[Federal Register Volume 65, Number 147 (Monday, July 31, 2000)]
[Notices]
[Pages 46741-46742]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-19203]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 202-2000]


Privacy Act of 1974; System of Records

    Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 
552a), the Immigration and Naturalization Service (INS), Department of 
Justice, proposes to establish and publish a new system of records for 
which no public notice consistent with the provisions of 5 U.S.C. 
552a(e)(4) have been published. This system of records is entitled:
    The FD-258 Fingerprint Tracking System, JUSTICE/INS-024.
    In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is 
given a 30-day period in which to comment on the routine uses; the 
Office of Management and Budget (OMB), which has oversight 
responsibility under the Act, requires a 40-day period in which to 
conclude its review of the system. Therefore, please submit any 
comments by August 30, 2000. The public, OMB and the Congress are 
invited to submit any comments to Mary Cahill, Management Analyst, 
Management and Planning Staff, Justice Management Division, Department 
of Justice, Washington, DC 20530 (Room 1400, National Place Building).
    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report to OMB and the Congress.

    Dated: July 20, 2000.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/INS-024

SYSTEM NAME:
    FD-258 Fingerprint Tracking System.

SYSTEM LOCATION:
    Immigration and Naturalization Service (INS) Headquarters, Regional 
Service Centers, District Offices and sub-offices as detailed in 
Justice/INS-999, last published in the Federal Register on April 13, 
1999 (64 FR 18052). In addition, this system can be accessed from the 
three INS Regional offices and the Application Support Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed application or petitions for benefits 
under the Immigration and Nationality Act, as amended and are required 
to submit fingerprints in order for a criminal background check to be 
conducted by the Federal Bureau of Investigation (FBI), and who have 
submitted fingerprints to or have had their fingerprints taken by INS.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information that identifies individuals named above, e.g., name, 
date of birth, and alien registration number. Records in the system 
also include such information as date fingerprints were sent to the FBI 
for processing, the date a response was received from the FBI by INS, 
electronic rap sheet, and a unique control number. The response from 
the FBI that is included in the system of records includes such 
information as whether the individual has an arrest record, the charges 
on which the individual was arrested, whether the individual was 
convicted, and what the sentence or fine was. The unique seven digit 
control number is generated by the system and is used in the 
adjudication process to document that an applicant has a valid FBI 
response.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    8 U.S.C. 1103, 1154(b), 1158(d), 1159, 1229b, 1254a, 1255, and 
1446.

PURPOSE:
    This system enables INS to determine the status of pending 
fingerprint submissions to the FBI and the results of the FBI check; 
and to account for and control the receipt and processing of 
fingerprints submitted to the FBI for a criminal background check.,

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    A. To any Federal agency, where appropriate, to enable such agency 
to make determinations regarding the submission to and response 
received from the FBI pertaining to an immigration benefit applicant's 
fingerprints in accordance with that agency's statutory 
responsibilities. A Federal Agency may request this information from 
the INS to assist in an investigation.
    B. In a proceeding before a court or adjudicative body before which 
INS or the Department of Justice (DOJ) is authorized to appear when any 
of the following is a party to litigation or has an interest in 
litigation and such records are determined by INS or DOJ to be arguably 
relevant to the litigation: (1) The DOJ, or any DOJ component or 
subdivision thereof; (2) any DOJ employee in his or her official 
capacity; (3) any DOJ employee in his or her individual capacity when 
the DOJ has agreed to represent the employee or has authorized a 
private attorney to represent him or her; and (4) the United States, 
where INS or the DOJ determines that the litigation is likely to affect 
it or any of its subdivisions.
    C. To an attorney or representative (as defined in 8 CFR 1.1(j)) 
who is acting on behalf of an individual covered by this system of 
records in connection with any proceeding before INS or the Executive 
Office for Immigration Review.
    D. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    E. To a Member of Congress, or staff acting upon the Member's 
behalf, when the Member or staff requests the information on behalf of 
and at the request of the individual who is the subject of the record.
    F. To General Services Administration and National Archives and 
Records Administration in records management

[[Page 46742]]

inspections conducted under the authority of 44 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORING RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored on magnetic disks and tape.

RETRIEVABILITY:
    Records may be retrieved by the name or alien registration number.

SAFEGUARDS:
    Most INS offices are located in buildings under security guard, and 
access to premises is by official identification. Offices are locked 
during non-duty hours. Access to this system is obtained through remote 
terminals which require the use of restricted passwords and a user ID.

RETENTION AND DISPOSAL:
    Records are archived and stored in the database for 10 years after 
adjudication of a benefits-seeking application and then deleted. The 
information contained on tapes is downloaded into the tracking system. 
The tapes are erased every three months and used to transmit and/or 
receive data from unrelated cases.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Commissioner, Field Operations, Immigration Services 
Division, Immigration and Naturalization Service, 801 I Street NW, 
Washington, DC 20536.

NOTIFICATION PROCEDURE:
    Inquiries should be addressed to the system manager.

RECORD ACCESS PROCEDURE:
    Requests for access to a record from this system shall be in 
writing. If a request for access is made by mail the envelope and 
letter shall be clearly marked ``Privacy Act Request.'' The requester 
shall include a description of the general subject matter and, if 
known, the related file number. To identify a record relating to an 
individual, the requester should provide his or her full name, date and 
place of birth, verification of identity (in accordance with 8 CFR 
103.2(b)), and any other identifying information which may be of 
assistance in locating the record. The requester shall also provide a 
return address for transmitting the records to be released.

CONTESTING RECORDS PROCEDURE:
    Direct all requests to contest or amend information to the FOIA/PA 
Officer at any INS office. State clearly and concisely the information 
being contested, the reason for contesting it, and the proposed 
amendment thereof. Clearly mark the envelope ``Privacy Act Amendment 
Request.'' The record must be identified in the same manner as 
described for making a request for access.

RECORD SOURCE CATEGORIES:
    Information contained in this system of records is obtained from 
the individuals covered by the system and from the FBI.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 00-19203 Filed 7-28-00; 8:45 am]
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