[Federal Register Volume 65, Number 135 (Thursday, July 13, 2000)]
[Notices]
[Pages 43307-43308]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-17661]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DOD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
notice to its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on August 14, 2000 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval

[[Page 43308]]

Operations (N09B30), 2000 Navy Pentagon, Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on June 26, 2000, to the House Committee on 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: July 6, 2000.
C.M. Robinson,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N12630-1

System name:
    Voluntary Leave Transfer Program Records.

System location:
    Navy Human Resources Offices. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    Individuals who have volunteered to participate in the leave 
transfer program as either a donor or recipient.

Categories of records in the system:
    Separate files exist for leave recipients and leave donors records.
    Leave recipients records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balance, number of hours requested, 
brief description of the medical or personal hardship which qualifies 
the individual for inclusion in the program, the status of that 
hardship, and a statement that selected data elements may be used in 
soliciting donations. The file may also contain medical or physician 
certifications and agency approvals or denials.
    Leave donors records contain the individual's name, organization, 
office telephone number, Social Security Number, position title, grade, 
and pay level, leave balance, number of hours donated and the name of 
the designated recipient.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 6331 et seq. 
(Leave); E.O. 9397 (SSN); and 5 CFR part 630.

Purpose(s):
    To manage the Department of the Navy's Voluntary Leave Transfer 
Program. The recipient's name, position data, organization, and brief 
hardship description are published internally for passive solicitation 
purposes. The Social Security Number is sought to effectuate the 
transfer of leave by human resources and pay offices from the donor's 
account to the recipient's account.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-connected injury or illness, 
when leave donor and leave recipient are employed by different Federal 
agencies.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name/Social Security Number of leave recipient for access to their 
files. Name/Social Security Number of leave donor for access to their 
files.

Safeguards:
    Access to records is limited to the custodian of the records or by 
persons responsible for servicing the records in the performance of 
their official duties. Records are stored in locked cabinets or rooms 
and are controlled by personnel screening. Computer terminals are 
located in supervised areas. Access to computerized data is controlled 
by password or other user code systems.

Retention and disposal:
    Records are destroyed one year after the end of the year in which 
the file is closed.

System manager(s) and address:
    Policy official: Office of the Deputy Assistant Secretary of the 
Navy (CP/EEO), 3801 Nebraska Avenue, NW, Washington, DC 20393-5441.
    Record holder: Director of local Human Resources Offices. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records.

Notification procedure:
    Individuals seeking to determine whether this system contains 
information about themselves should address written inquires to their 
servicing Human Resources Office. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
record.
    The request should contain the name, approximate date during which 
the case record was developed, the address of the individual concerned 
and should be signed.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system of records should address written inquiries to their 
servicing Human Resources Office. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records.
    The request should contain the name, approximate date during which 
the case record was developed, the address of the individual concerned 
and should be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Employee, supervisors, and individuals who contribute leave.

Exemptions claimed for the system:
    None.

[FR Doc. 00-17661 Filed 7-12-00; 8:45 am]
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