[Federal Register Volume 65, Number 163 (Tuesday, August 22, 2000)]
[Notices]
[Pages 51046-51047]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-21258]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 6, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, U.S. Army Research, Development and 
Engineering Center (N1-AU-00-29, 1 item, 1 temporary item). Master file 
of the Acquisition Information Management and Report System, an 
electronic information system used to collect and track information 
concerning contracts, contractors, and customers.
    2. Department of the Army, U.S. Army Research, Development, and 
Engineering Center (N1-AU-00-32, 2 items, 2 temporary items). Master 
file and outputs of the Ammunition Accountability System, an electronic 
information system used to provide an audit trail of ammunition used 
for research and development. The system includes information on the 
classification, type, and price of ammunition.
    3. Department of Commerce, Bureau of the Census (N1-29-00-3, 2 
items, 2 temporary items). Records pertaining to the Transportation 
Truck Inventory and Use Survey (TIUS) of 1977 and the Commodity 
Transportation Survey of 1977, including questionnaire forms and 
computer printouts of information. The electronic aggregated data files 
from TIUS were previously approved for permanent retention.

[[Page 51047]]

    4. Department of Commerce, Office of Inspector General (N1-40-00-1, 
3 items, 3 temporary items). Records pertaining to audits and quality 
reviews. Included are such records as reports, working papers, 
financial statements, and electronic copies of documents created using 
electronic mail and word processing.
    5. Department of Defense, National Imagery and Mapping Agency (N1-
537-00-5, 1 item, 1 temporary item). Copies of paper records maintained 
separately from the agency's recordkeeping system. This schedule 
reduces the retention period for records which were previously approved 
for destruction.
    6. Department of Energy, Office of Inspector General (N1-434-00-1, 
19 items, 16 temporary items). Records relating to audits, inspections, 
and investigations. Included are audit case files, inspection files 
relating to allegations of a non-criminal nature and inquiries 
involving sensitive issues, and investigative records relating to 
alleged violations of law, waste, fraud, and abuse. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Recordkeeping copies of semiannual reports to Congress are 
proposed for permanent retention as are final audit and inspection 
reports.
    7. Department of Justice, Criminal Division (N1-60-00-9, 1 item, 1 
temporary item). Paper and electronic records pertaining to non-
litigative correspondence requiring a response which is received by the 
Criminal Division and tracked by the Division's Correspondence 
Management Staff. Included is correspondence with Congressional 
committees, individual members of Congress, and the general public as 
well as correspondence referred by the White House. Copies of 
Congressional committee correspondence regarding issues of interest to 
the Department of Justice, legislation, and other related matters that 
are held by the agency's Office of Legislation and Intergovernmental 
Affairs and by its Executive Secretariat were previously approved for 
permanent retention.
    8. Department of Justice, Bureau of Prisons (N1-129-97-3, 5 items, 
4 temporary items). Investigative files pertaining to crimes and 
prohibited acts that take place at agency correctional facilities. Also 
included are videotapes documenting the use of force and other actions 
of corrections officers and electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of 
files relating to the most serious crimes, such as murder, rioting, 
escapes, and hostage taking, are proposed for permanent retention.
    9. Department of State, Bureau of European Affairs (N1-59-99-2, 20 
items, 16 temporary items). Records of the Assistant Secretary, Deputy 
Assistant Secretaries, Staff Assistants, and other ``Front Office'' 
staff, including such records as correspondence of Deputy Assistant 
Secretaries, chronological files, staff assistant files, biographical 
files, duplicate briefing books, task force files, and correspondence 
tracking system records. Also included are electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of such files as the 
Assistant Secretary's correspondence, daily activity reports, special 
historical collections, briefing books, and Bureau level working group 
files.
    10. Department of State, Bureau of European Affairs (N1-59-99-3, 15 
items, 14 temporary items). Records of the Office of the Executive 
Director, including subject files, ambassador absence files, 
chronological files, budget files, and post management officers files. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of mission 
program plans for each post are proposed for permanent retention.
    11. Department of State, Bureau of European Affairs (N1-59-99-4, 14 
items, 13 temporary items). Records of the Office of Policy and Public 
Affairs, including country files, subject files, press clippings, 
copies of press guidance, speeches, and speaker biographical files. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of speeches 
of the Assistant Secretary are proposed for permanent retention.
    12. Department of State, Bureau of European Affairs (N1-59-99-6, 19 
items, 14 temporary items). Records of the Office of European Security 
and Political Affairs, including subject files that do not pertain to 
policy matters, chronological files, duplicate copies of briefing 
books, biographical files, task force files, and automated 
correspondence tracking records. Also included are electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of substantive subject files, special historical 
collections, briefing books, Bureau level working group records, and 
negotiating files are proposed for permanent retention.
    13. Department of State, Bureau of European Affairs (N1-59-99-7, 18 
items, 14 temporary items). Records of the Office of Eastern European 
Assistance, including subject files that do not pertain to policy 
matters, chronological files, duplicate copies of briefing books, 
biographical files, daily activity reports, and task force files. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Recordkeeping copies of substantive subject 
files, special historical collections, briefing books, and Bureau level 
working group records are proposed for permanent retention.
    14. Department of State, Bureau of European Affairs (N1-59-99-9, 18 
items, 15 temporary items). Records of the Geographic Offices 
responsible for European countries, including subject files that do not 
pertain to policy matters, chronological files, duplicate copies of 
briefing books, biographical files, daily activity reports, and task 
force files. Also included are electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of 
special historical collections, briefing books, and Bureau level 
working group records are proposed for permanent retention.
    15. Department of the Treasury, Bureau of Public Debt (N1-53-00-1, 
4 items, 4 temporary items). Records relating to the reinvestment of 
maturing Treasury securities. Included are forms used to request 
reinvestments, responses to investors whose requests could not be 
processed, and electronic copies of documents created using electronic 
mail and word processing.
    16. Bonneville Power Administration, Information Services (N1-305-
99-1, 8 items, 8 temporary items). Records relating to the agency's Y2K 
program. Included are such records as system verification forms, 
correspondence, reports, presentations, and electronic copies of 
documents created using electronic mail and word processing.

    Dated: August 15, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-21258 Filed 8-21-00; 8:45 am]
BILLING CODE 7515-01-U