA 20151-1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) civilian, military, and 
contractor personnel who choose to seek medical assistance.

Categories of records in the system:
    Name, Social Security Number, employer, date of birth, work 
telephone number, at times the home telephone number, reason for the 
office visit, and a health history summary. Charts may include 
immunization records, tuberculosis testing, and a patient-provided 
general health history as needed.

Authority for maintenance of the system:
    National Security Act of 1947, as amended, 50 U.S.C. 401 et seq; 5 
U.S.C. 301, Departmental Regulations; E.O. 12333; and E.O. 9397 (SSN).

Purpose(s):
    Medical staff maintain patient charts recording the purpose of each 
visit and treatment as administered.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routines Uses' published at the beginning of the NRO 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Medical files are in hardcopy only while patient registration 
information is maintained on a computer.

Retrievability:
    Patient name.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
limited to medical staff whose official duties require such access. 
Records are kept in a filing cabinet in a locked room. The computer's 
logon capability is terminated when the visiting room is unsupervised.

Retention and disposal:
    Patient charts are retained for the duration of a patient's 
employment plus

[[Page 50972]]

30 years; records are then shredded. Inactive records may be stored in 
an archive center. The electronic records are to be destroyed at three-
month intervals.

System manager(s) and address:
    Chief, Environmental Safety Health and Fitness Office, Management 
Services and Operations, Medical Unit, National Reconnaissance Office, 
14675 Lee Road, Chantilly, VA 20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the NRO Privacy Act Coordinator, National Reconnaissance Office, 
14675 Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by patients seeking medical assistance and 
by the medical staff.

Exemptions claimed for the system:
    None.
QNRO-3

System name:
    Diet and Nutrition Evaluation Records.

System location:
    Management Services and Operations, Environmental Safety Health and 
Fitness Office, Fitness Unit, National Reconnaissance Office, 14675 Lee 
Road, Chantilly, VA 20151-1715.

Categories of individuals covered by the system:
    National Reconnaissance Office (NRO) civilian, military, and 
contractor personnel who choose to participate in a nutrition program.

Categories of records in the system:
    Name, Social Security Number, date of birth, work telephone number, 
and health history information such as blood pressure and cholesterol 
levels, height, weight, and activity level. A computer nutrition 
analysis is generated after the participant supplies a three day diet 
log.

Authority for maintenance of the system:
    National Security Act of 1947, as amended, 50 U.S.C. 401 et seq; 5 
U.S.C. 301, Departmental Regulations; E.O. 12333; and E.O. 9397 (SSN).

Purpose(s):
    The Environmental Safety Health and Fitness staff use these records 
to provide a diet analysis and design a nutrition regime for the 
program participants. Each participant is given a copy of the analysis.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routines Uses' published at the beginning of the NRO 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated information system, maintained in computers and computer 
output products.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of the records are limited 
to fitness staff whose official duties require such access. Information 
is stored in a commercial-off-the-shelf application loaded on a 
standalone computer that is kept in a locked room with restricted 
access.

Retention and disposal:
    Records are maintained only as long as individuals participate in 
the nutrition program. Inactive records are deleted from the system.

System manager(s) and address:
    Cheif, Environmental Safety Health and Fitness Office, Fitness 
Unit, National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 
20151-1715.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or

[[Page 50973]]

commonwealths: `I declare (or certify, verify, or state) under penalty 
of perjury that the foregoing is true and correct. Executed on (date). 
(Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, address, Social 
Security Number, and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting record procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3 and NRO Instruction 110-5; 32 CFR part 326; or may be obtained 
from the NRO Privacy Act Coordinator, National Reconnaissance Office, 
14675 Lee Road, Chantilly, VA 20151-1715.

Record source categories:
    Information is supplied by the program participants and by fitness 
staff.

Exemptions claimed for the system:
    None.

[FR Doc. 00-21270 Filed 8-21-00; 8:45 am]
BILLING CODE 5001-10-F