[Federal Register Volume 65, Number 124 (Tuesday, June 27, 2000)]
[Notices]
[Pages 39628-39630]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-16192]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 11, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its

[[Page 39629]]

major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Forest Service (N1-95-99-1, 15 items, 
5 temporary items). Older records of various Forest Service components 
accumulated prior to the 1980s. Included are correspondence files 
documenting such matters as the development and distribution of 
cartographic products and the location of boundary lines between 
Federal property and private lands, regional quarterly reports 
concerning timber cutting, and reference copies of reports issued by 
other agencies concerning land utilization and resettlement. Proposed 
for permanent retention are the program records of such agency 
components as the Division of Recreation and Lands, the Division of 
Fire Control, and the Division of Timber Management as well as 
correspondence, reports, and other records concerning buildings, water, 
sanitation, the Naval Stores Conservation Program, the development of 
the Timber Management Reporting System, multiple uses of Forest Service 
land, and Native American claims.
    2. Department of the Air Force, Agency-wide (N1-AFU-00-3, 2 items, 
2 temporary items). Electronic copies of documents created using 
electronic mail and word processing that relate to personal interviews 
to determine enlistment eligibility. This schedule also increases the 
retention period for recordkeeping copies of these files, which were 
previously approved for disposal.
    3. Department of the Air Force, Agency-wide (N1-AFU-00-4, 2 items, 
2 temporary items). Electronic copies of documents created using 
electronic mail and word processing that relate to leave orders 
authorizing emergency or special leave for overseas personnel. This 
schedule also increases the retention period for recordkeeping copies 
of these files, which were previously approved for disposal.
    4. Department of the Army, Office of the Chief of Transportation 
(N1-336-98-1, 3 items, 3 temporary items). Older records accumulated 
between 1941 and 1960. Included are records relating to fiscal matters, 
personnel actions, procurement of supplies, freight ratings and 
classifications, bills of lading, and the shipment of goods and 
equipment. Also included are reference copies of the Department of the 
Army's annual reports to Congress and files relating to proposed 
revisions of regulations.
    5. Department of Defense, Defense Finance and Accounting Service 
(N1-507-00-1, 7 items, 7 temporary items). Records relating to manpower 
authorization data and commercial activity programs, including 
electronic copies of documents created using electronic mail and word 
processing. Manpower records include documentation of workforce spaces 
and instructions that authorize, limit, increase, or decrease personnel 
allocations. Commercial activity program records include feasibility 
studies, reviews of functions, cost analyses, justifications, 
approvals, proposals, and annual inventories.
    6. Department of Health and Human Services, Assistant Secretary for 
Management and Budget (N1-468-99-5, 5 items, 5 temporary items). 
Electronic records created by the Employee Assistance Program. Records 
include interviews, information on interventions with employees who use 
the program, planning files, and administrative files. Also included 
are electronic copies of records created using electronic mail and word 
processing.
    7. Department of Health and Human Services, Assistant Secretary for 
Management and Budget (N1-468-99-6, 5 items, 5 temporary items). Paper 
and electronic records pertaining to incidents involving violence in 
the workplace. Files include data concerning specific incidents, such 
as demographic information and descriptions of events, as well as 
information on the overall policies, procedures, and activities of the 
agency team responsible for the program. Also included are electronic 
copies of records created using electronic mail and word processing.
    8. Department of Health and Human Services, Public Health Service 
(N1-90-00-2, 2 items, 2 temporary items). Older records accumulated 
during the period 1948 to 1967. Records pertain to grants given to 
hospitals and the monitoring of construction projects financed by the 
grants and to the administration of Public Health Service hospitals, 
clinics, and research facilities, including such matters as equipment 
purchases, budget and finance, and personnel management.
    9. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-1, 24 items, 23 temporary 
items). Records accumulated by the Office of Information Technology. 
Included are such records as electronic records systems used to 
maintain information concerning agency files in all media, information 
security program files, chronological files of correspondence with the 
Federal National Mortgage Association, financial submissions in paper 
and electronic formats from government-sponsored enterprises, files 
relating to the operation of agency local area networks, and an 
electronic system containing data on assets and liabilities of 
government-sponsored enterprises. Also included are electronic copies 
of records created using electronic mail and word processing. 
Directives, operating manuals, and other procedural issuances relating 
to agency program functions are proposed for permanent retention. 
Notice of this schedule was previously published in the Federal 
Register on March 22, 2000. It is being re-published due to minor 
changes occasioned by an agency reorganization.
    10. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-5, 24 items, 17 temporary 
items). Records accumulated by the Office of Risk Analysis and Model 
Development, including paper and electronic records and electronic 
copies of documents created using electronic mail and word processing. 
Included are such records as tracking systems used to document

[[Page 39630]]

actual and proposed changes to financial simulation models, 
chronological files, selected research files and subject files, and 
records relating to the design and development of financial simulation 
models. Records proposed for permanent retention include recordkeeping 
copies of the Financial Simulation Model System used to simulate the 
financial performance of government-sponsored enterprises under varying 
economic assumptions, Capital Classification Letters issued quarterly 
concerning the capital levels of government-sponsored enterprises, and 
selected research files and subject files.
    11. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-6, 35 items, 26 temporary 
items). Records accumulated by the Office of External Relations, 
Congressional and Public Affairs, including paper and electronic 
records and electronic copies of documents created using electronic 
mail and word processing. Included are such records as copies of bills 
introduced in Congress that are of interest to the agency, files 
relating to hearings that do not relate to the agency, subject files, a 
mailing list system used for electronic distribution of news releases, 
press packets, and files relating to the agency's web site. Series 
proposed for permanent retention include recordkeeping copies of 
congressional correspondence, files on congressional hearings that 
relate to the agency, annual reports to Congress, publications, news 
releases, photograph albums, videotapes, and speeches and biographies 
of high-level agency officials.
    12. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-7, 3 items, 3 temporary items). 
Records accumulated by the Office of Finance and Administration/
Procurement and Facilities, including paper and electronic records and 
electronic copies of documents created using electronic mail and word 
processing. Records consist of publications acquisition lists and 
related records used to track renewals of subscriptions to periodicals 
for agency offices.
    13. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-9, 9 items, 8 temporary items). 
Records accumulated by the Office of Finance and Administration/
Associate Director and Deputy Associate Director, including paper and 
electronic records and electronic copies of documents created using 
electronic mail and word processing. Included are such records as a 
quarterly performance tracking system, selected subject files, and 
chronological files. Proposed for permanent retention are recordkeeping 
copies of subject files containing annual Federal Managers Financial 
Integrity Act reports, strategic plans, performance plans, and 
quarterly performance reports.
    14. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-10, 2 items, 2 temporary 
items). Records accumulated by the Office of Finance and 
Administration/Human Resources, consisting of a database, with related 
documentation, pertaining to job announcements issued by the agency and 
applicants for positions.
    15. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-11, 13 items, 13 temporary 
items). Records accumulated by the Office of Examination and Oversight, 
including paper and electronic records and electronic copies of 
documents created using electronic mail and word processing. Included 
are such records as data and spreadsheets concerning the financial 
performance of government-sponsored enterprises under agency oversight, 
files relating to agency reviews of the soundness of enterprises, 
publications concerning earnings and other aspects of the business 
activities of enterprises, and subject and chronological files.
    16. Department of Transportation, Office of Inspector General (N1-
398-00-1, 5 items, 5 temporary items). Files relating to investigations 
of known or alleged fraud, abuse, irregularities, and violations of 
laws and to internal and external audits of agency operations, 
including audit working papers. Also included are electronic copies of 
documents created using word processing and electronic mail. Record-
keeping copies of significant cases will be evaluated by NARA on a 
case-by-case basis.
    17. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-00-3, 5 items, 5 temporary items). Paper and electronic records 
pertaining to individuals who apply to become volunteers at agency 
health care facilities. Included are application forms, electronic data 
maintained at health care facilities and at the agency's automation 
center, summary reports and outputs, and electronic copies of documents 
created using electronic mail and word processing.
    18. Bonneville Power Administration, Information Services, (N1-305-
99-1, 8 items, 8 temporary items). Paper and electronic records 
relating to the agency's Y2K program. Included are system verification 
forms, correspondence, reports, presentations, and electronic copies of 
documents created using electronic mail and word processing.
    19. Farm Credit Administration, Agency-wide (N1-103-99-2, 19 items, 
13 temporary items). Audit case files, audits of agency administrative 
activities, investigative case files, minutes of meetings that are 
administrative or informational in nature, and computer user account 
records. Also included are electronic copies of records created using 
electronic mail and word processing that are associated with 
investigations, audits, meetings, and votes of the Farm Credit 
Administration (FCA) Board. Proposed for permanent retention are 
recordkeeping copies of significant investigative case files, audit 
reports pertaining to agency program activities, and minutes of 
meetings that pertain to substantive matters. This schedule also 
modifies transfer instructions for certain records which were 
previously approved for permanent retention, including FCA Board 
meeting briefing books, notational votes of the FCA Board, and an 
electronic system containing data concerning Farm Credit System 
institutions.
    20. Railroad Retirement Board, Bureau of Fiscal Operations (N1-184-
00-1, 4 items, 4 temporary items). Railroad Employer Compliance Audit 
Case Files that pertain to employer compliance with the Railroad 
Retirement Act and the Railroad Unemployment Insurance Act. Included 
are reports, correspondence, working papers, and electronic copies of 
documents created using electronic mail and word processing.
    21. Railroad Retirement Board, Office of the Inspector General (N1-
184-00-2, 7 items, 7 temporary items). Records relating to 
investigations and audits. Included are case files, an automated case 
tracking system, and electronic copies of documents created using 
electronic mail and word processing.

    Dated: June 21, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-16192 Filed 6-26-00; 8:45 am]
BILLING CODE 7515-01-P