[Federal Register Volume 65, Number 148 (Tuesday, August 1, 2000)]
[Notices]
[Pages 46991-46994]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-19345]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 15, 2000. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these

[[Page 46992]]

schedules for NARA's approval, using the Standard Form (SF) 115, 
Request for Records Disposition Authority. These schedules provide for 
the timely transfer into the National Archives of historically valuable 
records and authorize the disposal of all other records after the 
agency no longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-99-10, 5 items, 
5 temporary items). Electronic copies of documents created using 
electronic mail and word processing that are associated with 
unfavorable information files of enlisted personnel and officers. This 
schedule also revises the disposition instructions for recordkeeping 
copies of these files, which were previously approved for disposal.
    2. Department of the Air Force, Agency-wide (N1-AFU-00-2, 6 items, 
6 temporary items). Records relating to Air Force radio and television 
service. Included are workload reports, product quality assessments, 
information concerning broadcast scheduling, broadcast material 
inventories, and documents relating to the disposition and shipment of 
library materials. Also included are electronic copies of documents 
created using electronic mail and word processing.
    3. Department of the Air Force, Agency-wide (N1-AFU-00-10, 2 items, 
2 temporary items). Electronic copies of documents created using 
electronic mail and word processing that are associated with student 
operations training records containing personal data and course 
information. This schedule also increases the retention period for 
recordkeeping copies of these files, which were previously approved for 
disposal.
    4. Department of the Army, Agency-wide (N1-AU-00-12, 2 items, 2 
temporary items). Master files and outputs of the Army Career and 
Alumni Program System, an electronic information system pertaining to 
services and benefits for military and civilian personnel transitioning 
from the Army. The system includes demographic data concerning program 
participants and information concerning the nature and scope of the 
assistance needed for them to successfully transition.
    5. Department of the Army, Agency-wide (N1-AU-00-17, 2 items, 2 
temporary items). Files relating to programs to provide active duty 
special work for reserve component personnel. Included are budget and 
resource management files, requests, approvals, and disapprovals. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    6. Department of the Army, Agency-wide (N1-AU-00-19, 2 items, 2 
temporary items). Individual academic records of military personnel. 
Files include information relating to such matters as courses attended, 
extent of completion, results, aptitudes and personal qualities, and 
grade or rating attained. Also included are electronic copies of 
documents created using electronic mail and word processing. Records 
predating 1981 were previously approved for disposal.
    7. Department of the Army, Agency-wide (N1-AU-00-24, 2 items, 2 
temporary items). Master files and outputs of the Dental Readiness 
System, an electronic information system concerning the dental 
readiness status of all active duty personnel. The system includes name 
and unit of service members and date of last annual dental examination.
    8. Department of the Army, U.S. Forces Korea (N1-AU-00-25, 2 items, 
2 temporary items). Master files and outputs of the Biometrics 
Identification System, an electronic information system used to control 
access to U.S. facilities in Korea. The system includes personal 
identifying data concerning U.S. military and civilian personnel, level 
of access, and vehicle and weapons registration information.
    9. Department of Commerce, National Oceanographic and Atmospheric 
Administration (N1-370-00-1, 2 items, 2 temporary items). Records 
relating to the management of weather stations and field offices of the 
National Weather Service. Records document daily management, emergency 
procedures, and administrative policies. Included are such records as 
annual inspection reports, local office instructions, manuals, and 
electronic copies of documents created using electronic mail and word 
processing.
    10. Department of Defense, Defense Information Systems Agency (N1-
371-99-1, 3 items, 2 temporary items). Older records accumulated during 
the 1960s and 1970s consisting of area office correspondence and 
automatic secure voice communications system project management files. 
Records relate to such matters as circuitry problems and improvements, 
power outages, switch relocations, monthly maintenance, and technical 
support. Headquarters program correspondence, 1960-1964, is proposed 
for permanent retention.
    11. Department of Defense, Defense Intelligence Agency (N1-373-00-
2, 4 items, 4 temporary items). Records relating to identifying and 
addressing Y2K issues. Included are overall plans, risk assessments, 
budget records, and files relating to the testing and modification of 
specific systems. Also included are electronic copies of records 
created using electronic mail and word processing.
    12. Department of Defense, National Imagery and Mapping Agency (N1-
537-00-3, 90 items, 88 temporary items). Paper and electronic records 
relating to budget, finance, and accounting, including electronic 
copies of documents created using electronic mail and word processing. 
Records relate to such matters as budget preparation, financial 
transactions, civilian personnel pay and accounting, property and fund 
accounting, non-appropriated fund accounting, and cost accounting. 
Recordkeeping copies of annual budget estimate submissions and 
Congressional budget justifications are proposed for permanent 
retention.

[[Page 46993]]

    13. Department of Energy, Rocky Flats Environmental Technology Site 
(N1-434-98-26, 2 items, 2 temporary items). Incoming and outgoing 
controlled correspondence, which consists of documents identifying 
commitments to actions, dates, or resources for the on-site Management 
and Operations contractor. Also included are attachments, enclosures, 
written dissents, and electronic copies of documents created using 
electronic mail and word processing. Copies of records that have 
historical value are maintained in subject files, which were previously 
approved for permanent retention.
    14. Department of Energy, Year 2000 Project Office (N1-434-00-2, 10 
items, 10 temporary items). Records relating to efforts to ensure that 
agency computer systems are Y2K compliant. Included are records 
relating to such matters as policy and planning, system testing and 
verification, and project administration. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule also authorizes the agency to apply the proposed 
disposition instructions to records regardless of medium.
    15. Department of Energy, Assistant Secretary for Fossil Energy 
(N1-434-00-4, 4 items, 4 temporary items). Paper and microfilm copies 
of Natural Gas Import/Export Case Files. Included are such records as 
applications, Federal Register notices, correspondence, protests, 
interventions, and final opinions. Also included are electronic copies 
of documents created using electronic mail and word processing.
    16. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-00-2, 3 items, 3 temporary items). Paper 
and electronic records relating to Y2K efforts, including reports, 
lists, correspondence, memorandums, spreadsheets, compact disks, and 
electronic copies of records created using electronic mail and word 
processing. Records relate to such subjects as system reviews, 
meetings, logistical matters, and contractor activities.
    17. Department of Health and Human Services, Agency for Health and 
Human Services (N1-510-00-1, 3 items, 3 temporary items). User access 
logs and access log analysis reports for the Quality Interagency 
Coordination Task Force's web site. Records pertain to visits to the 
site and include such information as visitor's origin, length of stay, 
and activities while at the site. Also included are electronic copies 
of documents created using electronic mail and word processing.
    18. Department of Housing and Urban Development, Office of 
Congressional Relations (N1-207-00-2, 16 items, 13 temporary items). 
Records accumulated by the Office of the Assistant Secretary for 
Congressional and Intergovernmental Relations. Included are such 
records as travel plans, speaking invitations, correspondence with 
Members of Congress, staff working files, notifications provided to 
Members of Congress concerning agency-assisted projects, and electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of substantive correspondence, calendars, and 
Congressional testimony are proposed for permanent retention.
    19. Department of Housing and Urban Development, Office of Fair 
Housing and Equal Opportunity (N1-207-00-3, 2 items, 1 temporary item). 
Electronic copies of records created using electronic mail and word 
processing associated with case files relating to agency-regulated 
security contracts at public housing sites. Recordkeeping copies of 
case files are proposed for permanent retention.
    20. Department of the Interior, Bureau of Land Management (N1-49-
00-3, 30 items, 27 temporary items). Records relating to the Federal 
helium program including electronic copies of records created using 
electronic mail and word processing. Records relate to such matters as 
the processing and clearance of proposed and final rules, the design, 
inspection, and maintenance of pipelines, the preparation of reports on 
helium resources, helium sales, and helium wells. Also included are 
databases used for billings and for identifying sources of helium in 
natural gas. Recordkeeping copies of published reports, records of 
easements and rights-of-way, and files containing documentation 
concerning major policies and procedures are proposed for permanent 
retention.
    21. Department of Justice, Drug Enforcement Administration (N1-170-
00-2, 3 items, 3 temporary items). Records relating to the cleanup of 
hazardous waste sites and the disposal of hazardous waste in permanent 
landfills and incinerators. Files include correspondence, instructions 
to contractors, manifests, invoices, packing lists, delivery orders, 
teletypes, reports and supporting documentation, and electronic copies 
of documents created using electronic mail and word processing. 
Recordkeeping copies of files maintained by the office with agency-wide 
responsibility for the program will be retained for 75 years.
    22. Department of Justice, U.S. Parole Commission (N1-438-00-1, 2 
items, 1 temporary item). Input documents for the Decision Reporting 
and Monitoring System (DRAM), an electronic database relating to parole 
hearings. Records consist of such documents as copies of prisoner 
parole applications, summaries of prisoner interviews, and notices of 
action. Master files for DRAM are proposed for permanent retention.
    23. Department of Justice, United States Marshals Service (N1-527-
00-3, 10 items, 9 temporary items). Paper and electronic records 
relating to felony investigations, misdemeanor cases, and traffic 
cases, including electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of 
significant case files are proposed for permanent retention.
    24. Department of Labor, National Occupational Information 
Coordinating Committee (N1-174-00-3, 41 items, 27 temporary items). 
Records relating to career development programs, including general 
correspondence, information memorandums, administrative meeting 
agendas, allotments, monthly planning calendars, grant files, and 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of administrative memorandums, interagency agreements and memorandums 
of understanding, speeches, publications, long range planning 
documents, sound and video recordings, and Career Development Training 
Institute Board minutes, agendas, and reports.
    25. Department of State, Bureau of Personnel (N1-59-00-1, 20 items, 
19 temporary items). Records accumulated by the Director General and 
Board of the Foreign Service. Included are such records as Director 
General messages and correspondence, Board of the Foreign Service 
administrative and subject files, and files relating to employee-
management relations. Also included are electronic copies of records 
created using word processing and electronic mail. Recordkeeping copies 
of minutes, transcripts, and other records relating to meetings of the 
Board of the Foreign Service are proposed for permanent retention. This 
schedule proposes minor changes in series descriptions and disposition 
instructions for recordkeeping copies of these files, which were 
previously scheduled.
    26. Department of State, Bureau of Personnel (N1-59-00-13, 84 
items, 71 temporary items). Records relating to the administration of 
career development programs for Foreign

[[Page 46994]]

Service Officers. Included are such records as subject files relating 
to career counseling and assignments, files on applicants for limited 
duration assignments into Foreign Service positions, and other files 
accumulated in connection with the administration of career development 
and training programs. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of files relating to 
Presidential appointments, appointments to the Foreign Service, and the 
Great Seal of the United States. Most of the series covered by this 
schedule were previously scheduled; minor changes in disposition 
instructions are proposed for these records.
    27. Department of State, Bureau of Information Resource Management 
(N1-59-00-19, 7 items, 7 temporary items). Records, including 
electronic copies created using electronic mail and word processing, 
that relate to identifying and addressing Y2K issues. Records relate to 
such matters as overall policies and plans, budgeting and resource 
allocation, and the testing and modification of specific systems.
    28. Department of the Treasury, United States Secret Service (N1-
87-00-1, 2 items, 2 temporary items). Records relating to Century Date 
Conversion (Y2K) efforts. Files pertain to such matters as the 
development of plans and strategies, the review and testing of computer 
systems and applications, and program reviews. Included are plans, 
copies of contracts, policy letters, correspondence, and electronic 
copies of documents created using electronic mail and word processing.
    29. Department of the Treasury, United States Secret Service (N1-
87-00-2, 6 items, 6 temporary items). Records accumulated by the 
Headquarters Office of the Counterfeit Division. Records include 
digests of counterfeit information, counterfeit U.S. Treasury checks, 
additional specimen notes, and raised and pieced notes. Also included 
are electronic copies of records created using electronic mail and word 
processing.
    30. Department of the Treasury, United States Secret Service (N1-
87-00-3, 8 items, 8 temporary items). Records accumulated by Field 
Offices of the Counterfeit Division. Records include logs of items 
provided to agents for use in investigations, contraband property and 
related records, counterfeit U.S. Treasury checks, additional specimen 
notes, and raised and pieced notes. Also included are electronic copies 
of records created using electronic mail and word processing.
    31. Administrative Office of the U.S. Courts, Federal Appellate and 
District Courts (N1-116-00-1, 7 items, 4 temporary items). Electronic 
copies of documents created using electronic mail and word processing 
that relate to disciplinary actions against attorneys, appellate 
judicial assignments and designations, attorney disbarment proceedings, 
attorney admissions, and the actions and minutes of circuit judicial 
councils. Recordkeeping copies of disciplinary action files and 
judicial assignment records are proposed for disposal. Recordkeeping 
copies of files relating to attorney admissions, disbarments, and the 
activities of judicial councils are proposed for permanent retention.
    32. Environmental Protection Agency, Agency-wide (N1-412-00-1, 3 
items, 3 temporary items). Software programs, electronic data, and 
documentation associated with the Envirofacts data warehouse. The 
Envirofacts system provides access to agency databases to allow cross 
media analyses of program information. The source data available in 
Envirofacts was previously approved for permanent retention.
    33. Farm Credit Administration, Agency-wide (N1-103-00-1, 3 items, 
3 temporary items). Loan performance reports and financial and 
statistical reports for which data has been entered into the 
Consolidated Reporting System. This schedule reduces the retention 
period for these reports, which are no longer created by the agency and 
were previously approved for disposal. The Consolidated Reporting 
System was previously approved for permanent retention.
    34. Federal Retirement Thrift Investment Board, Agency-wide (N1-
474-00-3, 1 item, 1 temporary item). Sound recordings of telephone 
conversations of Thrift Savings Plan customer service representatives 
with plan participants, Federal agency personnel and payroll offices, 
and other individuals or institutions.
    35. Interagency Commission on Crime and Security in U.S. Seaports, 
Agency-wide (N1-220-00-5, 23 items, 15 temporary items). Unidentified 
photographs, web-based forms, documents placed on the Commission's web 
site, duplicate copies of documents, and electronic copies of documents 
created using electronic mail, word processing, and other applications. 
Records proposed for permanent retention include recordkeeping copies 
of Commissioners' minutes and correspondence, public meeting records, 
files accumulated by work groups, subject files, reports, still 
photographs, and reference materials relating to seaport crime and 
security.
    36. National Aeronautics and Space Administration, Agency-wide (N1-
255-00-4, 3 items, 3 temporary items). Research and technology plans 
and objectives files, which relate to the funding levels of ongoing and 
proposed space science research projects. Included are forms with 
project descriptions and funding profiles and electronic copies of 
documents created using electronic mail and word processing.
    37. National Aeronautics and Space Administration, Agency-wide (N1-
255-00-5, 2 items, 2 temporary items). Records of third party audits 
documenting the certification of computer and electronic equipment 
manufactured for the agency. Included are quality control reviews of 
printed wiring boards inspected for workmanship and defects and 
electronic copies of documents created using electronic mail and word 
processing.
    38. Office of Personnel Management, Agency-wide (N1-478-00-1, 3 
items, 2 temporary items). Electronic mail and word processing records 
associated with legal advisory files. This schedule also modifies the 
transfer instructions for recordkeeping copies of these files, which 
were previously approved for permanent retention.

    Dated: July 24, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-19345 Filed 7-31-00; 8:45 am]
BILLING CODE 7515-01-P