[Federal Register Volume 65, Number 110 (Wednesday, June 7, 2000)]
[Notices]
[Pages 36167-36169]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-14275]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 24, 2000. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it, too, 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-00-7, 2 items, 2 
temporary items). Records relating to the monitoring of information 
systems and telecommunications. Included are requests, approvals, 
notifications, certifications of notification procedures, and 
information pertaining to the use of monitoring products. Also included 
are electronic copies of documents created using electronic mail and 
word processing.
    2. Department of the Army, Agency-wide (N1-AU-98-8, 2 items, 2 
temporary items). Documents relating to individual travel charge cards 
of Army military personnel and civilian employees. Included are travel 
authorizations, vouchers, charge card applications, charge card 
receipts, terms and conditions for the use of charge cards, and 
transaction reports. Also included are electronic copies of documents 
created using electronic mail and word processing.
    3. Department of the Army, Agency-wide (N1-AU-00-9, 2 items, 1 
temporary item). Electronic copies of documents created using 
electronic mail and word processing that pertain to security assistance 
activities provided under the International Security Assistance Act and 
the Arms Export Control Act. This schedule also proposes minor changes 
in the disposition instructions for recordkeeping copies of these 
files, which were previously approved for permanent retention.
    4. Department of the Army, Agency-wide (N1-AU-00-10, 3 items, 3 
temporary items). Respiratory protection program files relating to 
general program administration, training, and the results of fit and 
leak testing of respiratory protection devices. Included are electronic 
copies of records created using electronic mail and word processing.
    5. Department of the Army, Agency-wide (N1-AU-00-11, 2 items, 2 
temporary items). Records relating to inventories and examinations of 
test booklets, scoring keys, and all other accountable test materials. 
Included are electronic copies of records created using electronic mail 
and word processing.
    6. Department of Defense, Office of the Secretary (N1-330-00-2, 5 
items, 5 temporary items). Records relating to the adjudication of 
security clearances, including electronic copies of

[[Page 36168]]

documents created using electronic mail and word processing.
    7. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-3, 2 items, 2 temporary items). 
Assessment calculation files relating to semi-annual assessments of 
government-sponsored enterprises for funds appropriated to the agency 
from Congress. Included are electronic copies of documents created 
using electronic mail and word processing. Notice of this schedule was 
previously published in the Federal Register of March 22, 2000. It is 
being re-published due to minor changes occasioned by an agency 
reorganization.
    8. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-4, 11 items, 9 temporary 
items). Records accumulated by the Office of Policy Analysis and 
Research relating to the compensation received by government-supported 
enterprise executives and to requests for information concerning agency 
Notices of Proposed Rulemaking. Also included are selected subject 
files and electronic copies of documents created using electronic mail 
and word processing. Recordkeeping copies of selected subject files and 
quarterly reports to the Department of Housing and Urban Development 
are proposed for permanent retention. Notice of this schedule was 
previously published in the Federal Register of March 22, 2000. It is 
being re-published due to minor changes occasioned by an agency 
reorganization.
    9. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-00-8, 7 items, 6 temporary items). 
Project tracking reports, records relating to trips, and selected 
chronological files accumulated by the Office of the Director. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Recordkeeping copies of selected 
chronological files from the Director's Office are proposed for 
permanent retention, including files of the Deputy Director and several 
staff assistants.
    10. Department of the Interior, Bureau of Land Management (N1-49-
00-1, 2 items, 2 temporary items). Records in all media, including 
databases, that pertain to list servers, discussion groups, and news 
groups maintained on internal agency electronic communication and 
information sharing applications.
    11. Department of the Interior, Bureau of Land Management (N1-49-
00-2, 3 items, 3 temporary items). Records relating to solicited and 
unsolicited public commendations, complaints, and comments. Included 
are such records as letters of complaint and commendation and reports, 
plans, and other files relating to customer service focus groups and 
surveys. Also included are electronic copies of records created using 
electronic mail and word processing.
    12. Department of the Interior, U.S. Geological Survey (N1-57-97-3, 
2 items, 1 temporary item). Manuscripts and other background papers 
relating to agency publications. This schedule reduces the retention 
period for these records, which were previously approved for disposal. 
It also modifies the transfer instructions for publications, which were 
previously scheduled for permanent retention.
    13. Department of Justice, Federal Bureau of Prisons (N1-129-00-21, 
11 items, 9 temporary items). Records of the Office of Assistant 
Director and General Counsel, including such records as chronological 
files, Director's working files, executive staff meeting reports, files 
on foreign travel and speeches, meetings files, miscellaneous and 
quarterly reports, and tracked correspondence. Also included are 
electronic copies of documents created using electronic mail and word 
processing. An inmate issues file and subject files are proposed for 
permanent retention.
    14. Department of Justice, Federal Bureau of Prisons (N1-129-00-22, 
4 items, 4 temporary items). Records of the Litigation Branch, 
including representation requests, reference files, and tracked 
correspondence. Also included are electronic copies of documents 
created using electronic mail and word processing.
    15. Department of Justice, Federal Bureau of Prisons (N1-129-00-23, 
5 items, 5 temporary items). Records of the Legislative and 
Correctional Issues Branch, including compassionate release files, 
legislative files, subject files, and correspondence files. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    16. Department of Justice, Federal Bureau of Prisons (N1-129-00-24, 
2 items, 2 temporary items). Records of the Legal Administrative 
Branch, including program statement background files and electronic 
copies of documents created using electronic mail and word processing.
    17. Department of Justice, Federal Bureau of Prisons (N1-129-00-25, 
6 items, 6 temporary items). Records of the Administrative Complaints 
and Ethics Branch, including ethics opinions, outside employment and 
outside travel requests, controlled correspondence, and ethics 
reference materials. Also included are electronic copies of documents 
created using electronic mail and word processing.
    18. Department of Justice, Federal Bureau of Prisons (N1-129-00-26, 
3 items, 3 temporary items). Records of the Commercial Law Branch, 
including jurisdiction files and subject files. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    19. Department of Justice, Federal Bureau of Prisons (N1-129-00-27, 
5 items, 5 temporary items). Records of the Labor Law Branch, including 
controlled correspondence and Merit Systems Protection Board, Federal 
Labor Relations Authority, and Office of Special Counsel case files. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    20. Department of Labor, Employment and Training Administration 
(N1-369-99-1, 16 items, 16 temporary items). Records relating to 
programs to provide assistance for workers whose jobs have been or will 
be impacted by increased imports. Included are such records as 
petitions, company information, correspondence, public inspection 
files, funding requests, and program regulations. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    21. Department of Labor, Mine Safety and Health Administration (N1-
433-98-1, 3 items, 2 temporary items). Electronic copies of documents 
created using electronic mail and word processing that relate to 
reports and other records pertaining to the investigation of fatal mine 
accidents. Extra copies of final reports are also included. In 
addition, this schedule revises the series description and retirement 
instructions for recordkeeping copies of investigation files, which 
were previously approved for permanent retention.
    22. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-99-2, 28 items, 28 temporary items). Anatomic pathology, blood 
transfusion, and clinical pathology services records. Included are such 
files as laboratory test reports, test procedures records, pathology 
test reports, proficiency tests, logs, instrument maintenance records, 
quality control records, and other documents relating to patient care 
and laboratory procedures and certification. Also included are 
electronic copies of records created using electronic mail and word 
processing. Reports that relate to individual patient care are filed in 
the patient's medical folder, which was previously approved for 
disposal 75 years after last episode of care.

[[Page 36169]]

    23. Consumer Product Safety Commission, Agency-wide (N1-424-00-1, 3 
items, 2 temporary items). Records relating to the production of 
posters, including production materials, negatives, routine artwork, 
layouts, and preparatory graphic material. Also included are posters 
pertaining to events and subjects not related to the agency's mission. 
Posters relating to the agency's mission and operations are proposed 
for permanent retention.
    24. Federal Retirement Thrift Investment Board, Agency-wide (N1-
474-00-2, 3 items, 3 temporary items). Copies of Office of 
Administration internal directives accumulated by agency program 
offices. Electronic copies created using word processing are also 
included.
    25. Federal Home Loan Bank Board (N1-195-00-1, 3 items, 2 temporary 
items). Older records, accumulated between 1932 and 1971, consisting of 
bills and receipts for legal fees, miscellaneous case files, and 
savings and loan associations' applications for membership in the 
Federal Home Loan Bank system and other actions, such as relocation and 
the establishment of branch offices. Records include financial 
statements, audits, transcripts of hearings, maps, photographs, and 
publicity materials. The agency's Central Subject File, 1934-1969, is 
proposed for permanent retention.
    26. Tennessee Valley Authority, Chief Administrative Officer (N1-
142-00-3, 4 items, 2 temporary items). Paper copies of records of the 
Chief Administrative Officer for which optical images have been 
created. Also included are electronic copies of documents created using 
word processing and electronic mail. Information that has been 
converted to optical image format is proposed for permanent retention 
and will be transferred to the National Archives in a medium and format 
that meets the requirements for archival records in effect at the time 
of transfer. Paper records that pre-date November 1, 1999, and will not 
be scanned, are also proposed for permanent retention.
    27. Tennessee Valley Authority, Information Services (N1-142-00-4, 
2 items, 2 temporary items). Correspondence, reports, and presentations 
pertaining to the management of the Y2K program. Also included are 
electronic copies created using electronic mail and word processing.

    Dated: May 26, 2000.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 00-14275 Filed 6-6-00; 8:45 am]
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