[Federal Register Volume 65, Number 106 (Thursday, June 1, 2000)]
[Notices]
[Pages 35054-35056]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 00-13524]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of the Army is amending two systems of records 
notices in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 3, 2000 unless comments are received which result in a contrary 
determination.

ADDRESSES: Privacy Act System Notice Manager, Records Management 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: TAPC-PDD-RP, Stop 5603, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: May 24, 2000.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0215-3 DAPE

System name:
    NAF Personnel Records (January 20, 2000, 65 FR 3217).

Change:
System identifier
    Delete entry and replace with `A0215-3 SAMR'.
* * * * *
A0215-3 SAMR

System name:
    NAF Personnel Records.

System location:
    Civilian Personnel Offices and at Army installations; National 
Personnel Records Center, (Civilian), 111 Winnebago Street, St. Louis, 
MO 63118-4199. Where duplicates of these records are stored in a 
manager' s employment file, e.g., an administrative office closer to 
where the employee actually works, this notice applies.

Categories of individuals covered by the system:
    All individuals who have applied for employment with, are employed 
by, or were employed by nonappropriated fund (NAF) activities.

Categories of records in the system:
    Applications for employment, documents relating to testings, 
ratings, qualifications, prior employment, appointment, suitability, 
security, retirement, group insurance, medical certificates; 
performance evaluations; job descriptions; training and career 
development records; awards and commendations data, tax withholding 
authorizations; documents relating to injury and death compensation, 
unemployment compensation, travel and transportation, Business Based 
Action (BBA), adverse actions, conflict-of-interest and/or conduct, and 
similar relevant matters.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; E.O. 9397 (SSN); and Army Regulation 215-3, 
Nonappropriated Funds and Related Activities Personnel Policies and 
Procedures.

Purpose(s):
    These records are maintained to carry out a personnel management 
program for Department of the Army non-appropriated fund 
instrumentalities. Records are used to recruit, appoint, assign, pay, 
evaluate, recognize, discipline, train and develop, and separate 
individuals; to administer employee benefits; and to conduct labor-
management relations, employee-management relations, and 
responsibilities inherent in managerial and supervisory functions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to appropriate Federal agencies, such 
as the Department of Labor and the Equal Employment Opportunity 
Commission, to resolve and/or adjudicate matters falling within their 
jurisdiction.
    Records may also be disclosed to labor organizations in response to 
requests for names of employees and identifying information.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation

[[Page 35055]]

of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, kardex files, and electronic storage 
media.

Retrievability:
    Paper records are retrieved by surname and electronic retrieval is 
both surname and Social security Number.

Safeguards:
    Records are maintained in areas restricted to authorized persons 
having official need therefor; all information is regarded as if it 
were marked `For Official Use Only'.

Retention and disposal:
    Records are permanent; after employee separates, records are 
retired to the National Personnel Records Center (Civilian), 111 
Winnebago Street, St. Louis, MO 63118-4199 within 30 days. Copies of 
these records maintained in an administrative office or by the 
supervisor are retained until the employee transfers or separates; 
destroyed 30 days later.

System manager(s) and address:
    Office of the Assistant Secretary of the Army, Manpower and Reserve 
Affairs, 200 Stovall Street, Alexandria, VA 22332-0300.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the local Civilian Personnel Officer; former nonappropriated fund 
employees should write to the National Personnel Records Center 
(Civilian) 111 Winnebago Street, St. Louis, MO 63118-4199.
    Individual should provide his/her full name, current address and 
telephone number, a specific description of the information/records 
sought, and any identifying numbers such as Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the local 
Civilian Personnel Officer; former nonappropriated fund employees 
should write to the National Personnel Records Center (Civilian) 111 
Winnebago Street, St. Louis, MO 63118-4199.
    Individual should provide his/her full name, current address and 
telephone number, a specific description of the information/records 
sought, and any identifying numbers such as Social Security Number.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the applicant; statements or correspondence from persons 
having knowledge of the individual; official records; actions affecting 
individual's employment and/or pay.

Exemptions claimed for the system:
    None.
A0190-13 CFSC

System name:
    Security Badge/Identification Card Files (February 22, 1993, 58 FR 
10002).

Changes:
System identifier:
    Delete entry and replace with `A0600-8-14 DAPE'.

System location:
    Delete entry and replace with `Headquarters, Department of the 
Army, staff and field operating agencies, states' adjutant general 
offices, and any Army installations/activities/offices world-wide that 
issue security badges and identification cards authorized by Army 
Regulations. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.'

Categories of individuals covered by the system:
    Add to entry `Individuals issued a security badge/identification 
card by the Department of the Army. These include, but are not limited 
to . . .'

Categories of records in the system:
    Add Army Regulation 600-8-14, Identification Cards for Members of 
the Uniformed Services, Their Family Members, and Other Eligible 
Personnel.
* * * * *
A0600-8-14 DAPE

System name:
    Security Badge/Identification Card Files.

System location:
    Headquarters, Department of the Army, staff and field operating 
agencies, states' adjutant general offices, and any Army installations/
activities/offices world-wide that issue security badges and 
identification cards authorized by Army Regulations. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.

Categories of individuals covered by the system:
    Individuals issued a security badge/identification card by the 
Department of the Army. These include, but are not limited to active 
duty, reserve, and retired military personnel and authorized 
dependents; Department of Defense civilians and their dependents; 
Embassy personnel and their dependents, Medal of Honor recipients; 
visitors authorized for official purposes, e.g., vendors, delivery men, 
utility and special equipment servicemen; accident investigators; 
contractor personnel and their authorized dependents; Red Cross 
personnel; and persons authorized by the Geneva Convention to accompany 
the Armed Forces.

Categories of records in the system:
    Individual's application on appropriate Department of Army and 
Department of Defense forms specified by Army Regulation 600-8-14 (the 
original of which may be filed in the individual's personnel file) for 
identification and/or building security pass/badge issuance; 
individual's photograph, fingerprint record, special credentials, and 
allied papers; registers/logs reflecting sequential numbering of 
badges/cards.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; Army Regulation 190-13, The Army Physical Security 
Program; Army Regulation 600-8-14, Identification Cards for Members of 
the Uniformed Services, Their Family Members, and Other Eligible 
Personnel; and E.O. 9397 (SSN).

Purpose(s):
    To provide a record of security badges and identification cards 
issued: to restrict entry into installations/activities; and to ensure 
positive identification of personnel authorized access to restricted 
areas. Registers/logs maintain accountability for issuance and 
disposition of badges and identification cards.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records

[[Page 35056]]

or information contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Use' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Paper records in file folders; magnetic tapes; discs; cassettes; 
computer printouts; and microfiche.

Retrievability:
    By individual's name, Social Security Number, card/badge number.

Safeguards:
    Data are maintained in secure buildings and are accessed only by 
authorized personnel who are trained and cleared for access. 
Information in computer facilities is further protected by alarms and 
established procedures for the control of computer access.

Retention and disposal:
    Applications for military identification cards are maintained by 
the issuing office for 1 year; those for civilian cards are retained 4 
years, after which they are destroyed. Registers/logs are destroyed 3 
years after last badge has been accounted for.
    Limited area credentials are replaced after 3 years or when a total 
of 5 of the total have been lost or unaccounted for, whichever occurs 
earlier, exclusion area credentials are replaced at least once every 3 
years; controlled area credentials are replaced at the discretion of 
the major commander.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, 200 Stovall Street, 
Alexandria, VA 22332-0400.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the issuing office where the individual obtained the identification 
card or to the system manager.
    Individual should provide the full name, number of the 
identification card, current address, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the issuing 
officer at the appropriate installation.
    Individual should provide the full name, number of the 
identification card, current address, and signature.

Contesting record procedures:
    The Army rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; Army records and reports.

Exemptions claimed for the system:
    None.

[FR Doc. 00-13524 Filed 5-31-00; 8:45 am]
BILLING CODE 5000-10-F